Catholic Education Centre 116 George Street Thebarton SA 5031 PO Box 179 Torrensville Plaza South Australia 5031 Telephone: (08) 8301 6600 Facsimile: (08) 8301 6611 ISD: 61 8 8301 6600 Email: firstname.lastname@example.org www.ceo.adl.catholic.edu.au __________________________________________________________________________________________________________________________________________ SCHOOLS ASSISTANCE CIRCULAR 2007-006 CIRCULAR TO PRINCIPALS OF CATHOLIC SCHOOLS Dear Colleagues RE: 2007 STUDENT ATTENDANCE DATA I write to provide further updated information regarding the collection of student attendance data for 2007, in line with the requirements of the Australian Government’s Schools Assistance Act 2004, and in relation to the assistance that the Department of Education, Science and Training (DEST) will provide to non-government school in this regard. This Circular is a follow-up to Schools Assistance Act Circular 2007-004 dated 14 May 2007. Since that date, we have received additional information from DEST to inform Principals of DEST requirements and assistance that DEST will provide. The Act requires government and non-government school sectors to provide information in relation to student attendance, for inclusion in the National Report of Schooling in Australia (ANR). In response to this requirement, the Performance Measurement and Reporting Taskforce (PMRT) of the Ministerial Council on Education, Employment, Training and Youth Affairs (MCEETYA) and the Australian Education Systems Officials Committee (AESOC) have agreed on the range of information to be collected, starting in 2007. This consists of attendance data by gender and Indigenous status for years 1 to 10. Catholic and Independent schools are required to provide student attendance information for the period 7 May to 1 June 2007. You should note that schools and school systems are not required to make any changes to their method of record attendance for this collection. You should continue to record student attendance as you normally do bearing in mind that this data will also still need to be submitted for the Census of non-Government Schools (covering attendance during July/August 2007). DEST will assist with the collection and compilation of information. DEST is developing an online data collection system to enable schools to enter data through the existing Schools Service Point website https://schools.dest.gov.au during the Census period in August 2007. It is expected to utilise current login, registration and additional access processes that schools are familiar with. Attendance data should be entered at the school/campus level as per the Census. -2- Further information on the online collection system will be made available from Schools Service Point Help at https://schools.dest.gov.au/ssp/help/index.html. DEST has also established a helpline number which is now available during normal business hours (Eastern Standard Time) through to the end of August 2007. The helpline number is 1800 677 027. Please refer to Attachment A which provides further details of the attendance collection process. Information pertaining to the Schools Assistance Act can be found within the Schools Assistance Act folder on CESA Online at the following link: Schools Assistance Act Yours sincerely HELEN O’BRIEN ASSISTANT DIRECTOR CATHOLIC EDUCATION SA 30 May 2007 Attach. -3- SCHOOLS ASSISTANCE CIRCULAR 2007-006 ATTACHMENT A COLLECTION OF 2007 STUDENT ATTENDANCE INFORMATION FROM NON- GOVERNMENT SCHOOLS Why is student attendance data collected? The Schools Assistance Act and the Funding Agreement require both the government and non-government sectors to provide information in relation to student attendance, for inclusion in the National Report of Schooling in Australia (ANR). In response to this requirement, the Performance Measurement and Reporting Taskforce (PMRT) of the Ministerial Council of Education, Employment, Training and Youth Affairs (MCEETYA) and the Australian Education Systems Officials Committee (AESOC) have agreed that student attendance data is to be collected by sex and Indigenous status for Years 1 to 10 and that, in the non-government sector, the period of collection will be 7 May to 1 June 2007. Information on student attendance will be presented in the 2007 ANR. What assistance will DEST provide? DEST is developing an online data collection system to enable non-government schools to enter 2007 student attendance information. The new system will be accessible through the existing Schools Service Point website https://schools.dest.gov.au and is expected to utilise current login, registration and additional access processes that schools are familiar with. Further information on the collection of student attendance data will be made available from Schools Service Point Help at https://schools.dest.gov.au/ssp/help/index.html DEST has also established a helpline service during normal business hours (Eastern Standard Time) operating through to the end of August 2007. The helpline number is 1800 677 027. WHAT DO SCHOOLS NEED TO DO? Do you need to change your policy for marking the attendance roll? No. To minimise the administrative burden, schools are not required to alter their usual policy for recording attendance during the period 7 May to 1 June 2007. This means that schools can continue to record student attendance as they normally do. For example, if your school marks the attendance roll only once a day or does so more frequently, you can continue to do so. On which students? Attendance data is to be collected on full-time students enrolled (excluding those studying via distance education) over the period 7 May 2007 to 1 June 2007 for students in each of Years 1 to 10. Data is being collected from all schools, with the exception of senior secondary colleges that teach only Years 11 and 12, distance education schools, juvenile justice schools, intensive language centres and hospital schools. -4- If a student is not enrolled at your school for the entire period 7 May to 1 June 2007, you should not provide information on that student. What additional Information on students has to be provided? Each student’s sex and Indigenous status also need to be recorded. • Sex is the distinction ‘male’ and ‘female’, as reported by a person. • A student is considered to be ‘Indigenous’ if he or she identifies as being of Aboriginal and/or Torres Strait Islander origin. The above definitions are consistent with those set out in the Data Implementation Manual for Enrolments for the 2007 School Year. Further information on the definitions, including the nationally agreed question modules for collecting the data can be found in the 2007 Manual which is available online at http://www.mceetya.edu.au/mceetya/. When does the attendance data need to be entered? While the data to be reported covers the period 1 May to 1 June 2007, schools will not need to enter information into the Schools Service Point until the period of the Census of non- Government Schools, ie 30 July 2007 to 31 August 2007. How will the information be presented in the Annual National Report on Schooling (ANR)? Figures will be expressed as percentages. These will be obtained by dividing the actual number of student days attended by the number of possible student days during the period. The information will be reported by State/Territory, sector, sex and Indigenous status. Schools will not be required to calculate the percentage, but only to provide data on the number of days attended by each student. The IT system supporting the Schools Service Point will do this.
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