Fisk /Sewanee Student Obtaining VU Borrowing Privileges
1. Fisk Student must first go to Fisk Library to verify their research needs cannot be met by the home
Library. Fisk library staff will give the student an access control card which will allow the student
in the VU Libraries outside doors that may be locked. This was an agreement Fisk Library
wanted from the very beginning so steps 2-7 SHOULD NOT BE followed unless Fisk student
has first been to the Fisk Library to get the access control card.
Sewanee students will need to purchase an access card if they are going to be coming to the
Library during the hours the outside doors will be locked. The Cost is $5.00. A Library Card
Application Form and a VU Card Office form must be completed and the $5.00 collected. If
patron comes to the Library when the card office is closed, forms can be completed and faxed to
the card office. The Card office will mail them their new access card at a later date. Since it is a
non-picture ID, they do not need to go to the card office to obtain the card. The Access card is
necessary to enter any many librares after 5 and on weekends. Additionally, the Vanderbilt access
card is also used for printing so it is strongly advised for any but the most limited usage for
Sewanee patrons to obtain an access card.
2. When a Fisk student comes to the VU Library after 7 and on weekends, they will enter using the
Fisk access control card. Sewanee students will use their purchased access card.
3. If they decide to check out some books, they must show their Fisk ID/Sewanee ID. The Fisk ID as
well as the Sewanee ID should have a current semester validation sticker on the front of the card.
This will indicate they are currently enrolled.
4. Using User Registration wizard, Library staff will create a patron record.
FISK: Remember that their access card is not the card you use to check out books to the
students. Search for their name first as they may have already be in the system. If not, some
Fisk ID’s have a mag stripe that can be read with our card readers. If it will not read, you will need
to affix one of the 6 digit barcodes above the magstripe on the back of the id and scan it in the
User ID field. This will become their User ID for borrowing purposes. Put in a profile name of
FISK. Expire date should be supplied by the system once you input the profile name, however,
expire dates are listed below in the event they are already in the system and you just need to
update an existing record. A current semester validation sticker must be on the front of their id
card for privileges to be granted or subsequently renewed.
SEWANEE: Patron records will be loaded by tape-load but sometimes the tape is delayed and
students show up before there is a tape-loaded record. Search for their name first. If you find
no record, a record must be created. Using User Registration wizard, create a patron record. The
ID # already on the card is readable with our barcode reader. This ID should be the User ID for
borrowing purposes. Put in a profile name of Sewanee. Expire date should be supplied by the
system once you input the profile name, however, expire dates are listed below in the event you
need to update an existing record.
Expire dates through 2008 are:
Fall semester 2008, FISK 12/10/2008
Spring Semester 2009, FISK 4/24/09
Fall Semester, 2008 SEWANEE 12/7/08
User cat 1 is Courtesy. User cat 2 is Student.
Input address 1 and address 2 fields. Add an EMAIL address if they would like email
notification and select address 3 as primary.
5. Give them a handout of the Circulation Policies for Fisk/Sewanee University Borrowers and a
handout of How Do I Renew a Book.
6. Let them know that overdue charges, lost book bills, etc. will be sent to their Fisk Student
Account/Sewanee student account if not paid on a semester basis. (LITS will run a report of these
charges once a semester )
7. Check out books to the patron.
8. Books checked out should be returned to one of the Vanderbilt Libraries. If returned to patron’s
home institution, there could be delays with the Inter-Library Loan deliveries between libraries
and fines could accrue.
Fisk and Sewanee faculty/staff wanting Privileges at VU
1. Fisk/Sewanee faculty and staff are entitled to a system courtesy access card which allows access to
any VU Library. If they don’t already have an access card, they can obtain their system courtesy
access card by completing a patron information sheet. This sheet authorizes the Card Office to
create their access card. The faculty/staff member should take the sheet to the Card Office and get
their ID or one can be mailed to them. See step 1 above.
2. If the faculty/staff member wants to borrow books, search Acorn by name to see if they already
have a patron record. If so, change the profile from “accessfree” to “Fisk,” or “Sewanee” since
Fisk and Sewanee faculty/staff now will have borrowing privileges. See Step 4 above for creating
their patron record. Cat 1 is courtesy and cat 2 is Faculty or Staff, whichever appropriate. If they
already have a record and their profile is NOT “accessfree” but a borrowing profile like
alum or faculty, you do not need to change their profile. They should continue using the VU
ID Card they already have for borrowing.
3. For charging materials, follow steps numbers 5-8 above.
VU Student Wanting Privileges at Fisk/Sewanee
There will be no problem for Vanderbilt students to enter the Library at Fisk or Sewanee. They have
no access control system. If, however, a VU student is going to Fisk with the expectation of borrowing
materials, they will need to first come by the Library and get a printout of their student record that
shows they are currently enrolled. Since VU no longer uses semester validation stickers, this is the
only way Fisk will know they are enrolled. At Sewanee, they have agreed to look up the patron in
1. Staff member will use the user display wizard. After displaying the user requesting their printout,
click on the “print all tabs” helper . (This looks like a green printer). Choose PRINT. Give to
patron. If this button does not display on your workstation, go to Properties , choose Helpers
and click on the “all tabs helper”.
2. Students should be told that privileges will expire each semester. Expiration dates are determined
by Fisk University’s requirements. Expire dates are listed above.