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City Of Carmine Regular Meeting December 14th, 2009 MINUTES The City Council of the City of Carmine met in regular session on Monday, December 14th, 2009, in the Carmine City Hall Building. Members of Council present were Mayor Justin Flasowski, Mayor Pro- Tem Susan Bathe, Wade Eilers, Tim Sanders, and Emily Sellers. City employees present were City Secretary Ruth Owen and Assistant Clerk Leatha Miller. Mr. Richard Hamilton of Texas Trash and Treasures arrived for the meeting at 7:15pm and Carmine Web Administrator Suzanne Flasowski arrived for the meeting at 7:40 PM Councilperson Jayne Knox was absent from the meeting. At 7:00 PM, Mayor Flasowski declared a quorum present and called the meeting to order. The pledge of allegiance to the United States Flag was recited, and Mayor Flasowski gave the invocation. City Council considered Ordinance 88-2009, an Ordinance establishing policy regarding indemnification from liability and maintenance of the Muehlbrad-Albers Park Pavilion. Council discussed the escalating cost of maintaining the Pavilion as well as the grounds and agreed a small increase for rental of the Pavilion was warranted. Councilperson Sanders entered a motion to approve Ordinance #88-2009 increasing the rental fee from $20.00 to $30.00 per day. Councilperson Eilers seconded the motion. Motion carried 4-0. City Council considered a reply letter from the Texas Department of Transportation (TxDOT). The reply letter addressed a November 24, 2009 request from the City for Engine Brake signs on US Highway 290. Mayor Flasowski explained that the City would be responsible to purchase and erect the signs but TxDOT would supply the breakaway posts. This installation will be accomplished in accordance with a 1997 Municipal Maintenance Agreement between the City and TxDOT. Mayor Flasowski will contact the Fayette County TxDOT Maintenance Office to determine the acceptable locations for the signs as soon as they are purchased and available. Mayor Pro-Tem Bathe entered a motion to approve purchasing four Engine Brake signs. Councilperson Sellers seconded the motion. Motion carried 4-0. Page 1 of 4 City Council considered a reply letter from TxDOT for an additional Traffic Study requested by the City in November 2009 for US Highway 290. The request was in response to a prior TxDOT Traffic Study, which indicated that 85% of motorists driving through Carmine on US 290 drove in excess of the posted 55 MPH Speed Limit. The City requested that the posted speed limit of 55 MPH be extended beyond the 0.4 miles in length to begin at Upshaw Road on the east, and approximately 0.5 mile west of Spur 458. In addition, the City requested larger speed limit signs with flashing beacons and a yellow flashing light installed at the Spur 458 crossing. Mayor Flasowski explained that according to the first TxDOT Traffic Study completed in 2008 it was determined that the speed limit could actually be increased, but was not recommended by TxDOT due to the development in the area. He stated no further requests will be submitted at this time, but future conditions may necessitate the installation of traffic safety devices within the City Limits at that time. Mayor Flasowski advised Council of a meeting with TxDOT representatives concerning drainage on TxDOT easement at Thigpen Street and removal of a tree on a TxDOT easement within the Muehlbrad - Albers City Park. He said that recommendations were made for improved drainage in the E. Thigpen area and TxDOT agreed to remove the dangerous tree. City Council considered the appointment of new General Assembly Representative to the Capital Area Council of Governments (CAPCOG) to replace Secretary Owen. After a brief discussion, Mayor Pro-Tem Bathe entered a motion to approve the appointment of Councilperson Sellers as the City of Carmine Representative for the City’s Representative to CAPCOG. Councilperson Sanders seconded the motion. Motion carried 4- 0. City Council considered the Occupancy Tax and Tourism Budget for 2010. After a brief discussion concerning expenditures, Mayor Pro- Tem Bathe entered a motion to approve the 2010 budget as presented. Councilperson Eilers seconded the motion. Motion carried 4-0. City Council considered approval of the 2010 City Hall Holiday Schedule. Councilperson Eilers entered a motion to approve the schedule as presented. Mayor Pro-Tem Bathe seconded the motion. Motion carried 4-0. City Council considered a request from Water/Sewer Maintenance Manager Michael Proske to replace the lawn mower for the Muehlbrad – Albers Park. Council reviewed documents of the existing mower purchased in 2002 and advised Mayor Flasowski to obtain estimates from area vendors for future Council consideration of the purchase. Page 2 of 4 City Council considered one Building Permit submitted for December from Richard Hamilton of Texas Trash and Treasures. Mr. Hamilton addressed Council with a request to construct a concrete work area/porch behind his store located on the corner of E. Thigpen Street and N. Hauptstrasse. Street. After a brief discussion, Mayor Pro-Tem Bathe entered a motion to approve the request as presented. Councilperson Eilers seconded the motion. Motion carried 4-0. City Council discussed certain business environment concerns expressed by Mr. Roger Chambers of Market Realty, Inc. His issue was the loss of a potential sale of property in Carmine due to the failure of the Carmine Chamber of Commerce to promote Carmine businesses in a professional manner. Councilperson Eilers volunteered to research the issue with other Chamber of Commerce members. A tentative membership meeting was scheduled for January 7th, 2010, at 6:00pm at the Carmine Lion’s Club. City Council considered a request from Website Administrator Suzanne Flasowski for information suggestions to be included in the upcoming Quarterly Newsletter. Council made varying notations of future information and thanked Ms. Flasowski for her expertise in compiling the Newsletter. City Council considered past achievements including recent building maintenance at City Hall and record retention accomplishments. Secretary Owen said the record retention was progressing and expressed certain goals for further improvements in 2010. She also discussed various upcoming compliance concerns for the Water and Sewer Systems. Council tabled any action concerning the Building Code Ordinance specifications due to a delay in receiving information from Attorney Angela Beck Council submitted signatures for Certificates of Appreciation for a future Award Ceremony. Update of City Park activities and construction included a discussion of the handicap parking area with the probability of reducing the original planned spaces. This is due to the cost of utilizing concrete, instead of asphalt, for a specific smaller area. The handicap parking area will be striped with handicap signs and installed soon. Estimates are being requested for completing the sidewalks on the north end of the park and ADA compliant repairs are being obtained from a plumber for the restrooms. Page 3 of 4 Minutes of the regular City Council meeting held November 9th, 2009, as submitted; the treasurer’s report for November 2009, as submitted; and payment of December 2009 bills, as requested; were approved on a motion entered by Councilperson Sanders and a second by Councilperson Eilers. Motion carried 4-0. Additional comments from Mayor and Council addressed the following city business; however, no action was taken: Comments included discussion of information concerning a potential property purchase by a Law Firm, the bumper sticker/button tourism promotion on the website, an increase in fees from the Texas Commission of Environmental Quality for the water and sewer systems and requesting police patrols due to the recent burglary of a business. With no other business to be addressed, at 8:45 PM a motion was entered by Councilperson Eilers to adjourn the meeting. Councilperson Sanders seconded the motion. Motion carried 4-0. THE CITY OF CARMINE, TEXAS Minutes, December 14th, 2009 _____________________________ Justin Flasowski, Mayor Attest: _____________________________ Ruth Owen, City Secretary Page 4 of 4
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