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                        Health And Safety Policy And Information Statement


                                    FIRE AND EVACUATION POLICY


Policy And Information Statement: The purpose of this policy and information
statement is to provide for the establishment and maintenance of a system which
ensures appropriate preventative measures to minimise the incidence, size and spread
of fires.

It also provides for a fire-safe environment for all persons on, or in the vicinity of
University property and establishes proper emergency evacuation procedures.

When followed it will minimise risk to emergency services personnel and limit loss
due to fire damage of property and contents.




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                                                                  CONTENTS
CONTENTS.............................................................................................................................................. ii
Aim of Emergency Procedures ..................................................................................................................1
  Legislative requirements ........................................................................................................................1
  Objectives ..............................................................................................................................................1
  Responsibility for emergency procedures..............................................................................................1
  Standards and References ......................................................................................................................2
  Priorities during an Emergency in a Building are:.................................................................................2
  Fire Alarm and Emergency Systems......................................................................................................2
  Organisational Structure ........................................................................................................................3
  Wardens .................................................................................................................................................3
    The Chief Warden is responsible for: ................................................................................................3
    In particular, the Chief Warden is responsible for: ............................................................................3
  Emergency Plans....................................................................................................................................4
  Warden Identification ............................................................................................................................5
  Evacuation Drills ...................................................................................................................................5
    Evacuation of Lecture Theatres, Libraries, Class Rooms and Teaching Laboratories ......................5
  Wardens Absence ..................................................................................................................................6
  Training..................................................................................................................................................6
    Wardens .............................................................................................................................................6
  Building Occupants................................................................................................................................7
  Preventative Measures ...........................................................................................................................7
  History Notes .........................................................................................................................................8
Appendix 1.................................................................................................................................................9
  Evacuation and Fire - Occupants ...........................................................................................................9
Appendix 2...............................................................................................................................................10
  Evacuation and Fire - Wardens............................................................................................................10
Appendix 3...............................................................................................................................................11
  Bomb Threat - Occupants ....................................................................................................................11
Appendix 4...............................................................................................................................................13
  Bomb Threat - Wardens.......................................................................................................................13
Appendix 5...............................................................................................................................................14
  Power Failures and Blackouts - Occupants..........................................................................................14
Appendix 6...............................................................................................................................................16
  Power Failures and Blackouts - Wardens ............................................................................................16
    1. Notification ..............................................................................................................................16
    2. Occupants and Services ...........................................................................................................16
    3. Closure of the Building ............................................................................................................16
    4. Points to Remember .................................................................................................................17
Appendix 7...............................................................................................................................................18
  Civil Disorder and Illegal Occupancy - General Information..............................................................18
    1. General.....................................................................................................................................18
    2. Response ..................................................................................................................................18
Appendix 8...............................................................................................................................................19
  Building Occupants Emergency Procedures........................................................................................19
Appendix 9.................................................................................................................................................2
  Fire Housekeeping Checklist .................................................................................................................2
    General Housekeeping .......................................................................................................................2
    Electrical Equipment..........................................................................................................................3
    Fire Equipment...................................................................................................................................3
    Outdoors.............................................................................................................................................4




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                                    AIM OF EMERGENCY PROCEDURES

An emergency in a building can develop from a number of causes including fire, bomb
threat, release of chemical, biological or radioactive material, gas leakage, civil
disorder, or structural fault. A prompt and organised response by occupants in such an
emergency is essential for the welfare of occupants and for the preservation of
University assets.

The primary aim of the emergency procedures is to ensure the safety of building
occupants in the event of an emergency. The emergency procedures should also
consider any special processes undertaken in the building (eg. laboratory activities,
computer operation, research materials, etc.) and plan for the shut down of processes
in the event of an emergency.

Legislative requirements

The Australian Capital Territory Occupational Health and Safety Act 1989 requires
the University to take all reasonably practical steps to protect the health and safety of
employees (Section 27) and other parties (Sections 28 - 30).

Objectives

The objective of this policy is to provide principles for the establishment and
maintenance of a system which:

           ensures appropriate preventive measures are taken to minimise the incidence,
           size and spread of fires;

           provides a fire-safe environment for all persons on, or in the vicinity of,
           University property;

           establishes proper emergency evacuation procedures and provides appropriate
           training for building occupants;

           minimises risk to emergency services personnel;

           minimises financial loss due to fire damage of property and contents;

           minimises disruption of services to University clients.


Responsibility for emergency procedures

It is the responsibility of the Divisional Health and Safety Committees to use the policy
statement and attachments to develop and document local policies and procedures in
accordance with this statement.

(Note: It is important that the procedures in each building are developed in accordance
       with the guidelines specified in this document to ensure that procedures do not
       differ substantially from building to building)


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The University's Health and Safety Policy Committee is responsible for monitoring
and evaluating the effectiveness of this policy and, in consultation with appropriate
persons and forums, revise and re-issue the policy as required.

Standards and References

The University will meet Australian Standards in relation to buildings for fire
protection, prevention and control and refer to other guidelines such as the
Commonwealth Fire Board publications “Fire Safety Circulars” and the AGPS
publication “Fire Safety At Work”. Copies are held by the University Health and
Safety Unit.


Priorities during an Emergency in a Building are:

           personal safety

           hazard control

           asset control

The first priority is to ensure that all people who may be in danger are warned, and
that action is taken to guarantee their safety, before any steps are taken to eliminate or
minimise the hazard or to secure assets.

The second priority aims at controlling the extent of the hazard within the building and
minimising its release into the environment.

     Save Assets in the Affected Area.

     Eliminate the Hazard.

Fire Alarm and Emergency Systems

University Buildings have a fire alarm system which is designed to provide automatic
notification of the presence of fire (by detecting heat or smoke) in the building. It is
made up of heat and/or smoke detectors positioned throughout the building and wired
to the fire indicator panel and fire bell. When a detector is activated, its location is
shown on the fire indicator panel, the fire bell commences to ring continuously and a
signal is sent automatically to the fire brigade.

The fire alarm system can be manually activated using the break-glass switch adjacent
to the fire indicator panel.

Some buildings have additional fire and evacuation warning systems. They should be
built into any local evacuation procedures.

Some University buildings have fire doors which are normally locked. When an alarm
is activated on electronically-controlled firedoors, they can be opened. These doors
also have 'red boxes' next to them which, when the glass is broken, will allow the
doors to be opened independent of the fire alarm system. (The 'boxes' are not manual


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fire alarms.) Most fire doors are held open by a magnetic device which de-energises
when in alarm mode, this closes the door and maintains the fire boundary.

Other fire doors may be manually operated by a switch adjacent to the door or a break
a glass tube for example.

Organisational Structure

It is the responsibility of the Divisional Health and Safety Committees to use the
policy statement and attachments to develop and document a plan not inconsistant
with this statement. An example is given at Appendix 10.

Wardens

The response to an alarm or other emergency warning system, is the responsibility of
the wardens for a building. A Chief Warden is appointed by the Divisional Health and
Safety Committee. The Chief Warden is responsible for the identification of other
wardens in his/her team.

A Chief Warden may be responsible for a building, part of a building or a number of
buildings as may be determined by the Divisional Area Health and Safety Committee.

Persons appointed as wardens should:

           have leadership qualities and command authority;

           have sound decision-making skills and be capable of remaining calm under
           pressure;

           generally be present at their normal work station during work hours;

           be physically capable of performing the required duties.

The Chief Warden is responsible for:

           establishing and implementing an emergency plan appropriate for the building
           or area;

           ensuring that personnel are appointed to all warden positions;

           arranging, in co-operation with the University's Health and Safety Unit, for the
           training of wardens;

           arranging for the conduct of evacuation drills; and

           reviewing the effectiveness of evacuation drills and revising the emergency
           plan as appropriate.

In particular, the Chief Warden is responsible for:

           maintaining an up-to-date list of all Safety Wardens, with telephone numbers
           and locations within the building; this list shall be prominently displayed at the
           health and safety noticeboard for the designated workgroup;

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           in order to be able to effectively perform the role, have a complete knowledge
           of the building, the position of all fire fighting equipment and be familiar with
           all special risk areas;

           ensure that all personnel know the evacuation procedure and assembly areas;
           and

           carry out inspections and report on any defects of fire fighting equipment and
           fire doors, cluttered exit routes and poor housekeeping, including the careless
           use/storage of flammable materials and the careless use of heating appliances
           and other electrical equipment.

Emergency Plans

The Chief Warden is responsible for developing and documenting emergency plans.
These should include separate information/instructions for wardens and for building
occupants. All plans should be developed in consultation with the University's Health
and Safety Unit.

In developing a plan the following matters should be considered:

           fire detection and suppression equipment;

           escape routes and exits and lifts;

           mobility impaired staff or clients;

           bomb threat search procedures;

           assembly areas; and

           special duties especially secure shut-down eg. cash handling, detention
           procedures, medical or computer operation.

        Emergency plans should cover three primary areas:

                   Evacuation of a building due to fire or other emergency;

                   Bomb threat;

                   Power failures and blackouts.

        Examples of appropriate plans are included as appendices to this policy:

                 Evacuation and fire       - Occupants (Appendix 1)

                                           - Wardens (Appendix 2)

                 Bomb threat               - Occupants (Appendix 3)

                                           - Wardens (Appendix 4)

                 Power failure and         - Occupants (Appendix 5)

                 blackouts                 - Wardens (Appendix 6)
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                 Civil disorder         - (Appendix 7)

A notice summarising procedures etc in the event of a fire should be prominently
displayed in all workplaces and public notice boards as appropriate. (see Appendix 8).

Warden Identification

To assist building occupants and emergency services personnel to identify wardens
during an emergency all wardens should wear distinctive identification. Such
identification (eg. arm bands, helmets,badges) should be specified by the University's
Health and Safety Unit.

Evacuation Drills

Evacuation drills are a most important part of the staff training associated with
emergency evacuation procedures.

Evacuation drills, complete with local alarms should be carried out in all buildings at
least twice a year, at least one of which should be during semester.

The following points should be noted by the Chief Warden in planning and
implementing an evacuation drill:

Co-ordinate the timing of the drill with Heads of Faculty or Unit;

Laboratory Managers or Head of any special facility where prior knowledge is
important to ensure an operation can be closed down or temporarily suspended;

The co-operation and active participation of senior officers in a building is essential to
ensure the wholehearted support of staff.

As well as building drills, organise the drills specially for lecture theatres and large
teaching laboratories when occupied.

Send out advance notice of the drill (including date and approximate time) to all staff
to assist their understanding and co-operation;

Ensure that all staff recognise the alarm signals and know the relevant procedures, exit
routes, and assembly area;

The Chief Warden should supervise the drill, record the time required to complete the
evacuation, and note any problems and deficiencies;

After each drill a meeting of Wardens should be held to evaluate the success of the
drill and to solve any problems that may have arisen.

Evacuation of Lecture Theatres, Libraries, Class Rooms and Teaching Laboratories

These areas require explicit organisation because of the potential for large numbers of
people to be congregated in a small area. The person in charge of the class shall act as
the Warden controlling the class.

Upon hearing the alarm signal or when notified of an emergency, the person in charge
of the class should direct students to:
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           Stand fast and push chairs, large bags, etc, under desks or benches.

           Turn off electrical devices and laboratory operations that are not safe to be left
           unattended.

           In controlled sequence, move along gangways to main aisles and exit in an
           orderly manner through the nearest appropriate exit.

These procedures need to be orderly to minimise crowding in aisles and doorways.

Wardens Absence

The nature of work in the University means that wardens may not always be available.
The senior person in the work area should take charge and ensure that people are
evacuated. In case of teaching, the person in charge is to ensure that all students are
evacuated.

Training

Wardens

During an emergency the smooth operation of planned procedures can only be
achieved if all wardens and other building occupants are thoroughly familiar with
what is expected of them. It is therefore necessary to institute a system of education
and periodic evacuation exercises.

Training develops patterns of behaviour in staff so that in an emergency valuable time
is not lost in unproductive actions.

        Each warden should be sufficiently trained and familiar with aspects of their
area to be able to carry out their role.

        Training of Wardens should include basic building design safety and safety
survival skills in buildings. They should also be educated in the possible toxic
constituents of smoke, be made aware of the unpredictable synergistic action of smoke
cocktails and of likely health effects.

        In addition to general fire safety, bomb threat, and evacuation procedures,
training sessions could include methods of assisting mobility - impaired persons,
human behaviour in emergency situations and resuscitation techniques.

           Wardens must be familiar with:

(a)   the operation of the fire alarm system, the emergency system and any other
equipment used to assist in the operation of emergency procedures for the building;

(b)        the floor or zone they represent, including:

                          -         all means of egress and alternative escape routes,

                  -   the existence and positions of rooms leading off blind passages,
doors leading to dead ends and any other confined areas in which persons could be
located,

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                          -         potentially hazardous material or operations undertaken in their
zone.

(c)     the location and operation of fire doors, smoke doors, fire blankets, portable
fire extinguishers and fire hoses on their floor or zone;

(d)        the number and location of mobility-impaired persons on their floor or zone.

Building Occupants

        Every occupant of the building should be advised of the action to take in the
event of an emergency and each shall be given the name, location and telephone
number of the Warden of the floor or area where they work. This subject should be an
integral part of any University work place orientation program for new staff or staff
new to an area. Occupants should be encouraged to approach their Warden for
information, clarification of procedures and to report on perceived problem areas.

       Wardens should ensure that all new occupants are advised of the relevant
procedures and are shown the location of first-attack fire fighting equipment and the
evacuation routes.

        Arrangements should be made for regular short demonstrations explaining the
various types of first-attack fire fighting equipment, their uses and limitations, and the
correct methods of operation.

Preventative Measures

Prevention of fires is as important as the development of efficient means of fighting
them. Wardens and all other occupants should be fully aware of the need to avoid
dangerous practices, of the precautions to be taken to minimise the chance of fire
occurring and the danger to life in the event of a fire getting out of control.

Wardens should be encouraged to take note of, and to bring to the attention of
theChief Warden -

                 - any accumulation of litter which might increase the risk of fire;

                 -            incorrect use or storage of flammable material;

                 -            the placement of furniture which might impair free egress; and

                 - other similar hazards.

Wardens should also check that -

             - fire doors and smoke doors are kept shut except during use or are only
held open by approved automatic release devices and that these doors are not wedged
or fixed in an open position;

                 - passages are kept free of obstructions; and

            - fire extinguishers are correctly mounted, signposted, and maintained
and that any accidental discharges or damage is immediately reported.


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The keeping of flammable liquids in office areas should be permitted only in special
circumstances and then only in minimal quantities.

All occupants should be encouraged to observe the greatest care in the use of matches,
portable heaters, electrical appliances and other possible sources of ignition and to
keep their immediate surroundings neat and tidy.

A more comprehensive fire prevention checklist is detailed at Appendix 9, 'Fire
Housekeeping Checklist'.

History Notes

This policy was passed to the Health and Safety Representatives for dissemination in
the workplace and consequently endorsed by the Health and Safety Policy Committee
on 6 December 1993 and approved by the Vice-Chancellor on 8 February 1994. It
was reviewed before transfer from Commonwealth to ACT jurisdiction in December
1997 and again prior to placement on the HR web site in November 2001. The 2001
review added a paragraph relating to wardens absence and exchanged the Appendix 8
from “In the Event of Fire” to the ACT Fire Brigade Community Education Section’s
Building Occupants Emergency Procedures.




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                                         Appendix 1

Evacuation and Fire - Occupants

1.      Circumstances in which you will need to evacuate the building are likely to be
        very rare but are not restricted to fires. Other circumstances which may require
        evacuation include the circulation of toxic fumes, bomb scares, floods, persons
        threatening staff or others.

2.      The University policy is that all occupants of a building should evacuate that
        building if the fire alarm is activated.

3.      You must leave the building immediately upon being advised by an authorised
        member of staff or warned by some other method. If safe, staff exiting the
        building should report first to Wardens. Wardens may ask you to assist them in
        their tasks. If you are not required by the Wardens they will direct you to leave
        the building.

4.      Move out of the building in an orderly manner, without rushing and pushing.
        Choose the nearest safe exit but do not use the lift. There are clearly identified
        fire stairs in each building. Warn other areas etc on your exit route. Do not all
        go to the 'front door' - there are numerous other safe exits to use.

5.      If trapped, do not hesitate to break windows or other fixtures to ensure your
        escape.

6.      Do not jump from high windows. Close the doors and block the space beneath
        with clothing; go to a window and endeavour to attract attention.

7.      If you have to move in smoke, get down on the floor - the air is fresher there. A
        damp rag over your mouth will help to prevent your breathing in large quantities
        of smoke.

8.      Once outside the building move well clear of the building. No person shall be
        permitted to re-enter the building until advised by the fire brigade that it is safe
        to do so.




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                                         Appendix 2

Evacuation and Fire - Wardens

1.      On hearing alarm immediately go to the Fire Indicator Board. Warn people
        along your route to leave the building.

2.      Ensure that one Warden has retrieved whatever documentation is required (eg.
        summary of tasks).

3.      One Warden should remain at the F.I.B. Two should investigate cause of alarm
        and report back to F.I.B. Remainder should begin organising and complete the
        evacuation of the building.

        Other staff are requested to report to the Wardens if there is no threat to their
        safety. Deploy staff as required to assist with evacuation or other duties. Direct
        all staff not required to leave the building.

4.      Evacuation of building is undertaken immediately alarm is activated. The
        Warden remaining at the F.I.B. should organise other Wardens to clear
        designated areas. Use staff from the relevant area is possible.

5.      Organise for a staff member to attend at each of the exits from the building to
        prevent people re-entering until it is safe to do so.

6.      Organise fire fighting if applicable.

7.      Organising Warden to wait at F.I.B. until ACT Fire Brigade arrives. Report
        action taken to Brigade.

8.      If building declared safe notify evacuated persons to return.

9.      Once alarm has ceased check that all fire doors have closed and are re-locked.

Note: If, once directed, a person(s) does not evacuate the building, note location and
      advise Fire Brigade officers on arrival. Do not force anyone to leave against
      their will.




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                                              Appendix 3

Bomb Threat - Occupants

If a bomb threat is received / notified the following action should be taken:

1.      Ensure police notified. If possible this should be done by the person receiving
        the threat so that all relevant information can be provided to the police. This
        person should make themselves available to police on their arrival.

2.      Inform Wardens and any public service point (eg. Information Desks).

3       Leave Building. Take personal belongings with you (eg. handbags). This will
        reduce the number of items that the police would have to eliminate that could
        possibly conceal / be a bomb. As you leave, look around you. Are there parcels,
        bags etc that are not normally there. If so, don't touch. Advise police on their
        arrival.

4.      Ensure that once police arrive you make yourself available to them - they may
        require assistance in identifying anything in an area which is out of the ordinary.
        (If possible staff should congregate together in a single place so they can be
        easily contacted. The place can be left to the discretion of staff and will depend
        on weather (raining?), extent of threat (one building, or University as a whole).

Notes: 1.        The Building's alarms will not automatically be activated during a bomb
                 threat and thus the fire exits will not unlock. If it is necessary to open the
                 fire doors the manual fire alarm at the fire indicator board should be
                 activated or the 'red box' releases next to individual fire doors broken to
                 release the doors.

           2.    Don't unduly advertise that a bomb threat has been received. It may only
                 encourage others to copy the action at a later date.

           3.    Threats. Threats can take the form of a written message, telephone
                 advice, word-of-mouth or suspect object found.

                 (a)      Written Threats: It is important that every possible effort be made to
                          avoid unnecessary handling of written messages so as to retain
                          evidence such as possible fingerprints, handwriting, etc...

                 (b)      Telephone Threats: An accurate analysis of the telephone threat can
                          provide valuable information on which to base recommendations,
                          action, and subsequent investigation.

                 (c)      Work-of-Mouth: An accurate description of the person, including
                          any distinguishing features, should be made.

                 (d)      Suspect Object: A suspect object is any object found on the
                          premises and deemed a possible threat by virtue of its characteristics,
                          location and circumstances.




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           4.    Search. It is vital that a plan exists which enables the premises to be
                 searched as quickly and as effectively as possible. Those best qualified to
                 carry out a search of any given area are the occupants. Precedence should
                 be given to searching the evacuation routes and assembly areas, building
                 entrances and exists, public areas within buildings or other areas thought
                 of a vulnerable to attack.

                 The aim of the search is to identify any object which:

                 (a)      should not be there;

                 (b)      cannot be accounted for;

                 (c)      is out of place; or

                 (d)      becomes suspect for any other reason eg. suspiciously labelled,
                          similar to that described in the threat, etc...




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                                           Appendix 4

Bomb Threat - Wardens

1.      Ensure police notified. If possible this should be done by the person receiving
        the threat so that all relevant information can be provided to the police. This
        person should make themselves available to the police on their arrival.

2.      Evacuate the building. This should be done immediately. Do not wait to
        investigate the threat and identify an emergency.

3.      Ensure all persons are kept well clear of the building and prevented from re-
        entering until building declared safe. The police will secure the perimeter of the
        building on their arrival.

4.      Ensure Building staff are available to police. (They may be required by the
        police to indicate if anything in their work area is out of the ordinary).

5.      The Building's alarms will not automatically be activated during a bomb threat
        and thus the fire exits will not unlock. If it is necessary to open the fire doors
        the manual fire alarm at the fire indicator board should be activated or the 'red
        box' releases next to individual fire doors broken to release the doors.

Note: 1.         It is possible that a threat will be made against the University as a whole,
                 in which case the above procedure may have to be revised at the discretion
                 of the Safety Wardens.




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                                         Appendix 5

Power Failures and Blackouts - Occupants

1.      Notification

        If you become aware of a blackout in part of the building advise the following, if
        available;

        - University Maintenance

        - Warden(s)

        A partial blackout is likely to be caused by a circuit fault and should not be a
        safety hazard.

2.      Suspension of Work

        Staff are not expected to continue working in any area affected by a blackout.

        If a partial blackout occurs which results in some work or service areas being
        closed, the function supervisor will re-direct staff to tasks elsewhere.

3.      Full blackout - Evacuation

        If a blackout occurs that darkens the whole building the policy is to evacuate the
        building.

        The Wardens will co-ordinate the evacuation. Assist them as required.

4.      Telephones

        During an electrical storm telephones should not be used. If a building is struck
        by lightning it can cause a shock for a person on a telephone.

5.      Lift

        Do not use the lift during a power failure. Even if the lift is still powered at the
        time a further failure could affect the lift during use.

6.      Equipment

        When a blackout or power failure occurs all computing equipment (includes fax
        machines, printers etc) affected by the blackout should be turned off at the
        power point to avoid a surge when power is restored. All other equipment can
        be left powered. Once power is restored and remained stable the equipment
        should be re-powered individually (ie don't turn all on at once). The Network
        Manager or his/her delegate should be consulted before power is turned on. It is
        important which order the equipment is re-powered.

7.      Lights




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        When a full blackout occurs emergency lights are activated. The lights are
        installed on all floors to allow an evacuation to take place and are installed in
        most rooms (eg toilets) which have not external natural light available.

8.      Closure of building

        8.1      If a full blackout occurs, or one where the bulk of services cannot operate
                 effectively, it may be necessary to consider closing the building for the
                 remainder of the day. This decision must be taken by the supervisor of the
                 area (eg Unit manager, Dean) taking into account the particular
                 circumstances (eg time of day - near closing or early morning, advice from
                 maintenance staff). (If an appropriate supervisor is not present the
                 decision may be taken by a safety warden).

        8.2      If closing the Building ensure it is secure and all light switches are turned
                 off.




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                                         Appendix 6

Power Failures and Blackouts - Wardens

The Wardens are responsible for co-ordinating action in the event of a partial or full
power failure or blackout.

1.         Notification

        Ensure following are notified:

        - University maintenance (if 'office' hours)

        - University security (if after hours)

2.         Occupants and Services

2.1     Ensure all occupants are cleared from all areas affected by the blackout and
        prevent persons entering or re-entering the area.

2.2     Ensure the lift is empty and secured. The lift should not be used, even if still
        operable. A power failure could spread and trap occupants in the lift.

2.3     Ensure staff are stationed at all exits to prevent people entering by the exits.

2.4     Ensure any work area or service point affected by the blackout is closed and
        secured.

2.5     In the event of a total blackout, or a partial blackout affecting most of the
        building, EVACUATE the building and secure building. Use your
        DISCRETION. If you believe it is safer to evacuate the building and secure it,
        do so.

2.6     Ensure all computer equipment (including fax machines, printers etc) affected
        by the blackout/power failure is turned off at the power point to prevent a power
        surge when the power is returned.

3.         Closure of the Building

3.1     If a full blackout occurs, or one where the bulk of Services cannot operate
        effectively, it may be necessary to consider closing the building for the
        remainder of the day. This decision must be taken by the SUPERVISOR of the
        area (eg. Unit Manager, Dean), or if no-one appropriate is present, the co-
        ordinating WARDEN.

3.2     If closure is necessary:

        - ensure building evacuated;

        - attempt to advise staff rostered for duty, but not yet present, of decision;

        - erect notice at entrance advising building closed and why;


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        - advise office of the Executive Director, Corporaten Services or, if after hours,
          University Security;

        - ensure computer equipment is turned off at the power point;

        - secure building. It is possible that the power to fire doors may also be
          affected in which case ground floor perimiter doors could result in a security
          problem. Advise University Security and take whatever action is possible to
          secure the doors until power is re-established.

4.         Points to Remember

        4.1      Torches - Torches may be available for use by the WARDENS

        4.2      Telephones

                 Never use a telephone during an electrical storm.

                 If a blackout occurs that impacts on the total University, the University's
                 telephones switch to a battery power which lasts approximately 1 hour.

        4.3      Evacuation - Personal check

                 In any evacuation it is necessary to do a personal check of all areas as
                 there is no guarantee that all occupants either heard or saw a warning. The
                 deaf may not hear a PA message or alarm; the blind will not realise the
                 power has failed; the sleeping will not realise anything!




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                                                 Appendix 7

Civil Disorder and Illegal Occupancy - General Information

1.         General

        There have been numerous examples where a highly emotive international
        situation or political decision have led to public demonstrations.

2.         Response

        As soon as the Chief Warden is aware of civil disorder occurring in, or in the
        vicinity of, the premises, or that such an event is imminent, or there is illegal
        entry by a disaffected person or group, the Chief Warden or Warden(s) should
        take the following action:

        (a)      Notify the police and request assistance

        (b)      Alert appropriate staff in the University [eg. Head of Faculty/Unit,
                 University Security, Executive Director, Corporate Services Division]

        (c)      Initiate action to restrict -

                 (1)      entrance to the building; or

                 (2)      confine presence to the ground floor; and

                 (3)      contact between the demonstrators and the building occupants.

        Managers can contribute in a practical way to the satisfactory resolution of these
        emergencies by ensuring withdrawal of their staff where necessary, supervising
        the locking up of offices, securing records, valuables and files, whilst at the
        same time promoting an atmosphere of calm and confidence.

        Planning for these emergencies should be done in conjunction with the police.




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                                              Appendix 8


                                Building Occupants Emergency Procedures

          (for use in buildings where a Standard Fire Alarm System is installed)

                           In case of emergency DO THIS


          EVACUATION                                                 FIRE
On hearing the fire alarm or if                       On discovering a FIRE
instructed to evacuate
                                                      1. Rescue and or Remove any person
1. Secure Confidential and valuable                      in danger ONLY if it is safe to do
   items (if time permits).                              so.

2. Proceed to the nearest safe EXIT                   2. Alarm – raise the alarm and follow
   and leave the building. Do not use                    procedures. Call the Fire Brigade
   lifts.                                                on 000.

3. Follow instructions of the Fire                    3. Contain the fire by closing doors
   Warden.                                               (don’t lock).

4. Proceed to nominated assembly                      4. Extinguish & or Evacuate to your
   area and remain there until directed                  assembly area. (Attempt to
   otherwise by the Fire Warden or                       extinguish the Fire only if you are
   Fire Brigade Officer.                                 trained and it is safe to do so).



Your Assembly Area is:-
…………………………………………………………………………………………
………………………………………………………………………………………..

Your Floor Fire Warden is:-
…………………………………………………………………………………………
………………………………………………………………………………………..




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            Building Occupants Emergency Procedures
                      (for use in buildings where a EWIS System is installed)

                           In case of emergency DO THIS


          EVACUATION                                                FIRE
On being given an ALERT Signal –                     1. “Rescue and or Remove” any
Beep, Beep, Beep,                                       person in immediate danger ONLY
                                                        if safe to do so.
1. Secure confidential and valuable
   items.                                            2. “Alarm” – raise the alarm and
                                                        follow procedures. Call the Fire
2. Proceed to floor assembly point.                     Brigade on 000.
   (After hours, leave immediately)
                                                     3. “Contain” the fire by closing the
3. Follow instructions of floor / area                  doors (don’t lock).
   warden.
                                                     4. Ëxtinguish and or Evacuate” to
On being given an EVACUATION                            your assembly area. (Attempt to
Signal – Whoop, Whoop, Whoop,                           extinguish the fire only if yaou are
                                                        trained and it is safe to do so).
4. Leave the building via designated
   exit or nearest safe exit.                        5. Remain at the nominated assembly
                                                        area until directed otherwise by a
5. Proceed to nominated assembly are                    Fire Warden or Fire Brigade
   and remain there until otherwise                     Officer.
   directed by a Fire Warden or Fire
   Brigade Officer.



Your Assembly Area is:-
…………………………………………………………………………………………
…………………………………………………………………………………………

Your Floor Warden is:-
…………………………………………………………………………………………
…………………………………………………………………………………………




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                                      Appendix 9

Fire Housekeeping Checklist

Buildings and property should be checked to ensure that the following housekeeping
requirements are met and remedial action taken where necessary so that fire hazards
are kept to a minimum.

Most fires can be traced to human carelessness or negligence in the handling of
sources of ignition or hazardous substances.

General Housekeeping

It is important to ensure that:

* excessive stores, unused equipment, waste material and rubbish are removed;

* adequate storage facilities are provided and utilised for loose paper records;

* there is no storage of any goods or equipment under stairways;

* quantities of flammable liquids are kept to a minimum and held in proper
  flammable liquids cabinets or removed to separate storage areas:

* receptacles for cigarette butts and smokers' waste are provided in public areas and
  are cleared daily, and are not used as general rubbish bins;

* metal rubbish bins, not plastic ones, are provided for normal waste material;

* metal rubbish bins for waste rags or material impregnated with flammable liquids
  are provided with lids or covers, and rubbish is removed regularly;

* furniture, curtains, towels, paper products and the like are kept clear of cooking and
  heating appliances;

* exhaust fans and air conditioning equipment are operating correctly and kept clean;

* hoods, filters and ducts over cooking equipment are kept clean and free of any
  build-up of grease and oils. Accumulation of these can represent a real fire hazard;

* holding areas for waste material are closely supervised to ensure any excess waste
  material is not held and is regularly disposed of to safe areas;

* 'NO SMOKING' signs are prominently displayed and enforced;

* any spillage or accumulation of flammable liquids, oils, grease, etc., is removed;

* chimney, flues and heaters are checked for soundness and any build-up of deposits
  removed;

* no internal combustion engines (eg. lawn mowers, motor cycles) are parked inside
  residential buildings or accommodation blocks; and

* any reserve water storage's are kept as full as practicable.

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Means of Egress

In emergency situations, clear and safe exit routes and the fire compartmentalisation of
buildings are crucial for the welfare of the building's occupants and assets, and the
safety of emergency services personnel.

Ensure that:

* escape ways are kept clear of furniture, stores and machines;

* fire doors and smoke control doors are capable of opening and closing correctly
  and all hinges, latches, magnetic door holders, etc., are operating satisfactorily;

* fire doors and smoke doors are not held open by wedges or other unauthorised
  means;

* EXIT doors on escape routes are readily openable during occupied hours; and

* EXIT signs and other direction guides are clearly visible and properly maintained.

Electrical Equipment

The dangers of substandard, poorly maintained or wrongly utilised electrical
equipment creates the need to ensure that:

* intercommunication equipment is checked regularly and is operated correctly;

* electrical appliances are switched off and disconnected at power outlets when not in
  use;

* emergency lighting is operational and checked regularly;

* double adaptors are limited to one for each power outlet and are not used on light
  outlets;

* only one heating appliance is permitted from each power outlet;

* faulty power outlets, switches, plugs and sockets (including any with scorch marks)
  are replaced;

* faulty or worn electrical flex or leads are replaced;

* failed light bulbs or tubes are replaced; and

* portable power outlet banks are not used unless fitted with circuit breaking capacity
  to overcome overload potential.

Fire Equipment

It is important to ensure that:

* fire equipment is maintained regularly;

* fire extinguishers are in place and are properly mounted on brackets;

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* detection systems are maintained regularly; and

* goods are not stacked to ceiling level,

    - for sprinkler systems a clear space of 0.5 metres is required to be maintained
      below the plane of the sprinkler head deflectors,

    - for detector systems a clear space to permit the passage of heat or smoke to the
      detector head is essential.

Outdoors

The building's surround can often be overlooked when checking for fire hazards.

It is vital to address those external factors which present a risk to the building by
ensuring that:

* incinerators, including spark arrestors and lids, are in good order, and surrounds are
  kept free of combustible material;

* roof guttering is empty of debris;

* long grass is cut, shrubs and trees are trimmed back if dangerously close to
  buildings, and the cut material is removed;

* ash from incinerators is disposed of separately and regularly by use of metal
  containers with lids or covers; and

        •        any fire restrictions are observed




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