Steering Committee First United Methodist Church, Corvallis Meeting Minutes Recording Scribe…John Mergl Facilitator…Del Shirley, sitting in for Shirley Peterson October 9, 2007 Attendees: Lloyd Westcott, Del Shirley, Ken Hilton, Jim Fellers, Julie Monk, Courtney McHill, Dave Straub, Guests: None Call to order: 1905 Reflection: A recap of Jim Feller’s sermon about the one year anniversary in the Amish community that had suffered the senseless loss of community members to a gunman, and their message to the world on forgiveness. Opening Prayer: Del Shirley Review of Previous Meeting Minutes: There were no minutes reviewed Motions: Motion: The First United Methodist church transfer monies from the “Camp Cone Fund” to the non-profit organization “The Friends of Camp Cone”, less the cost to the church of the Camp Cone land title transfer. Author: Ken Hilton Second: Lloyd Westcott Result: Motion carried Presentations, Discussions, Reports and Updates: Committee Reports: Camp Cone Fund transfer: Ken Hilton With the upcoming recommended land title transfer of properties known as Camp Cone, there was a request from the to also transfers monies from the Camp Cone Fund in the sum of approximately $11,500.00 to the “Friends of Camp Cone”. This money was from the sale of land to the Oregon Dept of Transportation for highway right of way. The recommendation from the Finance Committee was to transfer these funds. Therefore Ken made the motion to approve transfer of these funds, the motion was seconded by Lloyd Westcott, and the vote was carried. Finance: Ken Hilton Ken handed out an updated September general fund report. The report that had been sent out earlier was incorrect for the total monies in the account. The earlier report had a total of ~$606,267.00; Income for the month of August was not correct, ($49,848.00). The corrected report has the correct amount, with the fund total setting at $591,291.00. Ken reported that income for the month of Sept. was slightly lower then expected, but all bills are current, and there are monies to meet the payroll. (See Attached) Coffee Cart: Courtney McHill Courtney distributed a flier outlining a proposal for the purchase of an espresso machine. This flier identified a couple of machines, the cost, required facilities, equipment support, and general information. She was soliciting feedback from the committee as to whether or not she should move forward on this proposal. We all liked the idea, and encouraged her to continue her quest. (See attached handout) Wireless Internet: Del Shirley Del mentioned that at one time the committee had been talking about wireless internet for the church. He was wondering if this was still being looked at, and if so, what would it take to make this happen. Discussions with Ken and Jim identified that monies had been appropriated, and that this would not be very difficult to implement. Jim said that he would work with Lee Van Nice, and make this happen. SPRC: Dave Straub Dave gave an update of the committee’s activities. The team has been reviewing job descriptions of the 13 staff positions, and creating a template to use for future employees. Currently, eight job descriptions are complete, and the other five are in a state of review. All job descriptions will contain a “Safe Sanctuary” policy. Along with the job descriptions, a defined performance plan is being created. The committee is also working on updating the personnel policy, which will identify a hierarchy structure to ensure people understand whose boss is who. Their goal is to have this completed by the end of this year. The team has eliminated the position of liaison and developed a process to address employee conflicts. Wage recommendations for 2008 are aligned with the Portland CPI (consumer price index) at 3.4% cost of living for all staff except the Assistant Minister, whose increase is mandated by the conference at 4.5%. Other News: Jim Fellers wanted to recognize Chris Graves as the official contact person for work with the Men’s homeless shelter. This is a shelter for homeless men who may still have addiction problems, and is not necessarily a drug free shelter. The new home for the shelter is in an unused sorority house. Next Meeting: November 12th @1900 Closing Prayer: None These minutes are provided in an electronic version; if you wish to obtain a hard copy please contact the church office.