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					                     HRStar
                Payroll Processing
                       Karen McCombs


OSU Payroll Services       409 Whitehurst   (405) 744-6372 1
                       Payroll Processing
                             Topics
    Biweekly Payrolls                       Labor Distribution
    Monthly Payrolls                        Leave
    On-Line ENP                             Payroll Advice
    Paper ENP                               Tax Treaties

OSU Payroll Services       409 Whitehurst              (405) 744-6372 2
                       Biweekly Payrolls
                          Responsibilities
                          Processing Schedules
                          Biweekly Time Screens

                          Entering Biweekly Time

                          Approving Biweekly Time

                          Reviewing Biweekly Time
                          BW Time Corrections
OSU Payroll Services       409 Whitehurst    (405) 744-6372 3
                          Biweekly
                       Responsibilities

                       Employee

                       Department

                       Payroll Services

                       State of Oklahoma

OSU Payroll Services        409 Whitehurst   (405) 744-6372 4
                       Summary of Department
                       Biweekly Responsibilities

   Prepare EA                          Review UT4 or
                                       e~Print Reports
   Prepare/Enter
   Exception to
                                        Prepare Corrections
   Normal Pays
                                        & Adjustments
   Input Time
   Approve Time                        Labor Distribution
OSU Payroll Services         409 Whitehurst         (405) 744-6372 5
                            Biweekly
                       Processing Schedules


     1. HRStar Processing Calendar

     2. Biweekly Payroll Schedule


OSU Payroll Services        409 Whitehurst   (405) 744-6372 6
                       Biweekly Time Screens


                        UT1 – Multiple Time Input

                        UT2 – Individual Time Input

                        UT3 – Approve Time Entry

                        UT4 – Wage Reporting


OSU Payroll Services          409 Whitehurst    (405) 744-6372 7
          UT1 – Multiple Time Input
UT1 MULTIPLE TIME INPUT                        GREAT OSU DEPARTMENT

 SCREEN: ___ ID:           JOB:   CODE:     USER: 001 FY: 07   POS:
 DIV: AA   DEPT: D0001    NAME: ADKINS,LESLIE J
            HOURS   HOURS PAY                   COMP                     TOTAL
            WEEK1   WEEK2 OT?    VAC    SICK    TAKEN   OTHER HOLIDAY    HOURS
 ADKINS,LESLIE J           12345678    W708 08/21 12/17 700871    6.60
            30.00   30.00   Y    0.00    0.00    0.00    0.00    0.00    60.00
 BLUE,ANGELA LYNN          23456789    Q710 07/01 09/24 639279 10.07
            39.00   37.00   N    0.00    4.00    0.00    0.00    0.00    80.00
 BONDS,HAZEL G             34567891    Q710 07/01 09/24 630035    8.54
            20.00   12.00   N    0.00    8.00    0.00    0.00    0.00    40.00
 COPPER,NATALIE B          45678912    Q710 07/01 09/24 630035    7.94
            20.00   20.00   N    0.00    0.00    0.00    0.00    0.00    40.00
 CROWE,ANITA C             56789123    W712 08/28 12/17 700769    6.05
             9.00   11.00   Y    0.00    0.00    0.00    0.00    0.00    20.00
 FINLEY,JAMES L            67891234    Q712 07/01 09/24 630337 12.10
            37.00   40.00   N    0.25    2.75    0.00    0.00    0.00    80.00
 GREER,TONYA A             78912345    Q704 07/01 09/24 639591 11.50
            40.00   33.00   N    0.00    7.00    0.00    0.00    0.00    80.00
        UT2 – Individual Time Input

UT2 INDIVIDUAL TIME INPUT                      GREAT OSU DEPARTMENT

SCREEN: ___ ID:           JOB:   CODE: ___ USER: 001 FY:    POS:
DIV: AA    DEPT: D0001    NAME: BLUE,ANGELA LYNN
                                       JOB CD BEG END            PAY
NAME                       EMP. ID     ASSN   DATE DATE POS NO RATE
BLUE,ANGELA LYNN           12345678    Q710 07/01 09/24 639279 10.07
            HOURS   HOURS PAY                    COMP                    TOTAL
            WEEK1   WEEK2 OT?     VAC     SICK   TAKEN   OTHER HOLIDAY   HOURS
            39.00   37.00   N     0.00    4.00    0.00    0.00    0.00    80.00

    DISTRIBUTION: FRS ACCOUNT #     RATE    HOURS     PERCENT
                 AA-1-2XXXX-2400   10.07      .00     100.000
            UT3 – Approve Time Entry
UT3 APPROVE TIME ENTRY

 SCREEN: ___ ID:            JOB:     CODE:     USER: 001 FY:    POS:
 DIV: AA   DEPT: D0001

 DEPARTMENT NAME: GREAT OSU DEPARTMENT

                                                          TOTAL HOURS:     1,437.96

  HRS/WK1   HRS/WK2   VACATION       SICK    COMP/TKN   OTHER    HOLIDAY
   661.50    518.00      88.65     169.81        0.00    0.00       0.00

         APPROVE: Y (Y/N)
   APPROVER NAME: AMY MAXWELL

 I have firsthand knowledge of the activity described above. I certify that it
 is a reasonable estimate of the work performed as recorded on clock cards or
 daily time and attendance reports maintained in this office.

 Note:   Once time input has been approved, it cannot be changed unless approval
         is canceled.
               UT4 – Wage Reporting
UT4 WAGE REPORTING
                                                GREAT OSU DEPARTMENT
 SCREEN:     ID:           JOB:   CODE:     USER: 001 FY:    POS:
 DIV: AA   DEPT: D0001   FRS ACCT: AA12XXXX2400
                        ACCT NAME: GREAT DEPARTMENT
     ACCOUNT NUMBER   EMPLOYEE NAME                       HOURS      AMOUNT

 01   AA-1-2XXXX-2400    LIME,JODY E                      80.00     699.20
 02   AA-1-2XXXX-2400    MCCLAN,JOY D                     78.58     696.22
 03   AA-1-2XXXX-2400    PERRY,BERTHA M                   80.00     923.20
 04   AA-1-2XXXX-2400    SMITH,MARILYN I                  80.00     776.80
 05   AA-1-2XXXX-2400    BONDS,HAZEL G                    40.00     301.60
 06   AA-1-2XXXX-2400    FEENY,JERRI L                    80.00     968.00
 07   AA-1-2XXXX-2400    WALTERS,RUBY E                   64.00     645.12
 08   AA-1-2XXXX-2400    WILLIAMS,REBA K                  60.37     499.89
 09   AA-1-2XXXX-2400    COPPER,NATALIE B                 40.00     301.60
 10   AA-1-2XXXX-2400    BLUE,ANGELA LYNN                 80.00     805.60
 11   AA-1-2XXXX-2400    MOON,CAROLYN S                   80.00     811.20
 12        SUBC TOTAL                                                  7,428.43
 13   AA-1-2XXXX0-2460    ADKINS,LESLIE J                 60.00     396.00
 14        SUBC TOTAL                                                    396.00

       Total Pages: 004     This Page: 001   Next Page: ___
                       Biweekly e~Print Reports
                         OSU Trial Biweekly Report of Pay

                         OSU Trial Biweekly Rpt of Pay by Dept

                         OSU Trial Biweekly Report of Pay Index

                         OSU Biweekly Completed Time Report

                         OSU Biweekly Report of Pay

                         OSU Biweekly Report of Pay by Dept

                         OSU Biweekly Report of Pay Index
OSU Payroll Services          409 Whitehurst       (405) 744-6372 12
                                                                         A
                        OSU *Trial* Biweekly
                           Report of Pay


Description:            OSU *Trial* Biweekly Report of Pay
Report Name:            OSU Wage Rpt T
Report ID:              OSU Wage Rpt T
Report Title:           Report Of Biweekly Pay
Used To:                Verify hours reported and gross pay for
                          the biweekly employees is correct for
                          each account.


 OSU Payroll Services            409 Whitehurst      (405) 744-6372 13
                                                                          B
                         OSU *Trial* Biweekly
                           Report of Pay by
                        Assignment Department

Description:             OSU *Trial* Biweekly Report of Pay
                           by Department
Report Name:             OSU Wage Rpt by Dept T
Report ID:               OSU Wage Rpt by Dept T
Report Title:            Report Of Biweekly Pay By Assignment
                           Dept
Used To:                 Verify hours reported and gross pay
                           for the biweekly employees is
                           correct for department.
 OSU Payroll Services             409 Whitehurst      (405) 744-6372 14
                                                                         C
                         OSU *Trial* Biweekly
                          Report of Pay Index


Description:            OSU *Trial* Biweekly Report of Pay
                          Index
Report Name:            OSU Wage Rpt Index T
Report ID:              OSU Wage Rpt Index T
Report Title:           Report Of Biweekly Pay Index
Used To:                Verify gross pay in total for a
                          department or for a
                          department/account

 OSU Payroll Services            409 Whitehurst      (405) 744-6372 15
                                                                       D
                       OSU Biweekly Completed
                            Time Report


Description:           OSU Biweekly Completed Time Report
Report Name:           OSU Wage Time Rpt
Report ID:             OSU Wage Time Rpt
Report Title:          Biweekly Payroll Completed Time
                         Report
Used To:               Verify time reported on the UT1 or
                         UT2 screens. Does not include
                         any specials pays or corrections.

OSU Payroll Services           409 Whitehurst      (405) 744-6372 16
                            Biweekly
                       Time Corrections


           Current Corrections


           Prior Period Adjustments


OSU Payroll Services     409 Whitehurst   (405) 744-6372 17
                       OKLAHOMA STATE UNIVERSITY                   Mark Only One
                       TIMESHEET CORRECTIONS AND                         Current Correction
                        PRIOR PERIOD ADJUSTMENTS
                                                                   X
                        FOR THE BIWEEKLY PAYROLL
                                                                         Prior Period Adjustment

                      HOME                      HOME DEPARTMENT NAME                        PAY PERIOD
                   DEPARTMENT #                                                          FROM:    TO:


                   AA D0001                  Great OSU Department                        10-21-06       11-03-06
                           HOURS WORKED        ANNUA     SICK     COMPENSATORY     OTHER                   TOTAL
                                                 L
                           WEEK 1   WEEK 2     TAKEN    TAKEN   EARNED     TAKEN   APPROV     HOLIDAY      HOURS
                                                                                     ED

                  NAME:                                         SSN:                          ASSGN CODE:
                          Cooper, Natalie                             12345678                     Q710
                          40.00 35.00
                            .      .             .
                                                       5.00
                                                         .        .          .       .           .
                                                                                                      80.00
                                                                                                        .


                  EXPLANATION:
                       Sick Leave was reported as Hours Worked
                  PREPARED BY:               PHONE        DEAN/DIRECTOR/DEPARTMENT                  PAYROLL
                                                          HEAD APPROVED:                            USE:

                   Jan Pratt                  4-1234

OSU Payroll Services                          409 Whitehurst                        (405) 744-6372 18
              OKLAHOMA STATE UNIVERSITY                                         Mark Only One
              TIMESHEET CORRECTIONS AND                                                 Current Correction
               PRIOR PERIOD ADJUSTMENTS
               FOR THE BIWEEKLY PAYROLL
                                                                                X Prior Period Adjustment

               HOME                           HOME DEPARTMENT NAME                                 PAY PERIOD
            DEPARTMENT #                                                                         FROM:    TO:


            AA D0001                       Great OSU Department                                  10-07-06       10-20-06
                         HOURS WORKED        ANNUAL       SICK         COMPENSATORY        OTHER                    TOTAL

                       WEEK 1     WEEK 2     TAKEN       TAKEN    EARNED        TAKEN      APPROV     HOLIDAY       HOURS
                                                                                             ED

           NAME:                                                  SSN:                                ASSGN CODE:
                   Adkins, Leslie                                          23456789                          W708
                 10.00
                     .
                                12.00
                                   .           .           .           .          .          .           .            .


           EXPLANATION:
             Timesheet not turned in for prior period.
           PREPARED BY:                    PHONE           DEAN/DIRECTOR/DEPARTMENT                         PAYROLL
                                                           HEAD APPROVED:                                   USE:

            Jan Pratt                       4-1234

OSU Payroll Services                                  409 Whitehurst                                 (405) 744-6372 19
                       Monthly Payrolls
                         Responsibilities

                         Processing Schedules

                         Confirmation Screens
                         Entering Leave/Confirming Pay

                         Approving Confirmation

                         Reviewing Test/Final Confirmation

OSU Payroll Services          409 Whitehurst    (405) 744-6372 20
                          Monthly
                       Responsibilities

                       Employee

                       Department

                       Payroll Services

                       State of Oklahoma

OSU Payroll Services        409 Whitehurst   (405) 744-6372 21
                       Summary of Department
                       Monthly Responsibilities
   Prepare EA                                 Enter LWOP

   Input Leave                                Review Test
                                              Confirmation
   Confirm Pay                                Labor Distribution

   Approve Confirmation                       Prepare/Enter
                                              ENP Payment
OSU Payroll Services         409 Whitehurst             (405) 744-6372 22
                       Monthly Processing
                           Schedules


         1. HRStar Processing Calendar

          2. Monthly Payroll Schedule



OSU Payroll Services       409 Whitehurst   (405) 744-6372 23
                       Monthly Confirmation
                             Screens


          UC1 – Leave Input/Time Confirmation

          UC2 – Employee Confirmation Detail

          UC3 – Confirmation Approval

OSU Payroll Services       409 Whitehurst   (405) 744-6372 24
UC1 – Leave Input/Time Confirmation
UC1 LEAVE INPUT/TIME CONFIRMATION             GREAT OSU DEPARTMENT

SCREEN: ___ ID:           JOB:   CODE:     USER: 001 FY:   POS:
DIV: AA   DEPT: D0001    NAME: BARKER,JAMES D
                                              --COMPENSATORY--               TOTAL
                   CONF?    VAC       SICK     TAKEN    EARNED               HOURS
BARKER,JAMES D            12345678    G714 08/01 09/30 533109     2,507.00
                     Y      0.00      3.00      0.00      0.00                3.00
BEAMES,SARA E             23456789    E710 07/01 09/30 330865     3,573.00
                     Y      8.00      0.00      0.00      0.00                8.00
BROOMFIELD,DON D          34567891    G710 07/01 09/30 531991     2,858.00
                     Y     16.00      0.00      0.00      0.00               16.00
COOPER,KELLY A            45678912    G704 09/03 06/30 530191     2,800.00
                     Y      0.00      0.00      0.00      0.00                0.00
CROSBY,BELINDA            56789123    G710 07/01 09/30 533168     2,511.00
                     Y      0.00      8.00      0.00      0.00                8.00
CUNDLE,SHEILA L           67891234    E712 07/01 09/30 331289     2,782.50
                     Y      4.00      0.00      0.00      0.00                4.00
DAVIES,JOHN D             78912345    E710 07/01 09/30 331333     3,498.00
                     Y      8.00      2.00      0.00      0.00               10.00
UC2 – Employee Confirmation Detail

UC2 EMPLOYEE CONFIRMATION DETAIL               GOOD OSU DEPARTMENT

SCREEN: ___ ID:            JOB:   CODE: ___ USER: 001 FY:   POS:
DIV: AA   DEPT: D0001     NAME: BARKER,JAMES D
                                      JOB CD BEG END                     PAY
 NAME                        EMP. ID   ASSN   DATE DATE POS NO   FTE     RATE
 BARKER,JAMES D             45678912   G714 08/01 06/30 533109 1.00    2,507.00

            CONF?   VACATION     SICK   COMP TAKEN   COMP EARNED   TOTAL HOURS
              N         0.00     3.00        .00          .00          3.00

 COMMENT 1: NEED TO CHANGE FUNDING___________________________________________
 COMMENT 2: _________________________________________________________________

    DISTRIBUTION:          FRS ACCOUNT #         PAID        PERCENT
                    001   AA-1-2XXXX-2220      2,507.00      100.000
                                    TOTAL      2,507.00
        UC3 – Confirmation Approval
UC3 CONFIRMATION APPROVAL
SCREEN:____ ID:              JOB:     CODE:       USER: 001    FY:   POS:
DIV: AA    DEPT: D0001
DEPARTMENT NAME: GOOD OSU DEPARTMENT
                                                          TOTAL HOURS:      145.00

              VACATION       SICK      COMP/TKN     COMP/ERN
                 95.00      50.00          0.00         0.00

       APPROVE: Y (Y/N)
 APPROVER NAME: JAN PRATT

I have firsthand knowledge of the activity described above. I certify that it
is a reasonable estimate of the work performed as recorded on clock cards or
daily time and attendance reports maintained in this office.

NOTE:   Once confirmation time input has been approved, it cannot be changed
        until approval is canceled.
                       Review Test Confirmation
                          (During Monthly Test)




               UC1 or UC2 Screens

               e~Print Reports


OSU Payroll Services         409 Whitehurst       (405) 744-6372 28
                       Monthly e~Print Reports



            OSU Confirmation Payroll Preliminary
            Report


            OSU Confirmation Payroll Report

OSU Payroll Services        409 Whitehurst   (405) 744-6372 29
                                                                       A

                       OSU Confirmation Payroll
                         Preliminary Report

Description:           OSU Confirmation Payroll Preliminary
                         Report
Report Name:           OSU Conf Pre
Report ID:             OSU Conf Pre
Report Title:          Confirmation Payroll Report
                         (Preliminary and Final)
Used To:               Verify monthly pay and labor
                         distribution for employees in the
                         department.
OSU Payroll Services           409 Whitehurst      (405) 744-6372 30
                                                                       B

                         OSU Confirmation
                          Payroll Report


Description:           OSU Confirmation Payroll Report
Report Name:           OSU Conf Rpt
Report ID:             OSU Conf Rpt
Report Title:          Confirmation Payroll Report
Used To:               Verify prior month pay and leave
                         reported. Available after approving
                         monthly confirmation.


OSU Payroll Services           409 Whitehurst      (405) 744-6372 31
                       On-Line ENP Payments
                        On-Line ENP Pay Schedule

                        On-Line ENP Pay Screens

                        On-Line Input and Approve

                        On-Line Approve by Dept

                        On-Line ENP by Dept

                        On-Line ENP by Employee
OSU Payroll Services        409 Whitehurst    (405) 744-6372 32
                       On-Line ENP Pay
                          Schedule


     Biweekly – Due same day as Time Input
     Regular Monthly – Due day we test
     Monthly Supplemental
      Monthly LWOP – Due day of the first
      test of the Regular Monthly Payroll
OSU Payroll Services     409 Whitehurst   (405) 744-6372 33
                       On-Line ENP Pay Screens



       US1 – Input or Approve ENP Pay by Employee

       US2 – ENP Pay Approve by Dept
       US3 – ENP Pay Listed by Dept

       US4 – ENP Pay Listed by Employee

       US5 – ENP Pay Update/Approve Information
OSU Payroll Services         409 Whitehurst   (405) 744-6372 34
  US1 – Input/Approve ENP Pay by
             Employee
US1 INPUT OR APPROVE ENP PAY BY EMPLOYEE   KRATER,DONALD B

SCREEN: ___ ID: 12345678 JOB:    CODE: 032 USER: 001 FY:    POS:
DIV: AA   DEPT: D0001     (EMP DIV: AA    DEPT: D4001 JC/ASSN: A 610 )
         STATUS: _         P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL
  E/C   HRS WRKD    RATE   AMOUNT FROM DATE      TO DATE CC    FRS ACCT EXT CD
  130     1.00    1750.00            07012006    08312006 AA 12XXXXX2000 _____
  ___      .00        .00           __________ __________ __ ____________ _____
  ___      .00        .00           __________ __________ __ ____________ _____
 TOT:     0.00                0.00

 COMMENT 1: FACULTY OVERLOAD – TAUGHT DISTANCE LEARNING SUMMER 2006 ___
 COMMENT 2: ___________________________________________________________


   APPROVE: Y (Y/N)   APPROVED BY: JAN PRATT______________________________

 I HAVE REVIEWED THE SPECIALS BEING APPROVED AS REPRESENTED BY THE DEPARTMENT
 TOTALS ABOVE. I CERTIFY THE PAYMENTS ARE A REASONABLE ESTIMATE OF THE WORK
 PERFORMED AND SUPPORTED BY PROPER DOCUMENTATION MAINTAINED IN THIS OFFICE.

 NOTE: ONCE SP'S ARE APPROVED THEY CANNOT BE CHANGED UNTIL APPROVAL IS CANCELED
            US2 – ENP Approval by
                 Department
US2 ENP APPROVE BY DEPARTMENT         GREAT OSU DEPARTMENT

SCREEN: ___ ID:           JOB:   CODE:     USER: 001 FY:    POS:
DIV: AA   DEPT: D0001   APPROVER NAME: JAN PRATT_____________________
APPR    STATUS: _       P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL
Y/N   EMP ID      OCCR EMPLOYEE NAME                        TOTAL
 Y 12345678        001 SKELLY,DANA L                       599.58-
     COMMENT: EXCESSIVE LEAVE WITHOUT PAY.
 Y 23456789        001 OPAL,LAURA P                        203.00
     COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE
 y 23456789        002 OPAL,LAURA P                        200.00
     COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE
 Y 45678912        001 SAMUELS,BRAD K                    1,214.00
     COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE
 Y 45678912        002 SAMUELS,BRAD K                      300.00
     COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE
 Y 67891234        011 FIGG,MONTY S                        350.00
     COMMENT: Speaker Assignment, Human Resources and the Law
 y 67891234        012 FIGG,MONTY S                        350.00
     COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW
 Y 89123456        001 BURNS,STEPHANIE M                   600.00
     COMMENT: SPEAKER ASSIGNMENTS: DEALING WITH DIFFICULT PEOPLE
            US3 – ENP Pay Listed by
                  Department
US3 ENP PAYMENTS LISTED BY DEPARTMENT

SCREEN: ___ ID:              JOB:    CODE:     USER: 001 FY:    POS:
DIV: AA   DEPT: D0001       LINE: __
         STATUS: _           P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL
                                                          TOTAL     A  P    PROC
LN     EMP ID     OCCR EMPLOYEE NAME                      AMOUNT     P R    DATE
01   12345678      001 SKELLY,DANA L                      599.58     Y Y 10-17-05
       COMMENT:   EXCESSIVE LEAVE WITHOUT PAY.
02   23456789      001 OPAL,LAURA P                       203.00     Y Y 01-08-05
       COMMENT:   SEMINAR SPEAKER THE STUDENT PERSPECTIVE
03   23456789      002 OPAL,LAURA P                       200.00     Y
       COMMENT:   SEMINAR SPEAKER THE STUDENT PERSPECTIVE
04   34567891      001 SAMUELS,BRAD K                   1,214.00     Y Y 01-08-05
       COMMENT:    SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE
05   34567891      002 SAMUELS,BRAD K                     300.00     Y Y 03-06-05
       COMMENT:   SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE
06   45678912      011 FIGG,MONTY S                       350.00     Y Y 05-07-05
       COMMENT:   Speaker Assignment, Human Resources and the Law
07   45678912      012 FIGG,MONTY S                       350.00     Y Y 11-07-05
       COMMENT:   SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW

       TOTAL PAGES: 002     THIS PAGE: 001    NEXT PAGE: ___
    US4 – ENP Listed by Employee
                 ID
US4 ENP LISTED BY EMPLOYEE ID
 SCREEN: ___ ID: 56789123 JOB:   CODE: ___ USER: 001 FY:     POS:
 DIV:      DEPT:         US1 LINE: __     US5 LINE: __
         STATUS: _        P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL
                                             PAYING             TOT A P    PROC
LN    EMP ID   OCCR EMPLOYEE NAME          DIV DEPT            AMT P R    DATE
01 56789123     001 KRATER,DONALD B        AA CXX10       1,050.00 Y Y 08-07-04
     COMMENT: TEACHING ETM 5211 TO 21 STUDENTS FOR SUMMER 2004.
02 56789123     002 KRATER,DONALD B        AA CXX10       1,800.00 Y Y 12-05-04
     COMMENT: ETM 5241 STRATEGIC PROJECT MANAGEMENT FOR THE MSETM PROGRAM.
03 56789123     003 KRATER,DONALD B        AA CXX10       1,500.00 Y Y 12-05-04
     COMMENT: FACULTY PAY FALL 2004 - IEM 5613
04 56789123     004 KRATER,DONALD B        AA CXX10       1,750.00 Y Y 05-05-05
     COMMENT: INSTRUCTION OF ETM 5371 FOR SPRING 2005
05 56789123     005 KRATER,DONALD B        AA CXX10          50.00 Y Y 05-05-05
     COMMENT: FOR INSTRUCTION OF CAPSTONE I & II FOR SPRING 2005.
06 56789123     006 KRATER,DONALD B        AA CXX10         750.00 Y Y 06-04-05
     COMMENT: FOR INSTRUCTION OF ETM 5251 TINKER SECTION FOR SPRING 2005.
07 56789123     001 KRATER,DONALD B        AA CXX23       5,992.50 Y Y 07-08-05
     COMMENT: DUE TO DR. SMITH UNEXPECTED RETIRMENT DR. KRATER WAS ASKED BY
     TOTAL PAGES: 002    THIS PAGE: 001    NEXT PAGE: ___
     US5 – ENP Update/Approve
            Information

US5 ENP UPDATE/APPROVE INFORMATION             KRATER,DONALD B
 SCREEN: ___ ID: 56789123 JOB:     CODE: 001 USER: 001 FY:     POS:
 DIV: AA    DEPT: CXX10
                   DATE       TIME      ID       NAME
     MODIFIED: 09-14-06     14:01:38 4300        RIPLEY,DAWN S
     APPROVED: 09-14-06     10:27:20 8435        WINTERS,KARA J
    PROCESSED: 09-24-2006
                       Paper ENP Payments

                       Biweekly Paper ENP



                       Monthly Paper ENP


                       Completing Paper ENP


OSU Payroll Services      409 Whitehurst    (405) 744-6372 40
                       Biweekly Paper ENP
                        No Current Assignment –
                        check A16 Screen
                        Workstudy ENP’s must be
                        done on paper
                        Must meet biweekly payroll
                        deadlines

OSU Payroll Services         409 Whitehurst   (405) 744-6372 41
                       Monthly Paper ENPs
                        No Current Assignment –
                        check A16 Screen

                        Paid on separate
                        supplemental payroll

                        Must meet monthly payroll
                        deadlines
OSU Payroll Services        409 Whitehurst     (405) 744-6372 42
                        Paper ENP Payment
                        Employee Information
                       Employee CWID Number

                       Employee Name

                       Division/Paying Department

                       Class Code

                       Class Code (Working) Title
OSU Payroll Services        409 Whitehurst   (405) 744-6372 43
                          Paper ENP
                       Payment Information
                        Job Code
                        Period From/To Dates
                        Earnings Code
                        Hours/Amount/Total/Rate
                        Account Number
                        Description of Work
OSU Payroll Services        409 Whitehurst    (405) 744-6372 44
                         Paper ENP Payment
                       Certification Information

                        Remarks

                        Preparation Information

                        Certification/Approval

OSU Payroll Services          409 Whitehurst     (405) 744-6372 45
                         Labor Distribution


                       Labor Distribution Screens

                       Labor Distribution Add/Maint

                       Labor Distribution List

                       Labor Dist List by Div/Dept

OSU Payroll Services           409 Whitehurst    (405) 744-6372 46
                       Labor Distribution Screens


          UL1 – Labor Distribution Add/Maint

          UL2 – Labor Distribution List

          UL3 – Labor Distribution List by
          Division/Department
OSU Payroll Services         409 Whitehurst   (405) 744-6372 47
UL1 – Labor Distribution Add/Maint
UL1 LABOR DISTRIBUTION ADD/MAINT               ASSOCIATE PROFESSOR
                                                ASO PROF
 SCREEN: ___ ID:           JOB: A CODE: ___ USER: 001 FY: 06 POS: 21XXXX
 DIV: AA   DEPT: CXX23       EARN CODE: 000
                                     ADD DETAIL RCDS AS DISPLAYED (Y): _
 BEGIN DATE: 07-01-2006                             DELETE ENTRY (Y): _

          ACCOUNT TITLE              CC LGR ACCT SUBC      PERCENT
          ---------------------------------------------------------
          GENERAL CORE CURRICU       AA 1 3XXX1 2000       0.40000
          GENERAL STUDIES            AA 1 3XXX2 2000       0.35000
          GENERAL GRANTS             AA 5 8XXX3 2110       0.25000
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________
                                     __ _ _____ ____       ________

                                                   TOTAL:   1.00000
 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS
      UL2 – Labor Distribution List
UL2 LABOR DISTRIBUTION LIST                      ASSOCIATE PROFESSOR

SCREEN: ___ ID:          JOB: A CODE:     USER: 001 FY:    POS: 21XXXX
DIV: AA   DEPT: CXX23    SELECT DATE: 08-01-2006     EARN CODE: 000
          LINE: __           DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)
LINE SRCE ACCOUNT TITLE                CC ACCOUNT #      PERCENT    BEG DATE
---- ---- -------------------------    -- ------------ -------     ----------
 01   ACTV GENERAL CORE CURRICU        AA 1-3XXX1-2000 0.40000      12/01/06
 01   ACTV GENERAL STUDIES             AA 1-3XXX2-2000 0.35000      12/01/06
 01   ACTV GENERAL GRANTS              AA 5-8XXX3-2110 0.25000      12/01/06

 02   ACTV   GENERAL CORE CURRICU       AA   1-3XXX1-2000   0.40000    04/01/06
 02   ACTV   GENERAL STUDIES            AA   1-3XXX2-2000   0.46500    04/01/06
 02   ACTV   GENERAL RESEARCH           AA   1-5XXX6-2110   0.13500    04/01/06




        TOTAL PAGES: 001        THIS PAGE: 001        NEXT PAGE: ___
    UL3 – Labor Distribution List
           by Department
UL3 LABOR DIST LIST BY DIV DEPARTMENT

SCREEN: ___ ID:           JOB:   CODE:    USER: 001 FY:     POS:
DIV: AA   DEPT: CXX23    LINE: __

LN     POSITION      POSITION TITLE                    WORKING TITLE
--------------------------------------------------------------------------
01      1XXXX6       PROFESSOR & HEAD                  PROF/HEAD
02      21XX41       ASSOCIATE PROFESSOR               ASSOC PROF
03      21XX09       ASSISTANT PROFESSOR               AST PROF
04      21XX55       ASSOCIATE PROFESSOR               ASO PROF
05      21XX58       ASSOCIATE PROFESSOR               ASO PROF
06      21XX94       ASSOCIATE PROFESSOR               ASO PROF
07      21XX71       ASSOCIATE PROFESSOR               ASO PROF
08      21XX73       ASSOCIATE PROFESSOR               ASO PROF
09      21XX74       REGENTS PROFESSOR                 REGENTS PROF
10      21XX75       ASSOCIATE PROFESSOR               ASO PROF
11      21XX91       REGENTS PROFESSOR                 REGENTS PROF
12      21XX34       PROFESSOR                         PROF
13      22XX99       INTERIM FACULTY                   ADJ AST PROF
14      63XX68       ADMIN SUPP CONTRIBUTOR            SR FIN AST
15      63XX44       ADMIN SUPP CONTRIBUTOR            STAFF AST
      TOTAL PAGES: 010         THIS PAGE: 001       NEXT PAGE: ___
                         Leave & Leave
                          Corrections

                       Annual and Sick Leave

                       E~Print Reports

                       Leave Corrections



OSU Payroll Services        409 Whitehurst     (405) 744-6372 51
                          Annual & Sick
                             Leave
                       Leave Accrual

                       Leave Taken

                       Record Keeping

                       Lump Sum Payments

                       Transfers & Leave
OSU Payroll Services         409 Whitehurst   (405) 744-6372 52
                          Leave Accrual
                       Based on Job Code,
                       Length of Service, and FTE
                       All or Nothing Accrual
                           Monthly – Active
                           Assignment on 16th
                           Biweekly – Active Assign
                           on first Friday
                       Accrual continues during
                       Absences with Pay
OSU Payroll Services        409 Whitehurst   (405) 744-6372 53
                         Leave Taken
                       Biweekly – Accrued and
                       Reported Taken in same
                       Pay Period
                       Monthly – Accrued one
                       Month; Reported Taken in
                       the next Month
                       Classified – Can’t take
                       Annual Leave in the First
                       90 Days
OSU Payroll Services      409 Whitehurst   (405) 744-6372 54
                          Leave Record
                            Keeping
                       Department’s
                       Responsibility
                       HRS Screen 046

                       e~Print Leave Reports

                       Leave Corrections

OSU Payroll Services        409 Whitehurst   (405) 744-6372 55
                       Lump Sum Pmts of Leave
                         Prohibited for Sick Leave

                         Prohibited for Annual Leave
                         except at Separation
                         Death/Layoff = 2 Yr
                         Separation/Retirement = 1 Yr
                         Reported on a Separation EA

                         Taxed at the Higher Flat Rate
OSU Payroll Services          409 Whitehurst   (405) 744-6372 56
                       Transfers and Leave

                        Balances should be included
                        on Transfer EA
                        New Department unwilling to
                        Accept Leave Balance
                            Negotiate Start Date
                            Transfer Funds

OSU Payroll Services        409 Whitehurst   (405) 744-6372 57
                                                                        A
                       Leave Reports on e~Print




Description:            OSU Departmental Leave Report
Report Name:            OSU Dept Leave Rpt
Report ID:              OSU Dept Leave Rpt
Report Title:           Employee Payroll Statements for Pay ID
Used To:                Verify leave is correct for each of
                          their employees.



OSU Payroll Services            409 Whitehurst      (405) 744-6372 58
                     EMPLOYEE LEAVE CORRECTIONS
                      OKLAHOMA STATE UNIVERSITY

    HOME DEPT.                 DEPARTMENT TITLE                      DATE
  ALPHA/NUMERIC                                                   DD/MM/YYYY

AA D0001              Great OSU Department                        10/13/2006
EMPLOYEE ID NUMBER         EMPLOYEE NAME          EARNED AS OF    TAKEN AS OF
                                                   DD/MM/YYYY     DD/MM/YYYY

89123456              Andrews, Diana J             10/31/2006     09/30/2006
   ANNUAL LEAVE         SICK LEAVE BALANCE           COMPENSATORY LEAVE
     BALANCE                                              BALANCE

       OK                      1492.68                       NA
                      COMMENTS


      4 hours of sick leave not on confirmation

THIS FORM PREPARED     PHONE                      SIGNATURE OF THE DEPARTMENT
        BY                                                   HEAD

   Jan Pratt             4-1111
                       Overpayments


                       Common Causes

                       Notification

                       Recovery




OSU Payroll Services         409 Whitehurst   (405) 744-6372 60
                       Common Causes

                       Bi-Weekly time input
                       incorrectly
                       Duplicate ENP’s or ENP’s to
                       the wrong person
                       ENP’s for work that was
                       never performed

                       Late separation EA forms


OSU Payroll Services         409 Whitehurst      (405) 744-6372 61
                       Methods of Recovery

                         Cancel/Reversal

                         Reduce Next Check

                         Recovery from Employee

                         Billed to Bursar Account




OSU Payroll Services           409 Whitehurst       (405) 744-6372 62
                         Notification


                       Department’s Responsibility


                       Oral/Written Follow-up




OSU Payroll Services         409 Whitehurst     (405) 744-6372 63
                          Payroll Advice


                       Basic Pay Information

                       Benefit Section

                       Employee Leave Statement

                       Notifications/Announcements


OSU Payroll Services         409 Whitehurst    (405) 744-6372 64
                            Tax Treaties

                       International Students and
                       Scholars Office

                       Form 8233


                       Annual Election



OSU Payroll Services         409 Whitehurst    (405) 744-6372 65
                           Questions ???



                       Call Payroll Services at
                       (405) 744-6372


OSU Payroll Services         409 Whitehurst   (405) 744-6372 66

				
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