"GARDINER SERVICES RELOCATION CONSOLIDATION STUDY Prepared for the City of"
GARDINER SERVICES RELOCATION & CONSOLIDATION STUDY Prepared for the City of Gardiner & the Gardiner Water District By Kent Associates Planning & Design, Gardiner ME in collaboration with Wright-Pierce Engineering, Topsham ME September 2004 GARDINER SERVICES RELOCATION & CONSOLIDATION STUDY CITY OF GARDINER & GARDINER WATER DISTRICT OUTLINE I: Executive Summary Introduction & Project Description ……………………………………... 2 Goals …………………………………………………………………….. 2 Summary of Findings ……………………………………………..…….. 3 Recommendations & Actions …………………………………….……... 8 Next Steps ……………………………………………………….………. 10 Costs & Benefits for Consolidation/Relocation Scenarios ……………… 11 Cost Considerations ……………………………………………………... 13 Cost Estimates & Engineering Assessments (Memoranda) …………….. 17 II: Assessment & Findings Site Assessment Phase …………………………………………………... 27 - Site Options (City-owned & GWD-owned land) - Site Assessments Interview Phase …………………………………………………..……… 35 - Questionnaire - Interview findings summary 1 Gardiner Services Consolidation Study I: EXECUTIVE SUMMARY INTRODUCTION & PROJECT DESCRIPTION The City of Gardiner hired Kent Associates to assess the potential for physically relocating or consolidating several City services at a single site, in order to: reduce/share costs (based on the best possible options); encourage cooperation; and share facilities while meeting each service provider’s needs. Kent Associates examined City-owned and Water District-owned parcels and structures in Gardiner for the possible physical consolidation of the Department of Public Works (DPW) (including Buildings & Grounds), the City Sewer/Wastewater Treatment (WWT) facility, and the Gardiner Water District (GWD). These services were perceived to be compatible in terms of sharing a site and equipment; further it was thought that possible savings might result. Following the initial assessment of sites, a questionnaire was distributed to the heads/directors of each service provider (the participants), and interviews were held to review the site options and surveys, and discuss possible scenarios for a single "Gardiner Service Center". (See section II Assessment & Findings). Following the development of initial findings from the site assessments, questionnaires and interviews, the participants met with the consultants to discuss and further develop these findings. Ultimately, the findings of this study lead to the recommendation of three services consolidation/relocation scenarios instead of a single “Gardiner Service Center” scenario. The full set of recommendations are described on the next pages. GOALS 1. Identify sites that could accommodate combined facilities/functions, including equipment, offices, and storage needs 2. Work closely with key staff of each service provider to assess the feasibility and options for co-locating City services and the Water District at a Service Center 3. Determine the best possible scenario(s) for consolidating services (at one or more sites), based on an assessment of overall costs and benefits (including cost savings) and the needs of each service 4. Explore other options for consolidating City Services for the above services as well as Fire and Police (focus on the options for the GWD, DPW, and WWT first, and then expand the study to look at long-term options for the Gardiner Fire and Police departments) 2 Gardiner Services Consolidation Study SUMMARY OF FINDINGS The consultants and participants concluded that: (a) the City’s Public Works (DPW) & Sewer/Wastewater facilities (WWT) should be co-located on Route 24 (River Road) at the existing wastewater treatment plant; (b) the Water District (GWD) should consolidate operations at their New Mills site; and (c) the City should purchase the GWD’s downtown building for the relocation of the Gardiner Police Department See Potential Co-location Sites Map, next page. (a) Under the scenario to consolidate DPW and WWT, the City would fill under-utilized space at the WWT site, and the DPW and WWT could work cooperatively to reduce equipment needs and coordinate on other possible annual savings. The site which currently houses the DPW could then be sold or leased by the City (with possible future use by the Fire Department or other City service). (b) Under the scenario to consolidate GWD services at New Mills, the GWD would have its offices and operations all on one site, and would gain much-needed expansion room. The pending relocation of E.J. Prescott to Libby Hill provides an opportunity for GWD to make trades and acquire needed land and/or buildings and expand at their New Mills site. (c) The second scenario leads to an opportunity for the City to relocate its Police Department (GPD) in the current downtown GWD building (vacated in the second scenario). This in turn provides the Fire Department (GFD) and City Services Department with expansion room, and alleviates the need for a building expansion at City Hall (an overall savings for the City). The next section describes the recommended actions under these scenarios. These recommendations are followed by a summary of the key issues and the costs and benefits for each scenario, for both the City and the Water District. 3 Gardiner Services Consolidation Study GARDINER SERVICE CENTER STUDY POTENTIAL CO-LOCATION SITES GARDINER WATER DISTRICT NEW MILLS/COBBOSSEE SITE Current Water Treatment Facility location WASTEWATER TREATMENT FACILITY SITE Current Wastewater Treatment Facility location GARDINER SERVICE CENTER SITE STUDY Prepared by Kent Associates Planning & Design, Gardiner ME 4 Gardiner Services Consolidation Study GARDINER SERVICE CENTER SITE STUDY E.J. Prescott holds more than 3 acres of land next to the GWD, most of which is likely to become available when EJP Prepared by Kent Associates Planning & Design, Gardiner ME relocates to Libby Hill. The EJP parcel which lies just downstream of the water treatment facility is the location of the Water Districts old sand filters, which EJP once GWD New Mills/Cobbossee Site purchased to develop parking. GWD EJP Map 28 Lots 4, 6, 81 (GWD) and 5, 6A, 7, 36A (EJP) Total Acres: 2.0 (GWD) 3.5 (EJP) Dist. to downtown: 0.95 miles 5 Gardiner Services Consolidation Study GARDINER SERVICE CENTER SITE STUDY Prepared by Kent Associates Planning & Design, Gardiner ME Map 21, Lot 6 Wastewater Treatment Facility Property LOT 5 ↑ N LOT 6 (POSSIBLE EXPANSION AREA) 6 Gardiner Services Consolidation Study GARDINER SERVICE CENTER SITE STUDY Prepared by Kent Associates Planning & Design, Gardiner ME Map 19, Lot 15A Department of Public Works Property LOT 15A ↑ (GPD N Shooting Range) 7 Gardiner Services Consolidation Study RECOMMENDATIONS & ACTIONS Proposed Actions A) Relocate DPW to the WWT site 1. Refit compost building at the WWT site for DPW offices & garage space 2. Purchase (or acquire in trade for services) land adjacent to the WWT site for DPW use 3. Locate new sand/salt storage (see Issues, below, and enclosed sand/salt memorandum) 4. Sell current DPW property & buildings, or lease property and retain for future City use Discussion • Existing compost/curing buildings on WWT site could easily accommodate DPW equipment and functions, with some upgrades/retrofitting; • Combining DPW & WWT would result in equipment sharing; could probably sell a loader, a skid-steer, and a pickup truck (amounting to a value of ± $30,000); • A trade for services could probably be worked with the adjacent landowner (Map 21 Lot 5) to acquire some additional land for expansion to accommodate DPW operations; • Sand/salt storage: the WWT site is located over a sand and gravel aquifer, which requires a variance from DEP (the variance may be difficult to get, see enclosed Wright-Pierce memorandum); sand/salt should not be put in the compost/curing buildings; possible location of sand/salt off-site; • The present DPW site & buildings could be sold (to a contractor?) and the funds used to cover relocation and some new construction costs (note: possible site contamination may affect the sale value of the DPW site and its reuse potential), or the City could lease the DPW site & buildings while keeping ownership for future use by the Gardiner Fire Department or other City service. B) Consolidate GWD offices and Acquire part of facilities at New Mills; GWD acquires expansion land from adjacent lot for E.J. Prescott DPW use 1. R e s t Future conversion of CURING building to 5-bay garage Retrofit COMPOST o building for DPW r use (equipment & e offices) / r 8 Gardiner Services Consolidation Study enovate GWD's historic waterworks building as office space, or acquire existing EJP building 2. Negotiate a deal with EJP to acquire additional land for GWD equipment & future expansion (i.e. old sand filters area) 3. Relocate GWD equipment/materials on west side of stream to east side, and use land for Cobbossee Stream trailhead parking and other gateway improvements 4. Sell GWD downtown building to the City, or to a private buyer Discussion • Whether or not the GWD offices are moved to the Cobbossee site, an expansion area should be acquired at the water treatment facility (requires negotiations with EJP); • Re-use of the existing historic brick waterworks building for GWD offices is desired but costly; building needs to be rehabilitated anyway (or else lost), GWD offices a good use of building; given its historic value, there may be creative funding opportunities available, i.e. grants and/or private funds; • Alternatively, the EJP existing garage, the PEP building, or a new building, could serve GWD needs for office/garage space (Image from Cobbossee New Trailhead Corridor Master Plan.) GWD buildings (rehab. historic building) GWD expansion area E.J. Prescott buildings New parking for EJP Future development 9 Gardiner Services Consolidation Study C) Relocate the Police Department (GPD) to the downtown GWD building, and expand Fire Department (GFD) & City Services Department at City Hall 1. GWD sells downtown office building to City of Gardiner for use by the GPD 2. Convert current GPD space in City Hall for expansion of GFD & City Services Discussion • GWD benefits from profits of buildings sale; City benefits from much-needed expansion space for the GPD • Relocating GPD would alleviate space issues in City Hall, and reduce the City’s immediate needs for expanding City Hall – likely resulting in a savings for the City, even with the purchase of the GWD building NEXT STEPS • (A) Work on acquisition of land adjacent to the WWT site, possible deal with the landowner to get water/sewer… • (A) Work out the details of relocating DPW, including retrofitting the WWT compost/curing buildings and other site improvements such as salt/sand storage • (B) Discuss ideas/vision for the GWD & EJP site on Cobbossee with EJP; see if a deal can be worked out to get GWD the expansion area they need and provide EJP with parking for future use of the main office building • (C) Since the City could gain by the GWD’s relocation out of its downtown building, the City should explore opportunities to assist in GWD’s relocation efforts 10 Gardiner Services Consolidation Study COSTS & BENEFITS FOR CONSOLIDATION/RELOCATION SCENARIOS A) Relocate DPW to WWT site Gains: • combined DPW & WWT, shared equipment savings (sell extra vehicles/equipment), possible annual savings • funds from sale or lease of DPW land & buildings • newly refurbished, quality DPW offices, garage, storage area, and sand/salt shed Costs: • acquisition & development of property adjacent to WWT • site work/development of current site to accommodate DPW, physical relocation of DPW Issues: • DPW move to WWT contingent upon acquiring land adjacent to WWT • condition & cost of conversion of compost building for DPW use • salt/sand storage requires DEP permit (may be difficult) – may have to locate off-site B) GWD consolidated at the existing New Mills/Cobbossee site Gains: • GWD offices and facilities consolidated to one location (where the water treatment station is now located) • opportunity for GWD to gain future expansion area (land), and possibly a building, from EJP • opportunity for GWD to sell downtown building (possible purchased by City, for GPD) • opportunity to free up GWD lot on north side of stream for gateway improvements and Cobbossee trailhead parking (City could purchase land from GWD) Costs: • purchase of EJP land (for future expansion) • lease or purchase of EJP building(s), or improvements to historic waterworks building for offices; cost of physical relocation of GWD to New Mills Issues: • high cost of upgrade/conversion of historic waterworks building for offices – GWD staff/crew can make some improvements themselves; possible creative funding sources, for historic building restoration • cost of EJP land for future expansion – would cost of EJP land be offset by sale of downtown land? possible trade (land for parking improvements) with EJP? • use of purchasing existing EJP building or build new office/garage space vs. restoring historic waterworks building • possible use of GWD downtown building for GPD, alleviates space problems in City Hall 11 Gardiner Services Consolidation Study C) Relocate the Police Department (GPD) to the downtown GWD building, and expand Fire Department (GFD) & City Services Department at City Hall Gains: • GWD gains funding towards New Mills relocation from sale of downtown building • City gains new downtown space for GPD, and expansion space for GFD/City Services • City defers expense of a new addition onto City Hall for GPD/GFD/City Services Costs: • cost of purchase of GWD downtown building • cost of relocating GPD and refitting space in City Hall to accommodate GFD/City Services expansion Issues: • contingency on GWD’s ability to relocate offices/garage to New Mills – City could explore opportunities to assist in GWD’s relocation 12 Gardiner Services Consolidation Study COST CONSIDERATIONS Note: sale prices listed for land/buildings is roughly estimated, and not based on a broker’s opinion or commercial appraisal. Other cost estimates are discussed in the next section, Cost Estimates and Engineering Assessments. A) Relocate Gardiner Public Works to the Wastewater Treatment facility site CITY OF GARDINER COSTS INCOME Convert compost building into heated garage, Sell old DPW site & buildings, or lease office, and staff room $342,000 $50,000 to $100,000 Acquire ± 1 acre of the adjacent property, (Negotiate the provision of City water to through trade the adjacent property in trade for land) $0 $0 Build sand/salt shed (to be sealed to prevent Sale of vehicles/machinery as a result of salt infiltration into aquifer) DPW/WWT equipment sharing $60,000 $30,000 Total Costs: − $402,000 Total Income: + $80,000 to $130,000 Balance: − $322,000 to $272,000 Discussion Relocating the DPW to the WWT site presents a number of opportunities: - The currently unused compost/curing buildings on the WWT site are well-built and in good condition; their conversion into DPW office/garage use is a logical choice - If the DPW is relocated, the current DPW land and buildings could be sold, or leased and retained by the City as a future GFD (or other City service) use - Relocation is supported by the DPW and the WWT/Gardiner Sewer The current DPW buildings have been assessed as being in fair condition, but would likely need significant repairs/renovation in the near future (estimated cost for future renovations $394,000). The opportunity here is to relocate the DPW to the refurbished compost/curing buildings now instead of waiting until the current DPW buildings need repairs/upgrades (and their value for sale or lease decreases). Should the current DPW site be retained for future use by the City/GFD, the buildings should be demolished and replaced with new structures. 13 Gardiner Services Consolidation Study The issue of locating sand/salt storage needs to be resolved if the DPW relocates. Due to the aquifer under the WWT site, sand/salt storage would require a DEP variance. Alternatively, the sand/salt storage could be located on another site (or remain at the current DPW site if it is retained by the City). B) Consolidate the Gardiner Water District at New Mills GARDINER WATER DISTRICT COSTS INCOME Renovate historic waterworks building at Sell current GWD offices & garage in New Mills downtown $321,000 $150,000 GWD demolishing the old EJP-owned filter GWD acquires EJP land adjacent to the beds (this cleared area could then be used by existing water treatment facility (in EJP for parking), (in exchange for land) exchange for demolishing EJP old filters) $25,000 ($25,000) Sell existing GWD equipment yard on west side of stream to City $10,000+ Total Costs: − $321,000 Total Income: + $160,000 Balance: − $161,000 Discussion By moving offices and operations from downtown to New Mills, the GWD: - Puts all personnel at one central location, next to the new facilities - Would be able to restore and reuse an historic structure (that will need work and burden the GWD with costs sooner or later anyway) - Frees-up an attractive downtown building for new, tax-generating uses (e.g. new retail and/or professional offices) or for purchase by the City, possibly for the Gardiner Police Department (this, in turn, allows for needed expansion space within the municipal building, and should result in cost savings for the City – see C, next) 14 Gardiner Services Consolidation Study Whether the move from downtown to the historic waterworks building occurs or not, the GWD has an opportunity to acquire land for future expansion from E.J. Prescott. Because EJP will soon move its operations to Libby Hill, the future of their ownership next to the GWD facilities is likely to change. (There is some indication that the main Prescott house will be leased, while other properties may be sold in the future.) Given this situation, the GWD should negotiate an agreement with EJP to secure more land adjacent to their existing water treatment facility (along the stream) for future expansion and for their equipment yard (see Wright-Pierce memo). Such an acquisition would make the GWD’s current yard redundant, but introduce the opportunity for the City to acquire the old yard and improve it as a trailhead and part of the gateway to Gardiner. The illustration below shows one possible outcome based on the above recommendation. The goal would be to develop a plan that benefits the GWD, EJP, and the City. Under this scenario: - the GWD gains space for expansion and an on-site equipment yard; - EJP gains parking to serve tenants leasing the current main office building (the old Prescott home); this will require the demolition of the old filter beds (once owned and used by the GWD, now owned by EJP); - the City gains parking for the Cobbossee trail system and improves a gateway area to Gardiner. 15 Gardiner Services Consolidation Study C) Relocate the Police Department (GPD) to the downtown GWD building, and expand Fire Department (GFD) & City Services Department at City Hall CITY OF GARDINER COSTS INCOME Purchase current GWD downtown Estimated deferred cost of City Hall offices/garage for GPD use expansion to accommodate GPD and other City services $150,000 $400,000 to 500,000 Total Costs: − $150,000 Total Income (Savings): + $400,000 to 500,000 Balance: + $250,000 to 350,000 Discussion The potential for the GWD to sell its downtown building to the City provides income towards office/garage space at New Mills (either repairs to the historic waterworks building or purchase of an existing EJP building). The City’s purchase of the downtown building to relocate the GPD keeps the GPD in a high-profile downtown location, and provides important expansion room in City Hall for the GFD and City Services. The availability of expansion space in City Hall would defer the cost of physically expanding City Hall at an estimated $400,000-500,000, resulting in significant savings to the City. 16 Gardiner Services Consolidation Study COST ESTIMATES & ENGINEERING ASSESSMENTS Supporting memos on engineering assessments and cost estimates, submitted by Wright-Pierce, are provided in the next several pages: • Cost estimates for three major building/rehab projects in the recommendations Cost Estimates - Gardiner Water Pump Station and Public Works Building • Engineering assessment of buildings at the GWD/Cobbossee, DPW, and WWT sites Structural Observations at the Gardiner Water Pump Station, Public Works Facility and Wastewater Treatment Facility • DPW sand/salt storage issues for the WWT site Salt / Sand Storage Facility Siting • Assessment & cost estimates for sand filters on EJP & GWD land Reuse of the area currently occupied by the old sand filters 17 Gardiner Services Consolidation Study Wright-Pierce MEMORANDUM TO: JCE DATE: July 30, 2004 (revised 9/7/04) FROM: WJF PROJECT No.: 10393A SUBJECT: Cost Estimates - Gardiner Water Pump Station and Public Works Building The approximate renovation construction cost associated with the Gardiner Water Pump Station is $321,000. This assumes that the interior of the existing building will be gutted including the floor, doors, windows and partitions. The roof will remain. Significant repairs will be needed to the interior and exterior brick work. The cost does not include any site work or renovation that may be required between the dam and building. The approximate construction cost to convert the existing WWTP Compost Building into a four bay garage and office is approximately $342,000. This assumes that exposed metal joists and deck will be cleaned and painted. The existing roofing will be removed and replaced with a EPDM roofing system with roof drains. Insulated metal siding and coil type doors will be installed around the perimeter of the building. Basic electrical, HVAC and plumbing will be installed. This does not include any related site work cost. If the roof is not replaced, the approximate construction cost to renovate is $275,000. The approximate construction cost to convert the existing WWTP Curing Building into a four bay garage approximately $161, 000. This assumes that exposed metal joists and deck will be cleaned and painted. The existing roofing will be removed and replaced with a EPDM roofing system with roof drains. Metal siding and coil type doors will be installed around the perimeter of the building. Basic electrical will be installed. This does not include any related site work cost. If the roof is not replaced, the approximate construction cost to renovate is $100,000. The approximate construction cost to renovate the existing masonry Public works garage is approximately $260,000. This assumes the existing roof would be replaced, metal siding replaced, interior repainted, all doors replaced, minimum repairs to masonry and concrete floors as well as electrical and HVAC. The approximate construction cost to renovate the existing wood framed Public works garage is approximately $134,000. This assumes the existing roof would be replaced, T1-11 wood siding replaced, all doors replaced, minimum repairs to concrete floors as well as electrical. 18 Gardiner Services Consolidation Study Wright-Pierce MEMORANDUM TO: Jon Edgerton DATE: June 24, 2004 (revised 9/10/04) FROM: Walter Flanagan PROJECT No.: 10393A SUBJECT: Structural Observations at the Gardiner Water Pump Station, Public Works Facility and Wastewater Treatment Facility Per your request, I conducted a general walk-through of the abandon Water Treatment Pump Station, Public Works Facility and the Wastewater Treatment Facility Curing and Compost Buildings in Gardiner, Maine on June 22, 2004. The purpose is simply to provide a general description of the building and materials of construction and identify areas that appear to be structurally deficient or in need of repair or rehabilitation. WATER PUMP STATION DESCRIPTION The building consists of a one story solid brick masonry building supported on concrete foundation walls with a wood framed roof. The building was used as a water pumping station until 1999. Currently, the building is used for storage of miscellaneous items. The building is unheated. The building is T-shaped. The main section of the building is approximately 21 feet wide by 47 feet long and was constructed in 1885. The addition in the rear is approximately 30 feet long by 16 feet wide. The lower level of the building houses piping and contains channels full of water s:\pat gilberts\simpson doc assembly\gardiner relocation & consolidation study.doc 19 Gardiner Services Consolidation Study OBSERVATIONS The following items were observed: 1. The overall interior and exterior condition of the building is poor to fair and is typical for the age of this structure. No water intrusion was observed. 2. A number of the interior and exterior brick mortar joints have deteriorated due to the age of the structure. Many of the exterior bricks are loose and cracked. Several small holes were observed in the walls. 3. The original windows were replaced 20 plus years ago. The single plane wood framed windows have deteriorated and need to be replaced 4. The asphalt shingles were replaced approximately 10 years ago and are in good condition. 5. The roof framing members were not observed. 6. The first floor steel members are severely deteriorated. 7. The paint on all of the interior brick walls has begun to lift and peel, due to the lack of heat and dampness. 8. The lower level was not observed. CONCLUSION The general interior and exterior condition of this building is poor to fair. When buildings are abandoned, they typically deteriorate quickly due to water intrusion, lack of heat and routine required maintenance. The effects of this building being vacant are becoming obvious. However, in my opinion, the building is still usable at this time. The interior and exterior brick masonry walls will need to have repairs made to the loose and deteriorated bricks. Approximately 50% of all of the brick masonry mortar joints will need to be repointed. The damaged brick wall at the rear of the structure will need to be repaired. The doors and windows will need to be removed and replaced. The first floor needs to be removed and replaced. The lower level may need modifications depending upon the planned usage of the space. The paint on interior brick walls has deteriorated and needs to be removed and reapplied depending upon the final usage of this space. It should be noted that this paint may contain lead and should be tested prior to removal. s:\pat gilberts\simpson doc assembly\gardiner relocation & consolidation study.doc 20 Gardiner Services Consolidation Study PUBLIC WORKS FACILITY DESCRIPTION The Public Works Facility consists of two buildings for storage of equipment. The original one story building was built in 1960 and consists of masonry walls with metal siding on the exterior. The flat roof is supported by steel bar joists. One section contains an office and lunch room with storage above. The building is heated. The second building is a one story wood framed building that was constructed in the 1970's. The building is unheated and is used for equipment storage. The walls are constructed of wood studs and T1-11 siding. The flat roof is constructed of rafters supported on interior wood beams. The beams are supported by 8 x 8 wood post. OBSERVATIONS The following items were observed: 1. The overall condition of the buildings is fair and is typical for the age of these structures. 2. The metal siding is damaged and dented in many locations. 3. The T1-11 siding is damaged in many locations. 4. The garage doors deteriorating and damaged in many locations 5. The roofs were not observed. CONCLUSION Minimum routine maintenance has been done on either of these buildings. Both building are in fair condition. However, for the current use, they are adequate at the present time. In the very near future, significant repairs and upgrades will be needed. s:\pat gilberts\simpson doc assembly\gardiner relocation & consolidation study.doc 21 Gardiner Services Consolidation Study WASTEWATER TREATMENT FACILITY DESCRIPTION The Curing Building is approximately 141 feet long by 52 feet wide and was constructed in the early 1980's. The building consists of concrete columns at approximately 25 feet on center supporting steel joists and a metal deck. Metal siding is attached to the rear section of the building. The reinforced concrete floor slab is 5 inches thick. The Compost Building shown below is approximately 154 feet long by 52 feet wide and was constructed in the early 1980's. The building consists of concrete columns at approximately 25 feet on center supporting steel joists and metal deck. Metal siding is attached to the rear section of the building. The end section of this building is an enclosed, heated two bay garage. The reinforced concrete floor slab is 5 inches thick. s:\pat gilberts\simpson doc assembly\gardiner relocation & consolidation study.doc 22 Gardiner Services Consolidation Study OBSERVATIONS The following items were observed: 1. In both buildings, the underside of the metal deck is beginning to rust. 2. In both buildings, daylight was observed through several small screw holes in the underside of the metal deck. 3. In both buildings, the roofs was not observed. 4. In both buildings, the metal joists are being to rust. CONCLUSION Both buildings are in excellent condition. The underside of the metal deck and joists should be sandblasted and repainted. s:\pat gilberts\simpson doc assembly\gardiner relocation & consolidation study.doc 23 Gardiner Services Consolidation Study Wright-Pierce MEMORANDUM TO: Brian Kent DATE: July 28, 2004 FROM: Jon Edgerton PROJECT No.: 10393A SUBJECT: City of Gardiner - Combined City Services Center Salt / Sand Storage Facility Siting As a follow-up to an earlier conversation, I finally got an opportunity to talk with Eric Clark of the DEP with regard to the City's plans to relocate certain elements of the Public Works operations to the site of the City's wastewater treatment facility. As we discussed earlier, the DEP regulations (Chapter 574) pertaining to siting of such facilities stipulate that "the storage area may not overlie a significant sand and gravel aquifer". Based on the state's aquifer mapping (as obtained from OGIS), the area in question does, in fact, overlie a major aquifer. It may be worth noting that the DEP regulations allow for the issuance of variances to the rules. While there is some possibility of the DEP issuing a variance allowing relocation of the salt/sand operations to this location, Eric cautioned about becoming too optimistic in this regard. While the presence of an existing potential threat to groundwater (the WWTP) at this location may work in our favor, he noted that the existing salt/sand facility has been rated as a priority 5 by the DEP (low priority) and that it would probably be a hard sell. In essence, we'd be moving the facility from a low risk site to a high risk site. 24 Gardiner Services Consolidation Study 25 Gardiner Services Consolidation Study 26 Gardiner Services Consolidation Study II: ASSESSMENT & FINDINGS SITE ASSESSMENT PHASE City-owned and Water District-owned parcels, including the sites which house existing GWD, DPW, and WWT facilities, were assessed as options for a Gardiner Service Center. Five sites were initially assessed, and a sixth site was included as a result of feedback/discussion at the interviews. These sites were: 1. Rt. 126 watertower site 2. Gardiner SAD Bus depot site (Rt. 201) 3. DPW site 4. Rt. 201 watertower site 5. WWT site 6. GWD site at New Mills (Cobbossee Stream) See enclosed site plans and images. Criteria for the site assessment included: • Site acreage and total developable land • General site characteristics − access − slopes − wetlands − floodplain • Distance from downtown and City Hall Site Assessment Findings (General Site Feasibility) 1) 126 water tower site – steep-sloped drive a problem; location not desirable 2) Bus depot site – site too small; location not desirable 3) DPW site – site works well for DPW, but not ideal location option for GWD or WWT 4) 201 water tower site – ledge and uneven slopes a problem; location not desirable 5) WWT site – underutilized space available, adjacent property holds possibility for expansion (could meet DPW needs); location good for DPW, not desirable for GWD 6) GWD New Mills site – GWD site is currently cramped, no room for future expansion – not an option for co-location, but possible option for consolidating GWD; EJP will be moving to Libby Hill, but main office building will be leased – possible land trades may work to the benefit of both parties 27 Gardiner Services Consolidation Study DOWNTOWN GARDINER Site 1: Rt. 126 water tower site Site 6: GWD New Mills/Cobbossee site Site 4: Rt. 201 water tower site Site 3: DPW site Site 2: Gardiner SAD bus depot Site 5: Wastewater Treatment Facility GARDINER SERVICE CENTER SITE STUDY Prepared by Kent Associates Planning & Design, Gardiner ME 28 Gardiner Services Consolidation Study GARDINER SERVICE CENTER SITE STUDY Prepared by Kent Associates Planning & Design, Gardiner ME SITE 5 Wastewater Treatment Facility Property (POSSIBLE EXPANSION AREA) 29