Public Engagement Forum Meeting Friday, July 25, 2008 2 – 4 p.m. Bishop Center, Room 146 Members Present: Nancy Bull, Susan Nesbitt, Maria Martinez, Matt Farley, Leanne Harty, Brian Chapman, David Williams, Ernie Zirakzadeh, Pam Roelfs and Peter Tyczkowski. Members Absent: Susana Ulloa, Preston Britner, Joy Erickson, Barbara McGrath, Sherry Bassi, Ted Yungclas, Pete Peterson, Yuhang Rong, Denis Coble, Cathy Havens, Reesa Olins, Mehdi Anwar, Linda Heraldo Gacad. Introductions Nancy introduced Maria Martinez who is sitting in for Suzana. She also reported on absent members. It is unclear if Linda Heraldo Gacad is receiving our e-mails. Brian Chapman said he would check with her. Academic Plan & Vice-Provost Position The new academic plan will be presented to the Board of Trustees at their September 23, 2008 meeting. It is not known if there will be further revisions to the April 8, 2008 draft that is on the UConn web. It was decided to invite the Provost to the first meeting of the Public Engagement Forum after the Board of Trustees approves the new Academic Plan. Sue and David reported on the search for the Vice-Provost for Continuing Studies, Regional Campus Administration and Outreach. Sue spoke with Carol Polifroni who is the chairperson for the search committee. The position description is going through the approval process. It is presently in the budget office where it is being held until the budget recessions are completed. We discussed the Outreach Initiative document that presents our four areas of focus and responsibilities. We need to be very clear that the proposed budget we submitted only covers proposed expenditures for Public Engagement. After discussion we decided not to revise the amount of money requested. Sue and Ernie will review and revise the language on the draft. From now on the agenda will be built around these four initiatives. Innovation in Program Development The Provost Award committees are drafting the program and working on the awards criteria, process and selection. This will be ready by our meeting on August 25, 2008 meeting. The Provost sponsors the reception for the award recipients so we need to work with him on both the format and program. Nancy will confirm the amount of money available for the awards program this year. Coordination & Communications 1. Programs for K-12 population & how to market them: The development of an informational clearinghouse that would help us match UConn programs with the appropriate K – 12 audiences was discussed. An example is the Connecticut Environmental Action Day (CAED) on October 3 and 6, 2008. Maria Martinez has students in the CAP program and the College of Agriculture and Natural Resources faculty will provide the environmentally related programs. In the CEAD the students create potential programs they can take back to implement at their schools. More information on the Public Engagement Forum web site could help market this. 2. Public Engagement Website Update The Public Engagement Forum website needs to be more inclusive. For example, there is very little information about K – 12 programs. One suggestion is to create a template that Schools, Colleges and Departments could use to provide information about their outreach activities. When they return the template to Leanne she could link it information about the activity to the appropriate School, College or Department’s website. A second suggestion is to make our website interactive so people can ask questions like, “I’m looking for…..” These questions could be answered by a support person in the vice provost for outreach office. A third suggestion is to put the outreach portion of Annual Report from the Office of Institutional Research on the Public Engagement website. Links could be inserted from the information about a specific Department to the UConn website of that Department. Reviewing this report we might see some “hidden treasures” that Departments already have which are unknown outside their Department. We should also all ask ourselves the question, “What programs do we have that no one at UConn really knows about” and send this information to Leanne. A faculty member frequently is involved in engaged scholarship that could be both useful and beneficial to others. Again, we need a complete list of all the Outreach/Public Engagement activities being done by the various UConn Schools, Colleges and Departments. Pam Roelfs needs a copy of the full CLAS Annual Report. Ernie will get it to her. Matt Farley is meeting with people from the ADVANCE and will ask them to contact us when they issue their call for articles. 3. Waterbury meeting with Community Leaders on Access to Health Care Brian Chapman began working on this colloquium and realized that we need more information about the Public Engagement Forum proposed budget before we can proceed. Nancy will put this on her agenda for her meeting with the Provost. We would like to hold a topic specific colloquium at each of the regional campuses. Matt Farley said that approximately 8 to 10 years ago the American Council on Education (ACE) did a national study on “Listening to Communities”. Nancy Thomas who lives in Glastonbury was involved and may be able to assist us now. The Waterbury campus is very positive about the work she did. It was suggested that we ask her to work with us as we begin to develop these colloquiums at the regional campuses. Matt will contact her to find out what she would charge. We know that we need to better define our goals and also to add more structure for this type of colloquium. We also want the people from the Storrs campuses to attend these events at the regional campuses. Another possible topic for a colloquium is the Arts. Collaboration Building It was suggested that we could possibly do some of our visits with aspirate institutes via telecommunications. It was also pointed out that a face to face visit may be more productive. We should consider the top 25 Research 1, Public Institutions as our aspirate group. Accountability The School of Fine Arts is up to point 81 on definitions for Digital Measures. This program does not have any measures for Public Engagement. Other suggested areas that may be interested in implementing this include Humanities, Social Sciences, Physical Sciences, Chemistry and Pharmacy. It is important that the faculty agree to this so they are willing to use it for their reports. Other Opportunities Sue and Nancy will review our membership list to look for other people who may be interested in being involved in the Public Engagement Forum. Next year, we should submit a proposal about the Public Engagement activities at UConn’s to the Engaged Scholarship conference held at Penn State on “Innovations and Leadership for Engagement”. Sue will send the AACU call for proposals to everyone on the Outreach Forum. Meeting adjourned at 4:00 p.m. Next meeting will be Friday September 5 at 2:00 p.m. in room 146 Bishop.