Wellcome Trust Conference Centre Inserts

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                                                                                                      Conferences and Meetings

Conferences and Meetings                                                                              Room layout: Theatre

The Wellcome Trust Conference Centre offers an extremely varied selection of rooms, suitable
for many purposes. From a 300-seat auditorium to smaller rooms useful for breakout groups
or interviews.
All our main conference rooms have standard AV equipment: data projection, screen, flipchart,
etc and a trainer’s stationery box (supplied as appropriate to the style of the meeting). All rooms
have natural daylight, natural air ventilation, and air conditioning. Most rooms have relaxing
views across the grounds.

Conference room                  Dimensions    Capacity
                                 (metres)                                                             Room layout: Cabaret
                                               Theatre         Cabaret/      Boardroom   Horseshoe

The Francis Crick Auditorium                   300             –             –           –

The James Watson Pavilion        10 x 10 m     60              48            24          24
The Rosalind Franklin Pavilion   9.8 x 11 m    –               40 plus       –           –
(IT training room)                                             trainer

The Loft Room 1                  5 x 7.5 m     20              –             12          14

The Loft Room 2                  5 x 8.5 m     20              –             16          20           Room layout: Boardroom
The Pompeiian Room               5.7 x 8.1 m   30              –             22          –

The Green Room                   6.3 x 8.5 m   –               –             18          –

The Library                      6.2 x 7.3 m   24              –             20          14

The Lounges                      5 x 9.9 m     –               14 (informal) –           –

The Tennis Court Room            9.2 x 7.5 m   50              27            –           32

The Games Room                   8 x 7.1m      20 (informal)
The Cloisters                                  57 poster/exhibition boards                            Room layout: Horseshoe

The Francis Crick Auditorium
The Auditorium has a tiered seating capacity of 300, with excellent acoustics. Using the
latest touch-screen control system, it is possible to show videotapes, DVDs, data projection
with access to the internet, and single-slide projection. Sound and light mixing desks provide
advanced audiovisual effects on stage. In addition, meetings can be audio and video
recorded. Video conferencing, webcasting and satellite link-up facilities are also available.

The James Watson Pavilion
This room, which overlooks the walled orchard garden and has relaxing views over the
grounds, provides a light and airy multifunctional meeting room. The facility offers a wide
range of audiovisual equipment.

The Rosalind Franklin Pavilion (IT training room)
This dedicated IT training room, with 20 dual-boot desktop computers (plus a trainer’s
computer) has two operating systems provided for dedicated IT training purposes – either
Microsoft Windows 2000 or Red Hat Linux. The integrated furniture allows easy store away
for all computers and monitors to create a classroom layout for up to 40 delegates.
                                                                                                     Conferences and Meetings

Facilities continued                                                                                 The Pompeiian Room
The Loft Rooms
With original rustic oak-beam features, these two first-floor rooms are part of the converted
stable block, and are ideal for smaller meetings or as break-out rooms.

The Cloisters
Where fruit once hung on vines, posters and exhibition stands can now hang in the light and
airy Cloisters built against the original kitchen-garden walls. Up to 57 large posters/exhibitions
can be displayed around the Cloisters, which provide the ideal space for the circulation of
up to 300 delegates around the centrally located Auditorium.
                                                                                                     The Library
The Pompeiian Room
Pride of place in the Hall itself is the Pompeiian parlour, a room decorated in classic Roman
style, a rare find in the UK, and one reason why Hinxton Hall is a grade II* listed building.
This room is ideal for drinks receptions, board meetings and private dining.

The Green Room
Situated in the Hall, this resplendent room with green rococo motifs provides a calm and
relaxing atmosphere for board meetings and private dining.

The Library
Also situated in the Hall, the Library has been furnished to a high standard with the emphasis
on accommodating training courses and smaller meetings.                                              The Green Room

The Bar
Ideal for informal meetings or break-out sessions. The Bar is fully licensed and open to
residents in the evening for relaxing after a busy working day. The Lounges are available
in the evenings for residents, with television, games, books, newspapers, magazines, etc.

The Lounges
The Lounges, located adjacent to the Library, Pompeiian Room and Green Room,
are available for less formal meetings or as break-out rooms.

The Tennis Court Training Suite                                                                      The Tennis Court Training Suite
Located close to the Residential Court, the purpose-designed, self-contained Tennis Court
Training Suite comprises a bright and airy training room, an informal breakout room, dedicated
refreshments facilities and parking.

Enquiries and bookings
T +44 (0)1223 495000
F +44 (0)1223 495114
                                                                                                Audiovisual and
                                                                                                technical services

Audiovisual and technical services
                                                                                                High-specification Auditorium
Given that we are situated on the Wellcome Trust Genome Campus, it is hardly surprising that
the Wellcome Trust Conference Centre offers the most advanced audiovisual (AV) and technical
capabilities. Here is what you can expect.

Standard AV is provided on request as part of the delegate package for every main
meeting room, including:
– data and video projection
– document camera (visualiser)
– TV-DVD player
– white boards, flipcharts
                                                                                                Conference Centre
– wireless internet access
– technical support.

The Francis Crick Auditorium has an integrated AMX control system, which can be operated
from a touch-screen computer system on the rostrum, or the projection room. The Auditorium
is equipped with the following as standard, as part of the delegate package:
– video and data projection
– high-speed Internet access
– DVD player
– sound desk, PA system
– full stage lighting
                                                                                                Deluxe Hall Bedroom
– technical support
– video and audio record events
– pc and Mac laptops.

The Rosalind Franklin Pavilion is a dedicated IT training room. Included in the package:
– 20 workstations (seat one or two trainees) and one trainer’s workstation
– each workstation has a dual-boot computer
– dual operating systems (Microsoft Windows 2000 or Red Hat Linux)
– data projection, flipcharts, printer
– high-speed Internet access
– technical support for the facilities and operating systems.
                                                                                                IT training facilities
Additional specialist services and facilities can be provided on request and at extra charge.
Please enquire for details. Examples include:
– video recording (fixed auditorium or events), with in-house camera mixing facilities
– audio recording
– teleconferencing
– videoconferencing with ISDN or IP
– individual delegates microphone sound system
– translation booths
– satellite link up
– webcasting
– plasma screens
– photographs (informal shots and group photos).
                                                                                                Location, facilities, fine dining,
                                                                                                accommodation and leisure

Location, facilities, fine dining, accommodation and leisure                                    Enjoying the grounds

Excellent location
– Free parking on-site
– First turning off the A11 (Junction 9) northbound on the M11 motorway,
  45 miles from London
– London 45 minutes by train
– Cambridge city centre 10 miles by taxi
– Cambridge station 8 miles by taxi
– London Stansted Airport 30 minutes by taxi.

Superb facilities
                                                                                                Fine dining
– Purpose-built 300-seat auditorium
– Dedicated IT training room
– Ten well-equipped conference rooms of various sizes
– Full range of AV facilities and technical support
– Natural daylight, natural air ventilation/air conditioning throughout
– Beautiful parkland setting
– Grade II* listed buildings nestling behind the world-famous Sanger Institute
  on the Wellcome Trust Genome Campus
– A relaxing retreat environment to focus the mind.

Fine dining
                                                                                                Residential court
– Continental and full English breakfast
– Simple buffet lunch to silver service and banqueting
– Tailor-made cuisine, with private dining options
– Picnics, barbecues and hog-roasts in the parkland
– Pimm’s and strawberries, cheese and wine in an idyllic setting
– Excellent wine selection available from our cellar
– Award-winning chefs.

– A total of 72 en-suite bedrooms (single, double or twin capability)
– Deluxe accommodation suite available in a self-contained Lodge
– Ten deluxe bedrooms in the grade II* listed Hall                                              The Bar
– All bedrooms have direct incoming telephone lines, high-speed internet
  connections (Ethernet) and wireless LAN technology, tea & coffee making
  facilities, hairdryers and freeview
– Further accommodation can be outsourced locally.

– Scenic walks and jogging paths through the grounds and the 15-acre
   Wetlands Conservation area
– Croquet lawn
– Tennis court
– Games room, residents’ bar and social areas
– Rounders, giant Jenga and other outdoor team games.

We are more than happy to tailor your meeting to your specific requirements. Airport buses,
taxi arrangements and other additional services can be provided on request. An opportunity

to visit the world-famous research institutes on Campus is possible, with a limited number of
tours that can be arranged by prior appointment. Please contact the Sales and Marketing
Office to discuss your requirements in more detail.