Facilities Conferences and Meetings Conferences and Meetings Room layout: Theatre The Wellcome Trust Conference Centre offers an extremely varied selection of rooms, suitable for many purposes. From a 300-seat auditorium to smaller rooms useful for breakout groups or interviews. All our main conference rooms have standard AV equipment: data projection, screen, flipchart, etc and a trainer’s stationery box (supplied as appropriate to the style of the meeting). All rooms have natural daylight, natural air ventilation, and air conditioning. Most rooms have relaxing views across the grounds. Conference room Dimensions Capacity (metres) Room layout: Cabaret Theatre Cabaret/ Boardroom Horseshoe Classroom The Francis Crick Auditorium 300 – – – The James Watson Pavilion 10 x 10 m 60 48 24 24 The Rosalind Franklin Pavilion 9.8 x 11 m – 40 plus – – (IT training room) trainer The Loft Room 1 5 x 7.5 m 20 – 12 14 The Loft Room 2 5 x 8.5 m 20 – 16 20 Room layout: Boardroom The Pompeiian Room 5.7 x 8.1 m 30 – 22 – The Green Room 6.3 x 8.5 m – – 18 – The Library 6.2 x 7.3 m 24 – 20 14 The Lounges 5 x 9.9 m – 14 (informal) – – The Tennis Court Room 9.2 x 7.5 m 50 27 – 32 The Games Room 8 x 7.1m 20 (informal) The Cloisters 57 poster/exhibition boards Room layout: Horseshoe The Francis Crick Auditorium The Auditorium has a tiered seating capacity of 300, with excellent acoustics. Using the latest touch-screen control system, it is possible to show videotapes, DVDs, data projection with access to the internet, and single-slide projection. Sound and light mixing desks provide advanced audiovisual effects on stage. In addition, meetings can be audio and video recorded. Video conferencing, webcasting and satellite link-up facilities are also available. The James Watson Pavilion This room, which overlooks the walled orchard garden and has relaxing views over the grounds, provides a light and airy multifunctional meeting room. The facility offers a wide range of audiovisual equipment. The Rosalind Franklin Pavilion (IT training room) This dedicated IT training room, with 20 dual-boot desktop computers (plus a trainer’s computer) has two operating systems provided for dedicated IT training purposes – either Microsoft Windows 2000 or Red Hat Linux. The integrated furniture allows easy store away for all computers and monitors to create a classroom layout for up to 40 delegates. Facilities Conferences and Meetings Facilities continued The Pompeiian Room The Loft Rooms With original rustic oak-beam features, these two first-floor rooms are part of the converted stable block, and are ideal for smaller meetings or as break-out rooms. The Cloisters Where fruit once hung on vines, posters and exhibition stands can now hang in the light and airy Cloisters built against the original kitchen-garden walls. Up to 57 large posters/exhibitions can be displayed around the Cloisters, which provide the ideal space for the circulation of up to 300 delegates around the centrally located Auditorium. The Library The Pompeiian Room Pride of place in the Hall itself is the Pompeiian parlour, a room decorated in classic Roman style, a rare find in the UK, and one reason why Hinxton Hall is a grade II* listed building. This room is ideal for drinks receptions, board meetings and private dining. The Green Room Situated in the Hall, this resplendent room with green rococo motifs provides a calm and relaxing atmosphere for board meetings and private dining. The Library Also situated in the Hall, the Library has been furnished to a high standard with the emphasis on accommodating training courses and smaller meetings. The Green Room The Bar Ideal for informal meetings or break-out sessions. The Bar is fully licensed and open to residents in the evening for relaxing after a busy working day. The Lounges are available in the evenings for residents, with television, games, books, newspapers, magazines, etc. The Lounges The Lounges, located adjacent to the Library, Pompeiian Room and Green Room, are available for less formal meetings or as break-out rooms. The Tennis Court Training Suite The Tennis Court Training Suite Located close to the Residential Court, the purpose-designed, self-contained Tennis Court Training Suite comprises a bright and airy training room, an informal breakout room, dedicated refreshments facilities and parking. Enquiries and bookings T +44 (0)1223 495000 F +44 (0)1223 495114 E firstname.lastname@example.org www.wtconference.org.uk TAP956B/25-02-09/V3 Services Audiovisual and technical services Audiovisual and technical services High-specification Auditorium Given that we are situated on the Wellcome Trust Genome Campus, it is hardly surprising that the Wellcome Trust Conference Centre offers the most advanced audiovisual (AV) and technical capabilities. Here is what you can expect. Standard AV is provided on request as part of the delegate package for every main meeting room, including: – data and video projection – document camera (visualiser) – TV-DVD player – white boards, flipcharts Conference Centre – wireless internet access – technical support. The Francis Crick Auditorium has an integrated AMX control system, which can be operated from a touch-screen computer system on the rostrum, or the projection room. The Auditorium is equipped with the following as standard, as part of the delegate package: – video and data projection – high-speed Internet access – DVD player – sound desk, PA system – full stage lighting Deluxe Hall Bedroom – technical support – video and audio record events – pc and Mac laptops. The Rosalind Franklin Pavilion is a dedicated IT training room. Included in the package: – 20 workstations (seat one or two trainees) and one trainer’s workstation – each workstation has a dual-boot computer – dual operating systems (Microsoft Windows 2000 or Red Hat Linux) – data projection, flipcharts, printer – high-speed Internet access – technical support for the facilities and operating systems. IT training facilities Additional specialist services and facilities can be provided on request and at extra charge. Please enquire for details. Examples include: – video recording (fixed auditorium or events), with in-house camera mixing facilities – audio recording – teleconferencing – videoconferencing with ISDN or IP – individual delegates microphone sound system – translation booths – satellite link up – webcasting – plasma screens – photographs (informal shots and group photos). Services Location, facilities, fine dining, accommodation and leisure Location, facilities, fine dining, accommodation and leisure Enjoying the grounds Excellent location – Free parking on-site – First turning off the A11 (Junction 9) northbound on the M11 motorway, 45 miles from London – London 45 minutes by train – Cambridge city centre 10 miles by taxi – Cambridge station 8 miles by taxi – London Stansted Airport 30 minutes by taxi. Superb facilities Fine dining – Purpose-built 300-seat auditorium – Dedicated IT training room – Ten well-equipped conference rooms of various sizes – Full range of AV facilities and technical support – Natural daylight, natural air ventilation/air conditioning throughout – Beautiful parkland setting – Grade II* listed buildings nestling behind the world-famous Sanger Institute on the Wellcome Trust Genome Campus – A relaxing retreat environment to focus the mind. Fine dining Residential court – Continental and full English breakfast – Simple buffet lunch to silver service and banqueting – Tailor-made cuisine, with private dining options – Picnics, barbecues and hog-roasts in the parkland – Pimm’s and strawberries, cheese and wine in an idyllic setting – Excellent wine selection available from our cellar – Award-winning chefs. Accommodation – A total of 72 en-suite bedrooms (single, double or twin capability) – Deluxe accommodation suite available in a self-contained Lodge – Ten deluxe bedrooms in the grade II* listed Hall The Bar – All bedrooms have direct incoming telephone lines, high-speed internet connections (Ethernet) and wireless LAN technology, tea & coffee making facilities, hairdryers and freeview – Further accommodation can be outsourced locally. Leisure – Scenic walks and jogging paths through the grounds and the 15-acre Wetlands Conservation area – Croquet lawn – Tennis court – Games room, residents’ bar and social areas – Rounders, giant Jenga and other outdoor team games. We are more than happy to tailor your meeting to your specific requirements. Airport buses, taxi arrangements and other additional services can be provided on request. An opportunity TAP956B/25-02-09/V3 to visit the world-famous research institutes on Campus is possible, with a limited number of tours that can be arranged by prior appointment. Please contact the Sales and Marketing Office to discuss your requirements in more detail.