PARENT INVOLVEMENT COMMITTEE MINUTES DATE: Monday, September 21, 2009 MEMBERS PRESENT: Kelly Gallagher, Cathi Siemieniuk, John Beardy, Susan Blekkenhorst, Lori Lukinuk, Tammi Marsh, Deborah Massaro, Laurel Moir, Ron Oikonen, Sheila Stewart, Karen Wilson RESOURCE: Catherine Siemieniuk, Director of Education REGRETS: Domonique Houstoun, Jenn Johnson, Jon Kibzey, Jack Playford, Tammi Marsh GUESTS: AGENDA ITEM DISCUSSION ACTION 1. Call to Order and Welcome The meeting was called to order at 7:04 p.m. Chair Kelly Gallagher welcomed Laurel Moir, Principal Alternate representative, and Deborah Massaro, ex-officio member. Section 4.1 of the Parent Involvement Committee (PIC) Terms of Reference states “The quorum will be more than half of the filled positions with the majority of those present being parent members.” Because this requirement wasn’t met, no formal decisions can be made by PIC at this meeting. 2. Disclosure of Conflict of Interest Nil. 3. Approval of the Agenda Moved by Lori Lukiunk Seconded by Ron Oikonen “THAT the Agenda for the September 21, 2009 Parent Involvement Committee be approved with the following additions: Other Business Parent Engagement Session with Kathleen Wynne, Minister of Education People for Education Conference Regional PRO Grants” CARRIED 4. Approval of Minutes – May 4, 2009 Moved by Ron Oikonen Seconded by Sheila Stewart “THAT the Minutes of the May 4, 2009 Parent Involvement Committee be approved” CARRIED 5. Business Arising from the Minutes Item 6, Approval of PIC Terms of Reference – Lori Lukinuk inquired about a School Council survey. Members, by consensus, agreed to follow up with an evaluation at after the Kick-Off. Karen Wilson inquired if there have been any changes to the Terms of Reference. Kelly reported that there have been no changes and that a review will take place in early 2010 after the December January election. 6. Correspondence from the Minister of Education Members reviewed correspondence from the Minister of Kelly will send the Minister of – August 25, 2009 Education. Education’s letter via email for members to share. Kelly inquired about the preferred protocol for correspondence received. Members, by consensus, agreed that correspondence with timelines will be sent via email immediately and other items will be dealt with at the call of the Chair. Lori inquired if, once correspondence is received, it is everyone’s responsibility to forward information to School Council Chairs their respective committees. Kelly encouraged members to share informational correspondence. 7. Request from Thunder Bay Counselling Centre Discussion took place regarding the request from Thunder Bay Counselling Centre. Members agreed that Kelly will forward the information to Kelly will contact Susan and inform her Council of School Council Chairs, and the Director will forward that she may request to make a it to Principals. presentation to the Board. 8. AEAC and SEAC Spending Reports Members received the AEAC and SEAC spending reports for Kelly will send a letter to AEAC, information. SEAC and CSCC stating that funding is available annually and to send in their funding proposal for this budget year early in 2010. 9. PIC Ad Hoc Committee Report Kelly reported that the PIC Ad Hoc Planning Committee met on Kathryn will send out date to Council September 15, 2009. The Fall Event Creating A Positive of School Council Chairs, Principals, Partnership for Learning will be held on Monday, November 2, and Vice Principals. Cathi will inform 2009 at the Travelodge Airlane. Principals at the next Operations meeting. Kelly will set up and chair the next meeting, which will finalize the agenda. 10. Director’s Report Cathi Siemieniuk provided information about her personal Laurel will contact John Mutch to background, the 2009-2010 organizational chart (handout), DSA inquire if Armstrong has a PIC and/or a amalgamation, the Minister of Education’s visit, HIN1, Superior School Council. If there is a contact, Collegiate & Vocational Institute, updates to schools, and Kelly will create a letter of welcome to correspondence from Joy Himmelman, Chairof Superior CVI both committees. School Council Cathi will send Joy Himmelman, Chair of Superior CVI School Council, a letter thanking her for her offer and will indicate that we have booked our venue at this time for the fall kick-off. She will also address her request for improved web pages at all schools. 11. 2009 Budget The status of the 2009 budget was presented for information. An agenda item for November 16, 2009 meeting will be the establishment of a formalized budget. 12. Other Business Parent Engagement Session with Kathleen Wynne, Minister of Education – Members discussed the outcomes of the session. People for Education Conference – Sheila reported that she will attend the Annual Conference People for Education Annual Conference on November 7, 2009. Regional PRO Grants – Sheila presented this item for information. Members, by consensus, agreed to add this item to the January or February meeting for review. 13. Next Meeting Date The next meeting will be held on November 16, 2009. 14. Adjournment The meeting was adjourned at 9:05 p.m.
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