UF Web Portal
D R A F T S TAT E M E N T O F D I R E C T I O N
NOVEMBER 17, 2002
The University of Florida will have a single web portal for its on-line work. The web
portal will serve all UF constituents – prospective students, students, faculty, staff,
alumni, vendors and guests.
The portal provides a single access point for internal communication at UF. Portal
content (“channels”) can be required by role. Additional channels can be selected by
The portal provides a single point of entry to UF’s on-line workplace. The portal will
provide role-based access to information and work.
The University has many methods for internal communication, including web sites,
newsletters, email lists, University Digest, personal communications, public
announcements and more.
These methods are historically important. In the current environment of information
overload, university constituents, including prospective students, students, faculty, job
applicants, staff, alumni, vendors, friends and guests need information targeted and
prepared for them, as well as the opportunity to easily receive additional information of
their choice as appropriate.
A portal provides the opportunity to develop content “channels” – collections of stories
that are important and/or interesting for particular constituents. These channels can
then be abstracted and summarized at various levels to provide content for other
NOVEMBER 2002 UF WEB PORTAL
Channels may contain news of interest in a particular academic department, for
example. Events, birthdays, recognitions, upcoming conferences and additional items
can be placed in the channel in the portal. Subscribers to the channel see these items as
stories and can choose to read as they see fit. The channel can be made available as a
selectable option by portal users. Editors at a college level may create a college
channel in part by selecting items from various department channels. Subscribers to
the college channel see only the stories selected by the college editor. Similarly, a
university editor may select stories from a broad collection of university material to
create channels at the university level.
Channels can be required by role. That is, all student portal users automatically receive
a channel from the Registrar’s Office containing information pertinent to their
registrations as students. Students may subscribe to channels offered by student
organizations, academic departments, sports clubs and other sources.
A collection of channels can also be acquired from providers outside the university,
such as moreover.com for news and the weather channel.
By combining required channels with user-subscribed channels, the university can
“push” information to portal users while giving portal users the opportunity to receive
additional information of their choice.
Single Point of Entry
The web portal provides a single point of entry for web0based work at the university.
The university currently has several sites fulfilling this role for various constituencies.
ISIS is a student portal. The Admin Menu contains some of the tasks administrators
need. These and other systems can be made available through the one university
portal. Tasks can appear on menus based on a user’s roles. Roles regulate the work a
user can do at the university. If a user is a student, then access to tasks as currently
available through ISIS must be present. If a user is a staff member, the appropriate
staff-related tasks must be present. If a user is both, the portal provides both the
student and staff related tasks. The web portal site is the single point of entry for the
Portal systems are designed to facilitate the construction of personalized menus based
on a user’s roles. Tasks from a collection of systems can be made available through
the portal in a consistent fashion, providing the user with a single look and feel for
access to tasks.
Combining Communication and Entry Point
The portal brings together internal communication and single point of entry. When the
portal is fully implemented, most users of UF systems will log in to the portal and will
be presented with customized information tailored for their use. Their portal page will
also include the links they need, based on their role, to perform tasks using university
systems. To access their customized links, they will log on to the portal and see the
channel information. When viewing channel information they will have access to their
The following screen capture from my.csufresno.edu shows an opening screen for their
portal. The stories are for the general public, no login has been completed. Note that
the portal provides login opportunity, help information, guest menu and guest stories.
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NOVEMBER 2002 UF WEB PORTAL
Screen capture from my.csufresno.edu, running PeopleSoft Enterprise Portal
The portal software will be PeopleSoft Enterprise Portal. This software provides
comprehensive internal communication capability, access to PeopleSoft functionality,
and interfaces to present other channel content and role-based links to non-PeopleSoft
The portal will be hosted by the Northeast Regional Data Center.
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NOVEMBER 2002 UF WEB PORTAL
Authentication to the portal will be done using GatorLink usernames and passwords.
Once a user is logged on to the portal, the user will not have to log in again to access
PeopleSoft functionality or other GatorLink authenticated services.
The portal address will be my.ufl.edu.
Portal channels and portal design will be managed by the UF Webmaster.
Portal channel content will be provided by the units. Training will be available to the
Portal application integration will be coordinated by the UF ERP Team.
Oversight will be provided by ITAC Data Infrastructure.
A demonstration portal will be available on or before January 6, 2002.
A production portal will be available on or before March 31, 2003.
Integration of existing applications to the portal will be scheduled as needed.
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