SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT 699 OLD ORCHARD DRIVE, DANVILLE, CALIFORNIA 94526 BOARD OF EDUCATION MEETING SEPTEMBER 9, 2008 MINUTES Call to Order The Board of Education held their regular meeting at the Education Center. The meeting was called to order at 6:30 PM in the Superintendent’s Conference Room. Attendance Board members present: Board President Greg Marvel, Board Vice-President Joan Buchanan, Clerk Bill Clarkson and members Rachel Hurd and Paul Gardner. Administrators Present: Superintendent Steven Enoch, Assistant Superintendent Christine Williams, Assistant Superintendent Roberta Silverstein, Assistant Superintendent Margaret Brown AND Director of Secondary Education Kirby Hoy. Acceptance of Closed Session The closed session agenda was accepted and opened for public comment. Agenda and Public Comment Student Expulsion No action taken. a) Case No. 01/08-09 Conference with Legal No action taken. Counsel a) Anticipated Litigation Conference with Labor No action taken. Negotiator-Agency Negotiator Roberta Silverstein, Assistant Superintendent, Human Resources a) Classified and Certificated Bargaining Units b) Unrepresented Employees Adjournment to Open Session The closed session was adjourned at 7:35 PM. Board President Greg Marvel reconvened the meeting in open session at 7:40 PM. Attendance Board members present: Board President Greg Marvel, Vice-President Joan Buchanan, Clerk Bill Clarkson, and members Rachel Hurd and Paul Gardner. Administrators Present: Superintendent Steven Enoch, Assistant Superintendent Christine Williams, Assistant Superintendent Roberta Silverstein, Assistant Superintendent Margaret Brown, Budget Director Peggy Perry, Director of Facilities Rich Lowell, Monte Vista High School Principal Becky Smith, Monte Vista Assistant Principal Aida Glimme, and Community Relations Coordinator Terry Koehne. Others present: Recording Secretary Ginny Haddad and approximately 15 visitors. Report of Action Taken in Board President Greg Marvel reported that no action was taken in closed session. Closed Session Public Vote on Student On a motion by Joan Buchanan, seconded by Rachel Hurd the Board voted approval of staff Expulsion recommendation in Case No. 01/08-09 (5-0). a) Case No. 01/08-09 page 2 Board of Education Minutes September 9, 2008 Acceptance of Minutes On a motion by Rachel Hurd, seconded by Paul Gardner the minutes of the August 19, 2008 meeting were approved (5-0). On a motion by Paul Gardner, seconded by Joan Buchanan the minutes of the August 26, 2008 meeting were approved (5-0). On a motion by Rachel Hurd, seconded by Paul Gardner the minutes of the September 2, 2008 meeting were approved (5-0). Acceptance of Open Session On a motion by Bill Clarkson, seconded by Rachel Hurd the open session agenda was Agenda approved (5-0). Approval of Consent Agenda Assistant Superintendent Roberta Silverstein presented a revision to item 13.6 to the Board. On a motion by Joan Buchanan, seconded by Rachel Hurd the Consent Agenda was approved as revised (5-0). 13.1 Approval of Certificated Personnel Changes 13.2 Approval of Classified Personnel Changes 13.3 Adoption of Resolution No. 18/08-09, Approval of Provisional Internship Permit (PIP) Request(s) 13.4 Adoption of Resolution No. 20/08-09, Reduction and/or Elimination Classified Services 13.5 Approval of Revised Job Description and Reclassification of a Classified Management Position 13.6 Approval of the New Range and Step for Persons Affected by the Revision of a Classified Management Job Description and Subsequent Reclassification 13.7 Approval of Consultant Agreements over $50,000 13.8 Approval of Non-Public School/Agency Contracts 13.9 Adoption of Textbooks 13.10 Ratification of Warrants 13.11 Approval of Transportation Agreement between San Ramon Valley Unified School District and Michael’s Transportation for Special Education 13.12 Approval of Transportation Agreement between San Ramon Valley Unified School District and Welcome Transport Group 13.13 Approval of Transportation Agreement between San Ramon Valley Unified School District and Michael’s Transportation for Quail Run 13.14 Adoption of Resolution No. 19/08-09, for the Establishment of the 2007-08 and 2008-09 GANN Appropriation Limits 13.15 Ratification of Informal Bids and Contracts 13.16 Approval of Change Order No. 1, for all Labor Equipment, Materials, and Supplies for Pine Valley Middle School Modernization, a Measure A Project 13.17 Approval of Change Order No. 13, for all Labor Equipment, Materials, and Supplies for Monte Vista High School Classroom, Common and Career Tech Buildings, a Measure A Project 13.18 Approval of Change Order No. 1, for all Labor, Equipment, Materials, and Supplies for Alamo Elementary School Re-Roofing and HVAC Replacement, a Measure a Project page 3 Board of Education Minutes September 9, 2008 Association Presidents The Board welcomed SRVEA President Darren Day to his first Board meeting. Darren Comments thanked the Board and staff for attending the new teachers’ breakfast. He also thanked staff for their support of the teachers’ lobbying efforts to get the State to pass a budget. Darren invited Paul Gardner and Greg Marvel whose terms are up in December, but who are running unopposed, to come to a SRVEA meeting. SRVEA appreciates the district’s willingness to listen to the concerns some high school teachers expressed regarding the new homework policy. Student Board Representative Board President Greg Marvel introduced student Board Representative Nitin Yenigalla. Nitin is a sophomore at Cal High. He is the ASB speaker, the head of the Student Senate, the rep for PTSA and boosters, and the San Ramon Little League Players Council President. Nitin reported that freshman orientation at Cal High is now called WING (Welcome in New Grizzlies). The football team is preparing to participate in a tournament at the Seahawk’s stadium in Seattle, WA. The back to school dance was very successful. Students are looking forward to homecoming. The dance will be held on Halloween night which fits right in with the school colors of black and orange. The new fine arts building is open and includes a gallery for student work. Freshman orientation went well at San Ramon High. The construction of the new gym and two story classroom building is complete and the students are enjoying the new space. The welcome back dance and rally were both a success. Leadership’s theme this year is Lead Strong. Fall sports are getting underway. Seniors are looking forward to the trip to Waterworld and the many other events planned for seniors. Students at Venture have several fun electives this year including architecture, painting, ceramics, jewelry making, and photography. Students are looking forward to field trips to Chinatown in San Francisco, a tour of McCovey’s restaurant in Walnut Creek, and seeing the Phantom of the Opera. Monte Vista leadership students had a retreat prior to the start of school. Leadership put together a Welcome Freshman Rally and held a successful freshman orientation. Students are enjoying Aloha Week with lunchtime activities. They are looking forward to the Back to School rally, dance, and football game. Preparations are underway for homecoming. Students will be participating in community service events this year including the 9/11 Memorial, the Heart Walk, and are supporting a school supply drive for Verde Elementary School. Athletes are gearing up for fall sports. The second year at Dougherty Valley is underway. This year they have 31 new teachers and almost 1000 students. Leadership is working hard to make everyone fell welcome. Leadership is also planning Back to School night and College Night. A supply drive is underway for Lockwood Elementary School in Oakland. Students are looking forward to homecoming. New student orientation went very well. Fall sports include varsity level teams this year. Facilities Summer Director of Facilities Rich Lowell reported that it was a busy summer for the facilities Construction Update department. They worked on 15 major projects with a cost of $38 million. In addition, they were busy with other ongoing Measure A projects. Master Planning continues for Del Amigo, Diablo Vista, Charlotte Wood, Stone Valley and Cal High. Rich showed a short video on summer construction throughout the district. Assistant Superintendent Margie Brown thanked Rich and the facilities staff for their hard work in getting schools ready for the start of school. She also thanked the many departments that work in collaboration with facilities. page 4 Board of Education Minutes September 9, 2008 Enrollment/Staffing Report Superintendent Steve Enoch reported that the district continues to grow. There are approximately 1000 more students over last year’s CBEDs numbers. While growth is problematic, it also allows the district to remain solvent and offsets the budget deficit. Placing students is a challenge. The district will continue to look at the long term picture to determine where we can add facilities, where we can place more students on a campus, and possible boundary changes. Assistant Superintendent Christine Williams presented information on staffing and enrollment at each school site. Day 10 enrollment shows 548 students over projection. Day 10 enrollment numbers are used to add staffing when necessary. Chris presented a document showing enrollment grade by grade for every school. The district has very little room to place additional students districtwide. 314 elementary students were diverted from their home schools this year. Chris provided a document showing the number of diversions by school site. The majority of intradistrict transfers were granted this year with the exception of students seeking transfer into San Ramon High. The majority of interdistrict transfers are ongoing transfers that are mostly work related. Assistant Superintendent Roberta Silverstein reported on hiring. The district continues to attract teachers. 560 applications for teaching positions were submitted and 163 teachers hired. The district is using EdJoin for online applications for administrative and secondary teaching positions. The plan is to have all job postings on EdJoin by the end of the year. Public Comment Tammy Brock addressed the Board regarding special education concerns. She feels that the special education design team designed a good IEP process, but there needs to be an implementation plan for this process. She feels that the district continues to spend too much money in legal fees for special education issues. Acceptance of the Annual Board members thanked Budget Director Peggy Perry for her hard work on the annual Financial and Budget Report financial closing. for Unaudited Actuals as of On a motion by Joan Buchanan, seconded by Paul Gardner the Board voted Acceptance of June 30, 2008 the Annual Financial and Budget Report for Unaudited Actuals as of June 30, 2008 (5-0). Approval of Early Enrollment Superintendent Steve Enoch reported that the proposed early kindergarten registration for Pilot for Kindergarten the Dougherty Valley is a step toward analyzing growth in the district and how to Students at Creekside, Coyote accommodate that growth, particularly in the Dougherty Valley. Assistant Superintendent Creek, Hidden Hills, Live Oak Christine Williams reported that at this time the district feels that the current facilities can and Quail Run Elementary house the students in this area. The opening of Creekside Elementary will free up space for Schools resident students. By registering 3 and 4 year old children now, the district will have a more accurate number of future students residing in homes in the Dougherty Valley and can plan for facilities, staff, and materials to accommodate these students. After meeting with principals and office staff, it was decided to hold the registration at Dougherty Valley High School in order to take the burden of early registration away from the school sites. In order to participate in this early enrollment, families will need to currently physically reside in the Dougherty Valley. Escrow papers will no longer serve as proof of residency. The district will advertise this early enrollment to reach the maximum number of residents. The registration will take place in October with set dates for packet pick-up and packet return. Packets for the 2009 kindergarten students will be the regular registration packet. Packets for the 2010 kindergarten students will be a “reservation card”. These students will need to complete the registration process the following year. Siblings will be given priority. Lotteries will be held for any school that has more students enrolling than space availability. Students enrolling after the October window will enroll at their resident school and be placed at the bottom of the wait list by date of enrollment. page 5 Board of Education Minutes September 9, 2008 Three parents from the Dougherty Valley addressed the Board regarding early enrollment. Parents deliberately choose to live in the San Ramon Valley Unified School District because of the high quality and academic standards of the schools. Many parents bought homes in proximity to the elementary schools so that their children could be walked to school. The uncertainly of not knowing where children will attend school is a hardship on families. The lottery process is also extremely stressful to families. Since the Dougherty Valley is not yet completely built out it is important that the district continue to make plans to accommodate the anticipated growth. Parents in the Dougherty Valley appreciate the district’s willingness to listen and to work with the parents to resolve these issues. The parents thanked the Board and staff for developing this early registration process. Board members thanked the parents for their willingness to work with the district. On a motion by Joan Buchanan, seconded by Rachel Hurd the Board voted Approval of Early Enrollment Pilot for Kindergarten Students at Creekside, Coyote Creek, Hidden Hills, Live Oak and Quail Run Elementary Schools (5-0). Award of Bid No. 580, Superintendent Steve Enoch reported that the Monte Vista ASB representatives met and Scoreboard Replacement at voted to fund $180,639 toward the scoreboard project. Principal Becky Smith will pay for Monte Vista High School the balance of the project from other school funding sources. On a motion by Joan Buchanan, seconded by Paul Gardner the Board voted Award of Bid No. 580, Scoreboard Replacement at Monte Vista High School (5-0). Board Members Reports Board members congratulated and thanked all staff for the excellent API scores. Greg Marvel commented that, based on comments from many individuals, our new superintendent has made a very positive impression on the community. Superintendents Report Superintendent Steve Enoch reported that staff will be bringing a comprehensive report on test results to the Board. A district score of 904 is truly extraordinary. It highlights the district’s focused curriculum, high standards, strong parent support, and excellent teachers that are supported in their efforts. It is important that we look at what lies ahead for the district. In addition to academic improvement goals there needs to be an enrollment management plan, discussion on a parcel tax, discussion on facility upgrades beyond Measure A, and technology initiatives. The district needs to look at a new student information system as our current system will no longer be supported as of 2010. This will be a difficult task. Staff is in the process of evaluating systems currently being used in other districts.. Adjournment The meeting was adjourned at 9:45 PM The recording of this meeting and all resolutions adopted by the Board of Education are kept on file in the office of the superintendent. Recordings are kept for one year.