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					                             SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT
                                   699 OLD ORCHARD DRIVE, DANVILLE, CALIFORNIA 94526

                                             BOARD OF EDUCATION MEETING
                                                    SEPTEMBER 9, 2008
                                                          MINUTES

Call to Order                    The Board of Education held their regular meeting at the Education Center. The meeting was
                                 called to order at 6:30 PM in the Superintendent’s Conference Room.

Attendance                       Board members present: Board President Greg Marvel, Board Vice-President Joan
                                 Buchanan, Clerk Bill Clarkson and members Rachel Hurd and Paul Gardner.

                                 Administrators Present: Superintendent Steven Enoch, Assistant Superintendent Christine
                                 Williams, Assistant Superintendent Roberta Silverstein, Assistant Superintendent Margaret
                                 Brown AND Director of Secondary Education Kirby Hoy.

Acceptance of Closed Session     The closed session agenda was accepted and opened for public comment.
Agenda and Public Comment

Student Expulsion                No action taken.
a) Case No. 01/08-09

Conference with Legal            No action taken.
Counsel
a) Anticipated Litigation

Conference with Labor            No action taken.
Negotiator-Agency Negotiator
Roberta Silverstein, Assistant
Superintendent, Human
Resources
a) Classified and Certificated
    Bargaining Units
b) Unrepresented Employees

Adjournment to Open Session      The closed session was adjourned at 7:35 PM.

                                 Board President Greg Marvel reconvened the meeting in open session at 7:40 PM.

Attendance                       Board members present: Board President Greg Marvel, Vice-President Joan Buchanan,
                                 Clerk Bill Clarkson, and members Rachel Hurd and Paul Gardner.

                                 Administrators Present: Superintendent Steven Enoch, Assistant Superintendent Christine
                                 Williams, Assistant Superintendent Roberta Silverstein, Assistant Superintendent Margaret
                                 Brown, Budget Director Peggy Perry, Director of Facilities Rich Lowell, Monte Vista High
                                 School Principal Becky Smith, Monte Vista Assistant Principal Aida Glimme, and
                                 Community Relations Coordinator Terry Koehne.

                                 Others present: Recording Secretary Ginny Haddad and approximately 15 visitors.

Report of Action Taken in        Board President Greg Marvel reported that no action was taken in closed session.
Closed Session

Public Vote on Student           On a motion by Joan Buchanan, seconded by Rachel Hurd the Board voted approval of staff
Expulsion                        recommendation in Case No. 01/08-09 (5-0).
a) Case No. 01/08-09
                                                                                                                              page 2
                                                                                                          Board of Education Minutes
                                                                                                                   September 9, 2008
Acceptance of Minutes          On a motion by Rachel Hurd, seconded by Paul Gardner the minutes of the August 19, 2008
                               meeting were approved (5-0).
                               On a motion by Paul Gardner, seconded by Joan Buchanan the minutes of the August 26,
                               2008 meeting were approved (5-0).
                               On a motion by Rachel Hurd, seconded by Paul Gardner the minutes of the September 2,
                               2008 meeting were approved (5-0).

Acceptance of Open Session     On a motion by Bill Clarkson, seconded by Rachel Hurd the open session agenda was
Agenda                         approved (5-0).

Approval of Consent Agenda     Assistant Superintendent Roberta Silverstein presented a revision to item 13.6 to the Board.
                               On a motion by Joan Buchanan, seconded by Rachel Hurd the Consent Agenda was
                               approved as revised (5-0).

           13.1      Approval of Certificated Personnel Changes

           13.2      Approval of Classified Personnel Changes

           13.3      Adoption of Resolution No. 18/08-09, Approval of Provisional Internship Permit (PIP) Request(s)

           13.4      Adoption of Resolution No. 20/08-09, Reduction and/or Elimination Classified Services

           13.5      Approval of Revised Job Description and Reclassification of a Classified Management Position

           13.6      Approval of the New Range and Step for Persons Affected by the Revision of a Classified
                     Management Job Description and Subsequent Reclassification

           13.7      Approval of Consultant Agreements over $50,000

           13.8      Approval of Non-Public School/Agency Contracts

           13.9      Adoption of Textbooks

           13.10     Ratification of Warrants

           13.11     Approval of Transportation Agreement between San Ramon Valley Unified School District and
                     Michael’s Transportation for Special Education

           13.12     Approval of Transportation Agreement between San Ramon Valley Unified School District and
                     Welcome Transport Group

           13.13     Approval of Transportation Agreement between San Ramon Valley Unified School District and
                     Michael’s Transportation for Quail Run

           13.14     Adoption of Resolution No. 19/08-09, for the Establishment of the 2007-08 and 2008-09 GANN
                     Appropriation Limits

           13.15     Ratification of Informal Bids and Contracts

           13.16     Approval of Change Order No. 1, for all Labor Equipment, Materials, and Supplies for Pine Valley
                     Middle School Modernization, a Measure A Project

           13.17     Approval of Change Order No. 13, for all Labor Equipment, Materials, and Supplies for Monte
                     Vista High School Classroom, Common and Career Tech Buildings, a Measure A Project

           13.18     Approval of Change Order No. 1, for all Labor, Equipment, Materials, and Supplies for Alamo
                     Elementary School Re-Roofing and HVAC Replacement, a Measure a Project
                                                                                                                               page 3
                                                                                                           Board of Education Minutes
                                                                                                                    September 9, 2008
Association Presidents         The Board welcomed SRVEA President Darren Day to his first Board meeting. Darren
Comments                       thanked the Board and staff for attending the new teachers’ breakfast. He also thanked staff
                               for their support of the teachers’ lobbying efforts to get the State to pass a budget. Darren
                               invited Paul Gardner and Greg Marvel whose terms are up in December, but who are
                               running unopposed, to come to a SRVEA meeting. SRVEA appreciates the district’s
                               willingness to listen to the concerns some high school teachers expressed regarding the new
                               homework policy.

Student Board Representative   Board President Greg Marvel introduced student Board Representative Nitin Yenigalla.
                               Nitin is a sophomore at Cal High. He is the ASB speaker, the head of the Student Senate, the
                               rep for PTSA and boosters, and the San Ramon Little League Players Council President.

                               Nitin reported that freshman orientation at Cal High is now called WING (Welcome in New
                               Grizzlies). The football team is preparing to participate in a tournament at the Seahawk’s
                               stadium in Seattle, WA. The back to school dance was very successful. Students are looking
                               forward to homecoming. The dance will be held on Halloween night which fits right in with
                               the school colors of black and orange. The new fine arts building is open and includes a
                               gallery for student work.

                               Freshman orientation went well at San Ramon High. The construction of the new gym and
                               two story classroom building is complete and the students are enjoying the new space. The
                               welcome back dance and rally were both a success. Leadership’s theme this year is Lead
                               Strong. Fall sports are getting underway. Seniors are looking forward to the trip to
                               Waterworld and the many other events planned for seniors.

                               Students at Venture have several fun electives this year including architecture, painting,
                               ceramics, jewelry making, and photography. Students are looking forward to field trips to
                               Chinatown in San Francisco, a tour of McCovey’s restaurant in Walnut Creek, and seeing the
                               Phantom of the Opera.

                               Monte Vista leadership students had a retreat prior to the start of school. Leadership put
                               together a Welcome Freshman Rally and held a successful freshman orientation. Students are
                               enjoying Aloha Week with lunchtime activities. They are looking forward to the Back to
                               School rally, dance, and football game. Preparations are underway for homecoming.
                               Students will be participating in community service events this year including the 9/11
                               Memorial, the Heart Walk, and are supporting a school supply drive for Verde Elementary
                               School. Athletes are gearing up for fall sports.

                               The second year at Dougherty Valley is underway. This year they have 31 new teachers and
                               almost 1000 students. Leadership is working hard to make everyone fell welcome.
                               Leadership is also planning Back to School night and College Night. A supply drive is
                               underway for Lockwood Elementary School in Oakland. Students are looking forward to
                               homecoming. New student orientation went very well. Fall sports include varsity level teams
                               this year.

Facilities Summer              Director of Facilities Rich Lowell reported that it was a busy summer for the facilities
Construction Update            department. They worked on 15 major projects with a cost of $38 million. In addition, they
                               were busy with other ongoing Measure A projects. Master Planning continues for Del
                               Amigo, Diablo Vista, Charlotte Wood, Stone Valley and Cal High. Rich showed a short
                               video on summer construction throughout the district. Assistant Superintendent Margie
                               Brown thanked Rich and the facilities staff for their hard work in getting schools ready for
                               the start of school. She also thanked the many departments that work in collaboration with
                               facilities.
                                                                                                                                  page 4
                                                                                                              Board of Education Minutes
                                                                                                                       September 9, 2008
Enrollment/Staffing Report      Superintendent Steve Enoch reported that the district continues to grow. There are
                                approximately 1000 more students over last year’s CBEDs numbers. While growth is
                                problematic, it also allows the district to remain solvent and offsets the budget deficit.
                                Placing students is a challenge. The district will continue to look at the long term picture to
                                determine where we can add facilities, where we can place more students on a campus, and
                                possible boundary changes.

                                Assistant Superintendent Christine Williams presented information on staffing and
                                enrollment at each school site. Day 10 enrollment shows 548 students over projection. Day
                                10 enrollment numbers are used to add staffing when necessary. Chris presented a document
                                showing enrollment grade by grade for every school. The district has very little room to
                                place additional students districtwide. 314 elementary students were diverted from their
                                home schools this year. Chris provided a document showing the number of diversions by
                                school site. The majority of intradistrict transfers were granted this year with the exception
                                of students seeking transfer into San Ramon High. The majority of interdistrict transfers are
                                ongoing transfers that are mostly work related.

                                Assistant Superintendent Roberta Silverstein reported on hiring. The district continues to
                                attract teachers. 560 applications for teaching positions were submitted and 163 teachers
                                hired. The district is using EdJoin for online applications for administrative and secondary
                                teaching positions. The plan is to have all job postings on EdJoin by the end of the year.

Public Comment                  Tammy Brock addressed the Board regarding special education concerns. She feels that the
                                special education design team designed a good IEP process, but there needs to be an
                                implementation plan for this process. She feels that the district continues to spend too much
                                money in legal fees for special education issues.

Acceptance of the Annual        Board members thanked Budget Director Peggy Perry for her hard work on the annual
Financial and Budget Report     financial closing.
for Unaudited Actuals as of     On a motion by Joan Buchanan, seconded by Paul Gardner the Board voted Acceptance of
June 30, 2008                   the Annual Financial and Budget Report for Unaudited Actuals as of June 30, 2008 (5-0).

Approval of Early Enrollment    Superintendent Steve Enoch reported that the proposed early kindergarten registration for
Pilot for Kindergarten          the Dougherty Valley is a step toward analyzing growth in the district and how to
Students at Creekside, Coyote   accommodate that growth, particularly in the Dougherty Valley. Assistant Superintendent
Creek, Hidden Hills, Live Oak   Christine Williams reported that at this time the district feels that the current facilities can
and Quail Run Elementary
                                house the students in this area. The opening of Creekside Elementary will free up space for
Schools
                                resident students. By registering 3 and 4 year old children now, the district will have a more
                                accurate number of future students residing in homes in the Dougherty Valley and can plan
                                for facilities, staff, and materials to accommodate these students. After meeting with
                                principals and office staff, it was decided to hold the registration at Dougherty Valley High
                                School in order to take the burden of early registration away from the school sites. In order
                                to participate in this early enrollment, families will need to currently physically reside in the
                                Dougherty Valley. Escrow papers will no longer serve as proof of residency. The district will
                                advertise this early enrollment to reach the maximum number of residents.

                                The registration will take place in October with set dates for packet pick-up and packet
                                return. Packets for the 2009 kindergarten students will be the regular registration packet.
                                Packets for the 2010 kindergarten students will be a “reservation card”. These students will
                                need to complete the registration process the following year. Siblings will be given priority.
                                Lotteries will be held for any school that has more students enrolling than space availability.
                                Students enrolling after the October window will enroll at their resident school and be placed
                                at the bottom of the wait list by date of enrollment.
                                                                                                                                       page 5
                                                                                                                   Board of Education Minutes
                                                                                                                            September 9, 2008
                                 Three parents from the Dougherty Valley addressed the Board regarding early enrollment.
                                 Parents deliberately choose to live in the San Ramon Valley Unified School District because
                                 of the high quality and academic standards of the schools. Many parents bought homes in
                                 proximity to the elementary schools so that their children could be walked to school. The
                                 uncertainly of not knowing where children will attend school is a hardship on families. The
                                 lottery process is also extremely stressful to families. Since the Dougherty Valley is not yet
                                 completely built out it is important that the district continue to make plans to accommodate
                                 the anticipated growth. Parents in the Dougherty Valley appreciate the district’s willingness
                                 to listen and to work with the parents to resolve these issues. The parents thanked the Board
                                 and staff for developing this early registration process.

                                 Board members thanked the parents for their willingness to work with the district.

                                 On a motion by Joan Buchanan, seconded by Rachel Hurd the Board voted Approval of
                                 Early Enrollment Pilot for Kindergarten Students at Creekside, Coyote Creek, Hidden Hills,
                                 Live Oak and Quail Run Elementary Schools (5-0).

Award of Bid No. 580,            Superintendent Steve Enoch reported that the Monte Vista ASB representatives met and
Scoreboard Replacement at        voted to fund $180,639 toward the scoreboard project. Principal Becky Smith will pay for
Monte Vista High School          the balance of the project from other school funding sources.
                                 On a motion by Joan Buchanan, seconded by Paul Gardner the Board voted Award of Bid
                                 No. 580, Scoreboard Replacement at Monte Vista High School (5-0).

Board Members Reports            Board members congratulated and thanked all staff for the excellent API scores.

                                 Greg Marvel commented that, based on comments from many individuals, our new
                                 superintendent has made a very positive impression on the community.

Superintendents Report           Superintendent Steve Enoch reported that staff will be bringing a comprehensive report on
                                 test results to the Board. A district score of 904 is truly extraordinary. It highlights the
                                 district’s focused curriculum, high standards, strong parent support, and excellent teachers
                                 that are supported in their efforts.

                                 It is important that we look at what lies ahead for the district. In addition to academic
                                 improvement goals there needs to be an enrollment management plan, discussion on a parcel
                                 tax, discussion on facility upgrades beyond Measure A, and technology initiatives. The
                                 district needs to look at a new student information system as our current system will no
                                 longer be supported as of 2010. This will be a difficult task. Staff is in the process of
                                 evaluating systems currently being used in other districts..

Adjournment                      The meeting was adjourned at 9:45 PM


                         The recording of this meeting and all resolutions adopted by the Board of Education
                         are kept on file in the office of the superintendent. Recordings are kept for one year.

				
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