Kaizen - PowerPoint by decree

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									Improving the Nebraska Air Quality Construction
       Permitting Process for Businesses
   Clark Smith, Supervisor
Air Quality Permitting Section
     Air Quality Division
       (402) 471-4204
   Recognize Improvements are Necessary
    –   Program differences between states
    –   Actions Department could take to improve
    –   Actions Applicants could take to improve
    –   Multifaceted approach
             Action Plan
 Evaluate Human Resources
 Write EPA R7 about Variances – On Hold
 Participate in Iowa KAiZEN event
 Conduct KAiZEN event in Nebraska
 Finalize Permit-by-Rule Changes
 Evaluate Haul Road Guidance
           Action Plan (Cont.)
   Short-Term Proposed Action
    – Business Process Improvement (KAiZEN
   Long-Term Proposed Action
    – Electronic Permitting
        E-Filing of applications
        Identify grant opportunities & other means of
        Utilize template language
           Action Plan (Cont.)
Long Term Proposed Action (continued)
  Identify Future/Current Growth Sectors Through
   Planning Process
    –   Identify challenges for other industrial categories
    –   Help identify strategies for overcoming challenges
   Work with DED pre-screen areas for
    –   Identify issues early in business planning process
    –   Resolve the issues
    –   Permits are then easier to obtain
             What Is Kaizen?
   Kaizen
    – A combination of two Japanese
      symbols: Change and Good
    – Commonly translated as
      “change is better.”
    What is a Kaizen Event?
 Aimed at creating fast, practical solutions
  for challenges
 A highly focused, action-oriented, 4-5 day
 Uses multi-functional teams who are
  empowered to make decisions and
  immediate changes
          How Does a Kaizen
            Event Work?
 In Kaizen a group of people come together
  to concentrate on improving one specific
 They create real change in five days or less
 A good way to get instant and long-lasting
          Kaizen Methodology
   Clear objectives
   Team process
   Tight focus on time
   Quick & simple
   Necessary resources immediately available
   Immediate results (new process functioning by
    end of week)
   Use of various planning tools to accomplish
        NDEQ KAiZEN Event
          Business Process
 Facilitated
 Improvement (modified-Kaizen)
  •   Involved all key staff to get buy in
  •   Involved outside stakeholders
  •   Trained facilitator
  •   Conducted week of February 14 – 18
  •   Held in conference room at Holiday Inn
  •   Focused on identified goals
               KAiZEN Goals

•PSD and Ethanol Greenfield Facilities
  •180 Days – Receipt of Complete Application to Public Notice

•PSD Minor & State Toxics BACT Facilities
  •120 days – Receipt of Complete Application to Public Notice

•All Others
  •90 days – Receipt of Complete Application to Public Notice
          KAiZEN Goals (cont.)

•To Make a Decision From the Close of Comment
   •5 Days – If no comments received
   •30 Days – If comments were received
•To Make a Decision From the Close of the Hearing, If One is Held
   •30 Days – If no transcript needed
   •90 Days – If transcript needed
         KAiZEN Event
• Require Pre- application Meetings
• Provide more outreach efforts
• Standardize and Clarify Permits
• Public Involvement
• Permitting Hotline
• Tracking System
         KAiZEN Event
• Staff Training
• Modeling Protocol
• Guidance Documents
• Flow Process for Permit Review
• Checklists
• Communication
• Work Plan to Address Existing Load
       KAiZEN Implementation
   Additional Staff Being Hired
    – We have filled three of the five vacancies we had
      at the beginning of the year
   Checklists
    – Developed checklists for different processes,
      including the pre application meeting,
      completeness reviews
      KAiZEN Implementation
   Permit Hotline
    – Established an 800 number for
      sources/consultants with construction permit
    – The number is 877-834-0474
   Transitional Work Plan Developed
    – Developed a plan to get the work load of staff
      down to a manageable level
    – Target is to have the work load reduced by July 1,
      KAiZEN Implementation
   Haul Road Policy
    – Haul road emissions can be over predicted in
      models & difficult to address
    – Best management practices in lieu of modeling &
      must be in compliance with Chapter 32, Section
    – Applicant proposes an appropriate BMP in permit
      KAiZEN Implementation
   Permit Standardization Effort
    – Two trial efforts
          Standardized language – Ethanol plant permits
          Standardized format
    – Ethanol plant permits
          Developing standardized permit language for the various
           emission units
          Two different templates depending on configuration of
           the plant
          Permit using first template on Public Notice at this time
       KAiZEN Implementation
   Permit Standardization Effort, cont.
    – Standardized format
          Working with AGP to develop a new format that is on an
           emission unit basis
             – All requirements associated with a specific emission unit
               will be in one section of the permit
             – Current format has limitations, monitoring, recordkeeping,
               etc., in separate sections of the permit
          Draft format is receiving good reviews from permit writers
           and compliance personnel
      KAiZEN Implementation
   Website Improvement
    – Have entered into a contract with Nebraska Online
      to redesign our website
    – Taking recommendations from the Kaizen effort
    – Department wide effort to begin this month
    – Finalization of the website no later than the end of
      the year
      KAiZEN Implementation
   Fact Sheets and Guidance Documents
    – New Fact Sheet
         Recordkeeping for No Permit Required
    – Revised Fact Sheet
         Construction Permits
    – Guidance Document Drafted
         Public Participation and Air Quality Permits
         KAiZEN Implementation
   Emission Calculation Spreadsheets drafted
    (being reviewed)
     –   Haul Roads           - Boilers
     –   Turbines             - Composite Resins
     –   Asphalt,             - Stone crushing
     –   Internal Combustion Engines
     –   Ag processing (grain elevators, feed mills, and
         alfalfa dehydrators)
– Emission Calculation Spreadsheets to be
  drafted - Aggregate plants, concrete batch plants, and
    surface coating.
       KAiZEN Implementation
   Reinstated the Air Waves Bulletin
    – This will keep industry & consultants apprised of Air Quality
      Division events, regulation changes, program changes, etc.
    – Distributed electronically 600 sources and consultants. The
      next issue will be 8/05. All issues will be available on the
      web eventually.

   Outreach Plan Updated
    – Internal plan for Air Quality Division
    – Covers outreach activities for the calendar year
    – Updated to include the outreach efforts described above
  KAiZEN Implementation Efforts
Recommendations are in a work plan
Policy-Level managers meet weekly to discuss &
track progress
Developed a newsletter to keep KAiZEN
participants informed of progress

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