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OFFICE OF EMERGENCY SERVICES
QUARTERLY WORK PLAN
July - September 2009
As of: July 1, 2009
GENERAL:
Maintain strong professional relationships and „best practices‟ exchanges with the following
organizations or affiliations:
o Bay Area Terrorism Working Group o Law Enforcement Administrators
(BATWG), Association (MCLEAA),
o California Emergency Services o Monterey County Citizens Corps
Association (CESA), Council (MCCCC),
o Emergency Medical Services Council o Mutual Aid Region Advisory Council
(EMSC), (MARAC),
o Fire Chiefs' Association (MCFCA), o California Operational Area Coalition
o Fire Chiefs' Association Operations (COAC),
Committee, o Operational Area Coordinating
o California Homeland Security Council (OACC),
Consortium, o National Weather Service (NWS), and
o California Tsunami Steering o Monterey County Office of Education
Committee (MCOE)
OPERATIONS:
Maintain situational awareness through continuous monitoring and assessment, and continue
dissemination of situational information. (On-going) 1
Participate in After Action Reviews for all incidents involving the use of the Emergency
Operations Center and/or Office of Emergency Services staff.
Working with California Homeland Security Consortium, develop an agricultural/biological
emergency response team to coordinate County response to incidents of
intentional/unintentional contamination. Interaction with industry representatives has been
initiated and a complete schedule of courses, seminars, and exercises leading to team
certification has been approved.(On-going) 2
Emphasize winter storm awareness and flooding/flash flooding potential in vicinity of the Basin
Complex. (On – going)
Participate in the “Storm Ready” and “Tsunami Ready” certification programs with the National
Weather Service. (½ complete) “Storm Ready” achieved in October 2008, “Tsunami Ready”
designation pending action by the National Weather Service. (On-going)
Support and coordinate weather awareness programs to include conducting weather spotter
training with the National Weather Services. (On-going)
Maintain a California Integrated Seismic Network (CISN) Display terminal for earthquake alert
and hazards notification. (On-going)
1
(On-going) indicates activity may be continuous and/or continue through the reporting period.
2
Italics indicate the line item is new for this report.
On request, participate in community outreach events focusing on emergency preparedness and
response. (On-going)
Participate as a partner with the MCOE for their “Readiness and Emergency Management for
Schools Grant.”
Provide Disaster Service Worker (DSW) program guidance to all public agencies within the
Operational Area to ensure proper registration, oath administration and recordkeeping
requirements. Provide input and participate with the California Operational Area Coalition
(COAC) on state use of DSWs and a mutual aid system for using DSWs outside their
operational area. (on-going)
Research and apply for all available funding assistance programs in support of the Dayton-
water hazardous material incident. Request has been made for gubernatorial proclamation.
(on-going)
Update the Standard Operating Procedures (SOP) Manual, policies and forms for the Mobile
Emergency Communications Unit (MECU) and provide operator training as needed.
PLANNING:
Participate in the Regional Catastrophic Preparedness Grant Program (RCPGP) with the Bay
Area Super Urban Area Security Initiative (SUASI) cities and counties. Provide focused
participation on the Debris Removal Working Group and the Mass Care and Shelter Working
Group. (On-going)
Establish a Power Disruption Initiative Working Group with the goal of improving
communications and information sharing between response agencies and disrupted services
providers. (on-going)
Represent Monterey County in RCPGP Debris Management planning process. Coordinate
development of a Monterey County Debris Management Plan with Resource Management and
Water Resources agencies. (on-going).
Represent Monterey County in RCPGP Care and Shelter planning process. Incorporate into
local planning effort. (on-going).
Form a Mass Care and Shelter Working Group to develop an Operational Area wide Mass Care
and Shelter Guide for Emergency Planners. Coordinate and integrate with the Emergency
Operations Plan. Initial meeting of working group took place on June 2, 2008. Final Draft
completed. Follow-on actions: Approve Mass Care and Shelter Guidance for Emergency
Planners. Form a Mass Care and Shelter Coordinators Working Group to meet regularly to
initiate individual agency planning, preparedness and training efforts. (on-going)
Coordinate with Emergency Communications Department and the Telephone Emergency
Notification System (TENS) Working Group on the roll-out of the TENS and the registration of
alternative (non-landline) contact methods. Work with TENS Working Group to create a
Registry for Persons with Special Needs, and protocols for use. (on-going).
In accordance with federal requirements to demonstrate compliance with the National Incident
Management System (NIMS), and ensure that the Monterey County Emergency Operations Plan
(EOP) is also compliant with California‟s Standardized Emergency Management System
(SEMS) Guidelines adopted by the SEMS Advisory Board in April 2006 and published in
September 2006, a complete review and revision of the Monterey County Emergency
Operations Plan (EOP) is ongoing. FEMA introduced revised NIMS Guide in December 2008.
Process will necessitate a 100% cross-walk of NIMS and SEMS requirements. (on-going)
2 As of July 1, 2009
Based on new and revised NIMS requirements, update and circulate the Elected Officials Guide
to Emergency Management.
Update the OES Pandemic Influenza Plan. Work with the Department of Health to prepare a
resource management plan for use during the Fall-Winter 09-10 flu season.
Conduct annual campaign to update Winter Storm Emergency Response Plan with all local,
State, and Federal agencies.
Review and update selected Incident Response Plans (IRP) and Coordinated Emergency
Response Plans (CERP) as time and resources permit:
o Carmel Valley CERP is under revision with an updated point of contact Working Group.
Target Completion Summer 2009. Pebble Beach CERP to be initiated and new POCs
identified. Target completion date by Fall 2009.
o Coastal Incident Response Plan. Revisions to the plan, including changing the name to the
Water Rescue Response Plan, have been completed. Agencies comprising the Executive
review committee have not completed their review. OES prepared to finalize and publish
pending action by the executive review committee. (On hold)
National Incident Management System (NIMS) integration continues. Staff planning required
coordination of Operational Area integration of NIMS, to include the newly released NIMS 5
year training plan, with guidance from the Standard Emergency Management System (SEMS)
Maintenance System. (On-going)
o Provide guidance and support to the Operational Area NIMS Working Group to facilitate
NIMS compliance. (On-going)
o Complete the National Incident Management System Capability Assessment Support Tool
(NIMSCAST). Baseline NIMSCAST established for Federal Fiscal Year „06. Awaiting
further guidance from the NIMS Integrations Center (NIC) and the California SEMS
Maintenance Committee. Update assessment will be required each year. (2008 NIMSCAST
completed)
Participate in the California Emergency Management Agency (CalEMA) Alerts and Warnings
Committee. (on-going)
OES will coordinate with the Interoperability Communications Sub-Committee of the Grant
Approval Authority to have them establish policies and procedures for the deployment of the
Homeland Security Portable Satellite trailers and the user training. (on-going)
EMERGENCY OPERATIONS CENTER:
Conduct familiarization and functional section/positional training for Emergency Operations
Center (EOC) Staff members. (On-going)
Perform needed update and reprogram of EOC blast fax lists (complete).
Realign EOC Staff with SEMS and NIMS model. Incorporate into the EOP revision. (On-going)
Develop and implement a CAO sponsored EOC staff assignment and recognition process for the
ad hoc EOC staff personnel. (Competed) EOC Staff assignments have been confirmed by
Appointment letters from the CAO. (on-going as staff changes occur)
EOC staff syllabus and curriculum have been revised to latest version of NIMS. Study guides
have been prepared and are available for EOC staff needing to complete required training. (on-
going)
3 As of July 1, 2009
Conduct July Emergency Alert System (EAS) test for tri-county area. (semi-annual
requirement)
Establish a GIS workstation in the Planning Section in the EOC. (Completed) Update GIS
software when available. (on-going)
GIS Staff assigned for Gold, Blue and Green teams. EOC Orientation, initial Planning Section
and GIS Unit training provided. Provide ongoing specific GIS Unit training to develop
maximum capabilities and use during activation.
Complete the installation and testing of the Video Teleconference (VTC) and Information
Technology equipment to obtain full utilization of the CalEMA VTC network.
OES will take action to improve the accuracy and effectiveness of EOC staff recall procedures.
o Annex O “EOC Staff Selection and Recall Procedures” of the Emergency Operations Center
Standard Operating Procedures required revision to reflect the changes made to selection
and recall procedures. (complete)
TRAINING:
As appropriate, coordinate with the Homeland Security Consortium on training and exercise
participation on the part of OES and the EOC staff. (on-going)
Conduct Disaster Service Worker familiarization during New Employee Training. (On-going)
Provide on-going information to county employees on DSW status and changes made to
program by CalEMA. Offer access to on-line training for those interested. (On-going)
Continue outreach to EOC Staff Team members to complete their “required” and recommended
training. EOC staff members advised in February 2009 of outstanding required training. (On-
going)
o Continue to provide one-on-one training and classroom training to any EOC Team member.
(available on request)
o Design and provide Section specific training to EOC staff.
o Based on available funding, send “Key EOC Staff” to California Specialized Training
Institute for advanced training, e.g. the California Specialized Training Institute (CSTI)
Earthquake Course and the Crisis Communications Management training. (on-going)
o OES has opened negotiations with CSTI to bring the “Managing Sustained Operations”
EOC training course to Monterey County. Anticipated delivery date is during the next
quarter, July – September. Update: Obtaining mobile class has been put on hold due to
budget constraints.
o OES will initiate negotiations with CSTI to bring the “Exercise Design Course” to Monterey
County in the next fiscal year.
o OES hosted a Debris Management Planning workshop presented by CalEMA. (completed
June 10, 2009).
o Strive to achieve 100 % compliance with National Incident Management System IS 700 by
EOC Staff. New staff being provided study materials and test deadlines for required courses
upon appointment. (on-going)
o Ensure OES staff and senior emergency management staff complete IS 800, a National
Response Plan overview. (On-going – staff advised of requirement.)
o Monitor EOC staff ICS 100 and 200 course completion, a NIMS compliance requirement
(On-going)
4 As of July 1, 2009
OPERATIONAL AREA COORDINATING COUNCIL (OACC):
Continue to conduct viable OACC meetings. Obtain approval of quarterly work-plan.(On-
going)
Change the name of the Coordinating Council to “Disaster Council” to better reflect its
function and purpose.(underway)
GRANT MANAGEMENT/ADMINISTRATION:
Guidance and tasks associated with the Homeland Security Grant Program FY08, HSGP‟08,
received. OES will initiate, in conjunction with the Grant Approval Authority, appropriate
application to apply for and administer HSGP funding. (Completed) $978,800 awarded.
Grant Approval Authority has identified the projects the award will support, and sub-recipients
are executing their projects. (on-going)
FY09 Homeland Security Grant Application deadline is July 17, 2009. The proposal deadline
for the Operational Area is June 25, 2009. The Grant Approval Authority will be doing the
proposal interviews on July 1, 2009. The FY09 award is 947,114 for the Operational Area.
Facilitate coordination between the various sub-committees of the Grant Approval Authority
and the Homeland Security Consortium to ensure grant compliance while achieving mutually
beneficial outcomes. (on-going)
Provide administrative and management support to the Operational Area Grant Approval
Authority to include active participation in the Training & Exercise subcommittee and the
Communications Interoperability subcommittee. (On-going)
FY08 Emergency Management Performance Grant (EMPG) awarded. (completed – 3rd quarter
claim processed, 4th quarter claim and final report due July 2009).
Auxiliary Communications Support Officer (ACSO):
Continue to use Amateur Radio Emergency Service (ARES) volunteers in support of public
events as a means to train and evaluate Disaster Service Worker Volunteer Program (DSWVP)
personnel in the communications specialty, Examples: Sea Otter Classic April 18-19, 2009 and
the Big Sur International Marathon April 26, 2009. (On-going)
In the process of finalizing the Auxiliary Communications Services (ACS) Plan with Monterey
County OES Manager, taking into consideration Coastal Region, CalEMA. ACSO
recommendations developed during a meeting with CalEMA on Mar 7, 2009. A standardized
ICS-205 (Communications Plan, is being formalized for ARES/ACS use .(On-going)
OTHER:
The Grant Approval Authority approved a three phase procurement of a Regional Command
Vehicle. Phase I completed. Phase II funded the HSGP 2008. The steering committee for this
project had their first Monterey County Command Vehicle Task Force meeting in September
and is meeting bi-monthly. Completion is anticipated this calendar year. (on-going)
5 As of July 1, 2009
