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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Items claimed cannot exceed maximum
allowable based on state and foreclosure
1 N/A N/A N/A Claim Event business rule method
For loans terminated through foreclosure, DIL,
or compromise sale, the servicer must submit
initial and all supplemental claims (Event 46)
within 365 calendar days of loan termination
date (Event 34 - DIL complete, Event 31 -
compromise sale complete, Event 40 - results of
sale, Event 41 - transfer of custody, Event 45 -
confirmed sale date; whichever is appropriate
2 N/A N/A N/A Claim Event business rule based on definition of loan termination)
The servicer must submit their appeal claims
within 30 calendar days of the payment date of
the initial or supplemental claim that the
3 N/A N/A N/A Claim Event business rule servicer is appealing
For loans acquired through the refunding
process, the servicer must submit their claim on
or before the refund settlement date (60
calendar days from the refund approval date
4 N/A N/A N/A Claim Event business rule established by technician in system)
May not be reported if the bid type determined
by the system is total debt and the servicer did
5 N/A N/A N/A Claim Event business rule not convey the property
May not be reported if there is an
indemnification agreement in force and the
6 N/A N/A N/A Claim Event business rule servicer is the originating lender
Instances where technician opened SCRA issue
on the loan must be reviewed by a technician at
7 N/A N/A N/A Claim Event business rule claim
Instances where technician opened insurance
loss issue on the loan must be reviewed by a
8 N/A N/A N/A Claim Event business rule technician at claim
For loans where the servicer did not convey the
property and an insurable loss was previously
reported, there must be an NOV where the NOV
issue date occurs on or after the insurable loss
9 N/A N/A N/A Claim Event business rule occurred date
Loan must be guaranteed (guaranty staus is
N/A N/A
10 N/A Claim Event business rule issued)
Prepared 10/04/2006
Printed 1/25/2009 Page 1 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Claim can only be submitted if the loan is
N/A N/A
11 N/A Claim Event business rule terminated or refunded
Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or Field must be one of the following: initial or
N/A N/A
12 N/A initial, supplemental) supplemental supplemental
Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or Servicer can only submit one intial claim per
N/A N/A
13 N/A initial, supplemental) supplemental loan
N/A N/A Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or Servicer can only submit a supplemental claim
14 N/A initial, supplemental) supplemental after the initial claim has been submitted
Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or Servicer can only submit an appeal claim after
N/A N/A
15 N/A initial, supplemental) supplemental an initial claim has been certified
Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or Supplemental claims must be reviewed by a
N/A N/A
16 N/A initial, supplemental) supplemental technician
Servicer cannot claim identical fees, advances,
N/A N/A Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or or expenses in the supplemental claim (same
17 N/A initial, supplemental) supplemental item, date, and amount)
Claim type (for the claim submission -- Type of claim servicer is submitting, either initial or
N/A N/A
18 N/A initial, supplemental) supplemental Appeal claims must be reviewed by a technician
Unique FMS-assigned number used to identify the payee Vendor ID must be a valid vendor ID in the
N/A N/A
19 N/A Payee vendor ID (per FMS) for VA purposes system
Payee loan number (if payee differs Unique payee-assigned number, used to identify the
N/A N/A
20 N/A from servicer) account N/A
Any unscheduled payment to principal by the borrower,
21 Prepayments N/A N/A Borrower prepayment amount report all that occurred Must be a positive number
Date must occur on or before payment due date
(DE #140) from the most recent delinquency
22 Prepayments N/A N/A Date of prepayment Month, day, and year each prepayment was applied status report
Date must be on or after the date of the loan
23 Prepayments N/A N/A Date of prepayment Month, day, and year each prepayment was applied (DE #2)
Month, day, & year assistance under the
Interest Rate Servicemembers Civil Relief Act was requested (explicit Date must be on or after Date of the Loan
24a Changes SCRA N/A Date SCRA relief requested request or discovery of eligibility during servicing) (Element Row ID #2)
Month, day, & year assistance under the
Interest Rate Servicemembers Civil Relief Act was requested (explicit Date must be on or before report date of the
24b Changes SCRA N/A Date SCRA relief requested request or discovery of eligibility during servicing) event
Interest Rate Effective date of relief (can be prior to Month, day, & year that the veteran became eligible for Date must be on or after Date of the Loan
24c Changes SCRA N/A request date) assistance under the Servicemembers Civil Relief Act (Element Row ID #2)
Prepared 10/04/2006
Printed 1/25/2009 Page 2 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Date relief requested (Element Row ID #26) &
Interest Rate Month, day, & year the relief is expected to end Effective date of relief (Element Row ID #27)
24d Changes SCRA N/A Expected SCRA relief end date pursuant to the requirements of the Act must not be null or blank
Interest Rate Month, day, & year the relief is expected to end
24e Changes SCRA N/A Expected SCRA relief end date pursuant to the requirements of the Act Date must be on or after loan origination date
Interest Rate Month, day, & year the relief is expected to end
24f Changes SCRA N/A Expected SCRA relief end date pursuant to the requirements of the Act Date must be on or after effective date of relief
Interest Rate Effective date of interest rate change Effective date of change for SCRA (change date), if
24 Changes SCRA N/A for SCRA (change date), if applicable applicable Date must occur before loan termination
May not be reported unless SCRA data elements
Interest Rate Effective date of interest rate change Effective date of change for SCRA (change date), if (date requested, effective date, end date) have
25 Changes SCRA N/A for SCRA (change date), if applicable applicable been reported in the claim
Interest Rate Effective date of interest rate change Effective date of change for SCRA (change date), if
26 Changes SCRA N/A for SCRA (change date), if applicable applicable Date must equal the effective date of relief
Unless the loan is an ARM, the interest rate
Interest Rate Interest rate for SCRA change, if must not exceed the lesser of 6% and the
27 Changes SCRA N/A applicable Interest rate for SCRA change, if applicable interest rate on the loan (DE #86)
May not be reported unless SCRA data elements
Interest Rate Interest rate for SCRA change, if (date requested, effective date, end date) have
28 Changes SCRA N/A applicable Interest rate for SCRA change, if applicable been reported in the claim
Interest Rate Effective dates of changes for ARM
29 Changes ARMs N/A loans (change dates) Effective date of change for ARM loans (change date) Date must occur before loan termination date
Interest Rate Effective dates of changes for ARM Date must be no less than 365 calendar days
30 Changes ARMs N/A loans (change dates) Effective date of change for ARM loans (change date) from previous interest rate change
Interest Rate Margin (for ARM interest rate
31 Changes ARMs N/A changes) Margin (for ARM interest rate changes) Must not exceed 3%
Interest Rate
31a Changes ARMs N/A ARM interest rate caps Interest rate caps for ARM loans N/A
Date loan termination reported to Month, day, & year that servicer reports to the credit Date must occur on or before report date of the
32 N/A N/A N/A credit bureaus bureau that the loan has been terminated event
Date loan termination reported to Month, day, & year that servicer reports to the credit Date must occur on or after loan termination
33 N/A N/A N/A credit bureaus bureau that the loan has been terminated date
Any monies received from refunds of insurance
34 Credits N/A N/A Refunds of insurance premiums premiums Must be greater than or equal to zero
Must be reported if Occupancy status is or was
Any monies received from collection of rents from ever (on the current default) equal to "tenent-
35 Credits N/A N/A Tenant rents tenants occupied)
Any monies received from collection of rents from
36 Credits N/A N/A Tenant rents tenants Must be greater than or equal to zero
Prepared 10/04/2006
Printed 1/25/2009 Page 3 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Insurance
Loss Month, day, and year monies were paid to servicer as a Date must occur on or before report date of the
37 Credits Proceeds N/A Date claim paid result of insurable loss event
Insurance
Loss Month, day, & year that the insurance claim for Date must occur on or before report date of the
38 Credits Proceeds N/A Date denied (if applicable) damages was denied event
Insurance
Loss
39 Credits Proceeds N/A Proceeds from insurance claim Amount of insurance loss proceeds received Must be greater than or equal to zero
Insurance Insurance loss proceeds must be reported if the
Loss servicer previously reported that an Insurable
40 Credits Proceeds N/A Proceeds from insurance claim Amount of insurance loss proceeds received Loss Occurred (Event 8)
Proceeds of the insurance claim must be
Insurance greater than or equal to the sum of the amount
Loss applied to the UPB, used to restore security,
41 Credits Proceeds N/A Proceeds from insurance claim Amount of insurance loss proceeds received and held in suspense
Insurance
Loss Disposition of Amount of insurance loss proceeds aplied to the unpaid
42 Credits Proceeds Proceeds Applied to UPB principal balance of the loan Must be greater than or equal to zero
Insurance
Loss Disposition of Amount of insurance loss proceeds aplied to the unpaid Must be less than or equal to the amount of
42a Credits Proceeds Proceeds Applied to UPB principal balance of the loan proceeds from insurance claim
Insurance
Loss Disposition of Amount of insurance loss proceeds used to restore the
43 Credits Proceeds Proceeds Used to restore security security Must be greater than or equal to zero
Insurance
Loss Disposition of Amount of insurance loss proceeds used to restore the Must be less than or equal to the amount of
43a Credits Proceeds Proceeds Used to restore security security proceeds from insurance claim
Insurance
Loss Disposition of
44 Credits Proceeds Proceeds Held in suspense Amount of insurance loss proceeds held in suspense Must be greater than or equal to zero
Insurance
Loss Disposition of Must be less than or equal to the amount of
44a Credits Proceeds Proceeds Held in suspense Amount of insurance loss proceeds held in suspense proceeds from insurance claim
Insurance
Loss Month, day, & year that the insurance loss proceeds Date must occur on or after the insurance claim
45 Credits Proceeds N/A Date applied to UPB (if applicable) were applied to the unpaid principal balance was paid
Amount of monies, if any, remaining in tax and
46 Credits N/A N/A Escrow credit balance insurance escrow account Must be greater than or equal to zero
Suspended credits (partial payments
47 Credits N/A N/A in suspense) Any other monies being held in suspense Must be greater than or equal to zero
Prepared 10/04/2006
Printed 1/25/2009 Page 4 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Buydown credits from origination Any unapplied seller buy down credits from loan
48 Credits N/A N/A (seller buydowns) origination Must be greater than or equal to zero
Amounts of origination buydowns
49a Credits N/A N/A (report all) Amounts of buydowns from origination Must be greater than or equal to zero
Must be on or after the date of the loan (DE
49 Credits N/A N/A Dates of origination buydowns Dates origination buydowns applied to loan #2)
Dates must occur on or before loan termination
50 Credits N/A N/A Dates of origination buydowns Dates origination buydowns applied to loan date
Amounts applied to 1) principal balance, 2) interest, or
3) escrow to obtain specified bid (pre-VALERI
Buydown credits from foreclosure terminations). Buydown funds should have been
51 Credits N/A N/A (only for pre-VALERI claims) applied, not held in suspense. Must be greater than or equal to zero
Dates of foreclosure buydowns (pre- Date or dates of foreclosure buydowns (pre-VALERI Dates must occur on or before report date of
52 Credits N/A N/A VALERI claims) terminations) the event
Amount of monies earned from obligor's escrow account
53 Credits N/A N/A Interest on escrow as a result of interest payments Must be greater than or equal to zero
Other credits for application to Amount of other credits for application to liquidation
54 Credits N/A N/A liquidation expenses expenses Must be greater than or equal to zero
Other credits for application to
55 Credits N/A N/A advances Amount of other credits for application to advances Must be greater than or equal to zero
56 Credits N/A N/A Tax refunds Amount of tax refunds Must be greater than or equal to zero
57 Advances Insurance N/A Type of insurance Type of insurance (report all applicable) Valid values are DE #X to DE #Y
Type of insurance is advanced by the servicer to obtain
58 Advances Insurance Insurance type Forced place (annual) and/or continue yearly forced place insurance coverage N/A
Type of insurance is advanced by the servicer to obtain
and/or continue monthly forced place insurance
59 Advances Insurance Insurance type Forced place (monthly binder) coverage N/A
Type of insurance is advanced by the servicer to obtain
60 Advances Insurance Insurance type Flood and/or continue flood insurance coverage N/A
Type of insurance is advanced by the servicer to obtain
and/or continue homeowner's, fire, and/or hazard
61 Advances Insurance Insurance type Homeowner's/ Fire/ Hazard insurance coverage N/A
Type of insurance is advanced by the servicer to obtain
62 Advances Insurance Insurance type Wind and/or continue wind insurance coverage N/A
Type of insurance is advanced by the servicer to obtain
63 Advances Insurance Insurance type Earthquake and/or continue earthquake insurance coverage N/A
Amounts of insurance payments advanced by the
64 Advances Insurance N/A Insurance payment amount servicer Must be greater than or equal to zero
Prepared 10/04/2006
Printed 1/25/2009 Page 5 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Date must occur on or before the loan
65 Advances Insurance N/A Insurance payment date Dates insurance payments advanced by the servicer termination date
Must be on or after the date of the loan (DE
66 Advances Insurance N/A Insurance payment date Dates insurance payments advanced by the servicer #2)
If type of insurance is forced place (annual or
Effective date (for forced place monthly binder), date must be provided and
67 Advances Insurance N/A insurance) Effective date of forced place insurance coverage occur on or before the loan termination date
If type of insurance is forced place (annual or
Effective date (for forced place monthly binder), date must be provided and
68 Advances Insurance N/A insurance) Effective date of forced place insurance coverage occur on or after date of the loan
69 Advances Taxes N/A Tax Type Type of tax paid on the loan Valid values below
Type of tax payment advanced by the servicer is to pay
70 Advances Taxes Tax Type City city taxes N/A
Type of tax payment advanced by the servicer is to pay
71 Advances Taxes Tax Type County/ Parish county/parish taxes N/A
Type of tax payment advanced by the servicer is to pay
72 Advances Taxes Tax Type School school taxes N/A
Type of tax payment advanced by the servicer is to pay
levy taxes (Levy taxes on assessed to properties on the
Mississippi and protected by Levies. Most of these are in
73 Advances Taxes Tax Type Levy AR, TN, MS etc.) N/A
Tyep of tax advanced by the servicer is to pay township
74 Advances Taxes Tax Type Township taxes N/A
Type of tax payment advanced by the servicer is to pay
75 Advances Taxes Tax Type Municipal Utility District (MUD) MUD taxes N/A
Type of tax payment advanced by the servicer is to pay
76 Advances Taxes Tax Type Public Utility District (PUD) PUD taxes N/A
Amount advanced by the servicer to pay selected tax
77 Advances Taxes N/A Tax payment amount types (report all applicable with tax type) Must be greater than or equal to zero
If servicer does not transfer custody of the
property, date must occur on or before the loan
termination date
If servicer transferred custody of the property
Date tax payment advanced by the servicer for the to us, date must occur on or before the
78 Advances Taxes N/A Tax payment date selected tax type (report all applicable) property transfer date (event 41)
Date tax payment advanced by the servicer for the Must be on or after the date of the loan (DE
79 Advances Taxes N/A Tax payment date selected tax type (report all applicable) #2)
Amounts advanced by the servicer to pay special
Special assessment payment assessments against the property (report as many as
80 Advances N/A N/A amount(s) are applicable) Must be greater than or equal to zero
Prepared 10/04/2006
Printed 1/25/2009 Page 6 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
If servicer does not transfer custody of the
property, date must occur on or before the loan
termination date
If servicer transferred custody of the property
Dates the special assessment payments were made to us, date must occur on or before the
81 Advances N/A N/A Special assessment payment date(s) (report one for each assessment paid property transfer date (event 41)
Dates the special assessment payments were made Must be on or after the date of the loan (DE
82 Advances N/A N/A Special assessment payment date(s) (report one for each assessment paid #2)
Amounts advanced by the servicer to pay ground rent
83 Advances N/A N/A Ground rent payment amount due on the property Must be greater than or equal to zero
If servicer does not transfer custody of the
property, date must occur on or before the loan
termination date
If servicer transferred custody of the property
to us, date must occur on or before the
84 Advances N/A N/A Ground rent payment date Date servicer advanced ground rent payment property transfer date (event 41)
Must be on or after the date of the loan (DE
85 Advances N/A N/A Ground rent payment date Date servicer advanced ground rent payment #2)
Amounts advanced by the servicer to pay HOA, CIA,
86 Advances N/A N/A Association fees payment amounts PUD, &/or Condo association fees Must be greater than or equal to zero
Amounts advanced by the servicer to pay HOA, CIA,
87 Advances N/A N/A Association fees payment dates PUD, &/or Condo association fees Dates must occur on or after payment due date
Date work completed for the property preservation
Property Property preservation item work activity (report for each property preservation activity Dates must occur on or before loan termination
88 Advances Preservation N/A completion date completed on the loan) date
Date work completed for the property preservation
Property Property preservation item work activity (report for each property preservation activity Must be on or after the payment due date as
89 Advances Preservation N/A completion date completed on the loan) reported on the EDN
Date payment made for property preservation activity
Property Property preservation item payment completed (report for each property preservation activity Dates must occur on or before the report date
90 Advances Preservation N/A date completed on the loan) (Event 46)
Date payment made for property preservation activity
Property Property preservation item payment completed (report for each property preservation activity Dates must occur on or after work completion
91 Advances Preservation N/A date completed on the loan) date
Date payment made for property preservation activity
Property Property preservation item payment completed (report for each property preservation activity Date must be on or after the date of the work
92 Advances Preservation N/A date completed on the loan) completion date
Prepared 10/04/2006
Printed 1/25/2009 Page 7 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Amount paid for property preservation activity
Property Property preservation item payment completed (report for each property preservation activity
93 Advances Preservation N/A amount completed on the loan) Must be greater than or equal to zero
Amount paid for property preservation activity
Property Property preservation item payment completed (report for each property preservation activity
94 Advances Preservation N/A amount completed on the loan) N/A
Property Yard
95 Advances Preservation maintenance Yard maintenance advance type Type of yard paintenance advance Valid values are DE #X to DE #Y
Must not be claimed if Initial cut 5,001 - 10,000
Property Yard Type advanced by the servicer is for initial mowing s.f. or Initial cut 10,000 s.f. or larger have been
96 Advances Preservation maintenance Initial cut up to 5,000 s.f. services of up to 5,000 square feet reported
Must not be claimed if Initial cut up to 5,000 s.f.
Property Yard Type advanced by the servicer is for initial mowing or Initial cut 10,000 s.f. or larger have been
97 Advances Preservation maintenance Initial cut 5,001 - 10,000 s.f. services of between 5,001 and 10,000 square feet reported
Must not be claimed if Initial cut up to 5,000 s.f.
Property Yard Type advanced by the servicer is for initial mowing or Initial cut 5,001 - 10,000 s.f. have been
98 Advances Preservation maintenance Initial cut 10,000 s.f. or larger services of greater than 10,000 square feet reported
Property Yard Type advanced by the servicer is for additional mowing May only be claimed if Initial cut up to 5,000 s.f.
99 Advances Preservation maintenance Recut cut up to 5,000 s.f. services of up to 5,000 square feet has been reported
Property Yard Type advanced by the servicer is for additional mowing May only be claimed if Initial cut 5,001 - 10,000
100 Advances Preservation maintenance Recut cut 5,001 - 10,000 s.f. services of between 5,001 and 10,000 square feet s.f. has been reported
Property Yard Type advanced by the servicer is for additional mowing May only be claimed if Initial cut 10,000 s.f. or
101 Advances Preservation maintenance Recut cut 10,000 s.f. or larger services of greater than 10,000 square feet larger has been reported
Property Yard Type advanced by the servicer is for shrub trimming
102 Advances Preservation maintenance Trim shrubs services performed on the property N/A
Property Yard Type advanced by the servicer is for snow removal
103 Advances Preservation maintenance Snow removal services performed on the property N/A
Property Type advanced by the servicer is to winterize one
104 Advances Preservation Winterization Dry heat - 1 unit property unit with dry heat N/A
Property Type advanced by the servicer is to winterize any May only be claimed if Dry heat - 1 unit has
105 Advances Preservation Winterization Dry heat - addl. units additional property units with dry heat been reported
Prepared 10/04/2006
Printed 1/25/2009 Page 8 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Property Type advanced by the servicer is to winterize one
106 Advances Preservation Winterization Wet heat - 1 unit property unit with wet heat N/A
Property Type advanced by the servicer is to winterize any May only be claimed if Wet heat - 1 unit has
107 Advances Preservation Winterization Wet heat - addl. unit additional property units with wet heat been reported
Property Type advanced by the servicer is to winterize one
108 Advances Preservation Winterization Radiant heat - 1 unit property unit with radiant heat N/A
Property Type advanced by the servicer is to winterize any May only be claimed if Radiant heat - 1 unit has
109 Advances Preservation Winterization Radiant heat - addl. unit additional property units with radiant heat been reported
Type advanced by the servicer is to repair, replace, or
install (as necessary to comply with state health
Property department requirements) a Reduced Pressure Zone
110 Advances Preservation Winterization Reduced pressure zone (RPZ) valve (RPZ) valve N/A
Property Type advanced by the servicer is to winterize pools,
111 Advances Preservation Winterization Pools, spas, and hot tubs winterization spas, & hot tubs N/A
Property
112 Advances Preservation Utilities Electricity Type advanced by the servicer is to pay for electricity N/A
Property
113 Advances Preservation Utilities Gas Type advanced by the servicer is to pay for gas N/A
Property
114 Advances Preservation Utilities Oil Type advanced by the servicer is to pay for oil N/A
Property
115 Advances Preservation Utilities Propane Type advanced by the servicer is to pay for propane N/A
Property Type advanced by the servicer is to pay for water and
116 Advances Preservation Utilities Water and sewer sewer services N/A
Equipment
Property repair or Type advanced by the servicer is to pay for repair of a
117 Advances Preservation replacement Sump pump repair required sump pump N/A
Equipment
Property repair or Type advanced by the servicer is to pay for installation
118 Advances Preservation replacement Sump pump installation of a required sump pump N/A
Prepared 10/04/2006
Printed 1/25/2009 Page 9 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Equipment Type advanced by the servicer is to pay for services
Property repair or related to removing water from the basement of the
119 Advances Preservation replacement Pumping water from basement property N/A
Equipment
Property repair or Type advanced by the servicer is to pay for necessary
120 Advances Preservation replacement Water well (pump, tank, and lines) water well equipment repair or replacement N/A
Equipment
Property repair or Type advanced by the servicer is to pay for necessary
121 Advances Preservation replacement Septic system maintenance septic system maintenance N/A
Property Type advanced by the servicer is to initially secure the
122 Advances Preservation Securing Securing of the property property N/A
Property Type advanced by the servicer is to resecure the May only be claimed if Securing of the property
123 Advances Preservation Securing Resecure property property has been reported
Property Type advanced by the servicer is to make required
124 Advances Preservation Securing Temporary roof repairs temporary roof repairs N/A
Property Type advanced by the servicer is to properly secure in-
125 Advances Preservation Securing In-ground pools ground pools N/A
Property Type advanced by the servicer is to properly secure
126 Advances Preservation Securing Above ground pools above ground pools N/A
Property Type advanced by the servicer is to properly secure hot
127 Advances Preservation Securing Hot tubs or spas tubs or spas N/A
Property Type advanced by the servicer is to pay for necessary
128 Advances Preservation Securing Pools, spas, and hot tubs maintenance maintenance to pools, spas, and hot tubs N/A
Property Type advanced by the servicer is to pay for boarding
129 Advances Preservation Boarding Boarding - 1/2" plywood with 1/2" plywood N/A
Property Type advanced by the servicer is to pay for boarding
130 Advances Preservation Boarding Boarding - 5/8" plywood with 5/8" plywood N/A
Property Type advanced by the servicer is to pay for boarding
131 Advances Preservation Boarding Boarding - 3/4" plywood with 3/4" plywood N/A
Prepared 10/04/2006
Printed 1/25/2009 Page 10 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type advanced by the servicer is to take necessary
actions in compliance with state and federal regulations
Property with regards to environmental hazards (such as asbestos
132 Advances Preservation N/A Hazard Abatement and radon) N/A
Property
133 Advances Preservation Debris Removal Cubic yards removed Total number of cubic yards of debris removed If reported, must be greater than zero
Property Type advanced by the servicer is to remove debris from
134 Advances Preservation Debris Removal Amount paid per cubic yard the property, per cubic yard If reported, must be greater than zero
Property Type advanced by the servicer is for debris removal from
135 Advances Preservation Debris Removal Number of units (1, 2, 3, or 4) one unit If reported, must be greater than zero
Type advanced by the servicer is to remove abandoned
Property vehicle(s) from the property in compliance with state
136 Advances Preservation Debris Removal Vehicle removal and local requirements If reported, must be greater than zero
Liquidation Liquidation expense item payment Date payment made for liquidation expense (report for Dates must occur on or before report date of
137 Expenses N/A N/A date each liquidation expense incurred on the loan) the event (Event 46)
Liquidation Liquidation expense item payment Date payment made for liquidation expense (report for Dates must occur on or after payment due date
138 Expenses N/A N/A date each liquidation expense incurred on the loan) reported on the EDN (DE #59)
Liquidation Liquidation expense item payment Amount paid for liquidation expense (report for each
139 Expenses N/A N/A amount liquidation expense incurred on the loan) If reported, must be greater than zero
Liquidation Attorney Type of expenses incurred by the servicer for legal
140 Expenses Fees N/A Attorney fee type representation necessary to terminate the loan Valid values are:
Type of Type of expenses incurred by the servicer is is
Liquidation Attorney Attorney fee for necessary legal representation related to terminating May not be claimed unless Foreclosure referral
141 Expenses Fees type Foreclosure attorney fees the loan by foreclosure (Event 36) has been reported
Type of expenses incurred by the servicer is for
Liquidation Attorney Attorney fee necessary legal representation related to terminating the May not be claimed unless Deed-in-lieu
142 Expenses Fees type DIL attorney fees loan by deed in lieu of foreclosure complete (Event 34) has been reported
Type of expenses incurred by the servicer is for May not be claimed unless Bankruptcy filed
Liquidation Attorney Attorney fee necessary legal representation related to filing for a (Event 15) has been reported with Chapter 7
143 Expenses Fees type Bankruptcy attorney fees - chapter 7 relief of stay in a Chapter 7 bankruptcy proceeding (DE #178)
Type of expenses incurred by the servicer is for May not be claimed unless Bankruptcy update
Liquidation Attorney Attorney fee necessary legal representation related to filing for a (event 16) has been reported with relief of stay
144 Expenses Fees type Bankruptcy attorney fees - chapter 7 relief of stay in a Chapter 7 bankruptcy proceeding filed
Type of expenses incurred by the servicer is for
necessary legal representation related to filing for a May not be claimed unless Bankruptcy filed
Liquidation Attorney Attorney fee Bankruptcy attorney fees - chapter relief of stay in a Chapter 13 or 11 bankruptcy (Event 15) has been reported with Chapter
145 Expenses Fees type 13/11 proceeding 13/11 (DE #181 or DE #179)
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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type of expenses incurred by the servicer is for
necessary legal representation related to filing for a May not be claimed unless Bankruptcy update
Liquidation Attorney Attorney fee Bankruptcy attorney fees - chapter relief of stay in a Chapter 13 or 11 bankruptcy (Event 16) has been reported with relief of stay
146 Expenses Fees type 13/11 proceeding filed
Type of expenses incurred by the servicer is for
Liquidation Attorney Attorney fee necessary legal representation related to filing for a May not be claimed unless Bankruptcy filed
147 Expenses Fees type Bankruptcy attorney fees - multiple relief of stay in multiple bankruptcy proceedings (Event 15) has been reported more than once
Type of expenses incurred by the servicer is for May not be claimed unless Bankruptcy update
Liquidation Attorney Attorney fee necessary legal representation related to filing for a (event 16) has been reported with relief of stay
148 Expenses Fees type Bankruptcy attorney fees - multiple relief of stay in multiple bankruptcy proceedings filed
Type of expenses incurred by the servicer is for legal
Liquidation Attorney Attorney fee Ad litem/ curator fees/ warning order representation appointed by a court to act on behalf of
149 Expenses Fees type attorney fees another party, which is necessary to terminate the loan N/A
Liquidation Attorney Type of expenses incurred by the servicer is for payment
150 Expenses Fees N/A Attorney service tax of taxes imposed on attorney service fees N/A
Element must not be claimed unless Foreclosure
sale postponed or cancelled (Event 39) has
been reported with one of the following
Type of expenses incurred by the servicer is for reasons: bankruptcy (DE #331), VA requested
necessary legal representation related to terminating the delay (DE #338), property damage (DE #342),
loan in the event that the initial foreclosure was hazardous conditions (DE #343), condemnation
Liquidation Attorney cancelled (not postponed) due to events outside the (DE #344), natural disaster (DE #345),
151 Expenses Fees N/A Attorney fee for foreclosure restarts servicer's control and must be restarted property seizure (De #346), or SCRA (DE #347)
Liquidation Date must be on or after the payment due date
152 Expenses Appraisals N/A Appraisal date Date appraisal performed reported on the EDN
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
153 Expenses Appraisals N/A Appraisal type the property. Valid values are: Only a valid value can be reported
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
153a Expenses Appraisals N/A Appraisal type the property. Valid values are: Only one appraisal type may be reported
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
154 Expenses Appraisals Appraisal type Single unit the single unit property N/A
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
155 Expenses Appraisals Appraisal type Duplex the two unit property N/A
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Printed 1/25/2009 Page 12 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
156 Expenses Appraisals Appraisal type Three units the three unit property N/A
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
157 Expenses Appraisals Appraisal type Four units the four unit property N/A
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser determine the market value of
158 Expenses Appraisals Appraisal type Condominium the condominium property N/A
Liquidation Type of expenses incurred by the servicer is for payment
159 Expenses Appraisals Appraisal type Appraisal service tax of taxes imposed on services of appraiser. N/A
Type of expenses incurred by the servicer is to have a
Liquidation court ordered appraisal completed to determine the
160 Expenses Appraisals Appraisal type Court appraisal market value of the property N/A
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser travel to the property to perform
161 Expenses Appraisals N/A Mileage an appraisal N/A
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser update the original appraisal of May only be claimed if Appraisals (any type) has
162 Expenses Appraisals N/A Appraisal update the property been reported
Type of expenses incurred by the servicer is to have a
Liquidation VA-assigned appraiser update the original appraisal of Amount may not exceed the amount claimed for
163 Expenses Appraisals N/A Appraisal update the property the appraisal
Type of expenses incurred by the servicer is for title
Liquidation related costs necessary to terminate the loan. Valid
164 Expenses Title N/A Title item type values are: Only valid values may be reported
Type of expenses incurred by the servicer is for search
of records (performed by title company or attorney)
prior to a foreclosure sale (to insure a valid foreclosure).
Liquidation Title searches are done for more than identifying liable Payment date must be on or after the due date
165 Expenses Title Title type Initial termination title review parties and parties with an interes of the EDN
Type of expenses incurred by the servicer is for a close
examination of all public records that affect the title to Payment date may not be reported unless at
the property, including reviewing past deeds, wills, and least either the initial termination title review
Liquidation Title updates that occur prior to trusts to make sure the title has passed correctly to each was reported or the initial termination title
166 Expenses Title Title type termination owner & to verify that all prior m commitment/guaranty was reported
Type of expenses incurred by the servicer is for a
written commitment from the title company stating the
Liquidation Initial termination title conditions under which they will insure title to the Payment date must be on or after the due date
167 Expenses Title Title type commitment/guaranty property of the EDN
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Printed 1/25/2009 Page 13 of 18 DISCUSSION DRAFT
VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Liquidation Type of expenses incurred by the servicer is to pay Amount may not be claimed if the property is
168 Expenses Title Title type Final termination title documentation required endorsement fees not transferred to VA
Liquidation Type of expenses incurred by the servicer is to pay Payment date must be on or after the
169 Expenses Title Title type Final termination title documentation required endorsement fees termination date
Liquidation Type of expenses incurred by the servicer is to pay taxes
170 Expenses Title N/A Title service tax imposed on title services. N/A
Type of expenses incurred by the servicer is charged by
public officials in the property’s area for recording or
Liquidation filing documents related to the loan obligation. Valid
171 Expenses Filing Fees N/A Filing fee type values are: Only valid values may be reported
Type of expenses incurred by the servicer is charged by
public officials for the recording or filing of bankruptcy-
Liquidation related motions (Specifically, the motion for relief of May only be claimed if Bankruptcy update
172 Expenses Filing Fees Filing fee type Bankruptcy stay) (Event 16) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of the index May only be reported if the loan has been
173 Expenses Filing Fees Filing fee type Index number number referred to foreclosure (Event 36)
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of notice of the May only be reported if the loan has been
174 Expenses Filing Fees Filing fee type Lis pendens filing of a suit referred to foreclosure (Event 36)
Liquidation Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
175 Expenses Filing Fees Filing fee type Summons public officials for the recording or filing of a summons referred to foreclosure (Event 36)
Liquidation Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
176 Expenses Filing Fees Filing fee type Petition public officials for the recording or filing of a petition referred to foreclosure (Event 36)
Liquidation Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
177 Expenses Filing Fees Filing fee type Complaint public officials for the recording or filing of a complaint referred to foreclosure (Event 36)
Liquidation Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
178 Expenses Filing Fees Filing fee type Judgment public officials for the recording or filing of a judgment referred to foreclosure (Event 36)
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of a request for May only be reported if the loan has been
179 Expenses Filing Fees Filing fee type Request for judicial intervention judicial intervention referred to foreclosure (Event 36)
Type of expenses incurred by the servicer is for a sworn,
Liquidation written statement, affirming that the property owner is May only be reported if the loan has been
180 Expenses Filing Fees Filing fee type Military affidavit not entitled to any rights under the SCRA referred to foreclosure (Event 36)
Liquidation Type of expenses incurred by the servicer is charged by May only be claimed if Foreclosure sale
181 Expenses Filing Fees Filing fee type Posting notice of sale public officials for the posting of the notice of sale scheduled (Event 37) has been reported
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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of the affidavit May only be claimed if Foreclosure sale
182 Expenses Filing Fees Filing fee type Notice affidavit stating that proper notice of sale was posted scheduled (Event 37) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of the affidavit May only be claimed if Foreclosure sale
183 Expenses Filing Fees Filing fee type Notice of publication affidavit stating that proper notice of sale was published scheduled (Event 37) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of an order May only be claimed if Results of sale (Event
184 Expenses Filing Fees Filing fee type Order confirming sale confirming sale 40) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation public officials for the recording or filing of an order May only be claimed for properties located in
185 Expenses Filing Fees Filing fee type Order confirming sale confirming sale confirmation of sale states
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing foreclosure May only be claimed if the loan was referred to
186 Expenses Fees Foreclosure Foreclosure recording fee type documents foreclosure (Event 36) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing foreclosure
187 Expenses Fees Foreclosure Foreclosure recording fee type documents Valid values are DE #X to DE #Y
Type of expenses incurred by the servicer is charged by
Liquidation Recording Substitution of trustee (appointment, public officials for recording or filing the substitution of May only be reported if the loan has been
188 Expenses Fees Foreclosure agreement, or document) trustee referred to foreclosure (Event 36)
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing the notice of May only be reported if the loan has been
189 Expenses Fees Foreclosure Notice of default/foreclosure notice default/foreclosure notice referred to foreclosure (Event 36)
Liquidation Recording Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
190 Expenses Fees Foreclosure Summons public officials for the recording or filing of a summons referred to foreclosure (Event 36)
Liquidation Recording Type of expenses incurred by the servicer is charged by May only be reported if the loan has been
191 Expenses Fees Foreclosure Judgment public officials for the recording or filing of a judgment referred to foreclosure (Event 36)
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for the recording or filing of a certificate
192 Expenses Fees Foreclosure Certificate of non-redemption of non-redemption N/A
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing the Sheriff's May only be claimed if servicer transferred the
193 Expenses Fees Foreclosure Sheriff's/Trustee's certificate of sale certificate of sale property to VA (Event 41)
Type of expenses incurred by the servicer is charged by
Liquidation Recording Assignment of sheriff's/trustee's public officials for recording or filing the assignment of May only be claimed if servicer transferred the
194 Expenses Fees Foreclosure certificate of sale the Sheriff's certificate of sale property to VA (Event 41)
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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type of expenses incurred by the servicer is charged by
Liquidation Recording Foreclosure deed (sheriff's, trustee's,public officials for recording or filing of the deed May only be reported if results of sale has been
195 Expenses Fees Foreclosure referee's, or commissioner's deed) following foreclosure reported (Event 40)
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing the assignment of May only be claimed if servicer transferred the
196 Expenses Fees Foreclosure Assignment of sheriff's/trustee's deed the deed following foreclosure property to VA (Event 41)
Liquidation Recording Type of expenses incurred by the servicer is charged by May only be claimed if servicer transferred the
197 Expenses Fees Foreclosure Deed to VA public officials for recording or filing the deed to VA property to VA (Event 41)
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing deed in lieu of May only be claimed if Deed-in-lieu complete
198 Expenses Fees DIL DIL recording fee type foreclosure documents (Event 34) has been reported
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing deed in lieu of
199 Expenses Fees DIL DIL recording fee type foreclosure documents Valid values are DE #X to DE #Y
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing the deed from
200 Expenses Fees DIL Warranty deed from owner to holder owner to holder N/A
Type of expenses incurred by the servicer is charged by
Liquidation Recording public officials for recording or filing the estoppel
201 Expenses Fees DIL Estoppel affidavit affidavit N/A
Liquidation Recording Type of expenses incurred by the servicer is charged by May only be claimed if servicer transferred the
202 Expenses Fees DIL Deed to VA public officials for recording or filing the deed to VA property to VA (Event 41)
Type of expenses incurred by the servicer is charged by
Liquidation Recording Deed of reconveyance/full release/ public officials for recording or filing the deed of
203 Expenses Fees DIL satisfaction of mortgage reconveyance/full release N/A
Liquidation Foreclosure Type of expenses incurred by the servicer is charged by May only be claimed if Foreclosure referral
204 Expenses Facilitation N/A Foreclosure facilitation fee type public officials to facilitate the foreclosure process (Event 36) has been reported
Liquidation Foreclosure Type of expenses incurred by the servicer is charged by
205 Expenses Facilitation N/A Foreclosure facilitation fee type public officials to facilitate the foreclosure process Valid values are DE #X to DE #Y
Liquidation Foreclosure Sheriff's/ administrator/ commissioner Type of expenses incurred by the servicer is charged by
206 Expenses Facilitation N/A fees and costs (includes court costs) public officials to facilitate the foreclosure process N/A
Liquidation Foreclosure Type of expenses incurred by the servicer is to pay the
207 Expenses Facilitation N/A Trustee/ referee/ master in equity fees trustee/referee/master in equity for fees charged N/A
Liquidation Foreclosure Type of expenses incurred by the servicer is to pay the
208 Expenses Facilitation N/A Auctioneer's fee auctioneer to conduct the foreclosure sale. N/A
Liquidation Foreclosure Type of expenses incurred by the servicer is to pay the
209 Expenses Facilitation N/A Court recorder fee court recorder for recording services. N/A
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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Liquidation Foreclosure Type of expenses incurred by the servicer is to pay the
210 Expenses Facilitation N/A Prothonotary/ clerk's fee prothonotary/clerk for fees charged N/A
Liquidation Foreclosure Type of expenses incurred by the servicer is to pay the
211 Expenses Facilitation N/A Attorney notary fee prothonotary/clerk for fees charged N/A
Liquidation Other Fees Type of expenses incurred by the servicer is to pay for
212 Expenses and Costs N/A Other fees and costs any liquidation Expenses not previously listed Valid values are DE #X to DE #Y
Type of expenses incurred by the servicer is to pay for
Liquidation Other Fees Publication of sale/ advertisement in publication/advertisement of the notice of sale in an May only be claimed if Foreclosure sale
213 Expenses and Costs N/A newspaper or on the internet appropriate newspaper. scheduled (Event 37) has been reported
Type of expenses incurred by the servicer is to pay for
Liquidation Other Fees Personal service (sheriff or private fees charged to personally serve papers on any May only be claimed if Foreclosure referral
214 Expenses and Costs Service entity) necessary party of interest (Event 36) has been reported
Type of expenses incurred by the servicer is to pay for
Liquidation Other Fees fees charged to serve legal notice on any necessary May only be claimed if Foreclosure referral
215 Expenses and Costs Service Service by publication party of interest by publication (Event 36) has been reported
Type of expenses incurred by the servicer is to send
Liquidation Other Fees required notices by certified mail to all parties of May only be claimed if Foreclosure referral
216 Expenses and Costs Service Service by certified Mail interest. (Event 36) has been reported
Liquidation Other Fees Type of expenses incurred by the servicer is to pay the May only be claimed if Foreclosure referral
217 Expenses and Costs Service Investigation fee related to service investigator for fees charged (Event 36) has been reported
Type of expenses incurred by the servicer is to pay for
Liquidation Other Fees any liens that are not extinguished by the foreclosure May only be claimed if the property was
218 Expenses and Costs N/A Non-extinguishable liens action transferred to VA (Event 41)
Fees and costs incurred by the servicer to convene the
Liquidation Other Fees committee to confirm the sale when there is equity May only be claimed if Results of sale (Event
219 Expenses and Costs N/A Committee fees and costs and/or IRS liens 40) has been reported
Liquidation Other Fees Type of expenses incurred by the servicer is for the state May not be claimed if Transfer of custody
220 Expenses and Costs N/A Transfer tax/ documentary stamps or local tax payable upon the transfer of a title. (Event 41) has been reported
Liquidation Other Fees Type of expenses incurred by the servicer is to obtain a
221 Expenses and Costs N/A Municipal lien certificate municipal lien certificate N/A
Type of expenses incurred by the servicer is to inspect
Liquidation Other Fees for and certify compliance with Title V septic
222 Expenses and Costs N/A Title V septic (Mass.) requirements N/A
May only be claimed if Results of sale (Event
Liquidation Other Fees Fee charged by the court for handling the funds received 40) has been reported and the successful bidder
223 Expenses and Costs N/A Poundage from the sale of the property for third party bids is a third party
Liquidation Other Fees Fee charged by the court for handling the funds received May not be claimed if Transfer of custody
224 Expenses and Costs N/A Poundage from the sale of the property for third party bids (Event 41) has been reported
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VA Loan Electronic Reporting Interface
Claim Data Elements and Business Rules
Category Group Subgroup Data Elements Business Definition of Data Element Business Rule
No.
Type of expenses incurred by the servicer is to notify
every party holding a legally protected property interest
Liquidation Other Fees whose name and address can reasonably be determined May only be claimed if Foreclosure referral
225 Expenses and Costs N/A Mennonite notices by diligent efforts (Event 36) has been reported
Liquidation Other Fees Property Months, days, years, property inspections were
226 Expenses and Costs Inspections Dates inspections completed completed. Must contain at least one date
Liquidation Other Fees Property Months, days, years, property inspections were Dates must occur on or before loan termination
227 Expenses and Costs Inspections Dates inspections completed completed. date
Liquidation Other Fees Property Months, days, years, property inspections were Dates must occur on or after payment due date
228 Expenses and Costs Inspections Dates inspections completed completed. reported in the EDN (DE #59)
Liquidation Other Fees Property Type of expenses incurred by the servicer is to pay fees
229 Expenses and Costs Inspections Property inspection amount charged for required property inspections Must be a positive number
Prepared 10/04/2006
Printed 1/25/2009 Page 18 of 18 DISCUSSION DRAFT
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