Graduate Program Guide

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					Graduate Program Guide
                           The DPI Graduate Program



INTRODUCTION                                   1

OUR MINISTERS                                  2

EXECUTIVE MANAGEMENT                           4

OUR OPERATING ENVIRONMENT                      5

OUR STRUCTURE                                  6
The Policy Group                               6
WAPC Services                                  6
Operations Division                            6
Strategic Corporate Support                    6

OUR VALUES                                     7

YOU AND YOUR JOB                               7
Corporate Governance                           7
Salary and Benefits                            7

THE GRADUATE PROGRAM                           8
Overview and Key Dates                         8
Support and Guidance                           9
Employment Status                             10
Program Duration and Rotations                10
Training and Development                      12
Feedback and evaluation                       13
After the program                             14




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                                              The DPI Graduate Program


               The Department for Planning and Infrastructure is a very complex
Introduction   organisation that assumes a wide range of functions and activities related
               to policy and planning for the State’s long-term land, transport and
               infrastructure needs. This work is complemented by specific regulatory
               functions in the transport industry (rail, marine and taxi) that maintain public
               confidence in the transport system.

               Through planning and policy the Department aims to respond to WA’s
               population growth while maintaining and improving the quality of life of the
               community. The Department also provides land and transport related
               services direct to the public, including transport licensing and statutory
               planning approvals.

               The wide sweep of DPI functions ensures a challenging work environment
               that is reliant on skills and talents that are perhaps more diverse and
               numerous than the average workplace.

               Our workforce is just as diverse as our business and comprises many
               talented people including town planners, transport modellers, economists,
               policy specialists, customer service staff, land management experts,
               demographers, cartographers, transport regulators, maritime experts and
               statutory planners.

               DPI’s functions span the entire state. We are represented in all of the
               regions of Western Australia and have ‘one stop shop’ offices in Broome,
               Karratha, Geraldton, Kalgoorlie, Albany, Bunbury and Carnarvon.

               This booklet has been designed to provide you with information that will
               explain who we are and what we do, as well as information about the
               Graduate Program.

               Our website is located at www.dpi.wa.gov.au.




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                                              The DPI Graduate Program


                John Day is the Minister for Planning; Culture and the Arts.
Our Ministers
                Simon O'Brien is the Minister for Transport; Disability Services.

                Brendon Grylls is the Minister for Regional Development; Lands; Minister
                Assisting the Minister for State Development; Minister Assisting the
                Minister for Transport.

                For more information about the Ministers and their portfolios’ please visit:
                http:// www.premier.wa.gov.au/Minister.html.


                Our Department works closely with the following agencies:


                Main Roads:

                The role of Main Roads is to ensure that the ongoing public investment in
                road and road transport initiatives are properly planned, managed and
                protected.


                Public Transport Authority:

                The Public Transport Authority is responsible for the following transport
                services: rail, bus and ferry services in the metropolitan area; public
                transport services in regional centres; bus and rail passenger services in
                regional areas; and school buses. In addition to these transport services,
                the PTA is responsible for designing and building transport infrastructure.


                Redevelopment Authorities

                The Armadale Redevelopment Authority’s purpose is the repositioning
                of Armadale as a vibrant, diverse and robust Strategic Regional Centre.

                The East Perth Redevelopment Authority was established under the
                East Perth Redevelopment Act 1991, to undertake, promote and
                coordinate the redevelopment of 146 hectares of inner city land in East
                Perth.

                The Midland Redevelopment Authority manages the 256-hectare
                Midland redevelopment area, including the historic former Midland Railway
                Workshops site.

                The Subiaco Redevelopment Authority guides one of Australia's most
                significant urban renewal projects, aiming to transform 80 hectares of
                largely derelict industrial land into a vibrant cosmopolitan community in the
                heart of Subiaco.




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                               The DPI Graduate Program

Port Authorities

Port Authorities at Albany, Broome, Bunbury, Dampier, Esperance,
Fremantle, Geraldton and Port Hedland oversee the port operations.

Activities include security, shipping and trade, livestock export, offshore oil
and gas exploration supply vessels, pearling, fishing and charter boats,
cruise liners and fuel and container receival point.


Landcorp is the State Government's land and property development
agency. It’s role is to foster major Government land and infrastructure
projects to assist the achievement of economic and social prosperity for all
Western Australians.


Western Australian Planning Commission (WAPC): The WAPC is a
statutory authority and the peak representative body for land use planning
and development in our State.

The WAPC provides assurance to the community, guaranteeing that
environmental, economic and social considerations are explored
thoroughly before far-reaching planning decisions are taken. It ensures
that the community is consulted before any plan is submitted to the Minister
or Parliament for endorsement. Draft plans and policies are advertised to
provide an opportunity for community discussion.

The WAPC is made up of 10 members appointed by government and
works through a number of committees made up of people with particular
expertise and local community knowledge.

The WAPC operates with the support of DPI (particularly the WAPC
Services Business Unit – see Page 6) which provides professional and
technical expertise, administrative support and resources to advise the
WAPC and implement its decisions.



You can view more information about all of these entities on our internet
site at www.dpi.wa.gov.au.




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                                                      The DPI Graduate Program


                       The most senior leadership team within our Department is the Executive
Executive Management   Management Committee (or EMC).

                       EMC comprises:

                       The Director General – Eric Lumsden.

                       The Deputy Director General, Policy Group - Vacant

                       Assistant Director General, Operations Division – Athol Jamieson.

                       Acting/ Assistant Director General, Strategic Corporate Support –
                       Kevin Kirk.

                       The Executive Management Committee has overall responsibility for the
                       management and administration of the Department and for integrating the
                       varied functional aspects across the Department and the portfolio.

                       Their role is:

                           •   to provide clear direction and leadership for corporate governance
                               of DPI.
                           •   to develop and coordinate strategic directions and priorities for the
                               Department.
                           •   to ensure the Department is appropriately funded and with internal
                               allocations that reflect direction, priorities and realities.
                           •   to improve DPI management by implementing the Business
                               Excellence Framework.

                       .




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                                               The DPI Graduate Program


Our Operating   Our Department’s work has a profound impact on the lives of all Western
Environment     Australians. Through effective planning it can create inviting and
                sustainable communities linked together by efficient, multi modal transport
                systems. Done poorly, it can generate urban sprawl, clog commuter and
                freight traffic and irreparably damage our fragile ecosystems.

                DPI’s operating environment includes:

                •   One of the highest rates of population and economic growth in
                    Australia. By 2029 the population is expected to be around 2 million.
                •   Growing pressure on land resources to house existing and projected
                    population. The Metropolitan Development Program forecasts a
                    requirement for 60,000 residential lots in the Perth and Peel regions
                    over the next 5 years.
                •   The need to revitalise certain urban areas and country towns.
                •   Increasing public expectations of consultation in the planning process
                    (nearly 10,000 public submissions were received on behalf of the
                    WAPC and 600 public hearings conducted in relation to the Fremantle
                    Eastern Bypass).
                •   Increasing demand for planning services allied to a shortage of
                    professional staff.
                •   The potentially conflicting objectives of private commuters and freight
                    companies, particularly in peak hour. By 2029, the number of
                    kilometres travelled per person per day is forecast to increase from 25
                    kilometres to thirty, intensifying pressures on the transport system.
                •   Increasing public environmental awareness and a corresponding
                    demand for the protection of coasts, wetlands and bushland.
                •   Changes in weather patterns and their impact on the coastal
                    environment and water supplies.
                •   A requirement for universally accessible transport systems to
                    accommodate the 19.5% of the population that have some form of
                    disability and to anticipate the requirements of an aging population.
                •   Community service obligations in rural and remote communities where
                    air service routes are insufficiently profitable for private enterprise to
                    deliver.
                •   The need for heightened vigilance and anti-terrorist security measures
                    along freight networks and commuter transport routes.

                You are encouraged to read the Annual Report to understand more about
                the context within which DPI operates and the work that it undertakes.

                The Annual Report is available on our internet site at www.dpi.wa.gov.au




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                                                    The DPI Graduate Program


                      All staff involved in land and transport planning and related services are
Our Structure         located within the Policy Group whose responsibilities are:

The Policy Group      •   State strategic planning including the Metropolitan and Regional
                          Schemes
                      •   Strategic infrastructure and transport planning
                      •   Portfolio and policy co-ordination
                      •   Sustainability initiatives
                      •   Transport industry policy including freight and logistics, maritime and
                          aviation

WAPC Services         The WAPC Services business unit brings together the following functions:

                      •   Secretary of the Western Australian Planning Commission
                      •   Executive support for the Chairman
                      •   Secretariat
                      •   Chief financial officer, and finance and administration
                      •   Land and property management
                      •   Information and communications
                      •   Whiteman Park management


                      All regulatory and direct service delivery functions are located within the
Operations Division   Operations Division. Among the Operation Division’s responsibilities are:

                      •   Licensing of the State’s drivers and vehicles
                      •   Regulation of the State’s waterways
                      •   Regulation of the State’s taxi industry
                      •   Business support to the WAPC
                      •   Management of new coastal developments
                      •   Management of Crown land

Strategic Corporate   Strategic Corporate Support provides professional business support
Support               services including:

                      •   Human resources management
                      •   Procurement
                      •   Office accommodation
                      •   Leasing
                      •   Vehicle fleet management
                      •   Business analysis and planning
                      •   Information services
                      •   Finance
                      •   Communication and community relations
                      •   Ministerial and parliamentary liaison, and
                      •   Advice on legislative and internal audit issues




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                                                      The DPI Graduate Program


                       At DPI we are focussed on achieving our goals, committed to fostering an
Our Values             innovative environment and creating a team that recognises the importance
                       of customers. In all that we do we are guided by DPI Corporate Values:

                       Teamwork                       We work together in the spirit of cooperation.
                       Respect                        We welcome and accept differences and
                                                      commonalities.
                       Passion                        We embrace work with enthusiasm and
                                                      energy.
                       Learning and Innovation        We grow and seek better solutions.
                       Honesty and Integrity          We act ethically and fairly.
                       Leadership                     We inspire and guide others.
                       Understanding                  We listen and respond appropriately.
                       Commitment and Pride           We strive for excellence and do our best.


You and your Job

Corporate Governance   For public sector employees, it is very important that they understand the
                       behaviours and conduct expected of them at all times. These expectations
                       are set out in a range of policies, procedures and documents including:

                       •   The Public Sector Management Act
                       •   The Public Sector Code of Ethics
                       •   The Departmental Code of Conduct
                       •   DPI’s Values
                       •   DPI’s Guide to Corporate Governance
Salary and Benefits    •   The Financial Management Act

                       The commencement salaries are:
                       Level 2                   $45,271 - $49,160
                       Specified Calling Level 1 $49,616 - $55,129

                       All employees work a 37.5 hour week that includes flexible working
                       conditions to help balance work and personal life.

                       Four (4) weeks annual leave.

                       Long service leave after seven (7) years.

                       Access to salary packaging and generous superannuation provisions.

                       Paid Parental Leave.




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                                                        The DPI Graduate Program

                         January - February
The Graduate Program     You commence with a two day corporate induction. The purpose of this
                         workshop is to give you an overview of what our Department does. You
Overview and Key Dates   also meet our Executive Management Committee, Supervisors and
                         previous graduates.

                         You participate in your first group training activity at the DPI Boatshed.
                         Throughout the rest of the year, you will participate in at least one training
                         and development activity each month.

                         You are invited to the formal graduation ceremony for previous graduates.

                         March - April

                         You have your first feedback session with the Graduate Adviser – this is
                         your opportunity to let us know how things are going.

                         At the end of each rotation your Supervisor conducts a Performance
                         Development Review with you (See Page 13 for more information)

                         Graduate Liaison Group - 1st Quarterly Meeting

                         June - July

                         Graduate Feedback Survey distributed.

                         Human Resources helps you to find a mentor.

                         Graduate Liaison Group – 2nd Quarterly Meeting


                         September - December

                         Graduate Liaison Group – 3rd Quarterly Meeting

                         Group feedback session with the Graduate Adviser.

                         2010 Graduate Meet and Greet

                         January

                         Graduate Liaison Group – 4th Quarterly Meeting

                         If you are on a 1 year program, your program has finished.
                         Following a final satisfactory Performance Development Review with your
                         Rotation Supervisor; you will be permanently appointed to a position based
                         on our business needs and your skills, experiences and interests.

                         If you are on a two year program, you will be permanently appointed and
                         continue with further rotations.



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                                                       The DPI Graduate Program


Support and Guidance     We have a number of support processes in place to ensure our program
                         runs smoothly and meets both the needs of our organisation and our new
                         employees.



Graduate Liaison Group   The Graduate Program is overseen by a Graduate Liaison Group which is
                         comprised of Supervisors, current and past graduates and Human
                         Resources representatives. This group has overall responsibility for the
                         Graduate Program and meets quarterly.




Graduate Adviser         The Graduate Adviser in Human Resources is your manager for the
                         duration of your program. The Graduate Adviser centrally coordinates the
                         program, and provides support and advice for Rotation Supervisors and
                         graduates.




Previous Graduates       At your induction, you will meet the graduates from our previous year’s
                         intake. Having just completed the first year of their program, they will be
                         able to offer you valuable advice about their own experiences on the
                         program.




Rotation Supervisor      Your Rotation Supervisor is available for you at any time during your
                         rotation.




Mentor                   Approximately six months into the program we will help you to find a
                         mentor. Your mentor will be a senior person within the department who
                         can offer you guidance and support. Both you and your mentor will receive
                         training so that you are both clear about the nature of the relationship.




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                                                     The DPI Graduate Program


Employment Status      Will I be a permanent employee?

                       Yes, you will be! However, this is subject to the satisfactory completion of
                       a 12 month probation period.

                       In order to be eligible for permanent appointment you must also be an
                       Australian citizen or have permanent residency status.




Program Duration and   The program for graduates is 1 year for Level 2 graduates or 2 years for
Rotations              Specified Calling Level 1 graduates.

                       The Graduate Program Policy requires that you rotate through different
                       areas of our business. Rotations provide a hands-on experience where
                       you have an opportunity to apply the knowledge you have learned in your
                       course of study into real-life projects that have impact on DPI and the
                       community, and give you a broad understanding of the diverse business of
                       DPI.

                       Do I have to go on rotations?

                       Yes. The Graduate Program Policy requires that you rotate through
                       different areas of our business. The aim is to give you a broad
                       understanding of the diverse business of DPI.

                       How long is each rotation?

                       Ideally, for graduates on a one year program, you will undertake 4 rotations
                       of around 3 months each. While the length of rotations can be varied, they
                       are not to exceed 4 months in any one area. For graduates on a 2 -year
                       program, you will undertake a minimum of 4 rotations. Again, length can
                       vary but rotations should not exceed 6 months in any one area.




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                               The DPI Graduate Program


Can I change my rotation schedule?

Generally speaking, the rotation schedule is not negotiable. However, if it
becomes apparent that there is a very obvious mismatch between your
degree and the work to be performed, you can talk to the Graduate Adviser
about this.

There may be some rotations where you do not see the longer term value,
you feel it is not related to your area of interest or you simply don’t like the
work. You need to keep in mind that we all sometimes have to do work
that is not of our choice.

As an organisation, we need to achieve a balance between both your
expectations and our business needs. You can always talk to the
Graduate Adviser if you have these doubts, and they can explain why that
particular rotation has been arranged and what they expect you to learn
during your time there.


Do I have to rotate to other areas outside my branch?

Yes. The more exposure you have to other areas. the more you will learn
about our business. This will stand you in good stead for your future and
will help you to make more informed career decisions.

Who is responsible for ensuring that the next rotation occurs?

The Graduate Adviser will send both you and your Supervisor a reminder
about 3 weeks before the commencement date of your next rotation.

Take responsibility for making time to meet with your Supervisor to
organise the details of your next rotation. If you are having any difficulties,
contact the Graduate Adviser.




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                                             The DPI Graduate Program

Training and   At least once each month for the first year, you will attend training and
Development    development activities, covering a wide range of topics.

               These will include negotiation skills, presentation skills, project
               management, business writing, the legislative framework, introduction to
               equal employment opportunity law, staff selection processes, policy and
               business writing and communication skills.

               You will also attend the Department of the Premier and Cabinet Graduate
               Induction program which runs over 12 months.

               These activities offer you the opportunity to network with other young
               professionals from across the public sector.

               Attendance at these activities is compulsory.


               When does the training happen?

               We will advise you of specific dates and times, but you can count on
               attending some form of training at least once each month and at times
               more frequently. Human Resources will give you and your rotation
               supervisor plenty of notice before training commences.

               Do I have to attend all training and development activities?

               Yes. This is not negotiable. You must attend all the activities. They have
               been designed to give you a good grounding which will stand you in good
               stead once you finish your program.

               What if I’m too busy?

               Attendance at training is not negotiable. With plenty of notice you and your
               rotation supervisor will have enough time to accommodate training in your
               work plan.

               Can I go to seminars and conferences related to my profession?

               Yes, but this can only be approved by the Graduate Adviser.
               .




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                                                        The DPI Graduate Program

Feedback and evaluation   You will be invited to meet as a group with the Graduate Adviser about
                          every 3 months to seek formal feedback and discuss any issues you may
                          have. We also seek your feedback in the form of a questionnaire after
                          induction, halfway through and at the end of the year.

                          Should that feedback indicate that any changes need to be made, this will
                          be considered by the Graduate Liaison Group who meet quarterly.

                          However, if issues arise in between these meetings, don’t hesitate to
                          contact the Graduate Adviser. Even if you feel your question or issue may
                          be insignificant, we are here to support you and offer you advice.


Performance
Development Review        What is a PDR?
(PDR)
                          A PDR is a discussion with your Supervisor about your work performance
                          and conduct, your contribution to our business and your career
                          development needs. It is also an opportunity for you to provide feedback to
                          your Supervisor on how they have supported you.

                          The PDR enables you and your Supervisor to:

                             • gain a shared understanding about job requirements,
                             • establish a link between Divisional business plans and your
                                 individual performance,
                             • support continuous improvement,
                             • review and reflect on how you live the DPI Values at work
                             • agree upon actions to support your development.


                          When will I have a PDR?

                          At the end of each of your rotations, your rotation supervisor will make time
                          to have a PDR discussion with you. Copies of these will be provided to the
                          Graduate Adviser. Your next rotation supervisor will also receive a copy of
                          your development plan. Having a copy of your up-to-date development plan
                          allows your next rotation supervisor to design a work plan to assist in
                          developing your professional skills.




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                                                   The DPI Graduate Program


After the program   What happens to me when the program finishes?

                    When the program finishes, we will review your Performance Development
                    Reviews worksheets. If overall a satisfactory review is received, we will
                    appoint you to a position within DPI, based on:
                       • The skills and experiences you have gained through the Graduate
                           Program
                       • The business needs of DPI
                       • Your areas of interest

                    Your appointed position will be result of a balance between business needs
                    and your skills and interests.

                    Do I have to apply for that position?

                    No you don’t. We will simply appoint you to it.

                    Can I apply for other jobs?

                    Once you have finished your program - certainly!! In fact, we encourage
                    you to grow and take on new challenges. You might want to start by
                    applying for an acting opportunity through our Infranet Job Market, or you
                    may leap straight in and apply for a permanent position at a higher level.

                    Don’t worry if at first you aren’t successful – it happens to all of us. It’s a
                    perfect opportunity to seek detailed feedback from the Chairperson so you
                    know where you need to improve.

                    It is important that you take responsibility for your future and make the most
                    of opportunities as they arise.

                    How do I get further training and development?

                    As with any other employee, continuous development and training is
                    essential in keeping skills and knowledge up to date. You can access
                    further training by discussing your needs with your Supervisor after the end
                    of your program.

                    Can I still keep my mentor?

                    Of course!! We encourage all our staff to seek out someone who can act
                    as a sounding board and challenge our way of thinking.




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                                            The DPI Graduate Program


Need further   Bonnie Stewart is the Graduate Adviser and has day to day
information?   responsibility for the management and administration of the Graduate
               Program. If you have any questions that have not been answered in this
               guide, about any aspect of the Graduate Program or your responsibilities,
               Bonnie is your first point of contact.

               Michelle Conroy is the Supervisor of Organisational Development in
               Human Resources and has overall responsibility for the Graduate Program.


               You can contact them at graduates@dpi.wa.gov.au




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