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					     VOGELWEH ELEMENTARY SCHOOL MEDIA CENTER
          COLLECTION DEVELOPMENT POLICY
Mission

The goal of the Vogelweh Elementary School Media Center is to support the school’s mission
(Appendix A) while implementing, enriching, and supporting the educational program of the
school. The media center will provide developmentally appropriate instructional materials and
recreational materials so that each student has the potential to develop to the best of his/her
ability.

Purpose of the Collection

 The collection is developed to

          Satisfy the educational needs of our students and faculty
          Ensure every student has access to a variety of quality, relevant, and current
           information resources
          Meet the recreational needs of our students based upon their interests and
           developmental needs
          Provide resources in print, audio-visual and electronic formats to implement, support,
           and enrich the curriculum
          Provide materials offering breadth and diversity of viewpoints so students may make
           informed judgments
          Provide materials representative of religious, ethnic, and cultural groups and their
           contributions to our society
          Enhance teachers’ effectiveness by providing access to the latest professional
           research and literature

 The collection contains

          Print Resources
                Fiction books, magazines, comics, picture books, and novels of all genres to
                   cater to students from pre-school through fifth grade
                Non-fiction titles to support the curriculum
                Reference materials (in both print and electronic formats) to provide access to
                   general knowledge
                Professional materials to support the curriculum and teachers’ professional
                   development
          Audio-Visual Materials including, but not limited to, DVDs, VHS tapes, cassette
           tapes, and CDs
          Electronic resources including computer software, multimedia items, and CD-ROM
          Online resources including Internet sites, databases, and indexes
          Graphic resources including charts, posters, pictures, and maps
          Models, realia, and kits
Selection of the Collection

Acting on authority delegated by the principal and district superintendent, the library media
specialist has the responsibility for selecting appropriate materials for the school library media
center’s collection. This authority is based upon the media specialist’s knowledge of the existing
resources, school curriculum, and materials currently available form publishers.

Selection of all resources, regardless of format, is based upon:

      Curriculum requirements – Does the item support the curriculum? Does it fit the
       curriculum at more than one grade level?
      Recreational reading requirements of students – Is it a format/topic which currently
       interests students?
      Recommendations from teacher-librarian communities (such as LM_NET)
      Lists of recognized children’s literary awards – Is it a Caldecott, Newberry, Silbert,
       Coretta Scott King, etc. winner or honor book?
      Reviews in reputable professional journals and publications (Booklist, Hornbook, School
       Library Journal, Kirkus Reviews, etc.)
      High degree of potential user appeal – Is it appropriate across grade/maturity/interest
       levels?
      Age/developmentally appropriateness – Is it appropriate for the intended user group
       based upon race, ethnicity, culture, gender, socioeconomic group, physical and
       intellectual capacity?
      Timeliness of material – Will the content/format be outdated quickly? For software, is
       the program compatible with current network requirements?
      Accuracy of material – Is the material edited or authored by an expert on the subject?
       Does it enhance the collection’s representation of diverse points of view?
      Balance of current collection – Is the collection currently strong/weak in this area?
      Personal appraisal – Is the material visually pleasing and readable? Do the illustrations
       support the text? For AV materials, does the narration match the video and is the item
       age appropriate?
      Cost – Does the item provide value for the money?

While the ultimate responsibility for final selection of materials rest with the media specialist,
suggestions will be welcomed from principals, teachers, students, supervisors, and community
members.

    Gifts

Gifts of materials for the media center will be evaluated using the same criteria as purchases.
The media specialist decides whether to add the item to the collection, give it to a classroom
teacher, or refuse to accept the donation.
All donations are on a permanent, no return basis.

    Interlibrary Loan
Materials will sometimes be borrowed from the local base libraries or other DoDDS libraries to
ensure maximum access to learning materials.

    Computer and Internet Access

The school website is also an integral part of the media center collection. Therefore, links on the
library page to pre-selected sites about specific topics are created to support curriculum delivery
and to follow, as closely as possible, collection selection guidelines. Every attempt is made to
provide links to appropriate sites with the acknowledgement that web pages often move or
experience technical difficulties.

Collection Maintenance

Materials will be removed from the collection when:
    They have disfigurements beyond repair
    They are obsolete or outdated – no longer factually accurate, not compatible with current
       technology, etc.
    They are age or developmentally inappropriate
    They do not circulate for an extended period of time

Collection Reconsideration

Any parent, teacher, administrator, other employee, or student of the school may request
reconsideration of an item’s placement in the media center collection using the procedure
outlined below.

No item will be removed from the media center’s collection while it is undergoing review.
However, the person raising the objection can request that his/her child not check out the item
while it is under review.

Procedure to Be Observed

A) Most complaints can and should be handled informally at the school level.
B) The principal shall be informed by any staff member if there is a complaint regarding a
   learning resource.
C) The principal will notify the media specialist of the complaint (if media specialist was not the
   reporter). The media specialist will check to see if the material in question has been
   challenged in the past calendar year.
D) The principal, or his/her designee, will contact the complainant to discuss the complaint and
   attempt to solve it informally by explaining the goals of the school and the library media
   program.
E) If the complaint cannot be resolved informally, a letter (Appendix B) will be sent to the
   complainant by the principal. With the letter will be a packet of information to include:
        1) A copy of the district’s instructional objectives
        2) The school’s instructional goals and mission (Appendix A)
        3) The collection development policy
        4)    The Library Bill of Rights (Appendix E)
        5)    Freedom to Read Statement (Appendix F)
        6)    The procedure for handling a request for collection reconsideration
        7)    Standard form “Request for Reconsideration of Materials” (Appendix C) which must
              be completed by the complainant and returned to the principal within 10 school days
F)   If the formal request for reconsideration has not been received within 10 school days, the
     issue will be considered closed.
G)   Upon receipt of the formal “Request for Reconsideration of Materials,” the principal will
     notify the superintendent and convene a Review Committee. The Review Committee will be
     comprised of the media specialist, two staff members including a representative of the
     relevant curriculum area or grade level, two parent representatives, and two fifth grade
     students.
H)   Within 10 school days of being notified, the Review Committee will convene to review the
     material in question keeping in mind the intellectual freedom guaranteed by the First
     Amendment of the United States Constitution and the philosophy of the Library Bill of
     Rights. The material will be reviewed against the media center’s collection development
     policy, The Library Bill of Rights, and The Freedom to Read Statement. The committee will
     prepare a report on the material in question and present its recommendation to the principal
     in writing. A sample form for the report is located in Appendix D.
I)   The principal will notify the complainant, in writing, of the final decision.
J)   Any person not satisfied with the decision may appeal the decision to the District
     Superintendent. The Superintendent may direct further review by the administration or take
     other action it deems appropriate.
K)   Material which has undergone a challenge may not be rechallenged until one calendar year
     after the recommendation of the review committee.
L)   No questioned materials shall be removed from the school pending a final decision.



VES would like to thank the Iowa Department of Education, Atwater Elementary School District
(CA), Palmerston District Primary School (Australia), Westmore Elementary School, Westwood
Elementary School (Franklin, TN), Wilmington School District (VT), and the American Library
Association for their assistance in the preparation of this policy.
                                         Bibliography

American Library Association. (2005.) Freedom to read statement. Retrieved June 12, 2005,

   from http://www.ala.org/alaorg/oif/freeread.html

American Library Association. (2005). Library bill of rights. Retrieved June 12, 2005, from

   http://www.ala.org/work/freedom/lbr.html

American Library Association. (2005). Workbook for selection policy writing. Retrieved June 12,

   2005, from www.ala.org/ala/oif/challengesupport/dealing/ workbook.pdf

Atwater Elementary School District. (1990). Selection policy for books and materials. Retrieved

   June 11, 2005, from http://mse.aesd.k12.ca.us/library/selectpol.html

Iowa Department of Education. (1995). Selection of instructional materials: A model policy and

   model rules. Retrieved June 11, 2005, from http://www.iema-ia.org/IEMA115.html

Palmerston District Primary School [ACT, Australia]. (2004, May). Collection development.

   Retrieved June 11, 2005, from http://www.palmdps.act.edu.au/resource_centre

   /policies/collection_dvpt.htm

Westmore Elementary media center collection development policy. (n.d.). Retrieved June 11,

   2005, from http://www.uelma.org/Conf04/Horrocks/coll-dev.htm

Westwood Elementary School library collection development policy. (n.d.). Retrieved June 11,

   2005, from http://www.wcs.edu/wes/Media/collection.htm

Wilmington School District. (n.d.). Collection development policy. Retrieved June 11, 2005,

   from http://www.dves.k12.vt.us/html/libpol.html
Appendix A: Vogelweh Elementary School Mission and CSP Goal
                                            Appendix B:

                           VOGELWEH ELEMENTARY SCHOOL
                                    UNIT 3250
                                  APO, AE 09094

                                 OFFICE OF THE PRINCIPAL

(DATE)

Dear

Your request for reconsideration of (MATERIAL TITLE/AUTHOR) has been referred to me.

As we take these issues very seriously, we have a formal procedure in place so that all aspects of
the request can be considered. This procedure includes the following steps:
     Formal documentation of the request for reconsideration
     Establishment of a review committee
     Independent review of the resource by this review committee in line with our collection
        development policy and the Library Bill of Rights
     Notification of the result of the review to the complainant
     The right of the complainant to refer the matter to the Kaiserslautern District
        Superintendent is he/she is not satisfied with the committee’s decision

The resource in question will remain in circulation to students until the result of the decision is
known. Parents do not have the right to choose what others’ children may or may not have
access to, however you may request for the item in question to not be lent to your child(ren).

Therefore, in accordance with this procedure, I am enclosing a copy of our formal “Request for
Reconsideration of Materials,” along with some additional documents for your information. If
after reading through the information, you still feel there is a need to reconsider the material’s
selection, please return the formal complaint within 10 school days. If the written complaint is
not received by then, the issue will be considered closed.

Respectfully,



Sharon Smith
Principal


cc: School Media Specialist

enclosures
                                               Appendix C

                        REQUEST FOR RECONSIDERATION OF
                           LIBRARY MEDIA MATERIALS

Title:

Author/Publisher:
                                                                    Website       Electronic
Format: circle one   Book     Magazine         Software   DVD/VHS
                                                                    Link          Database
                     Other: (Please specify)


Request Initiated by:
APO/CMR:                          BOX:                              ZIP:
Work phone:                       Unit:                             Home Phone:

Do you represent yourself?        An organization? Name below:      Other group? Name below:
  YES          NO
                                 REVIEW OF THE MATERIAL
What brought this material to your attention?


To what in the material do you object? Please be specific:




Did you read, view, or listen to the entire work?           YES     NO

What do you feel might be the result of exposure to the work?




For what age group would you recommend this work?
What do you believe is the theme of this work?


Are you aware of professional reviews of this work?     YES        NO

What would you like to see done with this work?


In its place, what work(s) would you recommend that would convey as valuable a picture and
perspective as the subject treated?




Additional comments:




Signature:

Date:
                                                Appendix D
                       VOGELWEH ELEMENTARY SCHOOL
                           LIBRARY MEDIA CENTER
                     MATERIALS REVIEW COMMITTEE REPORT
Title:

Author/Publisher:
                                                                           Website     Electronic
Format: circle one    Book     Magazine         Software      DVD/VHS
                                                                           Link        Database
                      Other: (Please specify)

In response to a request for reconsideration (attached), address the following questions/criteria
from the VES Collection Development Policy for the material in question:

Curriculum requirements – Does the item                         YES                       NO
support the curriculum? Does it fit the                    Comments:
curriculum at more than one grade level?

Recreational reading requirements of students                    YES                      NO
– Is it a format/topic which currently interests           Comments:
students?

Recommended from teacher-librarian                               YES                      NO
communities (such as LM_NET)                               Comments:
Recognized children’s literary award recipient                   YES                      NO
– Is it a Caldecott, Newberry, Silbert, Coretta            Comments:
Scott King, etc. winner or honor book?

Reviewed in reputable professional journals                        YES                    NO
and publications (Booklist, Hornbook, School               Attach copies of reviews.
Library Journal, Kirkus Reviews, etc.)

High degree of potential user appeal – Is it                     YES                      NO
appropriate across grade/maturity/interest                 Comments:
levels?

Age/developmentally appropriateness – Is it                      YES                      NO
appropriate for the intended user group based              Comments:
upon race, ethnicity, culture, gender,
socioeconomic group, physical and intellectual
capacity?
Timeliness of material – Is the content/format                     YES                    NO
be outdated? For software, is the program          Comments:
compatible with current network requirements?

Accuracy of material – Is the material edited or         YES                    NO
authored by an expert on the subject? Does it      Comments:
enhance the collection’s representation of
diverse points of view?

Balance of current collection – Does the item            YES                    NO
currently help balance the collection in this      Comments:
area?

Personal appraisal – Is the material visually            YES                    NO
pleasing and readable? Do the illustrations        Comments:
support the text? For AV materials, does the
narration match the video and is the item age
appropriate?

Additional Comments:




COMMITTEE RECOMMENDATION: Taking into consideration the Library Bill of Rights,
Freedom to Read Statement of the ALA, and our review of this item the committee
recommends, on this date _____________________:

 _____________ Retention of item in question       _____________Removal of item in question

                                   COMMITTEE MEMBERS

School Media Specialist:

Teacher Representative:

Teacher Representative:

Parent Representative:

Parent Representative:

Student Representative:

Student Representative:

				
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