MEETING BOARD

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					       BOARD OF PUBLIC WORKS & SAFETY MEETING
                                   AGENDA
                    WEDNESDAY, OCTOBER 21, 2009 – 10:00 A.M.
             COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE


MEETING CALLED TO ORDER

  1.   MINUTES

       a. Minutes from the October 7, 2009 Regular Meeting

  2.   BID OPENING/AWARDS

       a. Bid Opening for 2009-2010 Rock Salt (Utilities); John Duffy, Director of the
          Department of Utilities
       b. Bid Award for Site Preparation Water Treatment Plant No. 1-Contract 76;
          Gradex, Inc; ($962,248.00); This was the lowest, most responsive bidder; John
          Duffy, Director of the Department of Utilities.
       c. Bid Award for Engineering Pick Up Truck; Pearson Ford; ($19,398.00); this
          was the lowest, most responsive bid; Michael McBride, City Engineer
       d. Bid Award for Engineering (2) Hybrid SUV’s; Don Hinds Ford; ($42,222.00);
          This was the lowest, most responsive Bid; Michael McBride, City Engineer
       e. Bid Award for the Brookshire Golf Course Automated Pump Station;
          Commercial Irrigation; ($150,753.00); This was not the lowest but was the most
          responsive bid; Bob Higgins, Director of Brookshire Golf Course

  3.   PERFORMANCE RELEASES

       a. BPW NO. 10-07-09-02; House Investments; Erosion Control; Darlene Lorenz,
          Anderson Construction

  4.   CONTRACTS

       a. Request for Purchase of Goods and Services; Thieneman Construction (Bid
          Award - $5,454,500.00); (This is a booklet contract and no copies are being
          provided to the Board); John Duffy, Director of the Department of Utilities
       b. Request for Purchase of Goods and Services; Gradex, Inc; ($962,248.00); John
          Duffy, Director of the Department of Utilities
       c. Request for Purchase of Goods and Services; Peacock Publicity & Marketing
          Services; Website Redesign Project Management; ($2,666.25); Nancy Heck,
          Public Relations
       d. Request for Purchase of Goods and Services; Gilly’s Flooring Broker;
          ($4,991.42); Chief Keith Smith, Carmel Fire Department
     e. Request for Purchase of Goods and Services; Five Alarm Leadership;
        ($3,306.20); Chief Keith Smith, Carmel Fire Department
     f. Request for Purchase of Goods and Services; Towne Road 116th to 126th; E&B
        Paving (Decrease $1,413.50); Michael McBride, City Engineer
     g. Request for Purchase of Goods and Services; Grand Boulevard; E&B Paving;
        (Increase $25,955.01); Michael McBride, City Engineer

5.   USE OF CITY FACILITIES

     a. Request to Use Caucus Room (2/3); Meeting; Wednesday, October 28, 2009;
        7:00 p.m. to 8:30 p.m.; Westpark at Springmill HOA
     b. Request to Use Caucus Room (2/3); Meeting; Various Dates; 4:30 p.m. to 7:00
        p.m.; Doreen Squire Ficara
     c. Request to Use Council Chambers; Meeting; Thursday, November 12, 2009;
        6:00 p.m. to 7:30 p.m.; Creekside HOA
     d. Request to Use Council Chambers; Meeting; Thursday, December 3, 2009; 6:30
        p.m. to 8:30 p.m.; Townhomes at City Center HOA
     e. Request to Use City Streets; Block Party; Saturday, October 31, 2009; 3:00 p.m.
        to 11:00 p.m.; Steve Richards

6.   OTHER

     a. TABLED: Request for Stormwater Technical Standards; Lakeland
        Subdivision; Michael DeBoy, DLDS
     b. Resolution No. BPW-10-21-09-01; A Resolution of the City of Carmel, Board of
        Public Works and Safety, Setting 2010 Employer/Employee Contribution Rates
        for the City of Carmel Employee Health Benefit Plan; Barbara Lamb, Director of
        Human Resources
     c. Request for Approval of Seventh Amendment to the City of Carmel Employee
        Health Benefit Plan; Barbara Lamb, Director of Human Resources
     d. Request for Qualified Domestic Relations Order; Barbara Lamb, Director of
        Human Resources
     e. Request for Inter-Local Agreement Hamilton County Solid Waste Management
        District; John Duffy, Director of the Department of Utilities
     f. Request for Secondary Plat Approval; C.W. Wiedler’s Subdivision; Lots 21
        &22; David & Erica Leazenby

7.   ADJOURNMENT

				
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