Site Specific Travel Plan Advice

Additional Support Package Organisation Registration Form Question 1: Details of Organisation Name of Organisation Address O Key Broadcasting Ltd Boroughbridge Road Smithstown Smithshire SM1 4FB Nature of the Organisation (please provide brief details describing the type of work carried out at your organisation). Broadcasting, production and conferencing. Mixture of staff working to fixed and variable shifts with varied start/end times. Also relatively high numbers of visitors. Number of Sites 2 (Wirral and Manchester) Question 2: Your Organisation’s Nominated Point of Contact Please give details of the point of contact (this is likely to be the person who will take forward the workplace travel plan within your organisation). Name Position Address Andrew Smith Human Resources Director Boroughbridge Road Smithstown Smithshire SM1 4FB Email Direct Telephone Fax Number andrew-smith@okey.co.uk 0151 515 5155 0151 515 5151 Additional Support Package Organisation Registration Form Question 3: Secondary Contact Details Please provide details of the secondary point of contact if the nominated contact is unavailable. Name Position Email Direct Telephone Richard Jones Facilities & Estate Manager richard-jones@okey.co.uk 0151 515 5156 Question 4: Site Details Which sites do you wish to include within the package of advice? Address of the Site(s) if different to Question One. As Question 1 Wirral Site Please provide information on the working patterns at your site(s), including:   the days and hours of operation; shift patterns and the approximate number of staff that work each shift; and  visitor numbers (for example students or patients). Wirral Site: Site operates 12 hours a day, five days a week. 250 part-time staff 1750 full time staff 1,500 Staff work 9am to 5.30pm. 250 Staff work 7am to 3pm. 250 Staff work 2.30pm to 7pm Question 5: Site Characteristics Additional Support Package Organisation Registration Form Please provide a brief description of each of the sites identified in question 4. For example, is the site located on an industrial site, are there other organisations on the site, do you own or lease the sites? Our site is located on the outskirts of a medium-sized town and is a major employer in the area. We own most of the site, but lease a section of land from the local authority to use as parking. This site accommodates the technical staff for this area, but also accommodates the administrative and support staff for the entire organisation (covering the UK). We are located adjacent to the A54 which is the main route into the town centre and also provides access to the motorway (approximately 3 miles away). We have spaces for 1000 vehicles on-site, but find that there is always a shortage of parking spaces during the day. We’ve noticed that more and more staff are coming onto site earlier to get a parking space. Those members of staff who cannot find a parking space then appear to park in the surrounding residential areas which is starting to cause animosity with local residents. We have carried out a formal survey in 2003 and found that most employees drive to work. A small amount of staff do use local bus services, but very few use trains (as the rail station is over 2-miles away). We have several school visits over a normal week, normally arriving by coach, together with a relatively high number of visitors / audience members. We have attempted to provide dedicated visitor parking but as with staff parking there seem to be insufficient spaces. There are other employers / organisations in the vicinity of the site ranging in size and nature (from small to large offices in the nearby town Question 6: Site Travel Plan(s) Additional Support Package Organisation Registration Form Do you have a travel plan in place at the site(s)? Wirral Site only – Manchester Site is If you are applying for support at a number of sites please detail all the sites that have an existing site specific travel plan. If you have developed a travel plan, was it associated with a planning requirement? (Please tick box) Yes √ No well served by bus, rail and tram and does not have same problem Yes Question 7: Travel Plan Characteristics Organisations with a site specific travel plan please answer the following questions and move on to question 8. travel plan please go to Question 9. Yes Have you carried out a travel survey within the last two years? (Please attach headline results) Have you set mode share targets? (Please attach details) Have you developed an annual action plan? (Please attach) Is there an allocated staff resource? Is there a travel plan working group? Do you have a travel plan implementation budget? (If yes, please attach details). √ √ √ √ √ No √ If you do not have a site specific Additional Support Package Organisation Registration Form Question 8: Travel Plan Progress Please use the space below to briefly describe your travel plan progress to date and then move on to Question 10. We developed a travel plan in 2003 and have implemented a number of measures including cycle parking, showers and setting up a Bicycle User Group. We have supported bike to work week by rewarding staff that have cycled to work with a free cyclists’ breakfast but this was not a success as it was poorly attended. There is a link to Merseytravel’s journey planner on our intranet site and we regularly attend the TravelWise forum meetings. Question 9: Travel and Transport Protocols If you do not have a site specific travel plan in place, please use this space to describe any specific measures, policies or protocols you have in place concerning how staff and visitors travel to work. For example, interest free loans for public transport tickets, tax breaks for bikes, home working policy, flexible working or staff shuttle buses. Question 10: What are the key transport issues that you would like to address through the site specific advice package? Please use the space below to describe any specific transport concerns that you would like addressing as part of the package. For example car park management, stakeholder support, securing a travel plan budget. Additional Support Package Organisation Registration Form We have a serious parking problem and would like to explore options to address this. We also want to encourage greener travel and hope that this aim will also assist tackle the parking problem. Whilst we have a travel plan which we developed as part of a planning application four years ago, we have struggled to implement measures and secure a budget. As an organisation, we have limited experience of transport and would appreciate expert guidance on how best to secure a budget which we can use to implement measures. Not only is travel to the site a day-to-day issue for staff, but it is also affecting our levels of staff retention as some people find it hard to travel to work and this has been raised in exit interviews. onto the surrounding roads. The parking problem also has a financial implication – if we cannot control parking we may have to purchase / build additional parking which will have a heavy capital cost. In addition, we are receiving increasing pressure from local residents as parking is over spilling Question 11: Additional Comments If you have any further comments that you wish us to take into account when considering your application please provide details below. We are keen to identify ways of reducing our carbon emissions and our overall carbon footprint to achieve the aims of our company’s environmental strategy. strategy. We are also thinking about implementing an environmental management system and the travel plan will be an important aspect of this. We have a problem with parking across the sites and reduced use of vehicles would improve our situation generally. We would like to develop our travel plan so we have a fresh approach to travel which will help us to achieve the objectives of the Additional Support Package Organisation Registration Form We are aware of our corporate and social responsibility, particularly with the local community. We would like to address the overspill parking issues generated by our staff as we are mindful that this is causing conflict with the residents. Additional Support Package Organisation Registration Form Please note that by completing this form, your organisation is not committing to anything at this stage. Signed for and on behalf O T Key Broadcasting Ltd of: (Enter Organisation Name) Primary Contact Name Signature Date Secondary Contact Name Signature Date November 7th 07 November 6th 07 Richard Jones Andrew Smith Senior Management Support: In order to qualify for the Site Specific Support Package we require evidence that your application is supported by Senior Management for example the Chief Executive or a Board Member. This person will be required to authorise the application by completing the table below. Name Position Signature Date November 9th 07 Iain Wilmslow Chief Executive Additional Support Package Organisation Registration Form Any personal data relating to applicants will be used solely in accordance with current UK data protection legislation and will not be disclosed to third parties without the individual's prior consent. Additional Support Package Organisation Registration Form Attachments Additional Support Package Organisation Registration Form Sustainable Transport Targets for O Key Broadcasting Travel Plan Strategy Mode Split Transport % Car driver Car sharing Sustainable Modes 75 12 Number of staff 2003 975 156 Target Mode Split (2008*) % 65 16 2008 1,120 298 % -10 +4 Number of Staff Target Change 13 169 19 332 +6 * Staff numbers based upon our projected staff numbers for 2008. Additional Support Package Organisation Registration Form Travel Plan Action Plan Strategy Measure Promote and encourage walking and cycling benefits. the through the production of promotional material which indicates the Materials will be available on website and in main intranet Date for Completion Continuous reception areas. Ensure adequate lighting is in place that encourages walking and cycling during the hours of darkness. Provide secure cycle parking facilities. Provide showers and changing facilities. Continuous April 2003 July 2003 Walking and Cycle Strategy Provide site maps which indicate the main walking and cycle routes, cycle parking, facilities. Work in partnership with Wirral MBC and TravelWise to promote campaigns to highlight the benefit of walking and cycling. Work with a local cycle shop to provide a Dr Bike clinic. Investigate the feasibility of providing an interest free loan scheme to purchase bikes. Set up a Bicycle User Group. April 2003 Continuous May 2003 January 2004 Continuous Continuous and changing and shower Continuous Public Transport Strategy Develop material to promote local public transport services. Negotiate a discount on public transport tickets. Additional Support Package Organisation Registration Form Provide interest free loans to purchase annual season tickets. January 2004 April 2003 September 2003 permits that April 2004 Car Sharing Strategy Car Park Management Strategy Communication s and Marketing Strategy Monitoring Strategy Investigate the feasibility of providing car share database. Identify essential car users. Introduce car parking restricts those who can realistically walk, cycle or use public transport. Regularly promote the travel plan through emails, posters and road shows. Undertake snapshot surveys to monitor use of sustainable modes. Undertake a full travel survey. Continuous March 2004, 2005 and 2006 March 2008