The Office of Sponsored Research

							The Office of Sponsored
      Research’s
  Changing Structure

     RASG Meeting
     May 17, 2007
                Review Committee
•   Donna Braxton - Physics and Astronomy
•   Lynn Brody - Public Health
•   Hamilton Brown - Office of Sponsored Research
•   Dede Corvinus - Research & Faculty Affairs, SOM
•   Hilda Durham - Office of Sponsored Research
•   Tom Heath - Finance & Administration Carolina Population Center
•   Jules Heisler - School of Public Health
•   Frances Hess - Office of Sponsored Research
•   Nancy Jenkins - Shep Center
•   Mark Kramer - Lineberger Comprehensive Cancer Ctr.
•   Kelly Musty - Office of Sponsored Research
•   David Oglesby - Inst. For Private Enterprise
•   Jim Peterson - Office of Sponsored Research
•   Tim Quigg - Computer Science
•   Sherrie Settle – University Counsel
Committee’s Initial Recommendations

•   Eliminate multiple reviews
•   Eliminate conflicting priorities
•   Faster account set up
•   Improve customer service
   Eliminate Multiple Reviews
• Historically - SOM review by SPO and
  sign off by OSR
• Expand SPO signature authority for
  proposals that originate in and will be
  administered by SOM
       SPO Signature Authority
• All NIH grants except STTR/SBIR
• Non-Profit Organizations
• Foundations except
  –   Kate B. Reynolds
  –   Z. Smith Reynolds
  –   The Duke Endowment
  –   Robert Wood Johnson
  –   Kaufman Foundation
  –   Andrew W. Mellon
  –   routed through Development Office to OSR
                    NOTE:
• OSR will review and sign for the University all
  other SOM administered proposals/
  subcontracts (all other Federal Agencies, State
  Agencies, and Industry in addition to the 6
  Foundations named above). These will route to
  SPO for authorization only if Cost Share/In-kind
  or Space has been indicated on the IPF
• Non-Med School proposals that include SOM
  personnel will no longer route to SPO for
  authorization
 Eliminate Conflicting Priorities
• Proposal review
• Award set up
• Sub contract set up
                 Associate Vice Chancellor for Research
                 Director Office of Sponsored Research


  School of Medicine                   Support Staff
Proposal Management


                                      Cost Analysis &   Reporting &    Training &
    Clinical Trials
                                       Compliance       Operations    Development
Proposal Management



      Campus                     Award                      Reporting & Cash
Proposal Management            Management                     Management

(Sponsor Specific)          (Campus Specific)              (Sponsor Specific)
               Office of Sponsored Research
                   Proposal Management
                     Hamilton Brown
                        Director

   Judith Andersson                   Vicki Moore
Grant & Contract Specialist       Sr. Grant & Contract
                                       Specialist
     Cathy Rogers
Grant & Contract Specialist        Vicky Covington
                                  Proposal Specialist

     Diane Sanford
Grant & Contract Specialist
Proposal Management Responsibilities
 • Review and approval of all eIPFs
 • New proposals requesting new dollars NOT associated with an
   existing contract or grant
 • Proposal supplements requesting additional new dollars
 • Proposals for incoming subcontracts. Negotiate and sign incoming
   subcontracts only if the subcontract is attached to the eIPF in
   RAMSeS
 • Prime contracts (federal, industry, State)
 • Small business plans
 • Master Agreements and the first task order if attached to the
   proposal for the Master Agreement. This will include negotiation
   and signing both the Master Agreement and the first task order.
   Subsequent task orders will be negotiated and signed by Award
   Management
 • Continuation proposals
Proposal Management Assignments
• Hamilton Brown
   – For-Profit Corporations/ Industry (N-Z)
• Judith Andersson
   – Clinical Trials – NIH Sponsored
   – All NIH grants and cooperative agreements except for R01s assigned to
     Vicki Moore, Cathy Rogers, and SPO
• Cathy Rogers
   – UNC General Administration (non flow down)
   – All Foundations, Non-Profits, Societies, and Associations (except NSF)
   –   National Endowment for the Arts
   –   National Endowment for the Humanities
   –   North Carolina Biotechnology Center
   –   State, County, City and Local Government Agencies (NC and non-NC)
   – Universities (flow down from Foundations and private funds)
   – NIH R01s for Social Work, Nursing, Pharmacy, Centers and Institutes
Proposal Management Assignments
• Diane Sanford
   – National Science Foundation
   – For-Profit Corporations/ Industry (A-M)

• Vicki Moore
   – U.S. Departments of: Agriculture, Commerce, Defense,
     Education, Energy, Heath and Human Services (except those
     assigned to other specialists), State
   – U.S. AID
   – U.S. EPA
   – U.S. Institute for Museum and Library Services
   – NASA
   – NOAA
   – Assoc of Schools of Public Health
   – SBIR/STTR
   – NIH R01s for Dentistry and Public Health
Faster account set up
                          Office of Sponsored Research
                               Award Management
                                        Kelly Musty
                                         Director


 Vickie Elmore       Frances Hess      Pete Strongoli       Vacant              Vacant
Award Manager       Award Manager     Award Manager      Award Manager       Award Manager


                                                                            Award Analysts:
Award Analysts:     Award Analysts:   Award Analysts:    Award Analysts:
                                                                                Vacant
Ronnie Edwards       Amy Grissom      Allison Maultsby      Vacant
                                                                            Sarah Thompson
Debbie Sparrow       Steve McKee        Renita Wiley        Vacant
                                                                                (temp)




          Michelle Shoffner                                 Pre-Audit Technicians:
          Data Management                                Lonnie Hawley, Team Leader
                                                                  Linda Dunn
                                                                  Shari Elliot
       Data Management Team:                                  Lindsey Lawrence
            Kathy Coombs                                       Karen Mansfield
             Mary Lynch                                          Lauren Miller
             Ginger Smith                                           Vacant
Award Management Responsibilities
• Award and Subcontract set up
• Revised requests of a previously submitted proposal (e.g. revised
  personnel, revised cost share, revised budget)
• Task orders to Master Agreements (except NC DHHS State
  contracts)
• Carryover
• Continuations requesting the release of dollars previously committed
  by sponsor/agency for an existing contract or grant
• Amendments to awards (e.g. no cost extensions, supplements, or
  requests for a change in the scope of work)
• Project Financial Guarantee
• JIT
• Negotiating and awarding incoming subcontracts that are preceded
  by an approved eIPF
• Outgoing subcontracts
• Budget revisions after award
   Award Management Assignments
Vickie Elmore
• SOM Dean’s Office            • SOM Centers & Programs:
• SOM Departments:                  –   Area Health Education CTRs
   – Biochemistry & Biophysics      –   Aging, Program on
   – Biomedical Engineering         –   Bowles CTR for Alcohol Studies
   – Cell & Developmental Biology   –   Carolina Vaccine
   – Cell & Molecular Physiology    –   CTR for Maternal & Infant Health
   – Family Medicine                –   CTR for Women’s Health Research
   – Neurology                      –   Clinical CTR for Study of Development and
                                        Learning
   – Obstetrics and Gynecology
                                    –   Cystic Fibrosis/Pulmonary Research
   – Ophthalmology
                                        &Treatment CTR
   – Physical Medicine &
                                    –   Gene Therapy CTR
     Rehabilitation
                                    –   General Clinical Research CTR
   – Psychiatry
                                    –   Kidney CTR
   – Radiation Oncology
                                    –   Lineberger Comprehensive Cancer CTR
   – Radiology
                                        Program in Molecular Biology and
                                        Biotechnology
                                    –   Thurston Arthritis Research CTR
  Award Management Assignments
Frances Hess
• SOM Departments:              • SOM Centers, Programs, & Curricula:
   –   Allied Health Sciences       –   Biomed Research IM
   –   Anesthesiology               –   Carolina Cardiovascular Biology CTR
   –   Dermatology                  –   Carolina CTR for Genome Science
   –   Emergency Medicine           –   CTR for AIDS Research
   –   Genetics                     –   CTR for Digestive Disease and
   –   Medicine                         Nutrition
   –   Microbiology & Immunology    –   CTR for Environmental Medicine,
   –   Orthopaedics                     Asthma and Lung Biology
   –   Otolaryngology/Head & Neck   –   Community Medical Education
       Surgery                      –   Curriculum in Toxicology
   –   Pathology & Laboratory       –   Neurodevelopmental Disorders
       Medicine                         Research CTR
   –   Pediatrics                   –   Neuroscience CTR
   –   Pharmacology                 –   Office Educational Development
   –   Social Medicine
   –   Surgery
    Award Management Assignments
Pete Strongoli                   Vacant (Kelly is contact)
•   College of Arts & Sciences   •   School of Dentistry
•   School of Business           •   VCRED Centers:
•   School of Education               – Carolina Population Center
•   School of Government              – Cecil G. Sheps Center for Health Services
                                        Research
•   School of Information and
                                      – Center for Health Promotion & Disease
    Library Science                     Prevention
•   School of Law                     – Frank Porter Graham Child Development
•   School of Social Work               Institute
                                      – Highway Safety Research Center
Vacant (Jim is contact)               – H W Odum Institute for Research in Social
                                        Science
•   Nursing
                                      – Injury Prevention Research Center
•   Pharmacy
                                      – Institute for Advanced Materials,
•   Public Health                       Nanoscience, and Technology
                                      – Institute of Renaissance Computing
                                      – Institute of Marine Sciences
                                      – Institute on Aging
                                      – NSF Science and Technology Center (Kenan
                                        Ctr Util Carbon Dioxide)
                      Office of Sponsored Research
                 Financial Reporting & Cash Management
                                Hilda Durham
                                   Director


 Jenifer Gwaltney      Amy Buchanan          Mary Harris       Lori Pennington
     Manager          Cash Management        Reporting            Financial
Financial Reporting      Accountant           Specialist       Reporting Admin.
                                             (part-time)


       Emily Linz             David Elkins           Betty Williams
     Team Leader             Team Leader             Team Leader
   Reporting Specialist    Reporting Specialist    Reporting Specialist


   Financial Reporters:    Financial Reporters:    Financial Reporters:
      Ellenie Asrat           Matthew Gard          Morgan Alexander
    Michael Garrison          Christie Harris         Dewey Greene
       Anne Lesky             Paige Tingen          Tawanda Murphy
                                                         Vacant
    Financial Reporting & Cash
   Management Responsibilities

• Reporting & Invoicing
• Notice of Termination Reply and Closeout
• Letters of Credit
    Reporting Team Leader Assignments
David Elkins                           Betty Williams
•   N.C. Government Agencies –         •   Counties, Cities and States (not
    State, County, City and Local          N.C.)
•   UNC General Administration         •   All NIH research grants,
•   All Foundations, Non-Profits,          cooperative agreements,
    Societies, Associations and flow       contracts, training, career
    downs from these agencies              development, fellowship and
•   National Endowment for the Arts        Fogarty grants; flow downs from
                                           NIH agreements
•   National Endowment for the
    Humanities
•   Universities (non flow down)
•   Clinical Trials
•   For-Profit Corporations
•   Industry
•   SBIR/STTR
    Reporting Team Leader Assignments
Emily Linz
•   NASA                               • Foundations, Non-Profits, Societies,
•   NOAA                                  Associations:
•   U.S. AID                               – Arthritis Foundation
•   U.S. Departments of: Health and        – American Chemical Society
    Human Services, Agriculture,           – American Heart Association
    Commerce, Defense, Education,          – American Cancer Society
    Energy, State, Transportation          – Cystic Fibrosis Foundation
•   U.S. EPA                               – March of Dimes
•   U.S. Institute for Museum and Library – Multiple Sclerosis Society
    Services                               – National Science Foundation
•   Other Federal Agencies                 – North Carolina Biotechnology
•   Flow downs for all listed above          Center
      Improve Customer Service
•   Reorganization is the foundation
•   New Contact Finder
•   Workflow
•   Scanning
•   Award Management in RAMSeS
Questions?