MINUTES OF EXECUTIVE COMMITTEE HELD ON THURSDAY 13TH OCTOBER 2005 1. Present President – David Spens Administrator – Fernando Brome Vice-President – Rod Schooling Translator – Linda Silberman Mr Richard Rivett (Apart 109) Mr Peter Fletcher (Apart 128) Mr Denis Keegan (Apart 74) Snr Eduardo Ramirez (Apart 106) Snr Francisco Soto (Apart 1) Mrs Angela Hunt (Apart 48) 2. Next Meeting 2.1 The next meeting of the Executive Committee was fixed for Friday 2nd December 2005 3. Budget 3.1 Fernando Brome was asked to prepare a budget for the Community for the year 01/01/2006 to 31/12/2006, to be circulated to all committee members before the Next Meeting, and to be discussed at the Next Meeting. 3.2 The Apartment owners would pay the present fee (double the amount set in the budget prepared by Fernando Brome for the 15th May meeting) until and including the month of December 2005 and that they would thereafter pay the amount determined in the budget prepared by Fernando Brome and approved by the Executive Committee at the Next Meeting. 4. Logo 4.1 It was agreed that Glenda Keegan would design a simple logo for the C om m unity using the nam e “R egency” and possibly w ith a crow n or something regal (remembering that La Corona was the name for the development immediately in front of the Regency Apartments), and would submit it to the President who would distribute it to the Executive Committee members by the end of October 2005. 4.2 It was hoped that the Executive Committee would approve it within about a week so that Fernando Brome could obtain a quotation for Shirts with the Logo which would then be used by Amalio and the Life Guards. 4.3 It w as agreed to erect the “E dificio R egency” tiles on the G ate H ouse. 5. Bracelet 5.1 It was agreed that six bracelets would be obtained for each apartment (with the apartm ent’s num ber on it) so that people using the sw im m ing pool, paddle tennis court, gymnasium and other Community features could be identified as coming from the Community. Fernando Brome to obtain the cost by the Next Meeting. 5.2 Fernando Brome hoped that the shirts could be obtained gratis if enough bracelets were ordered. 6. Security 6.1 A considerable discussion was held on the question of security, but in the end it was decided that, for the time being, no security guards would be employed, but that the Life Guards, who would be employed for the whole week, including weekends, from 1st June 2006 to 30th September 2006 would be able to telephone the local security guards in the event of any trouble. The contact numbers for the police and local security would be displayed. 6.2 It was decided that a 2m fence would be erected adjoining second car park between the paddle tennis court and the gate house with a 2m locked gate at the top of the slope. Fernando Brome was asked to get a quotation for the fence and gate. (However, when, after the meeting, the existing fence was inspected it was realised it was about 1.6m in height and it was thought it might not be necessary for the fence and gate to be any higher, in which case only a gate would be required). 7. Post Box 7.1 It was agreed that Fernando Brome should obtain a quotation for the erection of an edifice that would contain post boxes and be situated adjoining the gate house where the steps between the second car park and main car park existed thereby blocking off those steps. 8. Paddle Tennis Court Padlock 8.1 It was agreed that a padlock for the paddle tennis court would be obtained with a key, it being pointed out that any mechanical lock other than a key was likely to corrode in the salty sea air. 8.2 The keys would be held by Eduardo Ramirez and Amalio and any Community Member who wished to use the paddle tennis court would have first to obtain a key from one of those two persons and then get a copy of the key cut which that person would keep, returning the original key to the person from whom it had been obtained. 9. Christmas Box 9.1 It was agreed that a Christmas Box, in the form of food and drink rather than money, would be obtained for Amalio, but the amount to be spent would be determined at the Next Meeting. 10. Television 10.1 Richard Rivett would obtain a quotation for additional Television Channels and the amount would be divided equally between all English speaking members of the Community. The Spanish members would not be asked to contribute. 11. Fences 11.1 It was agreed that all people on level -3 would be entitled to erect a wooden fence to match the existing wooden fences already erected, provided that such fence did not obstruct the access ways or fire escapes, but that the only other alternative would be the cypresses trees presently planted. 11.2 As an interim and purely temporary measure, whilst the cypresses trees and other vegetation was becoming established, a member could erect a wire fence that did not obstruct the access ways or fire escapes, but the maximum period such wire fence could remain was two years. At the end of two years it would need to be taken down and not replaced. Thereafter the cypresses trees and other vegetation would be the fence or the member could then erect a wooden fence to match the existing wooden fences already erected. 11.3 Rod Schooling told the meeting that he had had a telephone call from the mother of Cecil Prescott (Apartment 124) asking whether a compromise could be reached. After considerable discussion it was decided that no compromise would be acceptable, mainly because the land enclosed was community land that was used as both an access way and, more importantly, as a fire escape. It was considered that it would set an undesirable precedent for the appropriation of community land. The fence would have to be erected surrounding the land acquired by Mr Prescott as shown in his title deeds, and should not include any other land. 12. Closure 12.1 There being no further business the meeting was closed at 19:45.