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					Estate Background
Please provide the following background information on your total estate, comprising the core Department and Executive Agencies*: Add more rows as required.

                                        Name                     Total Number of Full Time       Total Size of Estate – Buildings          Total Size of Estate –
                                                               Equivalent Staff (FTEs) as at         (m2 agent letting area)                Land Holdings (ha)
                                                                      31st March 2005
 Department                  Office for National Statistics   4790 inc interviewers not office   74485                                14.91
                                                              based)
 Executive Agency 1
 Executive Agency 2
 Executive Agency 3
 Executive Agency 4


                                                                         Name                                           Reason for Omission
 Have you excluded / omitted any part of your
 estate from this questionnaire? If so, please list
 and provide your rationale:



Please note that the definition of your estate provided in this section will be assumed as applicable to all data provided throughout the questionnaire. Please use the
text boxes provided for additional detail to alert us of any deviation from this definition for a particular question.

* Individual departments are given the option to include overseas sites in their reporting against the Framework but this is not mandated. For those departments
where it is applicable (e.g. FCO, DFiD, MoD) you should make it clear in Part A if you are either including or excluding overseas locations.


Data Verification
                                                                                                                 Data Verification 2004-05
 Do you carry out any reviews and/or verification of your data collection, processes     Yes. We issue an environment performance indicator spreadsheet to
 or systems?                                                                             each site. They complete and return for aggregation and analysis. We
                                                                                         compare with previous data collected since 1997 and examine any
                                                                                         anomolies. Checks for consistency on source data is carried out as




                                                                                                                                                                     1
                                                                                        necessary and is occasionally examined by BSI inspectors as part of
                                                                                        ISO 14001 re-accreditation visits.
 If yes, is this conducted internally or by an external party?                          Internally and Externally
 Do you complete any verification of performance data to ensure accuracy and            Yes as above
 completeness?
 Is this conducted internally or externally?                                            Both
 If you do not carry any verification of systems or data, please explain why
 Is the performance data you publicly report verified?                                  Don’t Publicly Report
 If yes, please provide details:                                                        100 word limit


For the different areas of data collection listed, please say whether you have had any internal or external data verification completed. Please add additional lines for
any types of data not listed that you currently verify.

                                       Has your data been         Has your data been verified      Name of external             If no verification, state how you
                                       verified internally?       externally?                      verifier                     plan to evaluate quality of data?
 Single Occupancy Commuting            Y                          N
 Business Mileage                      Y                          N
 Fuel Consumption                      Y                          N
 Vehicle CO2 Emissions                 Y                          N
 Water Consumption                     Y                          Y                                BSI
 Waste                                 Y                          N                                BSI
 Electricity & Fuel Consumption        Y                          Y                                Action Energy/ASM
 Source of timber                      Y                          N
 Paper usage for desk top              Y                          N
 publishing
 Paper usage for printed               Y                          N
 publications
 Usage of kitchen and toilet paper     Y                          N




                                                                                                                                                                       2
PART A - Overarching Commitments
The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

                                                                    2004-05                                       Additional Detail / Notes
 How many office based sites do you have?                     5
 Of these, how many main offices do you have*?                5
 How many mixed or mainly non-office sites do you             1
 have**?

* ‘Main Offices’ are those with 50 or more members of staff located in them
** ‘Non-office sites’ comprise premises such as archives, warehouses, official residencies and laboratories

Target A1 - Identifying Significant Impacts

                                                                    2004-05                                       Additional Detail / Notes
 Have you reviewed and/or re-assessed your significant        Y – reviewed
 impacts since they were identified for the original target
 deadline of 31st October 2002?
 Please provide dates for review and/or re-assessment         November 2004
 If yes, who completed this review (e.g. Department,          Environment
 external consultants)?                                       manager
 Have your significant impacts changed since they were        N
 reviewed by the Department in 2002?
 If yes, please briefly outline detail                        100 word limit
 If yes, have your targets and delivery plans been
 updated to reflect these changes?

Target A2 - Publishing Delivery Plans

                                                                    2004-05                                      Additional Detail / Notes
 Have delivery plans been developed for Part A of the         Y                      Included as part of our Sustainable Development Policy/Delivery statement
 Framework?
 Have these delivery plans been published on your             Y - summary only
 Departmental website?




                                                                                                                                                                        3
 Does this delivery plan establish:
      - lines of responsibility for delivering targets,    Yes
          including Ministers and senior officials
      - data collection systems to measure progress        Yes
          and audit performance against targets across
          the estate
      - baseline performance data                          Yes
      - the mechanisms to be used to improve               Yes
          performance
      - the resources required                             Yes
      - milestones and review dates, particularly where    Yes - annually
          targets are long term (>2 years)
 If not developing a delivery plan, has a statement been
 posted on the Departmental website as required by the
 target?
 When was your delivery plan (or statement)                Nov 2004                Month / year
 published?

Target A3 - Environmental Management Systems

Answer only Section A if you have a mainly office based estate (i.e. more than 50% of your sites) or Section B if you have a mainly mixed / non office based estate.
Section C applies to your entire estate.

(A) Mainly Office Based:
                                                                                              2004-05                       Additional Detail / Notes
 Please state how many of your main offices are at the following stages of EMS
 implementation:
     (1) EMS certified to a recognised standard e.g. ISO14001, EMAS                      5
     (2) Non-certified EMS
     (3) Currently implementing an EMS
     (4) EMS being considered or planned                                                 1
     (5) No EMS
     (6) Information not available
 % of main offices with an EMS certified to a recognised standard                        100%
 % of staff covered by EMS certified to a recognised standard                            99%
 Please state how many of your other offices/sites are at the following stages of EMS
 implementation:




                                                                                                                                                                   4
     (1) EMS certified to a recognised standard e.g. ISO14001, EMAS
     (2) Non-certified EMS
     (3) Currently implementing an EMS
     (4) EMS being considered or planned                                                   1
     (5) No EMS
     (6) Information not available
 % of other offices/sites with an EMS certified to a recognised standard
 % of staff covered in other offices/sites with an EMS certified to a recognised
 standard
 Where your main offices include multi-occupancy buildings please describe how you
 contribute to their EMS e.g. whether you run your own EMS or if it is shared or
 whether you are subordinate to someone else’s EMS.

(B) Mixed or Mainly Non-Office Estates:
                                                                                                     2004-05                Additional Detail / Notes
 Please state how many of your mixed / mainly non-offices are at the following stages of
 EMS implementation:
      (1) EMS certified to a recognised standard e.g. ISO14001, EMAS
      (2) Non-certified EMS
      (3) Currently implementing an EMS
      (4) EMS being considered or planned                                                      N/a
      (5) No EMS
      (6) Information not available
 % of mixed / mainly non-offices with an EMS certified to a recognised standard                0
 % of staff covered by EMS certified to a recognised standard                                  0
 Where your mixed / mainly non-offices offices include multi-occupancy buildings               N/A
 please describe how you contribute to their EMS e.g. whether you run your own EMS
 or if it is shared or whether you are subordinate to someone else’s EMS.

(C) All Estates:

 Does your Department use the government EMS ENVOY?                                  N - we use our own version of ENVOY.
 If so, please provide details of how many sites currently use ENVOY and to what     5 sites extensively
 extent
 Please outline what your EMS covers e.g. waste, energy, procurement.                Structure, aspects, impacts, significance, waste, water energy, legislation,
                                                                                     targets, action plans, audit i.e. all the ISO 14001 requirements.
 Please use this space to include any points of clarification:




                                                                                                                                                                    5
Targets A4 and A5 - Public Reporting

                                                                                               2004-05                    Additional Detail / Notes
 Does your Department publicly report on sustainable development (SD) impacts of its      Y-all impacts       On the website in our policy statement/delivery
 estate operations?                                                                       across the estate   plan and in progress against framework targets.
                                                                                                              All due for review in the autumn.
 If yes, does it cover:
      - environmental performance of buildings and facilities                             Y
      - social impacts of the Department, including as an employer                        Y
      - estate management policies which contribute to SD objectives, particularly        Y
          headline indicators
 If yes, how do you report?
      - Department website                                                                Y
      - Departmental Annual report
      - Stand-alone SD report                                                             Y
      - Other
 How do you plan to report on the SD impacts of your estate operations in future years?   As now

Best Practice

                                                                                                             2004-05
 Please outline any examples of what you consider to be   Please limit your response to 150 words. Should your information be selected to be highlighted as a
 good practice in the way that you manage your EMS        case-study in the report, we will contact you for further information.
 and/or undertake monitoring and reporting




                                                                                                                                                                6
PART B - Travel
The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                   2004-05                                      Additional Detail / Notes
 Have delivery plans been developed for Part B of the        Y - core department     Part of our Sustainable Development policy statement/delivery plan
 Framework?                                                  only
 Have your transport delivery plans been published on        Y - summary only        Action to meet travel targets is set out in our policy statement on the
 your Departmental website?                                                          website and includes action to encourage car sharing as part of travel
                                                                                     plans. Due for review in the autumn.
 If not developing a transport delivery plan, has a          y
 statement been published on the Departmental
 website?
 When were your transport delivery plans (or statement)      November 2004
 published?

Target B1 - Reduce Vehicle CO2 Emissions

Please note that Target B1 requires each Department to reduce road transport vehicle carbon dioxide emissions by at least 10% (against a baseline year of 2002-
03), to be achieved through a combination of options including a) reducing total business vehicle mileage; b) improving the average fuel efficiency of vehicles; c)
reducing total fuel consumed.

Please ensure that you provide enough information to calculate your total CO2 emissions.

 Please specify which option(s) you are currently                A&B
 employing
 Do you have systems in place to collect mileage data?        Y
 If yes, please outline the systems you have in place to      Annual data is requested from the ONS divisions dealing with car fleet and vehicle hire and mileage.
 collect mileage data
 If you do not have systems in place, please explain why      100 word limit




                                                                                                                                                                        7
In the following table, we have asked for baseline information to ensure that we have the correct information from which to calculate performance improvements. If
your baseline information has changed since originally reported, please outline why in the “additional detail” text box provided. Please refer to the guidance notes
for the types of vehicles included in these calculations and the conversion rates required to calculate CO2 emissions.

                                                         2002-03                 2004-05                                Additional Detail / Notes
                                                        (Baseline)
 Total business road vehicle mileage (miles)      2550850                 8910236                 Vehicles include fleet vehicles, hire vehicles, personal vehicles
                                                                                                  when used for business. They do not include taxis. Increase
                                                                                                  due to big rise in staff numbers and in particular greatly
                                                                                                  increased activity in field social surveys since 2002-3.
 Fuel consumption for business mileage -          N/A                     N/A
 Petrol (litres)
 Fuel consumption for business mileage -          N/A                     N/A                     Registration diesel fleet of cars only. Fleet reduced from 16 to 13
 Diesel (litres)                                                                                  vehicles during this period. Average 51 mpg.
 Fuel consumption for business mileage –          N/A                     N/A
 LPG (litres)
 Fuel consumption for business mileage -          N/A                     N/A
 Other (litres)
 Total fuel consumption (litres)                  N/A                     N/A
 Average fuel consumption of vehicles
 (litres)


                                          2002-03                  2004-05              % Change                             Additional Detail / Notes
                                         (Baseline)
 Total CO2 emissions                496230.2                2507873
 (kilograms)

Target B2 - Alternative Fuelled Car Fleet

Please note that this target only relates to fleet cars rather than other fleet vehicles such as vans and trucks.

                                                                    2004-05                                      Additional Detail / Notes
 Are your fleet cars managed in-house or are they             In house                In-house / Contracted / NA / NK
 managed by an external contractor?
 Number of Department owned cars in fleet                     13
 Number of leased cars in fleet                               0




                                                                                                                                                                        8
 Total fleet car size                                        13
 Number of cars in fleet using petrol
 Number of cars in fleet using diesel                        13
 Number of alternatively powered cars:                       0
      - LPG
      - Electric
      - Hybrid
      - Bio Fuels
      - Natural Gas
 % of alternatively powered cars in fleet                    0
 List what other types of vehicles you have in your fleet:   N/a
 What percentage of your total vehicle fleet is made up      100%
 of cars?
 Please provide any additional information on actions        We undertook 194504 miles during the year. All vehicles are diesel powered. 2
 you have taken to improve overall fleet management          (Mondeos) are now Euro IV compliant. Vehicles to be purchased in 05/06 will be Euro
 (including other vehicles such as vans and trucks)
                                                             IV compliant. Average fuel consumption of the fleet was 51mpg. This translates to
                                                             approximately 3815 gallons of diesel fuel.

Target B3 - Single Occupancy* Commuting

                                                                    2004-05                                   Additional Detail / Notes
 Number of staff commuting to work by car                    2522
 % of staff commuting by car                                 75%
 Number of single occupancy commuters*                       2214
 % of staff commuting by car alone                           88%
 What method did you use to calculate this data?             Headcount at gate in an average week.
 Please use this space to provide any other detail about     We have set up a car share database enabling staff to offer a lift or register if they would like one. They
 best practice / new commuting schemes your                  are encouraged to contact each other and save money, fuel, emissions and reduce wear and tear on
 Department has initiated.                                   their cars.
 If you have not provided any information on this
 section, please use this space to explain why.

* As a guide for determining single occupancy, assume it applies only to staff members who travel the full journey to work without any other passengers.

Best Practice




                                                                                                                                                                           9
                                                                     2004-05
Please outline any examples of what you consider to be   See above
good practice in the way that you manage transport
impacts and/or undertake monitoring and reporting of
your performance in this area




                                                                               10
PART C - Water Services
The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                   2004-05                                       Additional Detail / Notes
 Have delivery plans been developed for Part C of the        Y - core Department     On the website in our policy/delivery statement
 Framework?                                                  only
 Have your water delivery plans been published on your       Y - summary only        As above
 Departmental website?
 If not developing a water delivery plan, has a statement    Y                       As above
 been published on the Departmental website?
 When were your water delivery plans (or statement)          Nov 2004
 published?

C1 - Watermark (Office Estate Target Only)

Target C1 only refers to your office estate.

The Watermark Project ran for 3 years from April 2000. It was funded via HM Treasury's Invest to Save (ISB) fund and aimed to establish benchmarks for water
consumption in a number of different types of public sector buildings or organisations. Although the project funding has now finished the project is still collecting
data for any organisation or site that wishes to submit it. Therefore we are interested to understand which Departments are still using Watermark.

                                                                    2004-05                                       Additional Detail / Notes
 Does your Department currently use the Watermark            N
 scheme to collect water data?

 If yes, % of Office Estate covered by scheme
 If not, what arrangements does your Department have         Data taken from a combination of meter readings and bills.
 to collect water usage data?
 Does your Department currently use the Watermark            N
 scheme to provide assistance with improving water
 use?

C2 - Water Consumption in Office Buildings (Office Estate Target Only)




                                                                                                                                                                        11
                                                                   2004-05                                     Additional Detail / Notes
 How many of your offices are billed directly for water    5
 (rather than included in service charge)?
 Of these offices billed, what was the total volume of     32897
 water used (m3)?
 How many staff do you have based in those offices that    4745                  This is the number of occupants using water inc resident contractors
 are billed directly for water?
 What was the average water consumption per person         6.76
 in 2004-05 (m3)?                                                                Please specify if your buildings are open to the public and if this is likely to distort
                                                                                 this calculation.
 Of these offices, what was the average water              6.19
 consumption per person in 2003-04 (m3)?
 Percentage change from 2003-04 to 2004-05                 +9%
 If you have experienced an unusual change in              Undetected leaks and the removal of waterless urinals at one of our London sites were contributory
 consumption (≥10% increase or decrease), please           causes.
 provide any reasons for this change

C3 - Opportunities for Water Savings (Non-Office Estate Targets)

Target C3 only refers to your non-office estate.

                                                                   2004-05                                  Additional Detail / Notes
 How many non-office sites does your Department            1                     Just 5 occupants at our Christchurch store
 have?
 How many non-office sites have been reviewed for          0                     Not significant but will be reviewed as part of EMS development at the site.
 potential water savings?
 Percentage of non-office sites that have been reviewed    0
 for potential water savings
 Of those reviewed, how many non-office sites have
 identified opportunities for significant water savings?
 Do you collect water consumption data for your non-       Y
 office sites?
 If yes, what was the average water consumption per        26.00
 person in 2004-05 (m3)?
 Have you set any targets for water consumption at non-    N
 office sites?




                                                                                                                                                                      12
C4 - Watermark (Non-Office Estate Target)

                                                                   2004-05                                      Additional Detail / Notes
 Have you made arrangements to provide current data          N
 to Watermark for non-office sites?
 If not, have you made arrangements to provide current       N
 data to an alternative data collection scheme?
 If yes, please provide details of arrangements in place     100 word limit
 If you have identified water saving opportunities but are   100 word limit
 not providing data, please explain why

Best Practice

                                                                                                             2004-05
 Please outline any examples of what you consider to be      We use waterless urinals, low flow taps and cistern water savers at most sites. A water audit will be
 good practice in the way that you manage water              conducted in 2005-6 at our Drummond Gate site.
 impacts and/or undertake monitoring and reporting of
 your performance in this area




                                                                                                                                                                     13
Part D – Waste
Part D of the Framework was published in July 2004. Therefore this suite of targets represents a new set of questions for Departments to complete. Please refer to
http://www.sustainable-development.gov.uk/delivery/integrating/estate/waste-intro.htm for further details on Waste and relevant targets.

The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                   2004-05                                        Additional Detail / Notes
 Have delivery plans been developed for Part D of the        Y - Core
 Framework?                                                  Department only
 Have your waste delivery plans been published on your       Y - summary only
 Departmental website?
 If not developing a waste delivery plan, has a statement    Y
 been published on the Departmental website?
 When were your waste delivery plans (or statement)          Nov 2004
 published?

Target D1 – Waste Management Plans

                                                                2004-05                                       Additional Detail / Notes
  Has your Department developed a sustainable waste       Y                      Outlined in our policy statement/delivery plan
  management strategy?
  If yes, when?                                           Nov 2004
  Does this strategy include steps to implement the waste Y
  hierarchy*?
  Do you have a monitoring programme to collect data on Y
  waste arisings?
  You may use this space to provide an overarching        Our approach is to reduce the amount of waste produced but to recognise that to achieve a target of
  explanation of your approach to managing waste.         75% a larger proportion of landfill waste needs to be recycled.
* The Waste Strategy 2000 set out a waste hierarchy as the basis of Government policy on waste. Upper levels of the hierarchy reflect more sustainable waste and
resource management: waste reduction > re-use > recycling & composting > energy recovery from heat and power > landfill.




                                                                                                                                                                       14
Target D2 – Waste Arisings and Waste Recovery

(A) Offices

                                        2004-05                                                       Additional Detail / Notes
 % of offices covered by       99%
 recycling schemes
 Number of office staff        4827                          Please use the number of staff based in those offices rather than your total FTE figure.
 covered by recycling
 schemes
 % of office staff covered     99%
 by recycling schemes
 For each of the different         Paper*         Cans          Glass       Fluorescent        Plastic         Toner           IT &        Furniture        Other**
 types of waste streams                                                        Tubes                         Cartridges     Electrical
 listed, please indicate how                                                                                               Equipment
 many of your offices have                         5              4               6               5               5              5              5              5
 recycling schemes for         5
 these individual waste
 streams
                               Amalgamat
                               ed with
                               cardboard –
                               Y

* Paper includes office paper, newspaper, magazines and other publications. It does not usually include cardboard. Please state if your paper and cardboard
streams are amalgamated. If they are separate then please enter cardboard in the other column
** “Other” may include pallets, cardboard and other types of packaging

Please differentiate between no recovery activity (using a “0”) and no data available (using “NK”). If you leave spaces blank we will assume that no data is available
and insert NK automatically.




                                                                                                                                                                    15
(B) Non-Office Sites

                                        2004-05                                                   Additional Detail / Notes
 % of offices covered by       1                             To be considered as part of EMS development at our Christchurch store.
 recycling schemes
 Number of office staff        5
 covered by recycling
 schemes
 % of office staff covered     0
 by recycling schemes
 For each of the different         Paper*         Cans          Glass       Fluorescent        Plastic        Toner            IT &        Furniture        Other**
 types of waste streams                                                        Tubes                        Cartridges      Electrical
 listed, please indicate how                                                                                               Equipment
 many of your offices have                                                        1                                             1               1
 recycling schemes for
 these individual waste
 streams                       Amalgamat
                               ed with
                               cardboard –
                               Y/N

* Paper includes office paper, newspaper, magazines and other publications. It does not usually include cardboard. Please state if your paper and cardboard
streams are amalgamated. If they are separate then please enter cardboard in the other column
** “Other” may include pallets, cardboard and other types of packaging

Please differentiate between no recovery activity (using a “0”) and no data available (using “NK”). If you leave spaces blank we will assume that no data is available
and insert NK automatically.

Target D3 – Waste reduction

Please provide information on your Department’s efforts to minimise / eliminate waste:

(A) Offices

                                                              2004-05                                          Additional Detail / Notes

 Number of offices (as % of total) covered by        5
 waste minimisation schemes




                                                                                                                                                                    16
 Number of office staff (as % of total) covered by   100%                        Please use the number of staff based in those offices rather than your total FTE
 waste minimisation schemes                                                      figure.
 Please outline your waste minimisation /            Staff encouraged to print and copy double sided.where possible. Option for double sided printing available in
 elimination schemes e.g. printers and               some areas but new printer strategy will set double sided as a default. Duplex copiers available and most
 photocopiers set up for double sided printing,      communication and record storage is now electronic. Suppliers encouraged by our Procurement Unit to reduce
 policies on printing emails, procurement and        packaging.
 packaging policies etc

(B) Non-Office Sites

                                                             2004-05                                          Additional Detail / Notes

 Number of non-office sites (as % of total)          1
 covered by waste minimisation schemes
 Number of non-office staff (as % of total)          100%                        Please use the number of staff based in those offices rather than your total FTE
 covered by waste minimisation schemes                                           figure.
 Please outline your waste minimisation /            As above
 elimination schemes e.g. printers and
 photocopiers set up for double sided printing,
 policies on printing emails, procurement and
 packaging policies etc

Target D4 – Waste recycling

For all offices and non-office sites covered by the Framework, please provide information in the following table on the total amount of waste arising and total amount
of waste recovered for 2004-05. All figures should be given in tonnes (metric tonnes) (equivalent to 1000kg).

           Total Waste Arisings (tonnes)                           Total Waste Recovered (tonnes)                         Percentage of Waste Recovered
         2003-04                    2004-05                        2003-04                2004-05                         2003-04                2004-05
 1179.93                    1072.22                         447.14                 554.07                         37.9                    51.68

Of the waste that was not recovered, please complete the following table:

              Waste Incinerated (tonnes)                              Waste to Landfill (tonnes)                          Special / Clinical Waste (tonnes)
           2003-04                   2004-05                       2003-04                  2004-05                       2003-04                   2004-05
 0                           0                              732.79                 518.15                         0                          0




                                                                                                                                                                    17
Please sub-divide 2004-05 waste information using the following table. Please provide solid waste figures in tonnes (metric tonnes) and liquid waste figures in litres.
Please differentiate between no recovery activity (using a “0”) and no data available (using “NK”). If you leave spaces blank we will assume that no data is available
and insert NK automatically.

      Waste Stream                                   Waste Recovered                                   Special / Clinical       Incinerated            Landfilled
                                   Reused*               Recycled /             Incinerated for            Waste
                                                        Composted                Energy Use**
 Paper                       nk                     420.93                  0                      0                        0                     0
 Cans                        nk                     12.05                   0                      0                        0                     0
 Glass                       nk                     Inc with cans           0                      0                        0                     0
 Fluorescent Tubes           nk                     2.13                    0                      0                        0                     0
 Plastic                     nk                     1.43                    0                      0                        0                     0
 Toner Cartridges            nk                     5.51                    0                      0                        0                     0
 IT                          nk                     34.98                   0                      0                        0                     0
 Furniture                   nk                     21.26                   0                      0                        0                     0
 Other (see below)           nk                     63.03                   0                      0                        0                     519.44
 TOTAL                                              561.32                                                                                        519.44

 Please state what is included in the category       Mostly restaurant, general waste bin and some refurbishment waste.
 “other”


 Please outline any difficulties you have            Much has to be estimated because it is too difficult/resource intensive to do otherwise.
 experienced in collecting waste data

 Please provide an explanation for lack of
 recovery schemes for particular waste streams
 and/or reasons for missing data

* Where appropriate and where the local infrastructure has the capacity, re-use should be measured where a substance or object which the holder has or intended
to discard, has been subsequently reclaimed from the waste-stream and reused. It is understood that measurement of reuse is not straightforward. However,
Departments are encouraged to report actions taken to eliminate waste arisings.

** Incineration for obtaining heat and power from waste




                                                                                                                                                                    18
Target D5 – Waste Management Contracts

All Departments are required to include clauses to minimise and, where possible, avoid impacts of waste in all relevant waste management contracts. This
requirement will be initiated three months after the publication of standard Government contract clauses and will include partnership contracts (such as Public
Private Partnerships (PPP’s) and Private Finance Initiatives (PFI’s).

                                                                    2004-05                                     Additional Detail / Notes
 Has your Department concluded any new waste                  N                      But our FM contractor has signed a new contract with Blakeleys to recycle landfill
 management contracts during 2004-05?                                                waste.
 If yes, was the contract drafted with requirements in line   Y
 with the hierarchy?
 Did you ensure that the waste contractor has data            Y
 collection systems in place?
 Are all contractors and sub-contractors required to          Y
 report to you on their waste reduction, collection,
 management and disposal systems?

Best Practice

                                                                                                             2004-05
 Please outline any examples of what you consider to be       Our FM contractor has signed a contract with Blakeley's who collect landfill waste from our Southport
 good practice in the way that you manage waste               site and sort and recycle those elements which are recyclable. Combined with the introduction of a wider
 impacts and/or undertake monitoring and reporting of         range of recycling schemes this has helped increase the % of office waste recycled at our Southport site
 your performance in this area                                from 41% in 2001-2 to 84% in 2004-5 and helped increase the recycling rate for the estate from 23% to
                                                              52% over the same period. We are investigating the possibility of using a similar MRF scheme at our
                                                              other sites.




                                                                                                                                                                    19
Part E – Energy
The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                   2004-05                                        Additional Detail / Notes
 Have delivery plans been developed for Part E of the        Y - summary only        Our 2004 policy statement/delivery plan on the NS website will be
 Framework?                                                                          reviewed in the autumn to take account of the new energy targets
 Have your energy delivery plans been published on           Y                       See above
 your Departmental website?
 If not developing an energy delivery plan, has a             Y                      See above
 statement been published on the Departmental
 website?
 When were your energy delivery plans (or statement)         Nov 2004
 published?

Targets E1 – E4

The data required to report against Target E1 and E2 – Energy Efficiency, Target E3 – Renewable Energy Sources, Target E4 – Electricity from Combined Heat
and Power will be obtained though the BRE ‘Government Estate Energy Efficiency returns for 2004-05.

Target E6 – Contract Clauses

                                                                               2004-05                                 Additional Detail / Notes
 How many new estate management contracts* have been initiated           0
 in 2004-05?
 Of these new contracts, how many have included clauses to               0
 ensure opportunities are identified and measures taken for
 reducing carbon emissions and collecting energy data (by fuel
 type)?

* This should include partnership contracts (such as Public Private Partnerships and Private Finance Initiatives)




                                                                                                                                                                       20
Best Practice

                                                                                                          2004-05
 Please outline any examples of what you consider to be   Energy data is collected monthly and reported on by our FM contractor as part of a monthly contract
 good practice in the way that you manage energy          review meeting. Annual data is collected from each site on a spreadsheet and aggregate data input to
 impacts and/or undertake monitoring and reporting of     an estate level spreadsheet used since 1997-8 to track progress. Performance is reported annually to
 your performance in this area                            the ONS Board and in a progress report of performance against Framework targets posted on our
                                                          website. Energy audits are regularly conducted and feed into action plans for each site on the ENVOY
                                                          EMS system. A green fund is ring fenced to use on small, energy, water and waste management related
                                                          projects.




                                                                                                                                                           21
Part F – Procurement
Part F of the Framework was published in October 2004. Therefore this suite of targets represents a new set of questions for Departments to complete. Please refer
to http://www.sustainable-development.gov.uk/delivery/integrating/estate/procurement-intro.htm for further details on Procurement and relevant targets.

The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                    2004-05                                      Additional Detail / Notes
 Have delivery plans been developed for Part F of the        Y                       As part of our Sustainable Development Policy/Delivery statement
 Framework?
 Have your procurement delivery plans been published          Y - summary only
 on your Departmental website?
 If not developing a procurement delivery plan, has a          Y
 statement been published on the Departmental
 website?
 When were your procurement delivery plans (or               Nov 2004
 statement) published

Target F1 – Sustainable Procurement Strategies

Departments are required to develop a sustainable procurement strategy or to have reviewed any current strategy by 1st December 2005. Therefore while
completion of this target is not due please provide information if you have already begun to develop your strategy.

                                                                    2004-05                                     Additional Detail / Notes
 Has your Department drawn up a sustainable                  N                       Being considered with our central Procurement Unit.
 procurement strategy or reviewed that which is already
 in place, to fully incorporate sustainable development
 issues, including your significant impacts referred to in
 section A1?
 If yes, when was this strategy developed / reviewed?        N/a
 If you have developed a strategy, have you                  N/a
 incorporated your procurement delivery plans (as part
 of A2) into your sustainable procurement strategy?




                                                                                                                                                                       22
 If you have developed a sustainable procurement               na
 strategy, have you published and made it available on
 your Departmental website?
 If yes, when was it made available?                           na                    Month / year

Target F2 Contract Clauses

                                                                       2004-05                                Additional Detail / Notes
 Do you have an environmental purchasing policy?               y
 Have you developed standard environmental clauses to          y
 be inserted in all contracts, which are for the life of the
 contract?
 If not, why not?
 What percentage of contracts drawn up since October           100%
 2004 includes either your standard or bespoke
 environmental clauses?

Target F3 Training and Awareness

All those involved in procurement, from finance officials and senior management to procurement officials and local budget holders need to be aware and understand
how sound procurement decisions can contribute to sustainable development. Sustainable procurement issues should be built into existing procurement training
packages and wider sustainable development awareness campaigns.

                                                  2004-05                                            Additional Detail / Notes
 Has your department developed and            N
 implemented a training or awareness
 programme on sustainable procurement
 for:                                                               But when completing requests to purchase staff are reminded about ONS SD policy and
      • Procurement Staff                                           have to sign a declaration that they understand it. Evaluation criteria for every tender
      • Senior Management                                           includes environmental considerations as a standard. Training guidance for Devolved
      • Other staff with a purchasing                               Purchasing Officers covers the purchase of environmentally-friendly products when
        role?                                                       appropriate. In addition, purchasing practitioners attend Sustainable Procurement seminars,
                                                                    conferences and training courses as and when they become available. Information acquired
                                                                    is documented.
 If yes, please provide details:              100 word limit
 If no, please provide reasons why not:       100 word limit




                                                                                                                                                              23
Best Practice

                                                                                                     2004-05
 Please outline any examples of what you consider to be   When completing requests to purchase staff are reminded about ONS SD policy and have to
 good practice in the way that you manage procurement     sign a declaration that they understand it. A link in our electronic Request to Purchase form
 impacts and/or undertake monitoring and reporting of     leads the purchaser to Quick Wins guidance.
 your performance in this area




                                                                                                                                                          24
Over the previous reporting years, we have asked a series of questions on procurement in the absence of any published Framework targets. Part F of the
Framework was published in October 2004 and does not appear to require the same level of details as has been previously collected. While we would like to
continue to collect the following information for consistency and a deeper understanding of performance, we do understand that this questionnaire is already
detailed and therefore leave the completion of these questions to your discretion.

Construction Timber

                                                                   2004-05                                    Additional Detail / Notes
 Total amount spent (£) on construction timber              2100
 Total amount spent (£) on construction timber that was
 certified by a recognised standard such as Forestry
 Stewardship Council or UK Woodland Assurance
 Standard
 Total amount spent (£) on construction timber that was     2100
 not certified but had evidence of sustainable and legal
 sourcing
 Total amount spent (£) on construction timber that had
 no evidence of sustainable and legal sourcing

Manufactured Timber Products

                                                                 2004-05                                      Additional Detail / Notes
 Total amount spent (£) on manufactured timber              797853.27
 products (e.g. joinery, fittings, furniture and veneers)
 Total amount spent (£) on manufactured timber              488410.28
 products that were certified by a recognised standard
 such as Forestry Stewardship Council or UK Woodland
 Assurance Standard
 Total amount spent (£) on manufactured timber              309442.99
 products that were not certified but had evidence of
 sustainable and legal sourcing
 Total amount spent (£) on manufactured timber              0
 products that had no evidence of sustainable and legal
 sourcing

For guidance on timber purchasing refer to Section F: Timber at http://www.sustainable-development.gov.uk/delivery/integrating/estate/procurement-guidance.htm




                                                                                                                                                               25
If you are unable to provide a breakdown between construction timber and manufactured timber products, or if these categories do not capture your total usage, for
example if you use large amounts of timber in packaging, please provide your information for timber as a whole:

Timber (ONLY TO BE COMPLETED WHERE A BREAKDOWN WAS NOT AVAILABLE)

                                                                 2004-05                                       Additional Detail / Notes
 Total amount spent (£) on timber
 Total amount spent (£) on timber that was certified by a
 recognised standard such as Forestry Stewardship
 Council or UK Woodland Assurance Standard
 Total amount spent (£) on timber that was not certified
 but had evidence of sustainable and legal sourcing
 Total amount spent (£) on timber that had no evidence
 of sustainable and legal sourcing

Paper

From 1st November 2003 all new contracts for paper across central Government should meet the following standards:
   • Copying paper: 100% recycled content, minimum 75% post-consumer waste
   • Paper for printed publications: minimum 60% recycled content, of which 75% post-consumer waste
   • Kitchen and toilet tissue: 100% recycled content.

 Please describe your approach to meeting         Copying and desktop paper meets the criteria and we are trialling paper for bulk printing e.g. for business forms
 these three targets for paper usage:             and Census 2011. Poor scanning results from business returns going through OCR have prevented take up to
                                                  date. With de-speckling equipment being investigated we hope to meet this target in future.

Copying Paper

                                                                 2004-05                                       Additional Detail / Notes
 Total number of reams* of copying paper (i.e. for                                 19476kgs only>
 printers, photocopiers) purchased
 Number of reams that met the ‘75% post consumer                                   19476kgs only>
 waste’ specification
 % of total reams purchased meeting 75% post
 consumer waste specification

* A ream is 500 sheets of paper




                                                                                                                                                                      26
Printed Publications

                                                                 2004-05                                  Additional Detail / Notes
 Total amount of paper purchased for printed                182.16            182160kgs
 publications (tonnes)
 Total amount of paper purchased for printed                0                 Due to quality/scanning problems our print units have been unwilling to use
 publications that met the 60% recycled fibre content                         recycled paper for bulk printing. We are trialling the current brands and hope to
 specification (tonnes)                                                       begin using recycled paper for all printed publications including Census material.
 % of paper purchased that met 60% recycled content         0
 specification
 Has this % increased or decreased since 2003-04?           same

Kitchen & Toilet Tissue

                                                                 2004-05                                  Additional Detail / Notes
 Total amount of kitchen and toilet tissue purchased (kg)   43981.2
 Total amount of purchased with 100% recycled content       36219.6
 (kg)
 % of kitchen and toilet tissue with 100% recycled          82.35             Our site at Southport have been asked to ensure the requirement is met in
 content                                                                      future.

Energy Labelling Schemes

                                                                    2004-05                               Additional Detail / Notes
 Do you use the mandatory EU energy labelling               N                 However, environmental requirements are included in IT and Non-IT
 scheme* for electrical products as a decision aid for                        specifications. A large proportion of electrical equipment purchased
 procurement?                                                                 through the Procurement Unit is acquired via OGC collaborative
                                                                              agreements, such as OGCBuying.Solutions, Gcat, DCSA etc.. The tender
                                                                              evaluation for these contracts have been conducted by OGC and lead
                                                                              departments, who would have taken appropriate environmental standards
                                                                              into account. Staff are guided to the "quick wins" advice when completing
                                                                              request to purchase forms.
 What grade of energy efficiency do you require?            N/A
 If not, do you use any alternative energy labelling        No                We are updating our Procurement Strategy, which will have an
 schemes?                                                                     Environmental Strategy within it. This will be finalised by the end of 2005,
                                                                              with updated environmental practices commencing at that time.




                                                                                                                                                              27
 If yes, please provide details                           100 word limit
 If no, schemes are used, please provide reasons why      See comments above
 not

* Refer to web-link - http://www.defra.gov.uk/environment/consumerprod/energylabels/


Procurement of Food and Catering Services

For guidance, please visit http://www.defra.gov.uk/farm/sustain/procurement/index.htm

                                                                 2004-05                                        Additional Detail / Notes
 Has your food procurement action plan been posted on     Y - in full
 your Department website?
 Please describe the 3-4 actions you have taken to        The catering contract in ONS is managed by our FM contractor Interserve. Organic produce is supplied
 implement your food procurement action plan that you     where there is demand and cost is similar. We promote the benefits of healthy eating and provide menu
 judge will have had the most impact:                     options. Local suppliers supply at all of our sites and Interserve are required to treat suppliers fairly. Fair
                                                        e goods have been promoted at ONS sites but only sold if there is a demand. Food hygiene standards are
                                                          set and are audited. Ethnic options are available and wastage rates of around 2% are low by industry
                                                           standards.
 Besides reporting on implementing the Public Sector      N
 Food Procurement Initiative (PSFPI) to the Food
 Procurement Implementation Group, are you also
 reporting progress in other ways?
 If yes, please outline:
 If not, do you intend to do so?                          N




                                                                                                                                                                      28
PART G – Estates Management and Construction
Part G of the Framework was published in October 2004. Therefore this suite of targets represents a new set of questions for Departments to complete. Please
refer to http://www.sustainable-development.gov.uk/delivery/integrating/estate/estates-intro.htm for further details on Estates Management and Construction and
relevant targets.

The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                    2004-05                                   Additional Detail / Notes
 Have delivery plans been developed for Part G of the        Y                       Estate management issues are covered in our SD policy statement/delivery plan
 framework?
 Have your estate management delivery plans been             Y                       The above policy statement/delivery plan has been published but will be
 published on your Departmental website?                                             reviewed annually to consider whether estates issues are adequately covered..
 If not developing an estate management delivery plan,       N/A
 has a statement been published on the Departmental
 website?
 When were your estate management delivery plans (or         Nov 2004                Month / year
 statement) published?

G1 – Estate Management Strategy

                                                                    2004-05                                       Additional Detail / Notes
 Has your Department drawn up an estates                     Y - reviewed current
 management strategy or reviewed that which is already       strategy
 in place, to fully incorporate significant issues for
 sustainable development?
 If you have developed a strategy, when was this             May 2005
 strategy developed?
 If you have developed a strategy, have you                  Y
 incorporated your delivery plans (as part of A2) into
 your strategy?
 If you have developed a strategy, have you published        N
 and made it available on your Departmental website?




                                                                                                                                                                       29
 If yes, when was it made available?                                               Month / year

G1A – Design of New Build and Major Refurbishment Construction Projects

Departments will be required to incorporate a full range of sustainable development considerations into all new build and major refurbishment construction projects
where design commences on or after 1st December 2005. These projects should incorporate the targets and principles laid out within the Government's Common
Minimum Standards for the Procurement of Built Environments, and follow the guidance laid out in the OGC Achieving Excellence in Construction Guide 11:
Sustainability

While this target is not currently applicable, please provide information if you have already begun to apply these requirements to new build and major refurbishment
construction projects.

                                                                  2004-05                                            Additional Detail / Notes
 Have you commenced design of any new build since           Y
 the Estate Management Targets were published in
 October 2004?
 If yes, have you incorporated the full range of            Y
 sustainable development considerations as outlined in
 Part G of the Framework?
 Have you commenced design of any major*                    Y
 refurbishment construction projects since the Estate
 Management Targets were published in October 2004?
 If yes, have you incorporated the full range of            Y
 sustainable development considerations as outlined in
 Part G of the Framework?

* Major refurbishment contraction projects are all those over £50,000 (TO BE DISCUSSED AT WORKSHOPS)

G1B – Climate Change Assessment

This set of target questions is relevant if you have already developed your estate management strategy (in line with G1). If you have not, please select the answer
“Strategy Not Developed”.

                                                                  2004-05                                            Additional Detail / Notes
 As part of your estate management strategy, do you         Y                      5.4.       In accordance with target G1B of the Framework ONS has considered the risks and
                                                                                   opportunities that may arise from climate change. The ONS Estate has no properties with an
 have processes in place to assess the risks and
                                                                                   economic life beyond 30 years, the time after which the impacts of climate change will begin to
 potential opportunities posed by climate change and                               intensify. Nor does the ONS have any immediate plans for new builds so the opportunities of
 variable weather, including higher average                                        choosing locations or designing to meet climate change are limited. The two main potential impacts of




                                                                                                                                                                                    30
 temperatures, heavier winter rainfall, decreased                                  climate change on the ONS Estate are rising temperatures and rising sea/water levels. The majority
                                                                                   of the ONS Estate is naturally ventilated with no air conditioning so any rises in temperature will give
 summer rainfall, sea level rise and the increased risk of
                                                                                   rise to an uncomfortable internal working environment. All major offices are close to the sea, rivers or
 flooding?                                                                         both and may be affected by rising sea/water levels. The Drummond Gate complex in London already
                                                                                   has small scale water ingress at basement level thought to be caused partly by a high water table
                                                                                   and measures are in hand to ameliorate the effects. Short to medium term risks from climate change
                                                                                   are considered low and the ONS does not intend to take any immediate additional steps to mitigate
                                                                                   those risks. The situation will be kept under review.
 As part of your estate management strategy, do you          N/A                   See above
 have processes in place to identify opportunities to
 (a) site new developments in areas that are less
 vulnerable to climate change impacts, and/or
 (b) build resilience to climate change into new
 developments and major refurbishment projects?

G1C – Ozone Depleting Substances

This set of target questions is relevant if you have already developed your estate management strategy (in line with G1). If you have not, please select the answer
“Strategy Not Developed”.

                                                                    2004-05                                    Additional Detail / Notes
 As part of your estate management strategy, have you        Y                     Y / N / NA / NK / Strategy Not Developed
 incorporated action plans for the systematic
 replacement or modification of fixed refrigeration, air-                          If NA please state why
 conditioning and fire protection equipment containing
 ozone-depleting substances and those with a high
 global warming potential*
 As part of your estate management strategy, have you        Y                     Y / N / NA / NK / Strategy Not Developed
 put procedures in place to ensure that HFCs and other
 greenhouse gases with a high GWP are not used                                     If NA please state why
 where safe, cost-effective and technically feasible and
 more environmentally alternatives can be used**
 How many new air conditioning systems have you              None
 installed in 2004-05?
 How many of these were free of HCFC and HFCs?
 How many of your existing air conditioning systems          None
 have been refurbished in 2004-05?
 How many of these were free of HCFC and HFCs?
 If you use natural ventilation as an alternative to air     100 word limit




                                                                                                                                                                                       31
 conditioning systems, please provide details:

* As a minimum, action plans should ensure that they reflect current Government policy.
** Please note that from 1st December 2005, any decision to use HFCs in a new build, major refurbishment, or chiller replacement scheme will need to be justified
publicly (e.g. on your website)

G1D – Heritage

Government Departments are responsible for over 1,000 listed buildings in England (over half of these on the Defence Estate), as well as other historic buildings,
archaeological sites, and historic parks and gardens. As part of your Estates Management Strategy, if you have any historic property you are required to meet the
targets as published in October 2004.

                                                                 2004-05                                    Additional Detail / Notes
 Do you have historic property on your estate?             N                       ONS does not have any buildings that are part of the Heritage Estate.
 Do you manage historic property directly or has
 responsibility for management been transferred to the
 private sector (e.g. through PPP/PFI arrangements)?
 As part of your estate management strategy, have you      N/A
 formally adopted DCMS's Protocol for the Care of the
 Historic Government Estate*?
 Where responsibility for management of historic           N/A
 property has been transferred to the private sector,
 have you incorporated the Protocol standards into
 contractual arrangements?
 As part of your estate management strategy, have you      N/A
 incorporated plans for reducing, by means other than
 disposal, the number of 'Buildings at Risk' on your
 estate, as reported in DCMS Biennial Conservation
 Reports - The Government Historic Estate**?
 If you have developed your estate management              N
 strategy, have you provided a link in the sustainable
 development section of your website to the Biennial
 Conservation Report on the DCMS website?
 As part of your estate management strategy, have you      N/A
 in place arrangements for complete coverage of
 quadrennial condition surveys for listed buildings, in
 accordance with the Protocol for the Care of the
 Government Historic Estate?




                                                                                                                                                                     32
 As part of your estate management strategy, have you          N/A
 in place arrangements for protecting, maintaining and
 enhancing other heritage sites including for example
 archaeological sites, historic parks and gardens for
 which you are responsible?
 If yes, please provide detail:                                100 word limit

* Refer to web-link - http://www.culture.gov.uk/global/publications/archive_2003/Protocol_Government_Historic_Estate2003.htm
** Refer to web-link -
http://www.culture.gov.uk/global/publications/archive_2004/bcr_2004.htm?properties=archive_2004%2C%2Fabout_dcms%2FQuickLinks%2Fpublications%2Fdefau
lt%2C&month=

G1E – Disposal of Property

This set of target questions is relevant if you have already developed your estate management strategy (in line with G1). If you have not, please select the answer
“Strategy Not Developed”.

                                                                     2004-05                                    Additional Detail / Notes
 As part of your estate management strategy, have you          N                   The ONS has no plans to dispose of any of it's Freehold Estate but should this
 reviewed procedures for the disposal of surplus land,                             change in the future the Department will comply with target G1E of the
 buildings and other premises, to achieve overall value                            Framework and dispose in accordance with HM Treasury guidance including due
 for money for the taxpayer?                                                       regard to sustainability issues.
 If you have reviewed these procedures, are they also in       N/A
 line with other Government policies and documents
 regarding the disposal of assets?
 As part of your estate management strategy, have you          N/A                 See above
 included procedures to ensure that where the disposal
 affects property of particular value (e.g. in terms of
 wildlife, public access, cultural heritage, archaeology, or
 landscape) arrangements have been made to secure
 its sensitive management during and after its disposal?

G1F – Contaminated Land

This set of target questions is relevant if you have already developed your estate management strategy (in line with G1). If you have not, please select the answer
“Strategy Not Developed”.




                                                                                                                                                                  33
                                                                 2004-05                                    Additional Detail / Notes
 As part of your estate management strategy and in line    N/A                    The ONS Environmental Management Systems contain statements about land
 with target requirements, have you developed a                                   contamination in accordance with target G1F of the Framework. ONS has no
 statement about land contamination?                                              contaminated land.
 Has this statement been published?                        N/A
 Where has this statement been published?                  N/A

G2 – New Build and Refurbishment Contracts

                                                                 2004-05                                     Additional Detail / Notes
 Have you commenced any new build or major*                Y
 refurbishment since Part G of the Framework was
 published in October 2004?
 If so, have you included any clauses relating to                                 Y, please provide examples / N / NA / NK
 sustainable development issues in tender specifications
 and contracts?                                                                   If NA please state why

* major refurbishment contraction projects are all those over £50,000 TO BE DISCUSSED AT WORKSHOPS

Best Practice

                                                                                                              2004-05
 Please outline any examples of what you consider to be    All specifications for major construction/refurbishment contracts are sent via the Environment Manager
 good practice in the way that you manage estate           for approval. Any SD requirement not included is added at that stage.
 management and construction impacts and/or
 undertake monitoring and reporting of your
 performance in this area




                                                                                                                                                                34
PART H – Biodiversity
The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                    2004-05                                      Additional Detail / Notes
 Have delivery plans been developed for Part H of the        Y                       Included as part of our Sustainable Development Policy/Delivery statement
 framework?
 Have your biodiversity delivery plans been published on     Y - summary only        As above
 your Departmental website?
 If not developing a biodiversity delivery plan, has a       Y                       As above
 statement been published on the Departmental
 website?
 When were your biodiversity delivery plans (or              Nov 2004
 statement) published?

H1 - Comprehensive Methods for Identifying Impacts on Biodiversity

                                                                    2004-05                                       Additional Detail / Notes
 Do you have any methods for identifying your estate’s       Y                       Part of significant impact assessment in the EMS.
 significant biodiversity impacts?
 If yes, is this method integrated with your EMS?            Y
 If not, please provide a reason why

H2 – Audits

                                                                    2004-05                                       Additional Detail / Notes
 Do your Department’s activities have any significant         N                      Y / N / NK
 impacts on biodiversity?
 How many sites have been identified as being                None
 important for biodiversity?
 Have you conducted an audit or survey of your estate        N
 to identify nationally or locally important habitats or
 species?




                                                                                                                                                                       35
 If yes, how many sites significant for biodiversity did the
 audits or surveys cover?

H3 - Biodiversity Action Plans

For Departments that have identified sites as being significant for biodiversity:

                                                                     2004-05                                    Additional Detail / Notes
 How many sites have a management plan/actions                 N/A
 developed?*
 How many sites have identified opportunities for              N/A
 biodiversity enhancement on other areas of land
 through delivery plans

* Please ensure you answer is consistent with your answer regarding total number of sites identified as being significant for biodiversity in H2

H4 – SSSIs

Detail on Sites of Special Scientific Interest (SSSIs) can be found in the guidance notes.

                                                                     2004-05                                    Additional Detail / Notes
 Do you have any sites of special scientific interest          N
 (SSSIs)?
 How many SSSIs do you have?

 How many of your SSSIs are in a favourable condition
 (%)?
 How many of your SSSIs are in an unfavourable
 recovering condition (%)?
 How many of your SSSIs are in unfavourable no
 change condition (%)
 How many of your SSSIs are in unfavourable declining
 condition (%)
 How many of your SSSIs are part destroyed (%)
 How many of your SSSIs are destroyed (%)

Please ensure that your answers for the six options on SSSI conditions add up to 100%




                                                                                                                                                   36
H5 – Contract Clauses

                                                                2004-05                                    Additional Detail / Notes
 Have any new grounds/building maintenance contracts*     N
 been established since October 2003?
 If yes, how many?
 Do you have a clause in your new grounds/building        Y
 maintenance contracts to minimise and/or avoid
 impacts on biodiversity?
 Have any new build, refurbishment or leasing             Y
 contracts* been established since October 2003?
 If yes, how many?                                        1
 Do you have a clause in your new build, refurbishment    Y
 or leasing contracts to minimise and/or avoid impacts
 on biodiversity?

* including partnerships

Best Practice

                                                                                                          2004-05
 Please outline any examples of what you consider to be   A number of sites have wildlife areas to encourage natural flora and fauna. One site has a pond and
 good practice in the way that you manage biodiversity    another has introduced bird boxes. Tree and grounds maintenance is done with conservation in mind.
 impacts and/or undertake monitoring and reporting of
 your performance in this area




                                                                                                                                                                37
PART I – Social Impacts
Part I of the Framework was published in October 2004. Therefore this suite of targets represents a new set of questions for Departments to complete. Please refer
to http://www.sustainable-development.gov.uk/delivery/integrating/estate/social-intro.htm for further details on Social Impacts and relevant targets.

The “Estates Management” section asked you to define the parts of your estate that you have included in the questionnaire. We will assume that this definition of
your estate applies to all of your answers to this section unless otherwise stated. Please use the text boxes provided for additional detail to alert us of any deviation
from this definition for a particular question.

Target A2 - Publishing Delivery Plans

                                                                    2004-05                                      Additional Detail / Notes
 Have delivery plans been developed for Part I of the        Y                       As part of our Sustainable Development policy/delivery statement
 framework?
 Have your social impacts delivery plans been published      Y - summary only        As above
 on your Departmental website?
 If not developing a social impacts delivery plan, has a     Y                       Y / N / NA / NK
 statement been published on the Departmental
 website?
 When were your social impacts delivery plans (or            Nov 2004                Month / year
 statement) published?

I1 – Strategy for Managing, Monitoring and Reporting Social Impacts

                                                                    2004-05                                       Additional Detail / Notes
 Has your Department drawn up a social impacts               N
 strategy that sets out the way in which it will identify,
 assess and monitor significant social impacts that arise
 from the management of its land, buildings and
 operations?
 If you have developed a strategy, when was this
 strategy developed?
 Does the strategy include procedures to ensure that
 proposals to significantly change the way in which land
 and buildings are managed take account of potential
 impacts on staff and local communities?
 Does the strategy cover all your sites? If not, please




                                                                                                                                                                       38
 outline why
 Does your strategy set out the way in which the
 Department will report on the social aspects of
 operations, and what routine management information
 needs to be collected?

Best Practice

                                                          2004-05
 Please outline any examples of what you consider to be
 good practice in the way that you manage social and/or
 undertake monitoring and reporting of your
 performance in this area




                                                                    39
Contact details:
Name of Official who has coordinated          IAN LEWIS
the completion of the questionnaire:          ……………………………………….

Position: Environment and Security Manager

Address:        Room 1.126
                Government Buildings
                Cardiff Road
                Newport
                Gwent
                NP10 8XG

    Telephone number: 01633 812331            E-mail: ian.lewis@ons.gov.uk



Name of Senior Accountable Officer who
has overall responsibility for the data       JOHN SUMMERFIELD
submitted in the questionnaire:               ……………………………………….

Position: Head of Property Services
Grade:     D4
Address: Room 1.126
           Government Buildings
           Cardiff Road
           Newport
           Gwent
           NP10 8XG

    Telephone number: 01633 812521        E-mail: john.summerfield@ons.gov.uk



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