Administrative Services Staff Meeting Minutes
Moody Center Conference Room
March 29, 2006
Present: Mark Jaime, Dean Topper, Carolyn Lightfoot, Wayne Matthews, Angela Bradshaw,
Jean Sanders, Laura Balaban, Brian Benoit
I. Dean’s Report:
The college will be addressing the following three recommendations:
QEP Assessment: Dean Topper submitted a plan for this assessment to the SACS
committee yesterday; the committee will review it and decide which indicators to
use. The information submitted follows the current Institutional Effectiveness
QEP Resources: SACS felt we had not committed enough resources, both
manpower and money to the Quality Enhancement Plan. Dr. Ellis has addressed
this, but the narrative is not complete yet.
Core Assessment: Dr. Scism is working with the instructional council on this,
plans are to implement by fall 2006 and measured in spring 2007.
We will have our response to SACS prior to our deadline of May 3, 2006.
B. Master Plan Update
A copy of the 50% review that Kirksey Architects presented to the board at the March
23 board meeting is available in the office. There are different schematics for the
possibilities of the campus. If you are interested in the master plan and the direction
the college will be heading, review it and send in your comments as soon as possible.
The final briefing will be at the board meeting on April 20, 2006. Shortly thereafter,
we should be getting guidance on proceeding with the Visual and Performing Arts
Center, the One-Stop Shop and Cosmetology.
C. Moler Hall Renovation
Dr. Ellis has approved moving the bookstore out into the game room area. The
Student Services area will be putting the computer corral into the Phyllis Davis
room as well. The Phyllis Davis room will no longer be available for rental.
We may have to change the delivery method for the HVAC modifications that
support the Rebel Roost since no vendor has bid on the project.
D. Rundell Hall
The purchasing process is moving ahead for the College to purchase the Baytown
Teacher’s Credit Union. The building inspection was done during spring break and
the report is 52 pages in length. Regent Himsel does not want any major renovations,
but we will be getting some clarification on this before taking over the building.
E. Network Operation Center
This project is in response to Hurricane Rita and plans are to move the ITT
department to the second floor of the McNulty Haddick Complex. The board
approved the delivery method and BGK as the architect at the board meeting on
March 23, 2006.
Tentative Project Schedule: Design April 2006-October 2006, Construction
November 2006-May 2007, Occupancy before the 2007 hurricane season
F. Lee College Career Center at McNair
Design activities are underway, the current focus is on the items we need to satisfy
the Harris County Flood Control District and the U.S. Army Corps. of Engineers.
G. Upcoming Events
April 06, 2006 Building Committee Meeting
Spring Surge in grounds approaches
April 13, 2006 Honors Day
April 20, 2006 April Board Meeting
April 22, 2006 HCLC Graduation
II. Department News
They recently established a pest and weed control program that requires Lee
College to have a licensed non-commercial pesticide applicator and he is now
licensed. All the grounds personnel need to be certified by attending five
Continuing Education Credits on training that covers laws and regulations,
integrated pest management and general studies. The current grounds staff is now
trained. This training will be required annually.
The ITT department has the following projects at this time: id cards, time clock,
cameras are now deployed, they have already uploaded the People Soft demo to
show at the next meeting, the transcript project should be complete by the end of
The TAC Committee has been meeting and they just did the walk of the campus
to look at rooms needing computers, she will be turning in the list to the planning
Business has started to slow down a bit
The Chic Fil A sandwiches are selling good, about 50 a day
She is in the process of ordering new cash registers in an attempt to help with
theft issues in the snack bar.
She needs to find out where exactly the coke machines will be placed at the tennis
He has received 20 pallets with furniture for the mall and other classrooms
The summer schedule has arrived he will be distributing them soon
The bookstore is sponsoring Dr. Mueller’s performance at Cobb Auditorium, the
CDs are available for purchase at the bookstore
The caps and gowns are in for graduation
Asked when they would have to move bookstore items out of the Phyllis Davis
room and Dean Topper said as soon as they could due to the computer corral
moving in to the room.
The next meeting will be on April 19, 2006 9am-10am.