Administrative Services Staff Meeting Minutes Moody Center Conference Room March 29, 2006 9:00 a.m. Present: Mark Jaime, Dean Topper, Carolyn Lightfoot, Wayne Matthews, Angela Bradshaw, Jean Sanders, Laura Balaban, Brian Benoit I. Dean’s Report: A. SACS The college will be addressing the following three recommendations: QEP Assessment: Dean Topper submitted a plan for this assessment to the SACS committee yesterday; the committee will review it and decide which indicators to use. The information submitted follows the current Institutional Effectiveness process. QEP Resources: SACS felt we had not committed enough resources, both manpower and money to the Quality Enhancement Plan. Dr. Ellis has addressed this, but the narrative is not complete yet. Core Assessment: Dr. Scism is working with the instructional council on this, plans are to implement by fall 2006 and measured in spring 2007. We will have our response to SACS prior to our deadline of May 3, 2006. B. Master Plan Update A copy of the 50% review that Kirksey Architects presented to the board at the March 23 board meeting is available in the office. There are different schematics for the possibilities of the campus. If you are interested in the master plan and the direction the college will be heading, review it and send in your comments as soon as possible. The final briefing will be at the board meeting on April 20, 2006. Shortly thereafter, we should be getting guidance on proceeding with the Visual and Performing Arts Center, the One-Stop Shop and Cosmetology. C. Moler Hall Renovation Dr. Ellis has approved moving the bookstore out into the game room area. The Student Services area will be putting the computer corral into the Phyllis Davis room as well. The Phyllis Davis room will no longer be available for rental. We may have to change the delivery method for the HVAC modifications that support the Rebel Roost since no vendor has bid on the project. D. Rundell Hall The purchasing process is moving ahead for the College to purchase the Baytown Teacher’s Credit Union. The building inspection was done during spring break and the report is 52 pages in length. Regent Himsel does not want any major renovations, but we will be getting some clarification on this before taking over the building. E. Network Operation Center This project is in response to Hurricane Rita and plans are to move the ITT department to the second floor of the McNulty Haddick Complex. The board approved the delivery method and BGK as the architect at the board meeting on March 23, 2006. Tentative Project Schedule: Design April 2006-October 2006, Construction November 2006-May 2007, Occupancy before the 2007 hurricane season F. Lee College Career Center at McNair Design activities are underway, the current focus is on the items we need to satisfy the Harris County Flood Control District and the U.S. Army Corps. of Engineers. G. Upcoming Events April 06, 2006 Building Committee Meeting Spring Surge in grounds approaches April 13, 2006 Honors Day April 20, 2006 April Board Meeting April 22, 2006 HCLC Graduation II. Department News Mark: They recently established a pest and weed control program that requires Lee College to have a licensed non-commercial pesticide applicator and he is now licensed. All the grounds personnel need to be certified by attending five Continuing Education Credits on training that covers laws and regulations, integrated pest management and general studies. The current grounds staff is now trained. This training will be required annually. Brian: No report Carolyn: The ITT department has the following projects at this time: id cards, time clock, cameras are now deployed, they have already uploaded the People Soft demo to show at the next meeting, the transcript project should be complete by the end of the week. The TAC Committee has been meeting and they just did the walk of the campus to look at rooms needing computers, she will be turning in the list to the planning committee soon. Laura: Business has started to slow down a bit The Chic Fil A sandwiches are selling good, about 50 a day She is in the process of ordering new cash registers in an attempt to help with theft issues in the snack bar. She needs to find out where exactly the coke machines will be placed at the tennis facility Wayne: He has received 20 pallets with furniture for the mall and other classrooms The summer schedule has arrived he will be distributing them soon Angela: The bookstore is sponsoring Dr. Mueller’s performance at Cobb Auditorium, the CDs are available for purchase at the bookstore The caps and gowns are in for graduation Asked when they would have to move bookstore items out of the Phyllis Davis room and Dean Topper said as soon as they could due to the computer corral moving in to the room. The next meeting will be on April 19, 2006 9am-10am.
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