Volume 3, Issue 7
FOCUS ON FACILITIES
August 2009 Employee Newsletter of the
Facilities Management Division
Dates to Remember:
2009 Business Matchmaker
FACILITIES MANAGEMENT DIVISION — FOUNDATION OF EXCELLENCE
Conference, Tues., Aug 4,
9:30am, South County Civic
Center, Delray Beach CFM’s Message: The Back to School Issue
Lunch & Learn Series* 11:30am, Every year at about this time just outside of the Town of High.
Building Dept. Conference Room reporters from all of the news- Haverhill’s northern boundary
• Hygreen by Hill York, Aug. 5th papers, sometimes several on Stacey Street, west of Haver- Realignment of FACMAN
• Vinyl, Aug. 12th from the same newspaper, call hill Road.
• Green Products, Aug. 19th The realignment has been
and email to get the scoop for
Three replace- completed with the exception
Roosevelt Middle Addition their annual back to school
ment schools of a few open
Dedication, Wed. Aug. 12th, issue. So I thought, why not
are opening positions that
9:15am do our own back to school
including Palm remain to be
issue? In this issue I will pro-
LEED to Green Workshop*, Wed, Beach Gardens filled. M&PO is
vide you with some of the nu-
Aug 12, 8:30am, Hope-Centennial High, C.O. now Facilities
merous things that are differ-
ES, Palm Springs Taylor /Kirk- Services, which
ent this year, and, if some re-
LEED to Green Workshop*, lane Elemen- has taken on the
porters happen to get their
Thurs, Aug 13, 8:30am, CO tary and Royal additional respon-
hands on this issue of Focus on
Taylor/Kirklane ES, Palm Springs Palm School. sibilities for minor
Facilities it just might save me
CORC Meeting, Thurs., Aug 13, These are capital projects
a few telephone calls. New Cafeteria at Wellington ES
9:00am, NCSC accompanied and portables
Major Construction Projects by additions at Wellington Ele- which moved over to Program
Board Meeting, Wed, Aug 19,
mentary, Whispering Pines Ele- Management for a brief period.
5:00pm, FHESC, Board Room There is only one new school mentary, Roosevelt Middle,
Back to School Bash, Fri, Aug. 21, this year, Hope-Centennial Program Management has a
Palm Beach Lakes High and a
5pm, World Famous Restaurant, Elementary, which is located new stadium at Pahokee M/S (See CFM’S MESSAGE, Pg. 3)
415 Northwood Road, WPB
Facilities News & Notes: Recycling Rechargeable Batteries and
Paint Buckets; Expansive Reuse of P.B. Gardens High Materials
Rechargeable Battery and cadmium, lithium, and lead. other than Sherwin Williams
Paint Bucket Recycling Pro- Questions about the will be accepted and
grams Now in Place District’s recharge- recycled but no mone-
able battery recy- tary credit will be
The Environmental Control Of- cling program given. Buckets must
fice would like to extend a spe- should be directed have residue only from
cial thank you to Ms. Audrey to the ECO office at leftover latex paint and
Dalton and her company, Sher- 684-5154. should not contain any
win Williams, for their generous foreign material. Ques-
donation of 240 five-gallon Speaking of buckets, recycling, tions about the bucket recy-
C.O. Taylor/Kirklane Elementary’s new buckets (estimated value and Sherwin Williams…the com-
media center will help its students sail cling program should be di-
~$750), which will be distrib- pany announced recently that rected to Audrey Dalton at
towards success. uted to each school and admin- they have instituted a “Cash for (561) 718-3373.
istrative facility in the coming Trash” bucket recycling pro-
months. gram. Under this program, for Expansive Reuse of P.B.
Inside this issue: each dry, empty, latex five gal- Gardens High Materials
The blue buckets will be used lon bucket that originally con-
CFM’s Message 1
in a new initiative to collect tained Sherwin Williams paint, It’s hard to imagine a situation
Facilities News & Notes 1 rechargeable batteries for recy- the company has agreed to pay where the replacement of one
cling. Rechargeable batteries, 25 cents per container when it school has benefited so many
Employee of the Month 2 unlike regular alkaline batteries is returned. other schools and other users.
which can be discarded in the Materials from Palm Beach
Technology Update 2 regular trash, should always be Buckets that originally con- Gardens High School, which in
recycled because they contain tained paint or drywall mud
Got Any Bad Jokes 2 heavy metals such as nickel, manufactured by a company (See NEWS & NOTES, Pg. 4)
Job Openings 3 What Others Are Saying About Us
Birthdays 3 “Just an email to say thanks for lending us Tomas Ortiz at PB Central. He really made a difference in how the
place looked. Also, Gary Minton was incredibly responsive to our needs. Between moving plants, getting table
Milestone Anniversaries 3 and chairs, he helped make the Principal’s Academy a success.”
On a Personal Note 4 Peter B. Licata, Director of High School Curriculum and School Improvement (FHESC) 6/18/09
Volume 3, Issue 7 Page 2
Got Any Bad
Our Newest Employee of the Month is Tim Jones (Back to School) Jokes?
“Tim goes above and beyond timely manner. Ms. Hall said ceived from Dr. Cynthia Smith TEACHER: Maria, go to the map
his line of duty.” Those are the Tim is always there to assist of the Adult Education Center and find North America.
words of Lori Hall, Secretary at with emergencies and he is for Gary Mitten of Facilities MARIA: Here it is.
Banyan Creek Elementary, who never afraid to get dirty mak- Services. TEACHER: Correct. Now class,
nominated Tim Jones for ing repairs himself if who discovered America?
Employee of the Month. one of the technicians CLASS: Maria.
The Committee agreed. is tied up with some- _______________________________
Tim is technically a Multi- TEACHER: John, why are you
task Foreperson, but he She went on to say,
doing your math multiplica-
is so much more to the “his entire team is a
tion on the floor?
schools he and his Zone true team; they all
JOHN: You told me to do it
Team serve in the South work together and
without using tables.
Area. According to Ms. Hall, always have a cheerful smile.
they are members of the What a great leader and exam-
school’s family. ple Tim is to his team and the
TEACHER: Glenn, how do you
rest of the department.”
Science lab in the new addition spell ‘crocodile?’
Tim is credited with respond-
A nomination was also re- at Roosevelt Middle School. GLENN: K-R-O-K-O-D-I-A-L’
ing to all work orders in a
TEACHER: No, that’s wrong
GLENN: Maybe it is wrong, but
Technology Update: Productivity is Why the CAFM is so Important you asked me how I spell it.
The District has invested a significant amount of time, effort and money into the Computer Aided
Facilities Management (CAFM) system, yet there are still a few people who still do not fully under- TEACHER: Donald, what is the
stand why it is absolutely critical that the District make such a major change. If you are one of chemical formula for water?
these people consider these important facts: DONALD: H I J K L M N O.
TEACHER: What are you talking
• The District now has more than 28.8 million square feet of facilities which is being managed
and maintained by about the same number of people when we had 6 million square feet less DONALD: Yesterday you said
(2004). We have to do more with less and technology will help. it’s H to O.
• The District processes thousands of leases every year. Every year every school gets audited _______________________________
and Real Estate Services, with only 1 person dedicated full-time to leasing, has to help every
school maximize its lease income while properly managing their finances. TEACHER: Winnie, name one
important thing we have to-
• Each month anywhere from $2 million to $10 million is paid out to architects, contractors and day that we didn’t have
other vendors and we have two oversight committees watching how every penny gets spent. ten years ago.
There are many more reasons to invest in the CAFM, but one of the strongest arguments comes
from independent research, Gartner Research, which provides the following Return on Investment
(ROI) information for CAFM.
TEACHER: George Washington
• Lease Administration: Managing lease terms, including escalations not only chopped down his
within the CAFM, can deliver 5% to 8% in savings of the total annual father’s cherry tree,
lease costs. For us the CAFM will virtually eliminate lease rate errors, but also admitted it. Now,
improve collections and drastically reduce the paperwork. Louie, do you know why his
father didn’t punish
• Space Management: Improving space use can reduce annual facilities him?
cost by 10% to 15% per year. By better tracking the use of our space LOUIS: Because George still had
we will reduce the need to lease office space, reduce the need for relocatables and maximize the axe in his hand.
the opportunities to lease out any unused space we may have. _______________________________
• Project Management: Project management functionality can improve project cost by 3% to 5%. TEACHER: Clyde, your composi-
Moving from paper to electronic documents for Requests for Information, submittals, meeting tion on ‘My Dog’ is
minutes, payment applications, and numerous other project management documents will sig- exactly the same as your
nificantly reduce the cost of project management and allow professionals to manage projects brother’s. Did you copy his?
instead of pushing paper. CLYDE: No, sir. It’s the same
• Process Improvement: Process improvements can generate labor savings of 5% to 8% of total dog.
labor costs. Full integration with PeopleSoft will allow us to eliminate double entries of pur-
chase order requisitions and delivery receipt information. It will drastically reduce the amount ANNUAL BACK TO SCHOOL BASH
of paper, allow for more analyses, better decision making, and faster payments so we can take Friday, August 21st
advantage of vendor discounts. 5pm—8pm
• Work Order Management: Work Order Scheduling can reduce cost by 5 to 10%. The CAFM will World Famous Restaurant
do away with schools printing and faxing work order requests only to be retyped into our sys- 415 Northwood Road
tem. Handheld devices will allow technicians and supervisors to spend more time working and West Palm Beach
less time sitting at a desk doing paperwork. Free Appetizers
Of course everyone is welcome
Volume 3, Issue 7 Page 3
Job Openings in Facilities Management Quote of the Month
Facilities Services ALL applicants must register online and
“Success is to be measured not so
♦ HVAC Repair Technician attach their application to the Job Vacancy much by the position that one has
ID number on the School District People- reached in life as by the obstacles
♦ Fire Alarm Technician
Soft web site. which he has overcome.”
Booker T. Washington
(Educator, Orator and Author)
Date Team Member Date Team Member Date Team Member Date Team Member
1 Reza Hosseini 13 Jesse Bingham 19 Ardre Peterson 26 James Wally
2 Thomas Nickens 13 Derrick Fraser 19 Luis Villanueva 27 Ever Burgos
3 James Bowen 14 Daniel Hughes 20 Lisa Davis 27 Arthur Bynes
3 Neil Stewart 14 David Kroll 20 Eileen Lacey 28 Tommy Jonas
4 Frances Harvey 14 Joyce Vesely 21 Robert Boehm 28 Joseph McCreery
5 Jean Chery 15 Steve Backhus 21 Thomas Grinsted 28 James Nyre
5 Stephen Fleming 15 Cheneque Camille 22 Joyce Edison 28 Linda Reeh
6 Michael Boynton 16 Luis Cardenas 22 Rene Montes De Oca 28 Oscar Solis
6 Kristin Garrison 16 Percy Watson 23 Patrick Flood 29 Ricardo Dunbar
7 Tania Cardenas 17 Sandra Bingham 24 Llewellyn Bell 29 James Johnson
7 Mark Jeffries 17 Morris Peterson 24 Nathan Beninati 29 John Jones
7 Miguel Machado 17 Joseph Sanches 24 Mark Haastrup 29 Robert Schreiber
9 Arthur McCloud 17 Scott Whalen 24 David Sherpitis 29 Jose Vazquez-Pando
11 Vincent Peterkin 18 Patrick Hayes 25 John Chitty 30 Nesly Philistin
12 Joseph Simmons 18 Eleno Pavon 26 Philip Beneby 30 Orlando Villanueva-Rivera
12 Robert Upson 19 Royal Bridges 26 Steve Needs 31 Jimmy Johnson
August Milestone Anniversaries
Years of Service Team Member Start Date
25 O’Harold Acosta 08/01/1984
25 Willie Telfair 08/16/1984
15 Alicia Corbiere 08/01/1994
15 David Woodall 08/16/1994
15 Lynn Barnes 08/18/1994
15 Paige Graddy 08/31/1994
10 Timothy Woodruff 08/06/1999
10 Celia Nelson 08/12/1999
10 Jerri-Lyn Burns 08/13/1999
The Independent Sales Surtax Oversight Committee 10 Fred Cahill 08/16/1999
(ISSOC) monitors referendum spending. 5 Jose Diaz 08/16/2004
(CFM’S MESSAGE from Pg. 1) New Principals and Revised Areas for all Principals and Assistant Principals.
Maureen Werner is the Association President
small group of employees responsible for In addition to new principals, some schools for all Principals. LaVoise Smith is the Ele-
putting together the Facility Condition As- have been transferred to new areas to mentary Principal Chair, while Karen Whet-
sessment. The Environmental Control Of- more closely align with the school feeder sell and Ian Saltzman are the Middle School
fice has established a team of Resource patterns. Twenty-six (26) schools are in and High School Principal Chairs, respec-
Conservation Specialists who will be work- areas that are different than the ones they tively.
ing with schools to reduce energy con- were in last year.
sumption and increase recycling. Before the school year is out the District will
Check the Public Affairs website for the role out a new website and Facilities Man-
Like Program Management, the number of latest list of schools by area as well as the agement will launch a newsletter, Facilities
people in the Building Department has most current information on school princi- Communicator, which will allow us to better
decreased, however, they are taking on a pals. communicate with the school centers.
few more responsibilities. The Building New Principal Leadership
Department has taken over playground Thank you,
inspections from Risk Management, and
they are also heading up the District’s ADA
The Principals and Assistant Principals have
elected new representatives for SY 09/10.
compliance efforts. Mayra Stafford is the Association President Chief of Facilities Management
Facilities Management Division — District Vision Statement
Foundation of Excellence Public Education is the genius of our democracy.
Building Department District Mission Statement
Thomas Hogarth, Director
The School Board of Palm Beach County is com-
Environmental Control Office mitted to excellence in education and preparation
Chris Skerlec, Director of all our students with the knowledge, skills and
ethics required for responsible citizenship and
Martin Mets, Director productive employment.
Kristin Garrison, Director
Facilities Vision Statement
Warren Haan, Director To provide world-class facilities that support and
enhance the learning process.
John Andrews, Director Facilities Mission Statement
Real Estate Services To support education by providing facilities that
Barry Present, Director are exceptionally planned, designed, constructed,
maintained, and operated for the benefit of stu-
dents, staff, community and the environment.
We’re on the web.
Facilities Management - Foundation of Excellence
Did You Know?
Summer Interns, Supervisors and Sponsors will be rec-
Conservation Hotline: 687-7045 (PX 27045) or
ognized at the August 19th Board Meeting at 5pm.
(NEWS & NOTES from Pg. 1)
On a Personal Note...
the past may have been disposed in our already overcrowded landfill were David Samuels’ Passing Saddens the District
instead distributed to 18 district schools, 4 charter schools, 7 non-profit
groups, and the Property Redistribution Warehouse. As part of the salvage The District lost a true hero on July 30th with the sudden
efforts items were redistributed from 150 classrooms, 25 administrative passing of David Samuels, Facilities Coordinator for the
offices and specialty items from 5 career academies. Grounds Section of Facilities Services. Dave, who joined
the District in 2003, was just 53 years old.
When the school was turned over for demolition it
was nothing more than an empty shell full of Dave was a very conscientious person who always wanted
memories, but no wasted materials. Mark the best for the students. Even faced with tight budgets,
Sagovac, the Academic Construction Liaison for Dave found creative ways to do beautification projects at
the project stated, “the highlight for me was that several schools to keep them looking great.
we were able to salvage items and furniture that A Memorial Service will be held at 8 PM, Wednesday, Au-
may not be desirable by district schools for reuse gust 5th at the Taylor & Modeen Funeral Home, 250 Cen-
to multiple non-profit organizations.” “Help for ter St., Jupiter, FL. Friends are invited to meet with the
Haiti” is the recipient of 3 forty foot shipping containers of student and family from 6 PM until service time on Wednesday.
teacher furniture and “Food for the Poor” received 5 forty foot containers.
Please also express your condolences to Angela Usher of
In addition, “ePlanet/eWaste” removed our electronic scrap for proper dis- the Planning Department, and Kathelyn Jacque-Adams of
posal and over 390 surplus computers and monitors were contributed to the Legal Services. Angela’s father, Santos Diaz, passed away
“Digital Divide” project to put computers in the homes of families who could on July 29th. Mr. Daiz was a very prominent business-
not otherwise afford them. man and humanitarian in Belize. Kathelyn’s nephew,
Over the years PBGHS accumulated hundreds of trophies. Some of these Nicholas Nigel Barter’s life was cut short on July 17th.
were claimed by alumni who were looking to hold on to memories, some Congratulations
were moved to the new school and others were picked up by Resource De-
pot for recycling and reuse. Bill Hayes, Warehouse & Distribution Manager, Our Building Department has three more LEED APs: Mark
reported that as a result of the Districts efforts they “used 30% fewer dump- Lodge, Patrick Joyce, and Frank Debogorski. All eight of
sters than the year before and they received over $7,200 by recycling alumi- the people in the Building Department that have taken the
num.” test have passed it. In addition, Patrick Joyce has also
Schools and other groups that received items from Palm Beach Gardens joined the ranks of the Certified Building Code Officials.
High include Forest Hill ES, Independence MS, Lighthouse ES, Seminole Trails
Also, Lisa Mead, has a new grandson, Evan Wesley, who
ES, Grove Park ES, Jeaga MS, Pahokee M/S, Spanish River HS, Eagles Landing
MS, Lake Worth HS, Christa McAuliffe MS, Dreyfoos SOA, and Roosevelt Full was born on July 24th. He weighed at 8 lbs, 6 oz and 19-
Service. This could not be done without the help of people including several 1/2” long. Finally, if you see Barry Present smiling
ACL’s, the North Area Facilities Services team, the Property Redistribution around the office it is because he married off his daugh-
crew, school administrators and teachers, and Secure Moving. ter, Elizabeth, to Thomas Stevens.