ACTFL 2009 Annual Convention & World Languages Expo November 20-22, 2009, San Diego, CA Exhibitor Newsletter AUGUST 2009 Hi everyone. Summer is winding down and the teachers are gearing up for school ACTFL 2009 to start and November is right around the corner. Where did the year go? I am World Languages Expo very excited about San Diego this year. I hope you are as well. I have a lot to tell Nov. 20 – 22, 2009 you so let’s just get started. San Diego Convention Center Attendee Registration Halls A - C The registration numbers are looking great. We are tracking right now at San Diego, CA about 20% over this time last year with most of our registrations coming in once school starts up again so we are very positive about the numbers going into San Diego. Important Dates Important Information Move-In Exhibitor Move-In – This year’s move-in is once again going to be a bit tricky. Thursday, Nov 19th We are moving in as another show is moving out. Luckily the other show is (Staggered) also a Freeman show so we are getting a lot of cooperation from them. We will have a staggered move-in on Thursday, November 19th. The schedule goes Show Dates as follows: Friday, Nov 20th Saturday, Nov 21st Island booths 7:00 am - 9:00 pm Sunday, Nov 22nd Inline booths 10'x40' & larger 9:00 am - 9:00 pm Move-Out All Booths 12:00 pm - 9:00 pm Sunday, Nov 22nd If you need an exception to the staggered schedule please give me a call and 12:00 am – 6:00 pm we will try to work something out. Company Descriptions – The form for your company descriptions for the Program Guide are now available on the Exhibitor Information section of our web site at www.actfl.org. Please fill these out (legibly please ☺) and fax them back to me at (703) 894-2905 by September 4th . American Council on the Exhibitor Badges – Exhibitors receive 4 complimentary badges per 10X10 Teaching of Foreign Languages (ACTFL) booth space and two (2) complimentary badges for the Non-profit Table-tops.. 1001 N. Fairfax St. The Exhibitor Badge Registration Form is now available on the Exhibitor Suite 200 Information section of our web site at www.actfl.org. Please fill these out and Alexandria, VA 22314 Phone - 703-894-2900 fax them directly to the registration company at (866) 654-4054 or (514) 380- Fax - 703-894-2905 9369. E-mail - firstname.lastname@example.org Web Site - www.actfl.org Work Authorization & Insurance Certificates – If you will be using a non-official Exhibits Manager contractor to set up and dismantle your booth you will need to fill out this form Tami Cook Ext 109 and return it along with a certificate of insurance to ACTFL by November 2nd. The form is available on the Exhibitor Information section of our web site at www.actfl.org California State Sales Tax – All exhibitors selling or taking orders from the ACTFL 2009 show floor during World Languages Expo are required by the State of World Languages Expo California to have a valid California Seller’s Permit. For information on Nov. 20 – 22, 2009 applying for your seller’s permit contact the California State Board of Equalization at http://www.boe.ca.gov/info/reg.htm or call (800) 400-7115. San Diego Convention Because they are so very strict on this requirement ACTFL is requiring all Center exhibitors to fill our the Exhibitor Sales Tax Information Form, available on the Exhibitor Information section of our web site at www.actfl.org. Please fill this Halls A - C San Diego, CA form out and return it to us by November 2nd. Exhibitor Workshops – This year ACTFL has the space to build up to five (5) Exhibitor Workshop on the show floor. We have almost completely sold out three (3) so far and I have just opened the fourth workshop for scheduling. If you are interested in doing an Exhibitor Workshop please act quickly. The deadline for inclusion in the printed Program Guide is September 4th. The Exhibitor Workshop Application is available in the Exhibitor Information section Important Dates of our website at www.actfl.org. The cost is $500 for one 50-minute workshop or $450 each for two (2) workshops. Workshops are on a first-come-first-serve Move-In basis so don’t delay. Thursday, Nov 19th (Staggered) Scam Alert – It has been brought to my attention that a company by the name Show Dates of Convention Expo has been calling our exhibitors and offering special Friday, Nov 20th discount exhibitor rates at the convention hotels and non-convention hotels Saturday, Nov 21st near the convention center. This is a SCAM. Do not reserve anything through Sunday, Nov 22nd these people. All housing information is at the bottom of this newsletter and on Move-Out our website at www.actfl.org. Sunday, Nov 22nd 12:00 am – 6:00 pm General Information Sponsorships – Increase your exposure and maximize your competitive edge by participating as a convention sponsor. We have several opportunities that will fit into every company’s budget. A complete listing of our sponsorship opportunities is available on the Exhibitor Information section of our web site at www.actfl.org. If you are interested in one of our sponsorship opportunities and wish to be identified as such in our Program Guide you must submit your American Council on the Sponsorship Application no later than September 16th. Teaching of Foreign Languages (ACTFL) 1001 N. Fairfax St. Passport Station - Get exposure on the exhibit hall floor by sponsoring Suite 200 a Passport Station. Every attendee will receive a Passport to the ACTFL Alexandria, VA 22314 Phone - 703-894-2900 World Languages Expo to be stamped by sponsoring exhibitors in order Fax - 703-894-2905 to be eligible for prizes drawing. Each page of the Passport will feature E-mail - email@example.com the sponsor’s name, logo and booth number. This is the only marketing Web Site - www.actfl.org opportunity that ensures booth traffic. Exhibits Manager Tami Cook Ext 109 Convention Bag Insert – Introduce your company to the attendees as soon as they receive their convention materials. Have your company’s promotional flyer, special offers or product catalog inserted into the Convention Tote Bags given out to every convention attendee. (Production not included) First Time Attendee Scholarship Fund –ACTFL has made available $200 ACTFL 2009 scholarships for First Time Attendees to the ACTFL Annual Convention and World Languages Expo World Languages Expo for the past several years. If you would like to help, Nov. 20 – 22, 2009 ACTFL is accepting donations to increase the number of scholarships given and to help a language educator gain the most important professional San Diego Convention development opportunity of a lifetime. If you are interested in contributing to Center the First Time Attendee Scholarship Fund visit the Exhibitor Information page of our web site at www.actfl.org. Halls A - C San Diego, CA Exhibitor Services Kit – The Exhibitor Services Kit will be available online the beginning of September. Freeman will send you an email explaining how to access the service kit and a link to the service kit will be available on the Exhibitor Information section of our web site at www.actfl.org. Important Dates Move-In Housing – ACTFL has re-negotiating the hotel rates and some of the hotels in Thursday, Nov 19th our block have revised their room rates. These new hotel rates are retroactive (Staggered) so if you reserved your room several months ago, you will now pay this new Show Dates rate. The new rates are as follows: Friday, Nov 20th Saturday, Nov 21st Embassy Suites San Diego Bay Hotel $179 single/double Sunday, Nov 22nd Hilton San Diego Bay Front (HQ) $179 single/double Move-Out Sunday, Nov 22nd Manchester Grand Hyatt $199 single/double 12:00 am – 6:00 pm Omni San Diego Hotel $179 single/double If you haven’t already made your hotel arrangements, please go to the convention page of our web site at www.actfl.org. One more thing…We are discussing doing a Job Fair on the exhibit hall floor American Council on the Teaching of Foreign Languages probably Saturday afternoon for a couple of hours. If you might be interested let (ACTFL) me know and I will give you more details when I get them. 1001 N. Fairfax St. Suite 200 Alexandria, VA 22314 If anyone has any questions about anything please do not hesitate to give me a Phone - 703-894-2900 Fax - 703-894-2905 call at (703) 894-2900 or email me at firstname.lastname@example.org. E-mail - email@example.com Web Site - www.actfl.org See you soon. Exhibits Manager Tami Cook Ext 109 Tami S. Cook Exhibits Manager, ACTFL ` We will be sending out an Exhibitor Newsletter, like this one, every couple of months to keep all of you included and updated on our progress and to pass on important information. If you have any questions please call Tami Cook, Exhibits Manager, (703) 894-2900 ext 109.
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