090255adoc - Harris County Purchasing Agent

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090255adoc - Harris County Purchasing Agent Powered By Docstoc
					                                                   May 8, 2010



TO:           All Prospective Bidders

SUBJECT:      Addendum No. 1 to Job No. 09/0255, Term Contract for Preventive Maintenance,
              Inspection, Repair, Rental of Emergency Generators and Related Items for Harris
              County
By this addendum to Job No. 09/0255:
       1.    The attached documents replace the following:
             Specifications sheets, pages 13, 14, 18 & 19 of 41,
             Pricing/Delivery Information sheets, pages 27, 32, 36a, 36b, & 36c of 41.

       All bidders should sign and return a copy of the addendum with the bid.

                                                   Sincerely,

                                                   //s// Kelly E. Johnson

                                                   Kelly E. Johnson
                                                   Purchasing Agent

DCH/rjb

Attachments: Specifications sheets, pages 13, 14, 18 & 19 of 41,
             Pricing/Delivery Information sheets, pages 27, 32, 36a, 36b, & 36c of 41.

cc:    Sam Whistler, Facilities & Property Management
       George Blaikie, Facilities & Property Management



Bidder’s Signature


Company Name
                                      REVISED PER ADDENDUM #1
20. Check generator brushes,
21. Check overcrank safety and alarm and report any problems,
22. Check battery and replace as necessary or as requested by Harris County,
23. Perform building load bank test on all generators listed or as designated by Harris County,
24. Conduct a two (2) hour full load bank operation of the engine/generator set, monitoring the operation,
verifying the proper operation and conditions and report any problems on the following:
    a. Check all instruments -no load-full load
     tachometer
     oil gauge and pressure
     voltmeter
     amp meter
     engine temperature
     frequency meter

25. Verify power loss sensing and automatic start operation, along with all time settings for sensing, startup,
transfer, cool down, shutdown and report any problems,
26. Approximately sixty (60) days prior to completion of the annual preventive maintenance inspection, send
samples of engine lubricating oil, fuel oil, and engine coolant to a qualified and certified laboratory for analysis.
The results of the analysis will be provided as part of the annual preventive maintenance report and will include
recommendations for any corrective action, if necessary,
27. After completion of services, meet with designated Harris County representative before leaving the site,
28. Prepare and deliver the annual preventive maintenance inspection report and all pertinent records on the
generator system to Sam Whistler and George Blaikie (Facilities & Property Management), Jim Bridwell
(Information Technology Center), John Thom or Steve Killen (Flood Control District), Quinton Alberto (Toll
Road Authority), Ed Edwards (Precinct 1), Shelby Agnew (Precinct 2), Gregg Erlenbusch (Precinct 3), and Danny
Galloway (PHES).

C. Emergency Repairs of Emergency Generators

During the contract period, there may be occasions when emergency repairs on the emergency generators will be
required. The facilities where these generators are located are operational twenty-four hours a day. Therefore, the
contractor shall be required to provide a response time to generator locations within two (2) hours of notification
from Harris County Facilities & Property Management, Information Technology Center, Flood Control District,
Toll Road Authority, Precinct 1, Precinct 2, or Precinct 3. If contacted by other Harris County departments,
contractor shall notify Harris County Facilities & Property Management at (713)755-5091 prior to departure.

          The contractor shall have at least four (4) generator repair technicians that can be reached twenty-four
           hours a day. A list of these individuals shall be provided to Sam Whistler (Harris County Facilities &
           Property Management), Jim Bridwell (Information Technology Center), John Thom or Steve Killen
           (Flood Control District), Quinton Alberto (Toll Road Authority), Ed Edwards (Precinct 1), Shelby
           Agnew (Precinct 2), Gregg Erlenbusch (Precinct 3) and Danny Galloway (PHES), and updated when
           changes occur. When emergency repairs commence on an emergency generator, the contractor shall
           continue repairs until completion unless Harris County Facilities & Property Management,
           Information Technology Center, Flood Control District, Toll Road Authority, Precinct 1, Precinct 2,
           Precinct 3, or PHES determines another suitable course of action needs be taken. If repairs take more
           than twenty-four hours to complete restoration, the contractor must notify the appropriate department,
           on a daily basis, what is causing the delay and provide a revised time of restoration.
                                                                                                        Page 13 of 41
                                         REVISED PER ADDENDUM #1
Amount of billable labor hours per repair or maintenance shall be as per the flat rate schedule the contractor bids on the
attached bid sheets, and invoiced accordingly. All parts charges shall be as per a multiplier to the then current fleet
price column of the generator or engine manufacturer. For example, if $10,000 is the estimated annual dollar
expenditure by Harris County and a 25% discount is the intended bid, the bidder would insert 75% in the space under
the column marked “Multiplier (%)” and in the space for “Ext. $” the bidder would insert $7,500. However, should a
10% premium apply, the multiplier would be 110% and the Ext. $ would be $11,000. The invoice should include the
applicable manufacturer’s fleet price column, the appropriate multiplier, extended pricing, and a copy of the then
current price list attached. In addition, the contractor will provide a copy of the then-current price list from the
manufacturer at time of billing, or upon request by Facilities & Property Management, Information Technology Center,
Flood Control District, Toll Road Authority, Precinct 1, Precinct 2, Precinct 3, and PHES a copy of the then current
fleet price column from the manufacturer at time of billing, or upon request by either of the departments mentioned
above.

Manufacturer price increases realized by the contractor during the contract period may be passed on to Harris County,
if, and only if, the price adjustments are reflected in the most current price list(s) as identified above. However, the
multiplier to the price list(s) as awarded will remain the same throughout the contract term. Copies of the revised price
list(s) shall be sent directly to Harris County Auditor’s Office, Attn.: Accounts Payable, 1001 Preston, Suite 800,
Houston, Texas, 77002, as well as to all requesting Harris County departments. Each price list shall show the job
number and title.

D. Rental of Emergency Generators

If, during the emergency repair of an emergency generator, Harris County determines a rental generator is required, the
contractor will provide a rental unit until the Harris County generator is repaired and 100% functional. In addition, if
an emergency arises such as, but not limited to, a hurricane or earthquake within Harris County that requires the use of
a rental generator, the contractor shall provide a rental at the price bid.

The size of generators anticipated for use in emergency situations are 25 KW, 45 KW, 60 KW, 100 KW, 250 KW, 300
KW, 400 KW, 500 KW, 600 KW, 630 KW, 750 KW, 1000 KW, and 1400 KW. The amount bid for the rental of each
size emergency generator shall be a per week price (24 hour days each week) and should include delivery, set up,
removal, refueling and preventative maintenance. The following generator sizes must be guaranteed regardless of
the situation: eight (8) 45KW, five (5) 250KW, two (2) 635KW and (2) 25KW, and one (1) of each 60KW,
100KW, 300KW & 500KW.

In the event of an emergency situation such as a hurricane, please detail, on number V. of the Pricing/Delivery
Information sheet, your contingency plans on availability and delivery of a rental generator, and emergency repairs
based on Harris County’s requirements.

The bidder should include proof of insurance, as required in attachment e., Minimum Insurance Requirements, and
references, as detailed in attachment h., References, with this bid.

Related Items: Bidder may offer for sale additional items related to the scope of goods and/or services described
above and/or listed in the Pricing/Delivery Information section of this bid by identifying other items and/or brands not
identified by Harris County in this bid. Though the “related items” offered may be considered during the award
recommendation, and/ or may be a part of a subsequent contract, if any, with Harris County, the affect of the related
items cannot be extended and totaled in determining the lowest bidder since an estimated usage is unknown.
Purchases by Harris County of related items should not exceed 20% of the total annual purchases under the
contract.

To insure an uninterrupted source of emergency repairs, parts and/or labor, or rental, the County reserves the right to
award multiple contracts. Each item may be awarded to a “Primary” and a “Secondary” contractor
                                                                                                            Page 14 of 41
                                  REVISED PER ADDENDUM #1
          (ll) Location: Hub Building #1, 6855 ½ Old North Belt Drive, Atascocita, TX 77396, Generator:
               Dayton 10 KW, Generator Model #: 4LM39B, Generator Serial #: 3143995, Fuel: Natural
               Gas
          (mm)      Location: Hub Building #2, 16608 ½ Pine Forest Lane, Houston, TX 77084,
             Generator: Dayton 10 KW, Generator Model #: 4LM39B, Generator Serial #: 3144018,
             Fuel: Natural Gas
          (nn)       Location: Hub Building #3, 949 ½ Westgreen Blvd., Houston, TX 77450, Generator:
              Dayton 10 KW, Generator Model #: 4LM39B, Generator Serial #: 3141110, Fuel: Natural
              Gas
          (oo)       Location: Hub Building #4, 5260 ½ Louetta Road, Spring, TX 77379, Generator:
              Dayton 10 KW, Generator Model #: 4LM39B, Generator Serial #: 3143944, Fuel: Natural
              Gas
          (pp)       Location: District V Patrol, 23828 Tomball Parkway, Tomball, TX 77375,
              Generator: Kohler 150 KW, Generator Model #: 18REOZ5C, Generator Serial #: 214303,
              Fuel: Diesel
2. Information Technology Center

          (a) Location: Tomball Tower, 16000 15503 Brown Road, Tomball, TX 77375, Generator:
              Generac 45KW, Generator Model: 1591110100, Generator Serial #: 2063110, Engine:
              Vortec 4.3L, Engine Serial #: 163056, Fuel: Propane Gas
          (b) Location: Chambers Tower Site, 7505 7501 Hwy 65, Anahuac, TX 77514, Generator:
              Generac 50KW, Generator Model: 29028, Generator Serial #: 208A-03921-S, Engine Serial
              #: 09321
          (c) Location: Huffman Tower, 2730 Huffman East Gate, Huffman, TX 77336, Generator:
              Generac 45KW, Generator Model#: 20A03953-S, Generator Serial #: 2559228, Engine
              Model: 4.3L Vortec
          (d) Location: Huffmeisster Tower, 15530 Huffmeister, Houston, TX, Generator: Onan 5KW,
              Generator Serial #: 1457171, Generator model #: 4W1666
          (e) Location: Dickinson Tower, 315 Happy Hollow & FM 517, Generator: Generac 45KW,
              Generator Model: 97A01373S, Generator Serial #: 2033725
          (f) Location: Tamina Rd. Tower, 330 Shady Meadow Lane, Woodlands, TX, 77375, Generator:
              Generac 45KW, Generator Model #: 99A05221S, Generator Serial #: 2050469, Engine
              Model: Vortec 4.3L
          (g) Location: Ft. Bend Tower, 1410 Ransom Rd., Richmond, TX 77469, Generator: Kohler
              45KW, Generator Model #: CSG-6491-6005-F, Generator Serial #: 05890A-22
          (h) Location: Angleton Tower, 3602 4000 Country Rd. 45, Angleton, TX, Generator: Generac
              45KW, Generator Model #: 2367810100, Generator Serial #: 2067231, Engine Model #: 4.3L
              Vortec, Engine Serial #: OA9047, Fuel: Propane Gas
          (i) Location: Brazoria Tower, 1567 County Rd. 348 314 W. Texas St., Brazoria, TX 77422,
              Generator: Generac 50KW, Generator Model#: 2367810100, Generator Serial #: 2067230,
              Engine Model: 4.3L Vortec, Engine Serial #: OA9046, Fuel: Propane Gas
                                                                                           Page 18 of 41
                                    REVISED PER ADDENDUM #1
           (j) Location: Moss Hill tower site, 1600 County Rd. 2252, Cleveland, TX 77327, Liberty County,
               FCC Tower #: 1058454, 13.5 miles east of Cleveland or 6 miles east of FM 2518 or 7 miles west
               of Hwy 146, Generator: Onan 15 KW, model and serial information no longer visible
           (k) Location: Ames tower site, Liberty County, 708 510 Mallet Rd. Ln., Ames, TX 77575, east of
               Liberty and south of Hwy 90, Generator: Generac 2000, Generator Model #: 2069599,
               Generator Serial #: 267002010
           (l) Location: Waller tower site, 1900 25th St., Hempstead, TX, Generator: Generac, Generator
               Model #: 34525100100, Generator Serial #: 2073856
           (m) Location: Freeport tower site, 202 401 Hwy 332, Clute Freeport, TX 77531 (located in
               Centerpoint work yard), Generator: Generac 35 KW, Type: SG0035-A163.9L one phase,
               Generator Model #: 5178980100, Generator Serial #: 2082607
           (n) Location: Communication on Wheels (COW) trailer, Harris County Sheriff Auto Theft Division
               location, Fisher Rd., Humble, TX 77338, Generator: ONAN, Generator Model #: 12HDCAD-
               2209A, Generator Serial #: J020422519, KVA: 12, KW: 12, Engine Type: 3-Cylinder ISUZU,
               Fuel: Diesel
           (o) Location: Tomball tower site, 15503 Brown Road, Tomball, TX 77377, Generator: Kohler 125
               KW, Generator Model #: 125RZG, Generator Serial #: 2190166, Engine Name: Chevy 454,
               Fuel: Propane
3. Flood Control District

            (a) Location: 9900 Northwest Freeway, Houston, TX 77092, Generator: Kohler 150 KW,
                Generator Model #: 150RZD, Generator Serial #: 723193, Fuel: Natural Gas
            (b) (b) Location: 7522 Prairie Oak Drive, Houston TX 77086, Generator: Olympian 100 KW,
                Generator Model #: G100F3, Generator Serial #: OLY0000ANFC02044, Fuel: Natural Gas
            (c) (c) Location: A200-00-00 2nd Outlet Flood Gates, Kemah, TX, Generator:      ONAN 60 KW,
                Engine Model #: 60DGCBL36640A, Engine Serial #: B900301535
4. Toll Road Authority

            (a) Location:  Highway 6 Pump Station, 4042 Highway 6 South; Generator Model #:
                STAMFORD1/14 250 KW; Generator Serial #: KVA313; Fuel: Natural Gas; Control Panel #:
                25297054; Cummins Engine, Model #GTA 855G3
            (b) Location: Westpark Pump Station, 10750 Harwin Drive (two stations); Generator Model #:
                STAMFORD0/18 500 KW; Generator Serial #: 25277103; Fuel: Natural Gas; Control Panel #:
                208706; Cummins Engine, Model #GTA 28
            (c) Location: Ranchester Pump Station, 5751 ½ Ranchester; Generator Model #: GGHE5585831,
                60 KW; Generator Serial #: K020442357, Fuel: Natural Gas; Control Panel #: 120610; Ford
                Engine, Model #WSG-10681-6005-A
            (d) Location: 59 Pump Station, 6226 ½ Southwest Freeway; Generator Model #: S019791-1, 350
                KW; Generator Serial #: GTA19G2; Fuel: Natural Gas; Control Panel #: P539415; Cummins
                Engine, Model #GTA 19G2
                                                                                                Page 19 of 41
                                                                REVISED PER ADDENDUM #1
                                                                                                 **Multiplier % to
                                                                                                 Manufactures Price
Item                                 Description                          UM    Qty       $/UM         Lists          Ext $
       2. Information Technology Center
       a   Tomball Tower, 16000 15503 Brown Rd.                            ea    3
       b   Anahuac Tower Site, 7505 7501 Hwy 65                            ea    3
       c   Huffman Tower, 2804 Huffman East Gate                           ea    3
       d   Huffmeister Tower, 15530 Huffmeister                            ea    3
       e   Dickinson Tower, 315 Happy Hollow & FM517                       ea    3
       f   Tamina Rd. Tower, 330 Shady Meadow Lane                         ea    3
       g   Ft. Bend Tower, 1410 Ransom Rd.                                 ea    3
       h   Angleton Tower, 3602 4000 Cty Rd 45                             ea    3
       i   Brazorial Tower, FM348 @ Hwy 36 314 W. Texas St.                ea    3
       j   Moss Hill tower site, 1600 County Rd. 2252, Liberty County      ea    3
       k   Ames tower site, 708 510 Mallet Rd.                             ea    3
                                    th
       l   Waller tower site, 1900 25 St.                                  ea    3
       m   Freeport tower site, 202 401 Hwy 332                            ea    3
       n   Communication on Wheels (COW) trailer, Fisher Rd.               ea    3
       o   Tomball tower site, 15503 Brown Road                            ea    3
       3. Flood Control District
       a   9900 Northwest Freeway                                          ea    3
       b   7522 Prairie Oak Drive                                          ea    3
       c   Outlet Flood Gates, Kemah, TX                                   ea    3
       4. Toll Road Authority
       a   Highway 6 Pump Station, 4042 Highway 6 South                    ea    3
       b   Westpark Pump Station, 10750 Harwin Drive                       ea    3
       c   Ranchester Pump Station, 5751 ½ Ranchester                      ea    3
       d   59 Pump Station, 6226 ½ Southwest Freeway                       ea    3
       e   Westpark Pump Station, 10570 Harwin Drive                       ea    3
                                                                                                                       Page 27 of 41
                                                              REVISED PER ADDENDUM #1
                                                                                               **Multiplier % to
                                                                          U                    Manufactures Price
Item                                Description                           M    Qty      $/UM         Lists          Ext $
       ff    Katy Road Juvenile Facility, 9114 Katy Hockley               ea    1
       gg    New Humble Courthouse, 7900 Will Clayton Pkwy                ea    1
       hh    Fleet Services, 2505 Texas                                   ea    1
        ii   Fleet Services, 1631 East Sam Houston Parkway                ea    1
        jj   Fleet Services, 14640 Henry Road                             ea    1
       kk    Fleet Services, 1320 Preston                                 ea    1
       ll    Hub Building #1, 6855 ½ Old North Belt Drive                 ea    1
       m
       m     Hub Building #2, 16608 ½ Pine Forest Lane                    ea    1
       nn    Hub Building #3, 949 ½ Westgreen Blvd.                       ea    1
       oo    Hub Building #4, 5260 ½ Louetta Road                         ea    1
       pp    District V Patrol, 23828 Tomball Parkway                     ea    1
       2. Information Technology Center
        a    Tomball Tower, 16000 15503 Brown Rd.                         ea    1
        b    Anahuac Tower Site, 7505 7501 Hwy 65                         ea    1
        c    Huffman Tower, 2804 Huffman East Gate                        ea    1
        d    Huffmeister Tower, 15530 Huffmeister                         ea    1
        e    Dickinson Tower, 315 Happy Hollow & FM517                    ea    1
        f    Tamina Rd. Tower, 330 Shady Meadow Lane                      ea    1
        g    Ft. Bend Tower, 1410 Ransom Rd.                              ea    1
        h    Angleton Tower, 3602 4000 Cty Rd 45                          ea    1
        i    Brazorial Tower, FM348 @ Hwy 36 314 W. Texas St.             ea    1
        j    Moss Hill tower site, 1600 County Rd. 2252, Liberty County   ea    1
        k    Ames tower site, 708 510 Mallet Rd.                          ea    1
                                       th
        l    Waller tower site, 1900 25 St.                               ea    1
       m     Freeport tower site, 202 401 Hwy 332                         ea    1
        n    Communication on Wheels (COW) trailer, Fisher Rd.            ea    1
                                                                                                                       Page 32 of 41
                                                                         REVISED PER ADDENDUM #1
                                                                                                           **Multiplier % to
                                                                                                           Manufactures Price
Item                                      Description                                 UM    Qty     $/UM         Lists          Ext $
            d   Jim & Joann Fonteno Senior Education Center, 6600 Bissonnet           ea     1
            8. Public Health & Environmental Services (PHES)
            a   Annex 83, EMG-1, 2223 West Loop South                                 ea     1
            b   Annex 83, EMG-2, 2223 West Loop South                                 ea     1
       C.   Emergency Repairs of Emergency Generators
            1   Labor-Straight Time Hours                                             hr    500
            2   Labor-Overtime Time Hours                                             hr    100
            3   Parts-Percentage off Manufacturers Fleet or List Price                $    37,400
       D.   Rental of Emergency Generators (24 hour days each week)
                25 KW-includes delivery, set up, removal & preventive maintenance;
            1   two (2) must be guaranteed
                a. Stand-by                                                           hr   1,920
                b. Run-time                                                           hr    960
                45 KW-includes delivery, set up, removal & preventive maintenance;
            2   eight (8) must be guaranteed
                a. Stand-by                                                           hr   1,920
                b. Run-time                                                           hr    960
                60 KW-includes delivery, set up, removal & preventive maintenance;
            3   one (1) must be guaranteed
                a. Stand-by                                                           hr   1,920
                b. Run-time                                                           hr    960
                100 KW-includes delivery, set up, removal & preventive maintenance;
            4   one (1) must be guaranteed
                a. Stand-by                                                           hr   1,920
                b. Run-time                                                           hr    960
                250 KW-includes delivery, set up, removal & preventive maintenance;
            5   five (5) must be guranteed
                a. Stand-by                                                           hr   1,920
                                                                                                                                Page 36a of 41
                                                                REVISED PER ADDENDUM #1
                                                                                                      **Multiplier % to
                                                                                                      Manufactures Price
Item                                 Description                                  UM   Qty     $/UM         Lists          Ext $
            b. Run-time                                                           hr   960
            300 KW-includes delivery, set up, removal & preventive maintenance;
       6    one (1) must be guaranteed
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       7    400 KW-includes delivery, set up, removal & preventive maintenance
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
            500 KW-includes delivery, set up, removal & preventive maintenance;
       8    one (1) must be guaranteed
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       9    600 KW-includes delivery, set up, removal & preventive maintenance
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
            635 KW-includes delivery, set up, removal & preventive maintenance;
       10   two (2) must be guaranteed
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       11   750 KW-includes delivery, set up, removal & preventive maintenance
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       12   1000 KW-includes delivery, set up, removal & preventive maintenance
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       13   1400 KW-includes delivery, set up, removal & preventive maintenance
            a. Stand-by                                                           hr   1,920
            b. Run-time                                                           hr   960
       14   Cabling & connections for all rentals                                 ft    50
                                    Grand Total - Item I
                                                                                                                           Page 36c of 41
                      REVISED PER ADDENDUM #1
**MULTIPIER = 100% - DISCOUNT% OR 100% + PREMIUM%

 Did bidder include required proof of insurance?……………………..___Yes…….___No
Did bidder include references?…………………………………………..___Yes…….___No




                                                                  Page 36c of 41

				
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