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Workplace Safety _ Records Manag

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Workplace Safety _ Records Manag Powered By Docstoc
					      Workplace Safety
      &
      Records Management
      ARMA Terra Nova Chapter Biennial Conference and Trade Show


Brenda Neary
Records Controller
Hibernia Management and Development Company
October 31, 2007
           Why is Safety Important?

   Family
   Friends
   Home Life
   Extra Curricular
    Activities
          Reasons Injuries Happen

   Improper Equipment
   Rushing
   Complacency
   Lack of Training
   Improper Techniques

   Over Enthusiasm
         Office Environment Injuries



   Repetitive Strain
   Eye Strain
   Muscle Strain
               What we will cover


   Filing Supplies
   Equipment
   Techniques
                 Filing Supplies

   File Folders
   Binders
   Hole Punches
   Acco Fasteners
           Filing Units (File Cabinet)


   Use Proper Ladder
   Pull drawer out then
    position ladder
   Avoid heavy file folders
           Filing Units (Mobile Unit)

   Use proper ladder
   Never remove files
    above the shoulder
   Shelf dividers are safely
    locked in place or
    stored flat on bottom
    shelf
   Use safety locks
   Is there anyone in the
    unit?
                     Stepladders




   Match ladder to its intended purpose
   Is the ladder Mobile?
               Ladder Safety Tips

   Fully open and
    spreaders locked
   Firm level surface
   Three points of contact
   Never stretch to reach
   Ascend and descend
    free of obstacles
               Fashion vs. Safety

   Clothing does not
    impede your safety
   Proper footwear
   Necktie
                      Archiving

   Right carton for the record
   Quality of carton
   Handles
   Do not over or under pack
    cartons
   Do not archive hanging
    file folders
   Distribute weight evenly
               Binders Binders Binders

   DO NOT
       lay them flat with other binders on top
       place cartons with spines facing up
   DO
       place standing straight up with spines alternating
                Tracking Carton Safety
   Carton Label
       Rating
           1-Excellent
           2-Good
           3-Satisfactory
           4-Fair
           5-Poor
     Date
     Comments
Carton Safety
                         Lifting Safely
   Preparing for the lift
     Size up the cart

     Get help if it’s heavy

     Survey your route

     Move it once
   Making the Lift
     Keep your mind on the job and
      your spine is in a neutral posture
     Move as Close to the carton as
      you can
     With feet shoulder width apart put
      one foot in front of the other
     Bending at the hip lean over
      your forward leg
     Keep you spine curved and
      let your legs do the lifting
               Strapping on Cartons

   Use heavy duty
    scissors
   Lift carton slightly
    to free strapping
   Secure waste
    strapping
Storing Cartons Safely in IM Center

   Ensure shelving units
    are adequate

   Use trolley to transport
    cartons to working area
         Customers Using Your Center

   Customer must adhere
    to protocols on:
       Collating information
       Archiving methods
       Safety
           Housekeeping Items

   Clean your center and
    storage areas
   Novelty items may be more
    dangerous than useful
   Always close utility knife
   No loose items on
    open shelving
   HAVE A SAFE AND HAPPY HALLOWEEN

				
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