THE EDINBURGH NAPIER UNIVERSITY WINDOWS VIRTUAL PRIVATE NETWORK (VPN

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					THE EDINBURGH NAPIER UNIVERSITY
WINDOWS VIRTUAL PRIVATE NETWORK (VPN)
GUIDE FOR MAC USERS



INTRODUCTION ............................................................................................. 2

WHAT SERVICES CAN I ACCESS USING THE VPN?.................................. 2

WHAT ARE THE REQUIREMENTS OF THE VPN SERVICE? ...................... 2

SET UP OFFICE PC FOR REMOTE DESKTOP CONNECTION .................... 4

INSTALLING THE VPN CLIENT ..................................................................... 5

STARTING THE VPN CLIENT ........................................................................ 8

USING REMOTE DESKTOP (RDC) ................................................................ 8

   ACCESSING YOUR MACHINE VIA RDC .................................................... 9
   DISCONNECTING FROM THE RDC ......................................................... 10

HOW DO I ACCESS MY H DRIVE? .............................................................. 10

HOW DO I ACCESS MY UNIX DRIVE – SOC ONLY ................................... 10

FURTHER HELP AND SUPPORT ...................... Error! Bookmark not defined.




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INTRODUCTION

The Virtual Private Network (VPN) supplies external computers connected to
the Internet with a secure “virtual” connection to the Edinburgh Napier
University network. You can use the VPN from your home computer to
access restricted services such as your personal data area, your Outlook
client, the intranet and Edinburgh Napier University administration services.

This document provides a guide for staff wishing to use the VPN service to
access their office files and folders from their home computer out with the
University. You will need to set up your office PC as well as your
home/external computer; these instructions will explain how to do both.


WHAT SERVICES CAN I ACCESS USING THE VPN?

You can access the following services using the VPN:

      Your H Drive and S Drive using ftp.
      Your office PC using Remote Desktop Connection.
      Your email account using Remote Desktop Connection.
      The Edinburgh Napier University Intranet.
      Your Unix data area (School of Computing users only).


WHAT ARE THE REQUIREMENTS OF THE VPN SERVICE?

      You need to register for the VPN service.

           To register visit the Staff Forms section of the C&IT Services
           intranet pages and complete the online VPN form.

           The form will be processed within 2 working days of receipt. You
           will be notified by email once your VPN account has been created.

      You need a home computer which runs one of the following
       operating systems:

              Mac OS X 10.3 (PPC)
              Mac OS X 10.4 or 10.5 (Intel)

      You need an existing connection to the Internet.

      You need to have the following security requirements on your home
       computer:

              You must have some form of anti-virus software installed on
               your computer. Mac Users can purchase anti-virus software


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               licences from C&IT Services. Contact the Support Desk for
               details.
              You must have up to date virus definitions, run the auto
               update on your anti-virus software to ensure the files are up to
               date.
              You must have a firewall. A firewall is supplied with the VPN
               client to protect your computer from unauthorised access from
               the Internet.
              You must agree to Edinburgh Napier University’s Information
               Security Policy. A copy of the Information Security Policy can
               be found in the C&IT Services intranet pages.

      You must set up your Office PC if you want to access it using Remote
       Desktop. See the Set Up Office PC for Remote Desktop Connection
       section of this documentation.

      You must install the VPN client on your home machine. Go to the
       Remote Access to Network Drives section of the C&IT Services
       intranet pages and download the client for your particular OS. You will
       be prompted to enter your username/password. Please enter your
       username with the prefix napier-mail\ . See the Installing the VPN
       Client section of this documentation.




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SET UP OFFICE PC FOR REMOTE DESKTOP CONNECTION

The remote desktop connection allows you to connect to your University
computer and work as if you were in your office.

To set up the Remote Desktop Connection:

              Right click on the My Computer icon on your office PC.
              Select Properties.
              Click on the Remote tab.
              Click on the “Allow users to connect remotely to this
               computer tick box”.
              When the Remote Sessions dialog box appears, click OK.
              Click OK to exit the System Properties dialog box and to apply
               the changes.

You will need your IP address to connect from out with the University. To
obtain your IP address:

              Double click on the C&IT Support icon on your desktop:




               A screen will appear displaying information about your PC.

              Take a note of the number next to IP Address; you will need
               this number to connect to your office workstation from out with
               the University.
              Click Quit.




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    INSTALLING THE VPN CLIENT

           Download the appropriate VPN client for your OS/chipset.

    Step 1
        Copy the VPN disk image onto your desktop and double click it. This
           should mount a volume called CiscoVPNClient.
        Double click the CiscoVPNClient.


Open disk image                                              Open volume




    Step 2
        Double click Cisco Vpn Client.mpkg to start the client install.



Start Client Install




    Step 3
        Click on Continue




                                                                   Click Continue




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Step 4
    Click Continue to accept License Agreement




                                                               Click Continue



Step 5
    Click Agree to accept Terms.




                                                                Click Agree



Step 6
    Select the volume you want to install the VPN client on – this volume
       should be on your Hard Disk.
    Click Continue.



                                                                Select volume




                                                                Click Continue




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Step 7:
    Click on Upgrade or Install to install the VPN Client.




                                                                 Click Upgrade/Install




Step 8:
    If prompted, enter your Mac’s local administrator username and
      password and click OK.
                                                              Enter local
                                                              administrator
                                                              credentials


                                                              Click OK


Step 9:
    Once the install is complete, click Close to finish.




                                                               Click Close




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    STARTING THE VPN CLIENT

    The Cisco VPN client will be installed in the Applications folder on the Mac.
    Navigate to the installed Cisco client and start it by double clicking the client
    icon. You should see a window similar to the one below. Select the
    Edinburgh Napier University VPN connection and click on Connect. You’ll
    be prompted for a username/password – use your University credentials.
    Once logged in, a window will appear asking if you want to Continue. Click
    Continue to connect.


Click Connect




    USING REMOTE DESKTOP (RDC)

    Remote Desktop Connection is not installed by default on a Mac. Download
    and install the latest Microsoft Remote Desktop Connection client from
    http://www.microsoft.com/mac/otherproducts/otherproducts.aspx?pid=remote
    desktopclient

    You must leave your office workstation powered on to be able to connect
    to it when you want to connect from an external PC. However, you can switch
    the monitor off.

    You can leave your workstation either logged on to the network or logged off
    from the network. If you leave your workstation logged on then you should
    lock your workstation in the interest of security. To lock your workstation:

        1. Press Ctrl + Alt + Del.
        2. Select Lock Workstation.




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ACCESSING YOUR MACHINE VIA RDC

Before you access your machine you must have installed the Edinburgh
Napier University VPN Client on your home computer (refer to the section
INSTALLING THE VPN CLIENT) and set up the Remote Desktop connection
on your office PC (refer to the section SET UP OFFICE PC FOR REMOTE
DESKTOP CONNECTION).

       To access your machine via remote desktop connection:

      Start the VPN client and connect.
      Start Remote Desktop Connection.

               Once you have clicked on Remote Desktop Connections the
               following screen will appear:

                                                                        Enter IP Address



                                                                        Click Connect




      Enter the IP address of the PC you will be connecting to. Refer to the
       section SET UP OFFICE PC FOR REMOTE DESKTOP
       CONNECTION for information on how to obtain the IP address.
      Click Connect if you want to connect directly to the machine.
       Alternatively you could click Options to view some of the advanced
       options of the Remote Desktop Connection.
      Once connected, you can log in to your office workstation with your
       normal Edinburgh Napier University User ID and Password.

   Once you have logged in you will see your desktop as you would if logging
   in from your office. You can use the machine as you would your machine
   at work.




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DISCONNECTING FROM THE RDC

There are 2 methods of disconnecting from the remote desktop connection.

       Method 1:

      On the machine you are remote controlling, click Start.
      Select Log Off. This will end all applications that are running, log you
       out of the machine you are remote controlling and then disconnect you
       from the remote control session.

       Method 2:

      On the machine you are remote controlling, click Start.
      Select Disconnect. This will disconnect you from the remote desktop
       session but all programs will be kept running on the workstation that
       you were connecting to.


HOW DO I ACCESS MY H DRIVE?

Providing you have Internet access you can access your H drive out with the
University using MyDrive. Please refer to the MyDrive User Guide for more
information, the guide can be found in the Remote Access to Network Drives
section of the C&IT Services intranet pages.


HOW DO I ACCESS MY UNIX DRIVE – SOC ONLY

Once you are connected to the Edinburgh Napier University VPN service you
can access your School of Computing Unix data area by mounting it on the
desktop.

      In the Finder click on Go and select Connect to Server
      In the Connect to Server box enter smb://crl-socdata and click
       Connect


                                                                     Type smb://crl-
                                                                     socdata




                                                                     Click Connect



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      Type NAPIER-MAIL in the domain box and enter your University
       username and password. Click OK



                                                                  Type NAPIER-MAIL

                                                                  Enter username and
                                                                  password



                                                                  Click OK



      Select your data area from the list of shares and click OK. Your data
       area should be mounted on the desktop.



                                                                    Select share


                                                                    Click OK




FURTHER HELP AND SUPPORT

If you have any problems using the VPN service then please refer to the
separate VPN Troubleshooting Guide. The link to this document can be
found in the Remote Access to Network Drives section of the C&IT Services
intranet pages.

If you are still having problems after referring to the VPN Troubleshooting
Guide please contact the C&IT Support Desk by email or by telephoning ext.
0131 455 3000.




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