Thank you for selecting our dental healthcare team! We will strive to provide you with the best possible dental care. To help us meet all your dental healthcare needs, please fill out this form completely in ink. If you have any questions or need assistance, please ask us‐ we will be happy to help.
Pillsbury Dental Associates 125 Greentree Dr., Dover, Delaware 19904 www.Pillsburydentalassociates.com
(302) 734‐0330 FAX (302) 734‐5712 Patient Information (CONFIDENTIAL)
Date_______________________ Name____________________________________________________________________Birthdate____________________Home Phone_______________ Address_________________________________________________________________City__________________State____________Zip_________________ Email______________________________________________________________________________________Cell Phone______________________________ Check Appropriate Box Minor Single Married Divorced Widowed Separated If Student, Name of School/College__________________________________City___________________State_____________ Full Time Part Time Patient or Parent/Guardian’s Employer_____________________________________________________Work Phone_______________________ Business Address_____________________________________________________City___________________State_____________Zip_______________ Spouse or Parents/Guardian’s Name______________________________Employer_______________Work Phone_______________________ Whom may we thank for referring you?_________________________________________________________________________________________ Person to contact in case of emergency____________________________________________________Phone_______________________________
SS#/SIN___________________
Responsible Party
Name of Person Responsible for this Account__________________________________________Relationship to Patient________________ Address__________________________________________________________________________________Home Phone_____________________________ Email____________________________________________________________________________________Cell Phone_______________________________ Driver’s License#_____________________Birthdate________________________Financial Institution___________________________________ Employer____________________________________________________Work Phone_________________________SS#/SIN______________________ Is this person currently a patient in our office? Yes No For your convenience, we offer the following methods of payment. Please check the option you prefer. Payment in full at each appointment. Cash Personal Check Credit Card Visa MasterCard I want to discuss the office’s payment policy.
Insurance Information
Name of Insured______________________________________________________________________Relationship to Patient__________________ Birthdate__________________________SS#/SIN_________________________________________Date Employed____________________________ Name of Employer__________________________________Union or Local________________Work Phone_______________________________ Address of Employer__________________________________________City____________________________State_____________Zip____________ Insurance Company___________________________________________Group#_______________________Policy/ID#_______________________ Ins. Co. Address________________________________________________City___________________________State_____________Zip____________ How much is your deductible?___________________How much have you used?________________Max. annual benefit____________ DO YOU HAVE ANY ADDITIONAL INSURANCE? Yes No IF YES, COMPLETE THE FOLLOWING Name of Insured____________________________________________________________________Relationship to Pateient__________________ Birthdate__________________________SS#/SIN_________________________________________Date Employed____________________________ Name of Employer__________________________________Union or Local________________Work Phone_______________________________ Address of Employer__________________________________________City____________________________State_____________Zip____________ Insurance Company___________________________________________Group#_______________________Policy/ID#_______________________ Ins. Co. Address________________________________________________City___________________________State_____________Zip____________ How much is your deductible?___________________How much have you used?________________Max. annual benefit___________ OVER PLEASE
Patient Medical History
Physician______________________________Office Phone____________________________Date of Last Exam_________________________ Yes No Yes No 1. Are you under medical treatment now?.................._ 10. Are you wearing contact lenses?.............. 2. Have you ever been hospitalized for any surgical 11. Are you allergic to or have had any operation or serious illness within the last 5 years? reactions to the following? If yes, please explain_________________________________ Local Anethetics (e.g. Novocain)……………. _______________________________________________________ Penicillin or any other Antibiotics………… 3. Are you taking medication(s) Sulfa Drugs…………………………………………… Including nonprescription medicine?......................... Barbiturates…………………………………………. If yes, what medication(s) are you taking?_________ Sedatives……………………………………………….. _______________________________________________________ Iodine……………………………………………………. 4. Have you ever taken FenPhen/Redux?........................ Aspirin…………………………………………………… 5. Have you ever taken Fosamax, Boniva, Actonel, or Any Metals (e.g. nickel,mercury,etc.)……….. any cancer medications containing Latex Rubber?........................................................ bisphosphonates?.................................................................... Other(please list)____________________________ 6. Have you taken Viagra, Revatio, Cialis or Levitra 12. Do you have a persistent cough or throat clearing In the last 24 hours?............................................................. not associated with a known illness(lasting more 7. Do you use tobacco?............................................................ Thank 3 weeks)?................................................... 8. Do you use controlled substances?............................... 13. Women Only: a.) Are you pregnant or think you may be pregnant?................................................ b.) Are you nursing?....................................... 9. Do you have or have you had any of the following? c.) Are you taking oral contraceptives?.... Yes No Yes No Yes No High Blood Pressure……………… Heart Disease…………… Chest Pains……………… Heart Attack………………………… Cardiac Pacemaker….. Easily Winded………… Rheumatic Fever…………………. Heart Murmur…………. Stroke………………………. Swollen Ankles…………………….. Angina……………………… Hay Fever/Allergies…. Fainting/Seizures………………… Frequently Tired………. Tuberculosis……………… Asthma………………………………… Anemia…………………….. Radiation Therapy……… Low Blood Pressure………………. Emphysema………………. Glaucoma…………………… Epilepsy/Convulsions……………. Cancer………………………. Recent Weight Loss….. Leukemia……………………………… Arthritis……………………. Liver Disease……………. Diabetes………………………………. Joint Replacement…… Heart Trouble…………… Kidney Disease…………………….. Hepatitis/Jaundice…… Respiratory Problems... AIDS or HIV Infection………….. Sexually Transmitted Disease Mitral Valve Prolapse… Thyroid Problem…………………… Stomach Troubles/Ulcers Other____________________
Patient Dental History
Name of Previous Dentist and Location__________________________________________Date of Last Exam_______________________________
Yes No Yes No 1. Do your gums bleed while brushing or flossing?.......................... 8. Do you have frequent headaches?............... 2. Are your teeth sensitive to hot or cold liquids/foods?............... 9. Do you clench or grind your teeth?............. 3. Are your teeth sensitive to sweet or sour liquids/foods?.......... 10. Do you bite your lips or cheeks frequently?......... 4. Do you feel pain to any of your teeth?.............................................. 11. Have you ever had any difficult extractions 5. Do you have any sores or lumps in or near your mouth?........... in the past?.......................................................................... 6. Have you had any head, neck or jaw injuries?............................... 12. Have you ever had any prolonged bleeding 7. Have you ever experienced any of the following following extractions?...................................................... problems in your jaw? 13. Have you had orthodontic treatment?.................... Clicking……………………………………………………………..................... 14. Do you wear dentures or partials?........................... Pain ( joint, ear, side of face)…………………………………………. 15. Have you ever received oral hygiene instructions Difficulty in opening and closing……………………………………. regarding the care of your teeth and gums?........... Difficulty in chewing…………………………………………………….… 16. Do you like your smile?..................................................
Authorization and Release
I certify that I have read and understand the above information to the best of my knowledge. The above questions have been accurately answered. I understand that providing incorrect information can be dangerous to my health. I authorize the dentist to release any information including the diagnoses and the records of any treatment or examination rendered to me or my child during the period of such Dental care to the third party payors and/or health practitioners. I authorize and request my insurance company to pay directly to the dentist or dental group insurance benefits otherwise payable to me. I understand that my insurance carrier may pay less than the actual bill for services. I agree to be responsible for payment of all services rendered on my behalf or my dependents. X________________________________________________________________________________________________________________________________________________
Signature of patient (or parent/guardian if minor) Date
Doctor’s Comments______________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________ _____________________________________Signature________________________________________________________Date_______________________________
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
APPOINTMENT GUIDELINES Minimizing appointment cancellations and "no-shows" is a major goal of every dental practice. Achieving this goal allows us to operate more effectively and to provide timely, high quality care to our patients. Every time a patient unexpectedly misses an appointment that time is potentially denied to another patient. Patients who find it necessary to cancel or reschedule should give us at least 48 business hours notice (weekends and holidays excluded). If you have to cancel or reschedule, we would prefer it if you would call us in person rather than leave a message on our answering machine. Eligibility for care may be affected for patients who repeatedly (2 or more times in a 6 month period) cancel, reschedule, or miss appointments. Patients who repeatedly have appointment attendance problems, no show for scheduled appointments, or cancel with less than 48 business hours notice may also be subject to a $75.00 fee or discontinuation from the practice. The $75.00 fee is to be paid prior to scheduling another appointment. . . Patients who fail their initial appointment with us without properly canceling or rescheduling are no longer eligible for patient care in our practice. We are not unreasonable and recognize that there will always be valid reasons for rescheduling. Our goal is to minimize appointment disruptions which is beneficial to our patients as well as our practice. The parent or a responsible adult should remain here while minor children under their supervision are being treated. We often have to get permission from the "adult in charge" to do certain procedures on the child. Also, if an emergency would arise, it is best that the adult be present. Please do not bring small children or infants to your dental appointments. We do not have babysitting capabilities. We appreciate the opportunity to work for your dental health and your cooperation with the above policies.
Patient:__________________________
Date: ________________________
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
Authorization to take Photographs I hereby authorize photographs to be taken in connection with my dental treatment. I understand that photographs will be used to more thoroughly document my case, to assist in diagnosis and treatment planning, to document need for certain types of treatment to insurance carriers, and for promotional/advertising and educational purposes. Please initial the appropriate box below: __ I authorize intraoral (mouth and teeth) photos only. __ I authorize full face photos as well as intraoral photos. Patient Signature:______________________________ Date:____________________
Pillsbury Dental Associates
James S. Pillsbury, D.D.S., FAGD
125-2 GREENTREE DRIVE DOVER, DELAWARE 19904 (302) 734-0330
FAX (302) 734-5712
www.pillsburydentalassociates.com
Financial Arrangements
~ PAYMENT FOR SERVICES IS DUE AT THE TIME SERVICES ARE RENDERED unless payment arrangements have been made IN ADVANCE by our staff. As a convenience to our patients with dental insurance, we accept payment by assignment of insurance benefits to us. Patients with insurance are expected to make their copayments at the time services are rendered. Insurance balances in excess of 60 days become the responsibility of the patient. We are happy to assist in filling out claim forms for those patients wishing to pay us directly and then turn in their own claims for reimbursement from the insurance company. ~ EMERGENCY SERVICES- WE DO NOT accept insurance as a method of payment for patients who have not established a routine, regular continuing-care relationship with the practice. This includes those patients, either new or recurring, who expressly and only present for relief of pain, or cosmetic embarrassment. ~ SERVICE CHARGES- Returned checks are subject to a $30.00 fee. Account balances over 30 days will be charged 2% interest per month. After the first billing statement sent, each further statement will acquire a billing fee of $10.00 in addition to the interest charges. ~ There will be a $10.00 billing charge for all co-payments not paid at time of service. ~ In the event your account is placed with a third party for collection, a fee will be added to the balance owed on the account to cover the collection agency fee. Your Signature Indicates That You Understand And Agree With the Above. Continued…..
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
We want to make the care you need and deserve affordable to you and therefore offer the following options for payment: For your convenience, we accept the following means of payment: ο Cash ο Check ο Major Credit Cards/ Debit Cards • Also, for your convenience, you may pre-authorize us to charge your card in the event of other payment short falls. Please fill in the following if you wish to do this: • Card Type: (Visa, Master Card, American Express, Discover) Please circle one. •Card Number: ____________________________ •3-digit security code on back of card:__________ o American Express- front of the card. •Name on card please print:________________ •Expiration date:_________________________ •Your signature and date:_____________ •
ο
Care Credit- a unique loan program offering interest- free payment plans as well as interest-baring plans, requires a credit application. Ask our financial coordinator about these plans.
•
A 5% discount for payment in full IN ADVANCE for services over $400.00. The discount is for cash only payments, no credit cards and insurance can not be applied.
We look forward to being able to provide you with the dental care you need. If you have any questions please feel free to ask our financial coordinator. You may contact us at anytime during our normal business hours. We are glad you are with us!
Patient Signature:___________________________ Date:______________________
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
SIGNATURE AUTHORIZATION FORM
I have reviewed the following treatment plan. I authorize the release of any information relative to this claim. __________________________________________________________________________ Signature (patient or parent if minor) Date
I hereby authorize payment of my group insurance benefits, otherwise payable to me, to the dentist listed below. _________________________________________________________________________ Signature (insured person) Date
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
INSURANCE GUIDELINES: We are committed to providing you with the best possible care. If you have dental or medical insurance, we are anxious to help you receive your maximum allowable benefits. In order to achieve these goals, we need your assistance and your understanding of the following: • • • Dental Insurance seldom covers the entire cost of the treatment and is only intended to offset your cost of care Dental Insurance often delays, denies, or underpays estimated benefits. Dental Insurance often does not cover proven treatments which are necessary and in your best interests.
•YOUR INSURANCE BENEFIT IS A CONTRACT BETWEEN YOUR EMPLOYER, THE INSURANCE COMPANY, AND YOU. We are NOT a party to that contract. We will gladly discuss your proposed treatment and answer any questions relating to your insurance. If you have dental insurance, we are happy that you have this benefit to assist you with your dental care, and we will do everything we can to help you make your care as cost effective as possible by working with your benefit plan. However, in view of the above, you acknowledge and agree to be responsible to our office for the total of any fees charged prior to any insurance considerations.
Patient Signature:_________________________ Date:____________________________
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
NOTICE OF PRIVACY PRACTICES.
THIS NOTICE DESCRIBES: HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION . • PLEASE REVIEW IT CAREFULLY.
THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US OUR LEGAL DUTY
We are required by applicable federal and state law to maintain the privacy of your health information. We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your health information. We must follow the practices that are described in this Notice while it is in effect. This Notice takes effect 10/1/02, and will remain in effect until we replace it. We reserve the right to change our privacy practices and the terms of this notice at any time, provided such changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our Notice effective for all health information that we maintain, including health information we created or received before we made the changes. Before we make a significant change in our privacy practices, we will change this Notice and make the new Notice available upon request. You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.
USES AND DISCLOSURES OF HEALTH INFORMATION
We use and disclose health information about you for treatment, payment, and healthcare operations. For example: Treatment: We may use or disclose your health information to a physician or other healthcare provider providing treatment to you. Payment: We may use and disclose your health information to obtain payment for services we provide to you. Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of health care professionals, evaluating practitioner and provider
performance, conducting training programs, accreditations, certification, licensing or credentialing activities. Your Authorization: In addition to our use of your health information for treatment, payment or healthcare operations, you may give us written authorization to use your health information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this Notice. To Your Family and Friends: We must disclose your health information to you, as described in the Patient Rights section of this Notice. We may disclose your health information to a family member, friend or other person to the extent necessary to help with your healthcare or with payment for your healthcare, but only if you agree that we may do so. Persons Involved In Care: We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or another person responsible for your care, of your location, your general condition, or death. If you are present, then prior to use or disclosure of your health, information we will provide you with an opportunity to object to such uses or disclosures. In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only information that is directly relevant to the person’s involvement in your healthcare. We will also use our professional judgment and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescription, medical supplies, x-rays, or other similar forms of health information. Marketing Health-Related Services: We will not use your health information for marketing communications without your written authorization. Required by Law: We may use or disclose your health information when we are required to do so by law. Abuse or Neglect: We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others. National Security: We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances. Appointment Reminders: We may use or disclose your health information to provide you with appointment reminders (such as voicemail messages, postcards, or letters).
PATIENT RIGHTS
Access: You have the right to look at or get copies of your health information, with limited exceptions. You may request that we provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. (You must make a request in writing to obtain access to your health information. You may obtain a form to request access by using the contact information listed at the end of this Notice. We will charge you a reasonable cost-based fee for expenses such as copies and staff time. You may also request access by sending us a letter to the address at the end of this Notice. If you request copies, we will charge you $3 for each page. $25 per hour for staff time to locate and copy your health information, and postage if you want the copies mailed to you. If you request an alternative format, we will charge a cost-based fee for providing your health information in that format. If you prefer, we will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of this Notice for a full explanation of our fee structure.) Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12month period, we may charge you a reasonable, cost-based fee for responding to these additional requests. Restriction: You have the right to request that we place additional restriction on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency). Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. (You must make your request in writing.) Your request must specify the alternative means or location, and provide satisfactory explanation how payments will be handled under the alternative means or location you request. Amendment: You have the right to request that we amend your health information. (Your request must be in writing, and it must explain why the information should be amended.) We may deny your request under certain circumstances.
Pillsbury Dental Associates 125-2 Greentree Dr. Dover, DE 19904 (302) 734-0330 www.Pillsburydentalassociates.com
ACKNOWLEDGMENT OF RECEIPT OF NOTICE OF, PRIVACY PRACTICES You may refuse to sign this acknowledgment I, ____ ________ ____________________have received a copy of this office's Notice of Privacy Practices.
Please Print Name _________________ Signature Date I, authorize the following individuals/family members to receive information regarding my account and treatment.
FOR OFFICE USE ONLY
We attempt to obtain written Acknowledgment of receipt of our Notice of Privacy Practice, but Acknowledgment could not be obtained because:
Individual refused to sign Communications barriers prohibited obtaining the acknowledgment
An emergency situation prevented us from obtaining acknowledgment
Other (Please Specify)