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Manage Your Time_ Dont Let It Manage You_

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					Manage Your Time and Stress Level,
  Don’t Let Them Manage You!

             Presented by
            Elisa Paramore
  Student Support Services Counselor
        What is Time Management ?
 According to Wikipedia, time management includes
  tools or techniques for planning and scheduling time,
  usually with the aim to increase the effectiveness and/or
  efficiency of personal and corporate time use.




                                                          2
      What Does Planning Your Time
               Involve?
 Planning involves determining what you want to
  achieve and how you intend to go about achieving it
 Planning gives you a chance to spend your most
  valuable resource in the way you choose
 As you plan, be sure to include all aspects of your life




                                                             3
      Step One: Monitor Your Time

 Monitor how you currently use your time by
  using a weekly schedule that list all waking
  hours in 15 minute increments
 Record everything that you do during the periods
  you are awake, including eating, getting ready
  for work or school, etc.
 Build a semester plan


                                                 4
             What is a Semester Plan?
 Begin your semester plan by blocking out class time and other
  timed commitments
 The best time to develop your semester plan is during the second
  week of classes. By this time, professors should have provided
  you with detailed requirements of the course as well as your first
  assignment. By this time, you should be able to determine the
  amount of workload for each course in a more realistic manner
 Keep this schedule in a prominent place so that you have access
  to it daily




                                                                       5
       Step Two: Create a To-Do list
 Brainstorm and write down all tasks you want to
  complete in the next week as well as the next day
 Estimate the amount of time it will take you to complete
  each task on your to-do lists. Then add up the amount of
  time needed to complete all of your tasks, and compare
  it to the amount of unscheduled hours in the day. This
  will allow you to see how much time you need to do
  everything versus how much time you have to get
  everything done


                                                         6
                  To-do list, con’t
 Rate each task by priority as either A, B or C
  – Tasks rated “A” are high priority and include
    activities such as class time, and other fixed
    commitments
  – Tasks rated “B” are mid level priority, or tasks that
    can be postponed another day
  – Tasks rated “C” are low level priority, or tasks that
    don’t require immediate attention


                                                            7
   A, B, and C Rated Activities, con’t

 Once you have rated all tasks, schedule time
  during the next day to complete each “A” rated
  tasks
 All “B’ and “C” rated tasks can be done
  randomly during the day when you are not ready
  to start another “A” rated task



                                               8
 Examples of A, B and C Rated Tasks
 “A” rated tasks include assignments that are
  due, appointments or class time
 “B” rated tasks include those tasks that are
  important but are not necessarily due at a
  particular time
 “C” rated tasks include tasks that do not have
  to be completed at a specific time and can be
  postponed until another day

                                                   9
        Steps of a To-do List, con’t

 Cross completed tasks off of your to-do list. This
  can be viewed as a reward and a visible reminder
  of your diligence
 Don’t panic or berate yourself for completing
  more “C” tasks during a day than “A” just
  calmly return to the “A” list



                                                  10
  7 Strategies to Reduce Procrastination
 Make each task meaningful by writing down all the benefits of
  completing each task labeled “A”. Look at the benefits in terms
  of how each “A” task relates to your short, mid- and long term
  goals
   – Be specific about the reward to be gained by getting each task
      done
 Break big tasks into smaller ones you can complete in 15 minutes
  or less
   – Divide long reading assignments into 2 or 3 page sections-
      make a list of the sections and cross each of them off as you
      complete them so that you can see your progress


                                                                 11
                   7 Strategies, con’t
 Write an intention statement
   – If you have a term paper that you are having a problem
      getting started on, you might write “ I will write down a list of
      at least 10 possible topics by 9 P.M. and will reward myself
      for doing this by _______.”
 Learn to just say “No”
 If you find yourself pushing what started out as a high priority
  “A” task into the “C” category, ask yourself why you need to do
  it all- if you realize you don’t really intend to do it, stop telling
  yourself that you will


                                                                     12
                  7 Strategies, con’t
 Tell anyone who will ask if you completed a certain task of your
  intentions to get it done by a specific time or someone who will
  suggest ways you can get it done
 Reward yourself for completed tasks, but make sure the reward is
  something you will withhold from yourself if the task does not
  get done
 Do what needs to be done when it needs doing
   – “Don’t put off until tomorrow, what you can do today!”




                                                                13
       Time Management Techniques
              for Studying
 Determine when to study
   – Study 2 hours for every hour spent in a particular class
   – Study difficult subjects first because these will require the
     most creative energy
   – Use times of peak energy to study depending on whether you
     are a early morning person or a night owl
   – Use waiting time wisely by studying while you are waiting for
     an appointment
   – Include time for review of previously learned material
   – Schedule study time for a course as close to time you attend
     the course as possible


                                                                14
        Techniques for Studying, con’t
 Set up a specific area to study in to help train your body to get
  ready for studying when you enter that place
   – Don’t study while in bed
   – Use the library as a place to study- the lighting, noise level,
     and materials located there make it a perfect place to study
 Make agreements with housemates about study time
 Include short breaks during study sessions- a 10 minute break
  between subjects or after 50 or 60 minutes of studying is
  reasonable
 Use distributed learning and practice- study for 1 course for an
  hour a day over the course of 3 days rather than 3 hours in one
  single day

                                                                       15
      Why Distributed Learning Works
 Even after you stop studying, your mind continues to learn for a
  short time.
 Studies also indicate it reduces mental fatigue and keeps you
  working at top efficiency




                                                                     16
        Techniques for Studying, con’t
 Get off the phone
 Call ahead to find out information concerning information you
  are seeking to avoid wasted trips and time
 Avoid noise distractions by turning off the TV and radio
 Notice how others misuse your time- if avoiding the people that
  do this isn’t practical, tell them you need to concentrate on what
  you are doing
 Be generous when estimating time needed- it is better to
  overestimate the amount of time needed for a project or studying
  for a test than it is to underestimate


                                                                   17
       Techniques for Studying, con’t
 Plan carefully to eliminate worry and frustration- if you
  plan your study time well enough you will have an
  easier time relaxing when you are not studying so that
  you can relax and have fun
 Leave room for fun and relaxation- your mind and body
  need this as much as your mind needs proper amounts
  of study time- if you plan well, you will have enough
  time for both studying and relaxing
 Don’t’ skimp on sleep or proper nutrition- if you find
  yourself doing either, or both, on a regular basis re
  evaluate your priorities and make the needed changes


                                                         18
             Tips for Reducing Stress
 Avoid simultaneous life changes- starting college is stressful
  enough, so try to avoid other additional changes such as
  marriage, etc.
 Eliminate stressors if possible- for example quit a stressful part-
  time job and try to find one that is less stressful, try to find
  alternate living arrangements if a roommate is causing stress, or
  seek help in a course that is causing stress due to lack of
  understanding
 Establish a daily routine- this will eliminate the need for
  numerous daily small decisions
 Accentuate your accomplishment- stop and recount all of the
  tasks you have successfully completed in a week

                                                                        19
                       Stress, con’t
 Avoid added stress- when you find you are under more stress
  than usual, tighten up your time schedule more so that will
  accomplish all that you need to do when you need to do it
 Get involved with campus activities- doing this provides a
  valuable way to release tension and take your mind off of
  working all of the time
 Seek knowledgeable advice- seek counseling from college
  counselor and it may even provide information on relaxation
  techniques
 Get physical- exercise often releases tension, promotes feelings
  of well-being and improves self-concept- as little as 30 minutes
  per day can have these effects

                                                                     20
                      Stress, con’t
 Get adequate sleep- this gives the body and mind time to
  replenish energy lost – to determine how much you need,
  consider how much sleep you get each night over a period of
  weeks to see how your day went in relation to how much sleep
  you were able to get the night before. Your energy level and
  mood will be elevated on days that you had adequate sleep,
  versus days when you did not get adequate sleep-respond to these
  cues rather than workload or the expectations of others control
  your schedule




                                                                21
                       Stress, con’t
 Eat nutritious meals- both strength and endurance are affected by
  diet- consuming large amounts of snack foods versus real meals
  may produce fluctuations in blood sugar which can lead to
  illness- during stressful periods reduce sugar, caffeine and empty
  calorie foods




                                                                   22
                         Conclusion
 In order to manage your time effectively, it is important to
  remember to do the following things:
  - monitor the way you are now spending your time
  - prioritize tasks on your daily and weekly To-Do lists
  - practice effect study techniques
  - reduce stress when possible




                                                                 23
     Thank You for Your Participation
  I hope this information has given you some useful tips on how to
   effectively manage your time and stress level. If you have any
   suggestions for future seminar topics, please see Ms. Paramore or
   another Student Support Services staff member.

If you are viewing this workshop online, please come by Student
   Support Services, Malone Hall 116, and complete an Academic
   Seminar Evaluation form, so that we may have documentation of
   your program participation. You may also submit this form
   online.


                              EXIT

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