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					                                WYONG SHIRE COUNCIL

                          BEACH LIAISON COMMITTEE
                  The meeting of the Beach Liaison Committee was held

                      Friday, 12 June 2009 at 7.30am
      in the Shire Planning Large Conference Room, Level 3, Council Chambers


PRESENT

Wyong Shire Council
Clr John McNamara                   Deputy Mayor
Clr Lisa Matthews                   WSC
Mike Achelles                       WSC Manager Customer & Community Services
Luke Sulkowski                      WSC Operations Manager Open Space & Recreation
Brett Sherar                        WSC

Surf Life Saving

Chad Griffith                       Chief Executive Officer, SLSCC
Alicia Drain                        SLSCC
Ken Sellers                         The Entrance SLSC
Steve Keegan                        North Entrance SLSC
Gerry Josephs                       Shelly Beach SLSC
Chris Manning                       Toowoon Bay SLSC
Stuart Harvey                       SLSCC

IN ATTENDANCE

Michelle Easton                     WSC, Committee Support & Administration


APOLOGIES

Clr Bob Graham                      Mayor
Allan Cook                          WSC Beach Superintendent
Mick Crowe                          Soldiers Beach SLSC
Mick Cook                           Toowoon Bay SLSC
Anthony Clark                       The Lakes SLSC




AGENDA

1      Welcome and Apologies


WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE   MINUTES of MEETING 12 JUNE 2009   Page 1 of 15
2      Disclosure of Pecuniary Interest
3      Minutes of Previous Meeting held 17 April 2009
4      Business Arising (Updates)

       4.1     Helipad – Soldiers Beach SLSC (M. Achelles / C. Griffith)
       4.2     Deed of Agreement (C. Griffith / M. Easton)
       4.3     Wheelchair Ramp – Construction Quotes – Toowoon Bay (M. Achelles)
       4.4     Cleaning of Public Toilets – Soldiers Beach SLSC (M. Achelles)
       4.5     Sharing of Plant and Resources (M. Achelles)
       4.6     P1’s & P2’s (C. Griffith / M. Easton)
       4.7     Distribution of Committee Charter (M. Achelles)
       4.8     Operational Meetings – (Update)
       4.9     Directional Signage to The Entrance Patrolled Beach (M. Achelles)
       4.10    Seaweed at The Entrance Beach (L. Sulkowski)
       4.11    Blocked Drain Incident- The Entrance Surf Club- (Update)
       4.12    Roof Condition – The Entrance North Surf Club (Update)
       4.13    Needs Analysis (L. Sulkowski)
       4.14    Loss of Sand – The Entrance Beach/Dredging Strategy (L. Sulkowski)
       4.15    Recognition of Council Staff Member (Update)
       4.16    Turfing at Shelly Beach (L. Sulkowski)

5      General Business
6      Next Meeting – 14th August 2009


1      Welcome and Apologies

Clr John McNamara officially opened the meeting at 7.30 am and welcomed all present.

Apologies were received from:
Clr Bob Graham – Mayor
Mick Cook- Toowoon Bay SLSC
Allan Cook- WSC Beach Superintendent
Mick Crowe- Soldiers Beach SLSC


2      Disclosure of Pecuniary Interest

The provisions of Chapter 14 of the Local Government Act 1993 regulate the way in which
Councillors and nominated staff of Council conduct themselves to ensure that there is no
conflict between their private interests and their public trust.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct
or indirect financial (pecuniary) interest in a matter to be considered at meeting of the Council
(or Committee), that interest must be disclosed as soon as practicable after the start of the
meeting and the reasons for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member
who has declared a pecuniary interest in any matter from participating in the discussions, or
voting, on that matter.

Recommendation

That the report be received and the fact that no disclosures were made be noted.
3      MINUTES OF PREVIOUS MEETING – held 17 April 2009



WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE       MINUTES of MEETING 12 JUNE 2009    Page 2 of 15
The minutes of the previous meeting held on 17 April 2009 were circulated to members prior
to this meeting. The motion was put forward to have the minutes confirmed.

Moved and seconded. (Unanimous)

Recommendation

That the Minutes of the Meeting held on 17 April 2009 be confirmed.


4      BUSINESS ARISING FROM PREVIOUS MINUTES


4.1    Helipad – Soldiers Beach SLSC

Chad Griffith spoke with a representative from the Westpac Rescue Association and was
advised that the contact is currently on annual leave for another two weeks and upon his
return, will contact Chad Griffith in the last week of June to arrange an onsite visit to Soldiers
Beach with a Council Representative.

Recommendation

That this matter be deferred to the next meeting with Chad Griffith to update the
Committee upon consultation with Westpac Rescue Association.


4.2    Deed of Agreement

Chad Griffith has been liaising with Luke Sulkowski and together they have been conveying
different points, however the matter has been forwarded to Council’s Legal Department
where it has been recommended for Council’s legal opinion regarding the deed.

Recommendation

That this matter be deferred to the next meeting when the Deed of Agreement should
be finalised.


4.3    Wheelchair Ramp – Construction Quotes – Toowoon Bay

Members of committee received copies of quotes prior to the meeting. The Committee noted
two quotes indicating the following:

1).    $47,000.00 - Construction of new wheel chair ramp to beach.
2).    $29,000.00 - Construction of new kerb on existing boat ramp which will separate it
                    from vehicular use.

The second option was raised with Council Policy Officer & Community Worker and was
advised this option would not be an appropriate solution and has recommended a new wheel
chair ramp to be constructed.

Proposed stainless steel cage will be adjacent to the relocated disabled parking for attainable
access.

Mike Achelles noted that the quote is quite high and requires a practical access solution
around $5-10K as a more reasonable amount for the project.


WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE        MINUTES of MEETING 12 JUNE 2009    Page 3 of 15
Recommendation

That Mike Achelles re-evaluate the quote and research sources of Government grants
available and report progress to the next meeting.


4.4    Cleaning of Public Toilets – Soldiers Beach SLSC

Mike Achelles advised the Committee that discussions were undertaken with Council’s Lease
and Property Manager and it was noted that the cleaning of the facilities is the responsibility
of the tenant as per lease agreement as the toilets form part of the club house.

It was requested to be noted that Council does not have enough existing funds allocated for
the additional cost to clean the facilities at Soldiers Beach and Council would have to make
cuts to other services to fund for the proposed cleaning service.

Recommendation

1.     That closure of the facilities during the off-season period be considered.

2.     That progress to be reported to the next meeting.


4.5    Sharing of Plant and Resources

Luke Sulkowski informed the Committee that following on from the establishment of the 2008
Services Agreement regarding sharing of plant and resources, Chad Griffith, Luke Sulkowski
and Allan Cook met with representatives from the Council’s Small Plant section regarding
preferences for appropriate plant in 2009/2010.

A follow up meeting is scheduled in due course and Small Plant is to provide prices on
various items of equipment and it is preferred to accommodate the price in the existing
budget fund.

It was noted that the quad bikes from the beaches would preferably be replaced with four
wheel drive and utility vehicles. Trials are scheduled to be undertaken in conjunction with
Gosford Council and Surf Life Saving Central Coast in approximately two weeks. During this
time it is scheduled to trial Sea Doo jet-ski’s with Surf Life Saving Sponsorship (currently
using Yamaha).

It was also noted that Wyong Shire currently has the use of 3 jet-ski’s located at the following
beaches:

1). Toowoon Bay Beach
2). Soldiers Beach
3). Spare Jet Ski, however used in peak summer periods at Fraser Beach for the National
    Parks Wildlife Service Contract.

Luke Sulkowski has contacted Yamaha regarding leasing options and dealing with supplier
direct for the use of Jet Ski’s. The current agreement involves purchasing an ownership and
leasing the Jet Ski’s through Small Plant which incurs an hourly rate. Leasing direct with
Yamaha maybe a financial benefit and cost saving measure.


Chad Griffith tabled a document outlining an offer from SLSCC for the Committee’s
consideration. The terms and Conditions were:


WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE       MINUTES of MEETING 12 JUNE 2009   Page 4 of 15
             The cost is $2,500.00 per RWC per season
             All fuel and oil to be provided by Council
             SLSCC to provide all servicing
             Any damages to the value of $1,000.00 or above (where it is unable to be determined
              which party is at fault) are to be split between Council & SLSCC on a 50/50 basis.

The SLCSS current fleet for the 2009/10 season will be Yamaha x 110 RWC’s and/or Sea
Doo.

Recommendation

1.            That options to have adequate resources be further explored by Luke
              Sulkowski.

2.            That prices be obtained from Council’s Small Plant section regarding upgrade
              of equipment and reported to the next meeting.

3.            That Luke Sulkowski and Chad Griffith continue work on this matter and report
              progress to the next meeting.


4.6           P1’s & P2’s

Luke Sulkowski confirmed that new financial year P1 and P2’s are currently in the process of
being completed and is still under review. By next meeting a revised P1 & P2 report will be
compiled and presented to the committee. The list will also be presented to all clubs.

It was mentioned that some of the P1 & P2 items may not be completed due to funding
shortage once all Service Requests have been accounted for and actioned. Luke Sulkowski
mentioned that a contingency plan was established in last year’s plan to account for Service
Requests that may arise.

Inspections of the clubs have been undertaken to evaluate the list of works that have or have
not been completed for the year. New P1 & P2’s have been identified for each club. The
new P1 & P2’s list will be reviewed and will be prioritised amongst existing items according to
highest priority.

It was noted that ongoing rising dampness and mould issues at the Entrance Surf Club is
awaiting another two quotes and the works will commence in the next financial year. Works
should commence in early July.

It was also noted that communication with each club is essential and if there is a delay or the
works have been postponed that the club representative is to be informed of the situation,
with a mutual agreement on future completion dates to be determined between both parties.

The current procedure in determining P1 &P2’s was discussed and outlined into the following
steps:

              Inspections and determination of the P1 &P2’s.
              Draft Priority list is compiled determining which items are most urgent and then
               presented to the Beach Liaison Committee for comment.
              Works are then carried out.


Chad Griffith requested a reconciliation report (which is currently being drafted) comprising of
works completed this financial year and the total cost. This report should be finalised and
presented at next meeting by Luke Sulkowski and Mike Achelles.

WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE          MINUTES of MEETING 12 JUNE 2009   Page 5 of 15
Recommendation

      1. That the review be presented to the Committee on its completion.

      2. That a reconciliation Report for the 2008/2009 financial year be presented to the
         Committee.


4.7       Distribution of Committee Charter

Charter has been distributed to all members of the committee, consideration of preparing
charter was discussed with Allan Cook and Chad Griffith regarding major changes and all
agreed upon change of Beach and Coastline management issues which these items are
mostly covered by Tuggerah Lakes Estuary Coastal and Flood Plan Committee and for this
reason the charter should change to reflect strategic beach safety issues rather than broader
issues.

Other key changes noted:

         Exclusion of National Parks and Wildlife Services as a representative of an attending
          member, but has the inclusion of a non attending member that still receives minutes
          on an on going basis.
         Expressions of interest from Central Coast Surfing to possibly sit on the committee.
          Representatives from this Association would either be the Secretary Treasurer or
          Development Officer. Reasons identified to be included as part of the committee is
          their heavy presence on the Shires Beaches and the number of informal rescues that
          they perform on our Coastline each year and provide a great deal of support in
          keeping the beaches safe and particularly in non-patrolled areas and could provide
          potential valuable input in strategic beach safety especially in Budgewoi location
          (currently un-patrolled) where there had been a number of issues and where most of
          our drowning occur in the Shire.

It has been agreed by the committee to have Central Coast Surfing join as a non participant
and non voting member of the Committee. Any concerns that the Central Coast Surfing
Association may have are welcome to attend the meetings for discussion.

It has been agreed amongst the Committee that the Charter be adopted with the addition of
an ex-officiated member being Central Coast Surfing.

It has been requested that a list be included outlining the names of the officiated members,
voting members of per Club/Association and ask the club to confirm who their
representatives are as well as a providing a list of non-voting members.

Associations that are currently voting members are:

         Life Saving Central Coast
         Manager of Open Space & Recreation
         Councillors
         Club representative- Mick Cook

The above forms the membership of the Beach Liaison Committee, and then there is the ex-
officiated members list of clubs eg. National Parks & Wildlife Services, Central Coast Surfing
and Life Guard Supervisor who have input on items.
There are seven voting members which comprise of:

         Three Councillors

WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE       MINUTES of MEETING 12 JUNE 2009   Page 6 of 15
         Two Surf Life Saving
         Two Council Staff

Recommendation

1.        List to be included outlining the names of the officiated members, voting
          members of per Club/Association and ask the club to nominate their
          representatives and provide a list of non-voting members.

2.        Luke Sulkowski to amend Charter and distribute at next meeting.


4.8       Operational Meetings – Update

Operations Meeting was held and Luke Sulkowski and Chad Griffith are happy to adopt the
meeting on a regular basis to discuss issues around the beaches. It was mentioned that a
forum with Gosford was also included to discuss hours, equipment etc. The operations
meeting will continue on a monthly basis to keep the lines of communication open between
all parties.

It was also noted that Chad Griffith is in the process of trialling a meeting with all SLSCC
clubs prior to branch Council meetings. Chad will advise when next SLSCC meeting will be
held, it was proposed for the meeting to occur bi-monthly as due to work commitments it is
difficult for everyone to be available to attend.

Recommendation

That Chad Griffith co-ordinate a trial meeting with SLSCC for all Clubs prior to Beach
Liaison Committee meetings.


4.9       Directional Signage to The Entrance Patrolled Beach

It was advised to the Committee that discussions with Entrance Town Centre should
commence shortly as there is still the intention to have the signs erected in the locations
listed below prior to the next patrol season.

The appropriate locations for the signage have been identified. Three directional signs are to
be placed at:-

         The Entrance Road and Dening Street
         Dening Street and Fairport Avenue
         Fairport Avenue and Marine Parade.

It was noted that The Entrance Town Centre Management have a new
General Manager; Paul Barnes previously employed with The Local Express Advocate.

Recommendation

That Luke Sulkowski liaise with The Entrance Town Centre Management regarding
directional signage at the proposed locations and report progress to the next meeting.



4.10      Seaweed at The Entrance Beach




WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE     MINUTES of MEETING 12 JUNE 2009   Page 7 of 15
Luke Sulkowski advised he has retrieved information from NSW Department of Primary
Industries Fisheries regarding the removal of sea weed. This is noted in the following
disclosure:

     “NSW Department of Primary Industries (Fisheries) advise that „wrack‟, when
     washed ashore, is an important habitat and food source for small invertebrates
     such as crabs, which in turn may act as a food source for fish. Wrack is also an
     important source of nutrients and helps to reduce erosion and desiccation of the
     soil. In the coastal environment, wrack can help to build the beach by catching
     sand.

     The Fisheries Management Act sets out provisions to protect marine vegetation
     (mangroves, seagrass and seaweeds whether alive or dead) from „harm‟. „Harm‟
     under the FM Act means gather, cut, pull up, destroy, poison, dig up, remove,
     injure, prevent light from reaching or otherwise harm the marine vegetation, or
     any part of it. A permit is required from NSW DPI to harm marine vegetation.

     Council staff are currently preparing an application to harm marine vegetation at
     these patrolled beach locations with the intention of removing marine vegetation
     where it presents a potential hazard. Current beach cleaning operations on
     coastal beaches have been focussed primarily on litter removal, but it is
     recognised that dried kelp can cause injury to users of this environment.

     It is recognised that intermittently, and typically after a storm event, large
     quantities of marine vegetation can be deposited along this intertidal zone. In
     recent weeks this was evident at Toowoon Bay, and is usually a result of storms
     breaking kelp from the sea bed off shore and pushing it into the beach. When
     other weather conditions then take hold, the marine vegetation is then usually
     buried or pushed back out to sea, again this is what occurred at Toowoon Bay
     and the marine vegetation disappeared in a number of days.

     NSW Department of Primary Industries will generally not issue permits for
     collecting live or dead seagrass from the water. Exemptions may be considered
     for the purpose of scientific research or marine life rehabilitation. Collecting will
     generally not be permitted from declared Intertidal Protected Areas, Aquatic
     Reserves and Marine Parks”.

Luke Sulkowski advised an application for a permit to NSW Department of Primary Industries
is being prepared. The permit would allow for the removal of hazardous marine vegetation
from the beach, but it was noted that the permit probably won’t allow for extension into the
water where accumulation of kelp occurs during storm events. The preferred approach is to
let nature take its course.

Another issue raised regarded the dried kelp on The Entrance Beach attracting flies which
entered The Entrance Club via downstairs windows. This created uncomfortable conditions
at the premises and was a potential health hazard to club users. The club regularly fielded
complaints from the public as to why nothing was being done about the issue.

It was asked to be noted that the issue of the flies is being addressed via the appropriate
channels through Council and temporarily a preventative measure to eradicate the flies is to
purchase large quantities of fly spray which consequently is an escalating cost for the club.

It was advised that the issue will be included in the Permit application which will be
addressed as a potential health related matter.

Chad Griffith commented that the Beach Cleaning Services in Lake Macquarie are still
operational even though the sea weed issue is also apparent in that area. The beach


WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE      MINUTES of MEETING 12 JUNE 2009    Page 8 of 15
cleaning service takes the bulk of the sea weed away and the residue left is then mulched
into the sand. The colour of the sand had noticeably changed to a darker colour, but they
were effectively able to achieve putting the nutrients back into the sand. This is an option
that could be used at The Entrance Beach.

The permit application would be for all Wyong Shire patrolled beaches and it was noted that
the Permit (if granted) could be subject to certain restrictions ie. Time-limited or location
restrictions to certain beaches.

It was requested that the application be flexible to increase the chances of it being approved.

Recommendation

1.     That Luke Sulkowski draft and send the Permit Application to NSW Department
       of Primary Industries.

2.     That consideration be given to The Entrance Beach adopting the same beach
       cleaning service as currently used in the Lake Macquarie region.


4.11   Blocked Drain Incident – The Entrance Surf Club

Luke Sulkowski advised the Committee that the drain has been cleared and the steps were
cleaned. This matter has been resolved.

Recommendation

That the information be noted and the item be removed from the Agenda.


4.12   Roof Condition - The Entrance North Surf Club

Luke Sulkowski informed the Committee that Council has received three quotes for the
Entrance Surf Club roof.

It was recommended this issue be prioritised amongst the existing P1 and P2 list of works. It
was noted that in the interim a tarpaulin could be erected temporarily on the roof until the roof
is permanently fixed as currently during wet weather, buckets are being used to capture
water from the leaking roof.

The Committee discussed the poor condition of the roof (black patches are visible) and that it
would not be able to repaired and requires a new roof to be erected.

The budget for improvements was advised to be $100,000.00 and the quotations received
are around the $30,000.00 mark which would exhaust a considerable amount of funds from
the Maintenance Improvements budget. It was agreed to further investigate the expenditure
cost to complete the works being possibly sourced from the Refurbishment budget rather
than the Maintenance Budget.

Recommendation

That Luke Sulkowski further investigate the expenditure cost to complete the works
being sourced from the Refurbishment budget rather than the Improvements Budget.


4.13   Needs Analysis



WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE       MINUTES of MEETING 12 JUNE 2009    Page 9 of 15
It was advised that the draft Needs Analysis was received by Council two weeks ago. Luke
Sulkowski reviewed documents along with staff from Council’s Contracts and Special
Projects team. Upon review, the draft was sent back to the Consultants with a number of
comments requesting further information.

It is expected that the revised Needs Analysis draft will be sent back to Luke Sulkowski for
review by early next week.

Regarding the further funding for the overall Refurbishing Re-Construction Program, Council
is still awaiting feedback on the success or failure of the number of various avenues of the
supplementary funding for the program. When further information arises the committee will
be updated regarding the status.

Luke Sulkowski contacted a representative from the NSW Department of Premiers of
Cabinet and she did not have any feedback as to whether there is any news at this stage.

Chad Griffith has been in contact with MP Craig Thompson’s office following his discussions
with ex-councillor Neil Rose last Tuesday. Jobs of Fund for the infrastructure program
closed last month. The Minister’s office has since been contacted and there would be further
funding for jobs infrastructure program, which will be assigned in the near future. With State
Elections possibly upcoming in 2010, this may present opportunities to secure funding for
Wyong Shire Surf Club buildings.

It was noted that the contracted company “Complete Urban” undertaking the Needs Analysis
is Sydney and Gold Coast based and that Council would like to see more local companies
being awarded contracts for projects. Chad Griffith suggested that the existing contractor
could compile one concept plan, then expressions of interest could be sought to complete
the other facilities with the possibility of local companies bidding for it.

Luke Sulkowski advised that Council allocated a budget of $100,000.000 to develop the
needs analysis and at this stage approximately $11,000.00 of the budget has been spent. It
is anticipated that the total of the project will be in the vicinity of $60,000.00. The remainder
of unused funds could go towards obtaining further concept designs.

The Needs Analysis should be received and ready for discussion at the next Beach Liaison
Committee meeting. Luke Sulkowski will also consult with Surf Lifesaving Central Coast and
Clubs prior to finalising the Needs Analysis and retrieve any suggestions and feedback.

It was noted that the final Needs Analysis may be completed by mid August.

Recommendation

   1. That the draft Needs Analysis (if available) be discussed at the next Beach
      Liaison Committee meeting.

   2. That Luke Sulkowski consult with Surf Lifesaving Central Coast and Clubs prior
      to finalising the Needs Analysis.




4.14   Loss of Sand - The Entrance Beach / Dredging Strategy



WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE       MINUTES of MEETING 12 JUNE 2009    Page 10 of 15
The Committee was informed by Luke Sulkowski that a coastal engineering company was
currently reviewing the Dredging Strategy draft and he should receive revised copy this
week. The revised draft will identify further strategies and implications for the nourishing of
the Entrance Beach and other foreshores along the Entrance Channel.

Their brief includes the renewal of Council’s dredging permits which are about to expire plus
the appropriate times for dredging and methods for the deposition of the dredged material.
In terms of the deposition of dredged material, Council has asked that in the brief, the report
specifically cover:

      The Entrance Beach
      North Entrance Beach
      The northern / southern channel foreshores
      The island within the channel

The proposed draft dredging strategy should be issued for review shortly. This will identify
further strategies and implications for the nourishing of the Entrance Beach and the other
foreshores at The Entrance Channel.

Mayor Graham suggested in last meeting that it would be helpful to this Committee for a
member of Shire Services staff to be invited to attend the Committee’s meetings to give
advice on matters of relevance. Luke Sulkowski is the Shire Services member of contact
and all queries can be referred to him.

Luke Sulkowski advised to the Committee that he has been communicating with the Estuary
Management Committee and they were informed on the progress of the Dredging Strategy
process and status. All members of the Estuary Management Committee as well as
interested parties were also given the opportunity to be involved in consultation and
preparation of the Dredging Strategy plan.

Clr John McNamara requested a report to be presented to the Beach Liaison Committee
upon completion.

Recommendation

That Luke Sulkowski present the Dredging Strategy report to the Beach Liaison
Committee upon completion.


4.15   Recognition of Council Staff Member

Luke Sulkowski advised the Committee that the General Manager is conducting regular “Big
Picture” presentations at Council where staff are welcome to attend. This meeting is
conducted to inform and update internal staff on Council matters as well as recognising staff
achievements and efforts. The next scheduled Big Picture session is to be held Tuesday 16
June 2009.

Discussions were held with the Manager of Council’s Communications section and formal
acknowledgement of the employee’s efforts is to be made during the upcoming session.

Recommendation

That the information be noted and the item be removed from the Agenda.


4.16   Turfing at Shelly Beach



WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE      MINUTES of MEETING 12 JUNE 2009   Page 11 of 15
Luke Sulkowski advised that the request to turf the northern end of the club falls outside the
Beach Improvements program in terms of upgrading the surf clubs and falls under the Beach
Maintenance Program.

Currently the Beach Maintenance Program is following similar course of action as the P1 &
P2’s list of actioning items on a priority/urgency scale. Council’s Open Space and
Recreation section is currently in the process of establishing a detailed Asset Management
Strategy for all beaches infrastructure. This area has been advised as being a very erosive
environment which is always in the need for further funding. The infrastructure includes
items such as beach accesses, walkways, observation platforms, fences as well as the
Reserve at Shelly Beach.

Historically there have always been two Beach Maintenance crews; one for the Northern
Clubs of the Shire and the other team for the Southern Clubs of the Shire. This structure is
currently under review and all the assets from the north through to the south coastline will be
combined and prioritised (including the laying of turf at Shelly Beach) as part of the works to
be actioned with the current funding available.

It was advised that last summer, a new beach access was constructed to the Northern end of
the reserve at Shelly Beach so that people can safely pass through the area to the beach.
The construction of this beach access was due to a section of the fore dune that was starting
to erode due to people cutting across it.

With the subsequent success of vegetation growing naturally, it was suggested that a similar
access path be constructed on the southern end of the beach to achieve the same outcome.

It was also noted that the sand needs to be removed off the steps leading to Shelly Beach so
easy access and safety is provided to users.

Recommendation

1.     That Luke Sulkowski meet with the Shelly Beach SLSC representative
       regarding this matter and also car park matters.


5      GENERAL BUSINESS


5.1    Surf Life Saving State Champions

Chad Griffith expressed appreciation and thanks to Clr Lisa Matthews and Council for
supporting the association’s bid to host the State Surf Life Saving Championships.
Discussions are currently underway to determine the host venue however it has been
advised it is likely to be held in the Wyong Shire.

Recommendation

That the information be noted.




5.2    The Entrance Beach / Dredging Strategy



WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE      MINUTES of MEETING 12 JUNE 2009   Page 12 of 15
Comment has been made regarding the support for transporting the sand from the Entrance
Beach channel to North Entrance Beach. Approximately 10 years ago a procedure was
implicated where excavators removed sand from the Entrance Channel and transported the
excess sand using trucks by driving on the beach to North Entrance Beach where it was
disposed of.

Luke Sulkowski explained that any sand removed from the Entrance Beach channel should
be placed south of the “Null Point” so it is not lost from the system. The “Null Point” is
currently located in the vicinity of the last development at the southern end of North
Entrance. Luke also advised that he is waiting for the dredging Strategy report to be finalised
to see what has been proposed as the recommendations are governed by Legislation.

Recommendation

That the information be noted and reviewed at the next meeting in conjunction with
item 4.14 of these minutes.


6      NEXT MEETING

The next scheduled meeting of the Beach Liaison Committee will be held on the 14th August.


THERE BEING NO FURTHER BUSINESS THE MEETING WAS DECLARED CLOSED BY DEPUTY
MAYOR McNAMARA AT 8.55 AM.




                     Wyong Shire Council Beach Liaison Committee

WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE      MINUTES of MEETING 12 JUNE 2009   Page 13 of 15
                                 SUMMARY OF REQUIRED ACTIONS
                                            June 2009 meeting

                                                                                              Actioning
Item        Topic                               Recommendation
                                                                                               Officer

       Helipad –            Chad Griffith to update the Committee upon consultation
       Soldiers Beach       with Westpac Rescue Chopper Association.                          Chad Griffith
4.1
                            That this matter be deferred to the next meeting.


       Deed of              Item to be deferred to next meeting when Deed of                  Chad Griffith
4.2                         Agreements should be finalised.
       Agreement                                                                             Luke Sulkowski


       Wheelchair           Mike Achelles to re-evaluate quote & research source of
4.3    Ramp –                                                                                Mike Achelles
                            Government grants available and report progress to the
       Toowoon Bay          next meeting.


       Cleaning of          That closure of the facilities during the off-season period is
       toilets – Soldiers   considered.                                                      Mike Achelles
4.4
       Beach
                            That progress to be reported to the next meeting.

                            1. That options to have adequate resources be further
       Sharing of plant     explored by Luke Sulkowski.
       & resources
                            2. That prices be obtained from Council’s Small Plant
                            section regarding upgrade of equipment and reported to           Luke Sulkowski
4.5
                            the next meeting.                                                 Chad Griffith

                            3. That Luke Sulkowski and Chad Griffith continue work
                            on this matter and report progress to the next meeting.



                            That the review be presented to the members of the                Mike Achelles
4.6    P1’s & P2’s
                            Committee on its completion.                                     Luke Sulkowski


                            List to be included outlining the names of the officiated
       Committee            members, voting members of per Club/Association and
       Charter              also confirm with club who their representatives are as well     Luke Sulkowski
4.7                         as providing list of non-voting members.

                            Luke Sulkowski to amend Charter and distribute at next
                            meeting.


       Operational          That Chad Griffith co-ordinate a trial meeting with SLSCC
4.8                                                                                           Chad Griffith
       meetings             for all Clubs prior to Council meetings.


       Directional          Luke Sulkowski to contact The Entrance Town Centre
       signage to The       Management to discuss directional signage.
4.9    Entrance                                                                              Luke Sulkowski
       Patrolled Beach      Report progress in next meeting.




  WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE             MINUTES of MEETING 12 JUNE 2009     Page 14 of 15
                           Suggested Beach Cleaning Service adopted as per Lake
                           Macquarie.
4.10   Seaweed – The                                                                       Luke Sulkowski
       Entrance Beach      Luke Sulkowski to draft & send Permit Application to NSW
                           Department of Primary Industries.


       Roof Condition -    If the expenses can be funded from the Refurbishment
       The Entrance                                                                        Luke Sulkowski
4.12                       Budget rather than exhausting funds from the
       North Surf Club     Improvements Budget


                           Should be received & ready to be looked at for discussion
                           in next meeting.
       Needs Analysis                                                                      Luke Sulkowski
4.13                       Luke Sulkowski will also consult with Chad Griffith and
                           Clubs prior to finalising Needs Analysis and retrieve any
                           suggestions, feedback & preferred cause of action to
                           implement in final Needs Analysis.



       Loss of Sand -      Luke Sulkowski to present the Dredging Strategy report to
4.14   The Entrance        the Committee upon completion and when final                    Luke Sulkowski
       Beach.              implementation has taken place.



       Recognition of      Recognition to be awarded to the staff member for aiding a
4.15   Council Staff       member of the public who was having trouble in the surf at        Alan Cook
       Member                                                                th
                           Blue Bay in next General Manager Meeting held 16 June.


                           Luke Sulkowski to review and evaluate items of
                           outstanding North and South works with the Beach
                           Maintenance crews and prioritise all items of works
                           (including the laying of turf at Shelley Beach) on a priority   Luke Sulkowski
       Turfing at Shelly   basis and inform status of forecast of commencement of
4.16
       Beach               the turf issue at Shelley Beach in next committee meeting.

                           Was suggested to construct a beach access to the
                           Southern end of the beach (where turfing has been
                           requested) as per the recent construction of a beach
                           access to the Northern end of the reserve at Shelley
                           Beach where natural vegetation has occurred.




  WYONG SHIRE COUNCIL BEACH LIAISON COMMITTEE            MINUTES of MEETING 12 JUNE 2009    Page 15 of 15

				
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