MOHAVE COUNTY BOARD of SUPERVISORS P.O. Box 7000 700 West Beale Street Kingman, Arizona 86402-7000 Website – www.co.mohave.az.us TDD - (928) 753-0726 District 1 District 2 District 3 Pete Byers Tom Sockwell Buster D. Johnson (928) 753-0722 (928) 758-0713 (928) 453-0724 County Manager Clerk of the Board Ron Walker Barbara Bracken Telephone (928) 753-0729 Telephone (928) 753-0731 FAX (928) 718-4957 FAX (928) 753-0732 Revised 7-17-2008 AGENDA NOTICE OF REGULAR MEETING AND PUBLIC HEARINGS OF THE MOHAVE COUNTY BOARD OF SUPERVISORS JULY 21, 2008 700 W. BEALE STREET - KINGMAN, ARIZONA Pete Byers, Chairman Tom Sockwell, Vice-Chairman Buster D. Johnson, Supervisor If members of the public wish to address the Board regarding an item they may fill out the Request to Speak Form (indicate item number) located in the back of the room. The form should then be given to the Clerk of the Board prior to the meeting. The time limit rule, noted on the form, will be enforced. MEMBERS OF THE MOHAVE COUNTY BOARD OF SUPERVISORS WILL ATTEND EITHER IN PERSON OR BY TELEPHONE CONFERENCE CALL. 9:00 A.M. EXECUTIVE SESSION FOR DISCUSSION AND CONSULTATION WITH LEGAL COUNSEL IN ACCORDANCE WITH A.R.S. 38-431.03 (A) (3) & (4) TO DISCUSS ITEMS NOTICED ON THE AGENDA WITH AN ASTERISK. 9:30 A.M. MEETING CALLED TO ORDER WITH INVOCATION AND PLEDGE OF ALLEGIANCE. MOTION AND ACTION TO CALL FOR AN EXECUTIVE SESSION TO BE HELD AUGUST 4, 2008, AT 9:00 A.M. FOR DISCUSSION AND CONSULTATION WITH LEGAL COUNSEL IN ACCORDANCE WITH A.R.S. 38-431.03 (A) (3) & (4) TO DISCUSS ITEMS NOTICED ON THE AGENDA WITH AN ASTERISK. THE BOARD OF SUPERVISORS MAY, BY MOTION, RECESS INTO EXECUTIVE SESSION TO RECEIVE LEGAL ADVICE FROM THE BOARD’S ATTORNEY(S) ON ANY ITEM CONTAINED IN THIS AGENDA PURSUANT TO A.R.S. 38-431.03 (A) (3). OFFICIAL BUSINESS TO COME BEFORE THE BOARD: *1. Discussion of pending or contemplated litigation, claims and demands. 2. Committee and/or Legislative Reports. 3. County Manager’s Report. 4. Approval of June 2, and June 16, 2008, BOS Meeting Minutes. PRESENTATION BY THE MOHAVE COUNTY SHERIFF’S OFFICE OF THREE VALOR AWARDS AND FOUR LIFE SAVING AWARDS PRESENTATION OF AWARDS TO LEADER OF THE PACK CONTRIBUTORS (LAKE HAVASU CITY, WALMART – LAKE HAVASU CITY, AND SUNWEST XPRESS SEADOO) TO THE 2008 COYOTE YOUTH SUMMER PROGRAM (BULLHEAD CITY AND LAKE HAVASU CITY) FOR THE MOHAVE/LA PAZ LOCAL WORKFORCE DEVELOPMENT AREA AND RECOGNITION OF BULLHEAD CITY AND LAKE HAVASU CITY COYOTE YOUTH WHO ARE RECEIVING CERTIFICATES OF OUTSTANDING PERFORMANCE DURING THE 2008 COYOTE YOUTH SUMMER PROGRAM BOARD OF SUPERVISORS CONSENT AGENDA: (Items 5 - 48) The following items listed under CONSENT AGENDA will be considered as a group and acted upon by one motion with no separate discussion of said items, unless a Board Member so requests. In that event, the item will be removed from the CONSENT AGENDA for separate discussion and action. 5. Approve a new Liquor License for Kayla Jaye Jankowski, dba A Welcome Stop, 19210 N. Hwy 93, White Hills, Arizona, Series 10. 6. Approve an Interim Permit/New Liquor License for Brittany Marie Pennington, dba Yo Yo’s Tacos, 4310 Hwy 95, Unit A, Fort Mohave, Arizona, Series 12. 7. Approve a New Liquor License for Lauren Kay Merrett, dba West Canyon Chevron, Hwy 93 & Pierce Ferry Road, Dolan Springs, Arizona, Series 10. 8. Approve a New Liquor License for Shantel Marie Alanis, dba PJ’s Stop N Go, 3542 W. Aqua Fria Drive, Golden Valley, Arizona, Series 10. 9. Approve a Temporary Extension of Premises/Patio Permit for Nancy Jean Estenson, dba Lake Mohave Ranch Club Restaurant and Lounge, 16097 Pierce Ferry Road, Dolan Springs, Arizona, for September 12, 13, & 14, 2008. 10. Approve the appointment of the following Democratic Precinct Committeemen: Jeffrey Martin and Raquel R. Martin, Southwest Kingman (17); Patricia J. Boyd, East Kingman (19); and Jo Ann Fitzwater, Roadrunner (70); as requested by the County Chair of the Democratic Central Committee. 11. Approve the appointment of the following Republican Precinct Committeemen: Michael A. Roundy, Hualapai (15); and Wilma Jean Bishop, Chloride (4); as requested by the District Chair of the Republican Central Committee. 12. Authorize the QuadState Local Governments Authority to represent the interests of Mohave County at meetings of the Management Oversight Group (MOG); and authorize the Chairman of the Board to sign a letter to Robert Williams of the U.S. Fish and Wildlife Service advising of said representation. 13. Authorize approval of the 2008/2009 Lease Agreement between Lake Havasu City and the Mohave County Attorney’s Office for office space within the Lake Havasu City Police Department for $4,158.00 per year, payable in quarterly installments of $1,039.50. 14. Approve the FY2009 Byrne/JAG Grant Agreement (24710200), as requested by the Mohave County Attorney’s Office. 15. Approve the Arizona Automobile Theft Authority 2008/2009 Vertical Prosecution Grant (25410200), as requested by the Mohave County Attorney’s Office. 16. Approve the proposed settlement of SAFEWAY, INC., v. Mohave County, TX2006-000011 property tax valuation appeal. This settlement provides for a reduction in the full cash value of these commercial parcels located on Stockton Hill Road in Kingman from $4,228,156.00 to $2,358,827.00, resulting in an estimated tax reduction of $32,900.70 (from $74,417.00 to $41,516.30) for the 2007 tax year. 17. Approve moving the current poll site for Punto De Vista (Precinct 25) from Bullhead City Fire Station #3, 3560 McCormick Blvd., Bullhead City, Arizona, to the Sunridge Village Assisted Living and Retirement Home, 239 Landon Drive, Bullhead City, Arizona, effective with the September 2, 2008, Primary Election and continuing for all future elections. 18. Approve calling for a special meeting of the Board of Supervisors to be held on September 11, 2008, at 9:00 A.M. to canvass the September 2, 2008, Primary Election, in accordance with 16-645. 19. Approve the request for assistance in conducting the September 2, 2008, special elections by: City of Lake Havasu – 3 Council Members; and approve the requests for assistance in conducting the November 4, 2008, special elections by: Beaver Dam/Littlefield Fire District – 2 Board Members, Bullhead City Fire District – 3 Board Members, Colorado City Fire District – Fire Chief and Secretary/Treasurer, Desert Hills Fire District – Fire Chief and Secretary/Treasurer, Fort Mojave Mesa Fire District – 3 Board Members, Golden Shores Fire District – Fire Chief and Secretary/Treasurer, Golden Valley Fire District – 3 Board Members, Grapevine Mesa Fire District – 3 Board Members, Lake Mohave Ranchos Fire District – 2 Board Members, Mohave Valley Fire District – 2 Board Members, Northern Arizona Consolidated Fire District #1 – 3 Board Members, Oatman Fire District – 2 Board Members, Pine Lake Fire District – 2 Board Members, Pinion Pine Fire District – 2 Board Members, Yucca Fire District – 1 Board Member, Mohave Community College Bond Issue, Community College District #1 – 1 Board Member – 6 year term, Community College District #3 – 1 Board Member – 6 year term, Community College District #5 – 1 Board Member – 2 year unexpired term, Havasu Heights Domestic Water Improvement District – 2 Board Members, and City of Lake Havasu City – 3 Council Members. 20. Authorize the commencement of eminent domain action against Bill Evans to acquire certain right-of- way needed to build a new bridge spanning the Beaver Dam Wash on Mohave County Highway 91; and authorize the retention of the law firm of Miller and Kramer to represent the County in such action. 21. Approve acceptance of award from the State of Arizona, Office of the Attorney General, in the amount of $31,375.00 for the Victim’s Rights Program (81123901) for FY 08/09, as requested by the Mohave County Sheriff’s Office. 22. Approve the hiring of Carl Simonsen as a Detention Officer for the Mohave County Sheriff’s Office, in accordance with Merit Rule 201.B, employment of relatives. 23. Approve revised budget for FY 2009 Fund 87450853 to increase funding from $0 to $141,480 for the purchase of a pumper/rescue truck for the Hualapai Valley Fire District under CDBG 140-07, based on the unexpected delay in the delivery of the truck in this fiscal year. 24. Adoption of BOS Resolution No. 2008-233 – Approving an Intergovernmental Agreement for Contract #DE081295001 between the State of Arizona Department of Economic Security and Mohave County for the receipt of the partial grant funding for PY08/FY09 Workforce Investment Act Youth and Adult funds in the amount of $797,453 for contract period April 1, 2008 through June 30, 2011; and approve the revised PY08/FY09 budgets for 88589441 (decreased by $3,107 from $10,169 to $7,062); 88589442 (increased by $3,108 from $30,508 to $33,616); 88589445 (decreased by $20,751 from $84,305 to $63,554); and 88589446 (increased by $20,751 from $281,792 to $302,543). 25. Approve the Monthly Report for Procurement Activity between $10,000 and $35,000. 26. Approve Amendment No. 2 to Contract No. 07-B-19 with Copperstate Pavement Products for Asphalt Cold Patching Material, extending the current Contract for an additional one year period, from September 17, 2008 through September 16, 2009, on behalf of the Public Works Department – Roads Division. 27. Approve extension to Contact No. 07-PS-13, Job Order Contracting (J.O.C.) Services for Flood Channel Maintenance, with (-01) Sunland Asphalt, (-02) Stockbridge Northwest, (-03) Turnquist Excavating, and (-04) FHI Plant Services, for an additional one year period, from September 17, 2008 through September 16, 2009, on behalf of the Public Works Department – Flood Control Division. 28. Approve award of Contract No. 08-B-09, Kingman Courthouse Remodel, to Shannon Construction, Phoenix, Arizona, in the total contract amount of $686,000.00; and designate the remaining budgeted amount of $26,000.00 as Owner-Directed Project Allowance for fire and smoke equipment, on behalf of the Public Works Department – Facilities Management Division. 29. Approve extension of Contract No. 07-B-03, Soil Stabilizer (SOILSA), with (-01) Earthcare Consultants, and (-02) Sunland Asphalt, for an additional one year period from July 7, 2008 through July 8, 2009, on behalf of the Public Works Department – Flood Control Division. 30. Approve award of Contract No. 08-B-08, Structural Demolition of former Mohave County Lake Havasu City Senior Center, to Dave’s Construction Service, Gilbert, Arizona, for a total contract amount of $54,443.10, and designate 50% of the contract amount, or $27,221.55 for use as Owner-directed contingency, on behalf of the Public Works Department – Facilities Management Division. 31. Approve award of Contract No. 08-P-06, Janitorial Services in Lake Havasu City, to Spruce Goose Cleaning Company of Lake Havasu City in the amount of $4,500.00 per month, for an initial contract period of one year, with four one-year options to renew. *32. Approve award of Contract No. 08-B-07, Legal Advertisements and Publications, to the Bullhead City Bee, Bullhead City, Arizona, in the amount of $2.18 per columnar inch, plus applicable tax for legal advertising and publication and such other amounts for display advertising, classified box line advertising, and non-legal advertising in the News section of the newspaper as is set forth in the Bullhead City Bee’s bid, for the period of August 1, 2008 through July 1, 2009. 33. Approve acceptance of a $5,000 donation from Kingman Regional Medical Center to assist in providing drug prevention services to the Kingman area; and approve the revised budget, as requested by the Mohave County Department of Public Health. 34. Approve award of Contract No. 08-P-05, Detention Food Services, to Compass Group North America, Charlotte, North Carolina, for an initial contract term of one year, from July 22, 2008, through July 21, 2009, on behalf of the Mohave County Sheriff’s Office and Probation Department. It is anticipated that inmate food expenditures for the current fiscal year will be approximately $718,000.00 for adult inmates and $42,493.00 for juvenile inmates. 35. Approve Amendment #10 to Contract No. HG354356 with the Arizona Department of Health Services for Tobacco Education and Prevention (225-04-5125), and approve the revised budget. 36. Approve Amendment #1 to Contract No. HG861115 with the Arizona Department of Health Services for Folic Acid Services (243-04-5126). 37. Approve Amendment #1 to Contract No. HG861140 with the Arizona Department of Health Services for the Commodity Supplemental Food Program (233-04-5150). 38. Approve Amendment #6 to Contract No. HP461413-005 with the Arizona Department of Health Services for the Community Health Nursing Program (230-04-5115), extending the contract through June 30, 2009. 39. Approve the revised budget for the WACOG Program (815-05-6310) to increase funding by $5,000.00, as requested by the Mohave County Department of Public Health. 40. Approve and authorize the Chairman to sign, on behalf of the Board of Supervisors, as Grantee, the State of Arizona Land Department Right-of-Way documents, in accordance with Memorandum of Understanding with Henry Varga, General Partner, Prairie Heights Estates, LLP for right-of-way on North Bank Street and Calle Santa Fe for access to land of Prairie Heights Estates, to be held in perpetuity for public access purposes. 41. Approve Change Order No. 2 to the Contract with McCormick Construction Co. for Valle Vista – Concho Drive Box Culvert Extensions, Project No. MC07-161, Contract No. 07-B-18, to adjust quantities used to actual, and extend time to coincide with this change order. The Contract Amount for this Change Order will be decreased by $27,242.00 and the Contract Time will be increased by 33 calendar days for project close-out; and authorize staff to sign Certificate of Final Acceptance. 42. Adoption of BOS Resolution No. 2008-234 - Amending the property description referenced in BOS Resolution No. 2008-159, whereby the Mohave County Board of Supervisors, on behalf of Mohave County (Grantor), authorizes the conveyance of a strip of land to Michael T. Black, TAZ Properties, LLC (Grantee), being 15.00 ft. in width, parallel with the south property line of TAZ Properties, LLC, situate in a portion of Government Lot 4, Section 32, Township 40 North, Range 16 West, G&SRM, and being a portion of Old U. S. Highway 91, providing more area for a safer access to TAZ Properties. The property is situated north of Fairview Mobile Home Estates, Tract 3102, between Old U. S. 93 and Interstate 15, joining the Arizona-Nevada State Line. 43. Sitting as the Board of Directors of the Greenwood Village County Improvement District: Accept petitions for adding additional property to include parcels 353-34-001, 353-19-016, 353-31-021, 353-31- 022, 353-31-023, 353-31-024, 353-31-032, 353-31-033, and 353-30-036 to the existing boundary of the District; and set a Public Hearing for August 18, 2008, concerning this matter. 44. Authorize an Application for Federal Assistance and an Assistance Agreement (AAA080017) with the Bureau of Land Management for the provision of $20,000 to the County for the Wildland Urban Interface Initiative and the Mohave County Community Wildfire Protection Plan (MCCWPP) to implement mitigation and defensible space projects identified in the MCCWPP; and designate the County Manager as the authorized agent for the Agreement and Application. 45. Approve the lease agreement between Heritage Professional Services and the Probation Department for a twelve month term, at a monthly rate of $650.00 per month, effective July 1, 2008, with four one-year options to renew. 46. Sitting as the Board of Directors of the Mohave County Television Improvement District: Approve Contract No. 08-P-09, Maintenance Service for Mohave County TV Translator System, with WECOM, Inc., Kingman, Arizona, in the amount of $194,939.28 for a one year period, commencing July 21, 2008, through July 20, 2009, with four one-year options to renew. 47. Approve the appointment of Jeanne Kentch to the Local Drought Impact Group (LDIG), as a representative for Supervisorial District 3. 48. Approve a transfer from the General Fund Contingency in the amount of $56,900.00 to departments to cover expenditures in excess of budget. PUBLIC HEARINGS: BARBARA BRACKEN, CLERK OF THE MOHAVE COUNTY BOARD OF SUPERVISORS: 49. Discussion and possible action RE: Person Transfer/Location Transfer Liquor License for Danny Roy Thomas, dba Dream Girls Showclub, 5410 Hwy 95, Fort Mohave, Arizona, Series 6. REGULAR AGENDA: MICHAEL P. HENDRIX, P.E., MOHAVE COUNTY PUBLIC WORKS DIRECTOR: 50. Discussion and possible action RE: Entering into a Water System Connection and Water Service Agreement from the I-40 Water System with the Mohave Block Company, to supply 15 gallons per minute to serve Mohave Block Company, anticipated to have 8 to 10 employees, cost over three million dollars to develop, and to be fully operational in the Fall of 2008. TOM SOCKWELL, MOHAVE COUNTY SUPERVISOR DISTRICT 2: 51. Discussion and possible action RE: Removal of, and/or acceptance of letter of resignation from, District 2 Planning and Zoning Commissioner Syd Ervin for cause. RON WALKER, MOHAVE COUNTY MANAGER: *52. Discussion and possible action RE: Direct the County Manager to cause an audit of the funds invested by the County Treasurer to be completed by the Office of Management and Budget. Further, the investment policy of the County Treasurer is amended immediately to reflect the desire of the Board of Supervisors that all funds held by the County Treasurer shall be transferred to the State Treasurer’s Local Government Investment Pool at the soonest possible time, without incurring penalties for early liquidation of the investments, until such time the Board of Supervisors deems a qualified investments manager is on staff or under contract. Supporting documentation for agenda items may be reviewed in the Clerk of the Board’s Office, 700 W. Beale Street, Kingman, Arizona. Pursuant to the Americans with Disabilities Act (ADA), Mohave County endeavors to ensure the accessibility of all its programs, facilities, and services to all persons with disabilities. If you need an accommodation for this meeting, please contact the Board of Supervisors office at 928-753-0731.