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					                                            Town of Rye                     Unapproved Minutes
                                                                            See meeting 10-02-06
                                         Board of Selectmen                 For corrections/approval

                                           MINUTES
                              Meeting and 2007 Budget Work Session
                                 Thursday, September 21, 2006
                                           12:30 p.m.
                                     Town Hall Courtroom

I.     Call to Order
At 12:35, Chairman Joseph Mills, Jr. called the meeting to order.
Present: Chairman Mills and Selectman Musselman
Excused: Vice-Chairman, Priscilla Jenness
Also present: Town Administrator, Alan Gould and Finance Administrator, Cyndi Gillespie

II.     2007 Budget -Work Session
                                                                 Request                   Approved

Direct Assistance              4442-44                           $ 52,949                  $ 52,949
Paula Snyder presented the Direct Assistance Budget.

Motion by Joe Mills to accept the budget for Direct Assistance in the amount of $52,949. Second by Craig
Musselman. All in favor . Motion carried.



Regional Agencies              4197-38                          $ 47,731                 $ 47,731
Paula Snyder presented the budget for Regional Agencies.
Discussion: The request from Richie McFarland’s Children’s Center is double that of last year. The request is
based on $300 per each Rye family served in the previous year. Selectmen agreed that this agency does
important work for the community.

Motion by Craig Musselman to accept the budget for Regional Agencies in the amount of $47,731. Second by
Joe Mills. All favored. Motion carries.


Paula Snyder: Resignation
Paula Snyder presented Selectmen with her notice of resignation as the Overseer of Public Welfare effective
November 1, 2006. She will be available to assist in the search for her replacement and training. Paula said
that other towns pay an average of $17 per hour. The work requires at least six hours a week plus on-call and
the person must know the State Welfare Regulations.

Motion by Craig Musselman to accept with regret, Paula Snyder’s resignation as Welfare Director effective
November 1, 2006. Second by Joe Mills. All in favor. Motion carried,
Selectmen’s Meeting/Budget Work Session 9-21-06                                                        2




                                                                Request                 Approved

Beach Commission               4520-51                        $ 54,780            $ 54,780
Peter Clark, Chairman of the Beach Commission, presented the Beach Commission Budget.

The increase of $24.00 over last year’s budget was to adjust line item 4520-51-690 to round out payments to
the DES for beach water testing: $39 per visit x 20 visits.

Motion by Craig Musselman to accept the budget for the Beach Commission in the amount of
$ 54,780. Second by Joe Mills. All favored. Motion carries.

Discussion of Beach Commission Membership and options for 2007
Peter Clark told the Board that he would not seek reappointment to the Beach Commission when his term
expires in March. He stated that Scott McQuade is considering resigning. This would leave only one
commissioner.

Selectmen discuss the option of dissolving the Beach Commission and assigning lifeguard personnel under the
jurisdiction of the Fire Department. Fire Chief O’Brien stated that this is done in other towns. Selectmen
agreed to take this under advisement.



Public Safety Building        4194-08                    $ 33,710            $ 33,710
Fire Chief, Richard O’Brien, Acting Police Chief, Kevin Walsh and Town Administrator, Alan Gould
were presenters of the Public Safety Building Budget.

Comparisons were made between the two old buildings and the projected costs for the new building. Electric
and heating costs increased. Building maintenance includes: $3,720 for HVAC Maintenance Agreement, $300
for annual inspections of Boilers and Backflow tests, $3000 for miscellaneous repairs not covered under
warranties. All agreed that this budget is an educated guess until we get through a full year.

Motion by Craig Musselman to accept the budget for the Public Safety Building in the amount of $33,710.
Second by Joe Mills. All favored. Motion carries.


Ambulance                       4215-19                        $ 94,517                $ 92,382
Fire Chief, Richard O’Brien presented the Ambulance budget.
Craig Musseleman noted that the amount requested is 7% above last year’s request and asked where Chief
O’Brien could reduce his budget increase to 4% by cutting 3% or about $2,000.

Chief O’Brien said he could adjust line #416 (Call Wages) from $9,900 to $7,200 with the subtraction of
$2,000. Line #422 (FICA /Med) would be adjusted accordingly from $1,850 to $1,715 with the subtraction of
$135. The bottom line would then be adjusted from $94,517 to $92,382 with the subtraction of $ 2,135.

Motion by Craig Musselman to accept the Ambulance Budget as revised in the amount of $92,382. Second by
Joe Mills. All favored. Motion carries.
Selectmen’s Meeting/Budget Work Session 9-21-06                                                         3



                                                                 Request                 Approved

Fire Department                 4220-16                       $ 829,382                  Tabled
Fire Chief, Richard O’Brien presented the Fire Department Budget.

Selectmen tabled voting bottom line on the Fire Department Budget until the next Budget Work Session
(September 28th)

Discussion:
__Wages in the new contract must be pulled out of the budget and put on as a warrant article.
__Line 416 (Call Wages) was reduced by $4,025, leaving a balance $10,000.


Capital Outlay:
Fire Chief O’Brien presented requests for Capital Outlay.
        Ambulance:
        New Stretcher                                            $ 4,000                 No action

        FireDepartment:
        Radio Headset for Engine #1                              $ 2,400
        Pager Replacement Program (5)                            $ 2,000
                               Total Fire:                       $4,400                  No action


Capital Reserve
Fire Chief Richard O’Brien presented a request for additional fund in the Fire Truck Capital Reserve fund.
        Fire Truck                                               $ 67,000                 $67,000

Motion by Joe Mills to approve $67,000 for the Fire Truck Capital Reserve Fund. Second by Craig
Musselman. All favored. Motion carried.


At 2:00 p.m.., Chairman Mills called for a recess of the Budget Work Session for a nonpublic
session per RSA 91-A:3,II (c) to discuss Ambulance write-offs. Second by Craig Musselman. Roll
call vote: Both ayes.

At 2:15 p.m., after roll call vote in the non-public session in favor of adjourning the non-public
session, Selectmen returned to the Budget Work Session.

Chairman Mills reconvened the Budget Work Session.

Vice-Chairman Priscilla Jenness joined the meeting during the non-public session.

Warrant Articles

Selectmen discussed request by Fire Chief O’Brien for consideration of warrant articles for Fire
Department needs. Selectmen agreed to take this under advisement.
Selectmen’s Meeting/Budget Work Session 9-21-06                                                      4




                                                               Request                 Approved


Historic District Comm.        4589-54                         $ 700                   $ 700
Chairman Jane Holway attended.
Motion by Craig Musselman to accept the Historic District Commission Budget as requested in the
amount of $700.00. Second by Joe Mills. All in favor. Motion carried.


Elections                      4140-03                         $ 4,860                 $ 4,860
Motion by Craig Musselman to accept the Elections budget as requested in the amount of
$ 4,860. Second by Joe Mills. All favored. Motion carried.

At this time Vice-Chairman Priscilla Jenness was excused from the meeting for another
meeting at Town Hall.


Public Works - Personnel        4312-23
Adjustment to Public Works line item #400: Salaries            $ 70,035                 $ 68,035
Alan Gould explained that the Finance Administrator had found an error in calculation upon review,
which lowers line item #400 by $2000, from $70,035 to $68,035. The bottom line Public Works
Personnel is lowered accordingly from $478,743 to $476,743.
New Bottom Line for 4312-23: …………………………………………………..                                      $476,743

Motion by Craig Musselman to accept the adjustment to the Public Works line #400 and the new
bottom line of $476,743. Second by Joe Mills. All favored. Motion carried.


                                                                tabled 9-7-06

Legal                        4153-04                     $ 145,000             $ 151,650
Tabled at meeting 9-7-06. Adjustment represents Perambulation shared costs with North
Hampton: $4750 and non-shared costs with Greenland: $1,900 for a total of $6,650 to be added
to the bottom line.
Motion by Craig Musselman to accept the adjustment of $ 6,650 for perambulation and the
revised Legal budget of $151,650. Second by Joe Mills. All favored. Motion carried.


                                                               Voted 9-7-06

Cemetery                       4195-25                         $ 110,000               $ 130,000

There was discussion of a retirement payout. At the meeting on 9-7-06, $20,000 was voted
removed from the original budget request, pending advice from the Town’s auditor on the best
way to handle the possible retirement payout. Advice received from the auditor was to return
$20,000 to the budget. This adjustment brings the bottom line to $130,000.
Motion by Craig Musselman to approve the adjustment to the Cemetery budget and bottom line
of $130,000. Second by Joe Mills. All favored. Motion carries.
Selectmen’s Meeting/Budget Work Session 9-21-06                                                   5




Capital Reserves              4915-69                      $121,000                No vote taken
There was discussion of the following Capital Reserves:
       Employee Leave                $20,000
       Fire Truck                    $67,000
       Library Maintenance           $ 5,000
       Records Restoration           $ 4,000
       Salt Shed                     $ 25,000
                                     $121,000 bottom line – no vote taken
Selectmen will vote on the bottom line for Capital Reserves at the next meeting, 9-28-06.


Warrant Article: Capital Reserve
It was agreed that a warrant article for $10,000 to set up a new Capital Reserve fund for major
repairs to municipal buildings, will be placed on the 2007 Warrant.


Finance Administrator’s Salary and Change in Grade Scale:
There was discussion regarding the Finance Administrator’s salary and how it was arrived at.
Cyndi’s length of service to the Town of Rye as of May 2007, will be 4 ½ years. Selectmen
discussed moving the Finance Administrator’s Grade on the Wage Scale from Grade 9 to Grade
12. Her length of service will put Cyndi at mid-point of Grade 12.

Motion by Craig Musselman to move the Finance Administrators Grade on the Wage Scale from
Grade 9 to Grade 12. Second by Joe Mills. All in favor. Motion carried.


IV.     Other Business

       A.      Resignation of Amanda P. Breton as Assistant Program Director in
               the Recreation Department.

               Selectmen considered a letter dated September 20, 2006, from Amanda P. Breton
               to Lee Arthur, Recreation Director, requesting acceptance of her resignation to be
               effective as of her last day at work, September 27, 2006.

               Motion by Craig Musselman to accept with regret the resignation of Amanda
               Breton as Assistant Program Director in the Recreation Department, effective
               after her last day of work on September 27, 2006. Second by Joe Mills. All in
               favor. Motion carried.

       B.      Central Road Bridge
               Alan Gould reported to Selectmen that Bud Jordan and Mr. Bauer’s inspection of
               the bridge on Central Road revealed that more was involved than originally
Selectmen’s Meeting/Budget Work Session 9-21-06                                                  6


              thought. Instead of the original estimate of $9000 to $10,000 it was now
              estimated at $14,000. Craig Musselman will discuss the repairs with Bud.


C.     Generator Wiring Bid:
             Alan Gould reported that Bud Jordan received proposals from Holway Electric
             and Keith Bridge Electric for the work necessary to complete the installation of
             the generator at the Highway Garage.
             Holway Electric:              $5,500
             Bridge Electric:                4,500 includes new meter sockets
             Bridge Electric:                3,400 uses existing meter sockets

              The Board suggested that this work wait until nearer the end of the budget year.

D.     Veterans Day – Holiday for Transfer Station/Recycling Center:
              The Board considered a request of the Transfer Station/Recycling Center to work
              on Friday November 10 and to observe the holiday on Saturday November 11 (the
              actual holiday). Joe Mills stated that notice of the Saturday closing must be
              placed conspicuously at the Recycling Center for at least two weeks prior to
              November 11th.
              Motion by Craig Musselman that the Recycling Center/Transfer Station be open
              on Friday November 10 and closed in observance of Veteran’s Day on Saturday
              November 11, 2006. Second by Joe Mills. All favored.


V.     Adjournment: At 3:50 Chairman Mills called for a motion to adjourn. So moved
       by Craig Musselman. Musselman-yes. Mills-yes. Motion carried.


Respectfully submitted,


Nancy Weiand, Executive Secretary
/from notes taken at the meeting by Cyndi Gillespie, Finance Administrator

				
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