ARMY LOGISTIC SERGEANTS MESS
Gaza Ridge Barracks - South, BANDIANA VIC 3694
RAAOC WARRANT OFFICER AND SENIOR NON-COMMISSIONED OFFICER
ANNUAL REGIMENTAL DINNER 10 JULY 2009
A. Protocol Manual 2001, Chapter 9
B. Army Standing Orders for Dress 2000, Volume 1 and 2
C. Army Ceremonial Manual 2003
1.The Army Logistic Sergeants Mess (ALSM) is to host the RAAOC Warrant Officer and
Senior Non-Commissioned Officer (Senior NCO) Annual Dinner for all Warrant Officers and
Senior NCO of RAAOC both, past and present. The dinner is to be held at the ALSM, South
Bandiana on 10 Jul 09, commencing at 1800 h.
2.The aim of the Dinner is to foster and enhance the camaraderie and esprit-de-corps of
Warrant Officers and Senior NCOs who have served in the Corps. The tradition of this dinner
dates back many years and is in keeping with our ‘close-knit’ organisation and gives us the
opportunity to farewell some of our long-serving members from the Corps.
3. The aim of this instruction is to detail the administrative and coordinating requirements for
the conduct of the dinner.
4.The evening will be conducted in three phases in accordance with reference A, as follows:
a. Phase 1: Assembly and pre-dinner drinks at 1800 h – ante room;
b. Phase 2: Dinner at 1830 h – dining room; and
c. Phase 3: After dinner drinks/entertainment – ante room.
Sequence of events
5.The sequence of events is detailed in annex A.
RAAOC Dinner Committee
6.The RAAOC Dinner Committee is formed to assist in the organisation and coordination of
the dinner. The committee comprises the following personnel:
a. Dining President – WO1 D. Waddingham;
b. Dining Vice-President – SGT K. Dyer;
c. Secretary – WO1 W. Mc Adie (Asst Secretary – SGT J. Goulding);
d. Treasurer - SGT S. McKie (Asst Treasurer – SGT K. Walker);
e. Committee Mbr – WO1 D. Jones;
f. Committee Mbr – WO2 McMillan;
g. Committee Mbr – SGT M. Tarcato;
h. Committee Mbr – SGT S. Helmstedt; and
i. Committee Mbr – SGT D. Madden.
7.The Head of Corps RAAOC, MAJGEN G. Cavenagh, is the principal official guest and is to
be hosted by the Dining President.
8.Other official guests invited to attend the dinner are as follows:
a. Honorary Colonel RAAOC – BRIG R.J. Carson, (Retd); and
b. Deputy Head of Corps – LTCOL L.S. Wilton.
9.The RAAOC Dinner Committee Secretary is responsible for the issue of invitations NLT 15
May 09. Draft dinner briefs for the Official Guests are to be to the Dining President NLT 22
10.The hosts for the guests are as follows:
a. SGT Saurine – BRIG R.J. Carson, (Retd); and
b. SGT D. Smith – LTCOL L.S. Wilton.
11.All hosts are to be fully conversant with the protocols and procedures, in relation to
hosting, as laid down in reference A. Hosts are to contact their respective guests to introduce
themselves and confirm details NLT 02 Jul 08.
12.The three Toasts for the dinner will be given by the following personnel:
a. The Loyal Toast – Dining Vice President;
b. The Army – SGT K. Payne; and
c. Royal Australian Army Ordnance Corps– SGT C. Keyte.
The Loyal Toast
13.The sequence for the conduct of the Loyal Toast as it applies to the dinner is detailed in
annex B. The Australian Army does not embellish The Loyal Toast.
14.SGT D. Marshall is to say Grace.
RAAOC Dinner Fund
15.The Treasurer for the RAAOC Dinner Committee has the responsibility for the financial
status of the Dinner Fund. The Treasurer is to keep accurate records for the reconciliation of
associated monies at the completion of the 2009 RAAOC Dinner.
16.SGT Helmstedt is to liaise with the ALSM Mess Manager and Wine/Bar Member for a
suitable menu and selection of wines for the evening. The proposals are to be forwarded to the
Dining President NLT 11 May 09 for approval. SGT Helmstedt, in conjunction with the
Dining Vice President is to prepare the menu cards, place mats and name plates.
17.The Dining President has submitted a request for extended bar trading to the COMDT
ALTC. The Dining President is to confirm if approval has been granted prior to the dinner.
The Bar is to be available for pre and post dinner drinks. Trading is to cease at 0100 h, Sat 11
Jul 09 and the bar closed. Members may purchase alcohol for consumption in the outside bar
area prior to the bar closing. The mess is to be cleared NLT 0200 h, Sat 11 Jul 08.
18.RAAOC mbrs outside of the AWMA. All current serving and retired ARA and GRes
RAAOC Warrant Officers and Senior NCOs, are invited and encouraged to attend the dinner.
Cut off for the dinner is COB Fri, 19 Jun 09.
19.RAAOC Warrant Officers and Senior NCOs within the AWMA. Demi-official letters
requesting permission for non-attendance are to be forwarded to the Dining President for
approval/non-approval NLT Thu, 25 Jun 09.
20.Numbers of diners are to be forwarded by SGT McKie to the Mess Manager NLT Thu, 02
21.All accommodation within Bandiana has been blanket book for the period 15 – 13 Jul 09.
Any member who requires accommodation should contact the accommodation cell and quote
reservation number 16500.
Seating plan/wine glass
22.The Dining Vice President is to prepare the seating plan for the Dining President’s
approval NLT Mon, 06 Jul 09. The seating plan is to be displayed in the Sergeants Mess foyer
NLT 1200 h, Fri 10 Jul 09. Additionally, the committee is to arrange the purchase of a
suitable gift for each member who attends the dinner.
23.Dress for service members is Dress Order No 6B - Mess Dress White Jacket.
Civilian/Retired Members: Males - Dinner Suit with Black Bow Tie; Females - a formal
dress. Dress is IAW reference B.
Stores and equipment
24.The Dining Vice President is to liaise with the Mess Manager to ensure that appropriate
stores and equipment are available for the dinner.
Function Book/RAAOC theme decorations
25.The Dining Vice President is to ensure the Function Book is suitably inscribed and located
in the foyer of the Mess by 1700 h Fri 10 Jul 09. He is to bring a draft copy to the final
coordination conference for the Dining Presidents approval. Additionally, he is responsible
with the assistance of other committee members, to ensure the Mess is displayed with an
appropriate RAAOC theme.
26.The cost for the dinner will be $50.00. This will include heavy bar snacks at the RAAOC
Happy Hour on Thu, 09 Jul 09 and a memento of the RAAOC Dinner 09. Payment for the
Dinner is to be forwarded to the ALSM, ‘Attention SGT McKie for The RAAOC Dinner’.
Cheques are to be made payable only to ‘The RAAOC Dinner’, and are to be received by
COB Thu 19 Jun 09. The Attendance Proforma is available on the RAAOC website Web
Page, http://intranet.defence.gov.au/armyweb/Sites/RAAOC/ then select "Activities" and
click "RAAOC DINNER PROFORMA WO & SNCO 10 Jul 09"or by contacting SGT McKie
on (02) 60552690.
Farewells and retiring members
27.Members retiring after completing 20 years or more service who would like to be officially
farewelled from the Army and RAAOC at the Dinner are to contact WO1 W. McAdie on (02)
6055 4172 (e-mail firstname.lastname@example.org). Details of a preferred person to conduct
the farewell, if any, should also be supplied.
28. The Dining President (with assistance) will conduct the farewell procedures. Details of the
members’ service history and any related anecdotes are to be forwarded to WO1 W. McAdie
NLT 10 Jun 09.
29.The Dining President and WO1 W. McAdie are to coordinate the procedures and the
certificates for the farewells.
The Sovereign’s Banner
30.The Sovereign’s Banner was granted to RAAOC in 1977 and was presented to the Corps
on 04 Dec 1981. The Banner is to be displayed at the dinner. The Banner Party is to consist of
the following personnel:
a. Banner Ensign – LT A. Duff;
b. Senior Escort – WO2 G. Bourke; and
c. Junior Escort – SGT M. Dolby.
31.The Officers’ Mess Dinner Committee and Sergeants’ Mess Dinner Committees have
confirmed that it is preferable that the same Banner Party be used for both dinners.
32.The Banner Party is to be fully conversant with the protocol and procedures laid down in
reference C. A final rehearsal is to be conducted for all appointments for the dinner at 1300 h
on Fri, 10 Jul 09 in the Dining Room.
33.The Senior Escort is responsible for the collection, security and return of the weapons
required for the activity and rehearsals. He is to liaise with the Q Store prior to the activity to
ensure suitable arrangements are made. The RQ ALTC, SGT D. Marshall is to warn out the
Main Q in ref to the delivery and pick up of weapons for the dinner. It is anticipated that the
weapons will be ready for pick up from the mess at 2230 h on 10 Jul 09.
34.The Banner Ensign is responsible for the collection, security and safe return of the Banner.
The Banner Ensign is responsible to ensure timings are met and assumes overall
responsibility of the Banner, the Banner Party and any accoutrements of the Banner in his
35.The Dining Vice President is responsible to ensure an appropriate stand is positioned in the
dining room for the placement of the Sovereign’s Banner. He is also to ensure the Banner
Party is seated together in an accessible position to allow for ease of movement when
performing their duties and that a suitable table or stand is available for the placement of
weapons and accoutrements.
36.WO2 McMillan is to arrange musical support in the form of a band/piper/bugler. He is to
liaise with the Dining President for the musical accompaniments to be played during the
evening. A piper from Scotts College in Albury has been booked. WO2 McMillan is to liaise
with Miss Greta Dunn from Scotts College on tel: (02) 6021 3233 to confirm arrangements.
Additionally, WO1 D. Jones is to ensure suitable after dinner entertainment is arranged.
Visitor Security Passes
37.The current ‘Safe Base’ security status requires members to be in possession of their
Defence ID cards at all times otherwise entry to the Military Area will be disallowed. Guests
and ex-serving members who do not possess any form of Defence ID will be issued visitor
passes at the front entry gate at Gaza Ridge Barracks, South Bandiana.
38.WO1 W. McAdie is to ensure a list of names of both members and guests attending the
Dinner, is made available at the Emergency Management Coordination Centre (EMCC) and
the front gate at Gaza Ridge Barracks, South Bandiana.
39.WO2 McMillan is to organise a photographer for the evening. Additionally, he is to ensure
that electronic copies of those photographs of the evening are placed on the RAAOC Website
no later than 20 Jul 09.
Dining Room preparation/Corps centrepiece
40.The contractor, Euress Support Services (ESS) is responsible for the set up of the dining
room. Tables are to be set up in a regimental/traditional fashion. A cheese and coffee table is
to be set up for the conclusion of the dinner. The Dining Vice President is to oversee the set
up of the dining room and is to coordinate the display of the Corps Centrepiece.
41.A final rehearsal for the Banner Party, Dining Vice-President, Hosts etc (all pers) is to be
conducted on Fri, 10 Jul 09 at 1300 h at the ALSM.
42. Mess Manager is requested to ensure the indoor fireplace is lit prior to the dinner.
Initial planning conference (IPC)
43.The Dining President will chair an IPC on Fri 01 May 09 at 1030 h in the ALSM at Sth
Bandiana. The following members are to attend:
a. Dining President – WO1 D. Waddingham;
b. Dining Vice-President – SGT K. Dyer;
c. Secretary – WO1 W. McAdie (Asst Secretary – SGT J. Goulding);
d. Treasurer – SGT McKie (Asst Treasurer – SGT K. Walker);
e. Committee Mbr – WO1 D. Jones;
f. Committee Mbr –WO2 McMillan;
g. Committee Mbr –SGT M. Tarcato;
h. Committee Mbr – SGT S. Helmstedt;
i. Committee Mbr – SGT D. Madden;
j. RQMS – SGT D. Marshall;
k. Senior Banner Escort – LT A. Duff; and
l. ALSM Mess Manager (South).
Final Coordination Conference
44. The Dining President is to chair a final coordination conference on Fri 03 Jul 09 at 1030
h in the ALSM at South Bandiana. The members listed in paragraph 43 are required to attend.
45.The Mess Dinner is a traditional formal event. The essentially simple procedures, which
have become established through the course of time heighten the enjoyment of the meal and
impart graciousness to the occasion not often found elsewhere.
42.It is an excellent opportunity to meet up with old friends and farewell comrades after long,
loyal and dedicated service. It provides the means by which to display our unique customs
and traditions and capture the spirit of the Corps Warrants and senior NCOs in a convivial
W. A. WADDINGHAM
Warrant Officer Class One
Tel: (02) 6055 2203; Fax: (02) 6055 2676
19 May 09
A. Sequence of Events
B. Loyal Toast
ALSM (for file)
WSM Dev Group
WO1 R. Jones
WO COORD (HQ ALTC)
All RAAOC Dinner Committee Members (as per para six)
Banner Party x 3
WO2 G. Bourke
SGT M. Dolby
SGT D. Smith
SGT K. Payne
SGT C. Keyte
SGT D. Marshall
SGT K. Dyer
SGT J. Goulding
SGT K. Walker
SGT M. Tarcato
SGT S. Helmstedt
SGT D. Madden
Mess Manager (South)
Mess Notice Board x 2 (South and the Annex)
EMCC (for duty offr and front gate)
Mr Mark Painting
SO2 Corps RAAOC (for dist to HOC and DHOC)
ANNEX A TO
DATED 19 MAY 09
1.Listed below is the sequence of events for the dinner:
Ser Date/ Event Remarks
(a) (b) (c) (d)
1 01 May IPC at ALSM
2 15 May Issue Invitations Sec
3 22 May Draft Dinner Briefs to DP Sec
4 10 Jun Farewells to Sec Sec
5 19 Jun Cut off for dinner returns All
6 23 Jun Wine selection proposal to DP
7 25 Jun Demi official letter for AWMA
RAAOC pers to Corps RSM
8 02 Jul Introduction of Hosts to guests All Hosts/by phone
9 03 Jul FPC at ALSM As per para 42
10 02 Jul Dinner numbers to Mess Manager Treas
11 03 Jul Final Coord Conference DP
12 06 Jul Draft Seating plan approval Mr Vice
13 09 Jul Happy hour ALSM All RAAOC SNCO and WOs
14 10 Jul Seating plan placed in ALSM Mr Vice
15 10 Jul Rehearsals at ALSM Attendees as per instruction
16 10 Jul Mess Manager ensure indoor
1600 h fireplace is lit prior to activity
17 10 Jul Function Book placed in Foyer of Mr Vice
1700 h ALSM
18 10 Jul All mbrs assembled in the dining Pre-dinner drinks
19 1803 Retiring members piped into Mess Piper leading; retiring members walk
from front pathway of Mess (at carpark),
DP introduces Retiring Members up stairs, into Mess front entry, and stop
at the Bell just inside from the foyer
entrance. Mbrs to sign visitors book.
20 1808 LTCOL Wilton arrives Met at the front door by Dining President
Escorted to Visitor’s Book.
Dining Vice-President introduces guest to
21 1810 BRIG Carson arrives As above
22 1812 MAJGEN Cavenagh arrives As above
23 1825 Five Minute Warning Mr Vice. To be announced by the piper
call 'Warning for Dinner'.
24 1830 Members follow Dining President Mr Vice / Piper
and guests into the Dining Room
25 TBA “Mess is assembled Sir” Mr Vice
26 TBA Banner marched in Ensign gives command, “Banner Party
DP orders – “March in the (BP) “Quick March” Piper follows BP
Banner” into dining room. BP Halts.
Piper ceases playing once BP is in
Banner Ensign (BE) gives command,
“BP–Turn, Banner Escorts(BEs)Take
Ser Date/ Event Remarks
(a) (b) (c) (d)
1 01 May IPC at ALSM
Post, Present Arms”
BE slow marches & positions Banner,
steps back & salutes. Orders “BP–Attn”
then rejoins BEs.
“BEs– Take Post”. “BP–Turn, Quick
March”. BP returns to seats.
27 TBA Corps Prayer/Grace
28 TBA Dinner is served Entrée pre-positioned
Opening Speech by DP (during Dinner music played during dinner but
entrée) paused during any speech
29 TBA Short Break after dessert Tables cleared
30 TBA Return to dining room Mr Vice rings bell for mbrs to return
TBA Port ‘piped’ in Piper leads stewards in and does lap of
the dining room while port is placed on
tables. Piper then to be on standby for
TBA Loyal Toast Mr Vice -Australian National Anthem
32 Toast to the Army Waltzing Matilda
Toast to the Corps Wild Colonial Boy
33 TBA DP to invite Piper to Head Table Piper’s Toast
34 TBA Speech BRIG R.J. Carson
35 TBA Farewells DP
36 TBA Speech MAJGEN Cavenagh
37 TBA Banner marched out BP “Quick March”. Piper follows BP into
DP orders “March Out the dining room. Piper ceases playing once
Banner” BP is in position.
Ensign gives command, “BEs–Turn-Take
Ensign moves to retrieve Banner. When
in front of Banner “BEs Present Arms”,
BE salutes & retrieves Banner, then slow
marches and rejoins BE.
BEs – “Attn, Take Post, BP – Turn,
Quick March” Piper follows.
38 TBA Dining President, Head Table and Dining Vice-President moves to the Head
Official Guests adjourn to the Table. Coffee, liqueurs and cheese in the
mess ante-room anteroom.
39 TBA Remainder move into ante-room At Dining Vice President's discretion.
40 TBA Evening continues in the ante-
41 0100 Bar closes
42 0200 Mess clear of mbrs
43 20 Jul Photos placed on RAAOC website WO2 McMillan
ANNEX B TO
DATED 19 MAY 09
THE LOYAL TOAST
1.The calling for and the proposing of the Loyal Toast is carried out as follows:
a. the Dining President, remaining seated, calls the dinner to order and says ‘Dining
Vice-President’ (or ‘Mr Vice’), ‘The Queen, our Colonel-in Chief’ ;
b. the Dining Vice-President will stand and say ‘Gentlemen (or ‘Ladies and
Gentlemen’); all guests and members stand and the glasses remain on the table;
c. The first four and the last four bars of the Australian National Anthem are played;
d. once the music is completed, the Dining Vice-President will say ‘The Queen’; all
will raise their glasses and say ‘The Queen’ (guests and members with their
backs to the portrait of Her Majesty are to turn and face it); and
e. once the toast is completed the Dining President sits, followed by the guests and
2.The Australian Army does not embellish The Loyal Toast.
3.No one is to drink the port until such time as the first toast is given. There is no Army
tradition about the method of ‘passing the port’ (other than it is passed to the left) with the
exception of both the Dining President and he Dining Vice-President.
RAAOC WO & SNCO DINNER
10 July 2009
Venue: The Army Logistic Sergeants Mess, Bandiana
Timings: 1800 h for 1830 h
Dress: Military: Dress Order No 6 B – Mess Dress White Jacket
Civilian Members: Males – Dinner Suit with Black Bow Tie
Females – A Formal Dress
Accommodation: See Page Two and Three of Instruction
Cost: $50.00 This includes the Happy Hour (Thursday 09 July 2009), the Dinner
(Friday 10 July 2009) and a gift at the Dinner.
DINNER RESERVATION PROFORMA
PMKeys No:______________ Rank: ________ Init: ______ Name: ____________________
Telephone: _____________________________ Facsimile: ____________________________
E-mail address: ________________________________________________________________
1. Please find enclosed a cheque for $................. payable to the RAAOC DINNER Account, or
2. I have directly paid $................... into the Australian Defence Credit Union (ADCU) RAAOC
DINNER Account. The Account details are as follows:
ADCU BSB: 802397 Account No: 804278
My payment receipt number is …………………………………………..
Please ensure you have the staff at ADCU note your name in the account payee details area.
8299297 SGT S. McKie
Treasurer RAAOC Dinner
C/- Army Logistic Sergeants Mess
MILPO BANDIANA VIC 3693
Telephone: (02) 6055 2434
Fax: (02) 6055 2603
1. Receipts for payment will be behind the SGTs Mess Bar on your arrival.
2. Be aware that when paying by internet some banks will not transfer funds
ADCU i.e. WESTPAC.
3. Cut-off for payment is 19 Jun 09.
4. After payment, if you can not attend, then you are to notify the Treasurer NLT 26 Jun 09.
If notified after this date, a reimbursement is not guaranteed due to expenditure of funds.