June 2009 Issue 1 RAF CRL HR Newsletter Information for Civilian staff included in the CRL Project Articles: From: The RAF Catering Retail & Leisure Team, Gladiator Block, HQ Air Command • Introduction INTRODUCTION • Background. Welcome to the first and provide you with HR site visits and Roadshow. Catering, Retail and Leisure information about your There is also information (CRL) Civilian Newsletter. employment as the about TUPE and This news letter is aimed at project moves forwards. directions to where all MOD and locally further information can employed civilian staff This first edition of the be found on this subject. involved in the RAF CRL newsletter provides an Project and, as part of the overview of the CRL CRL Implementation Team’s Project, information commitment to keeping about the engagement staff informed about the with the Trades Unions Project, is aimed at and the ongoing explaining how CRL will consultation process, impact on you as a Civilian details of contractor Next 3 pages: Key Points 2 TUPE 2 BACKGROUND Further The Catering Retail & The RAF Catering, Retail into the next phase TUPE info 2 Leisure initiative forms & Leisure ‘Super CRL’ which would include part of the MOD Service contract will have a advertising and initiating Personnel Plan. The CRL significant impact for up the competitive dialogue TU Consultation 3 programme is attracting to 1,100 MOD civilian process. Following the Competitive commercial partners who staff employed at 17 completion of an In- Dialogue 3 will introduce private (mainly) front line House feasibility study, business expertise to the stations and their which recommended that Will my post management of CRL parented units who have an in-house solution transfer? 3 facilities. The provision of not already contracted could not be pursued, catering services at a out catering services. the CRL Programme Data gathering 4 number of RAF stations is The Initial Gate Board met on 13 Oct 08 already contracted out. Business Case was and took the decision to More Info & Where appropriate these submitted to the Air move the project Contacts 4 existing contractual Approvals Panel in June forward to formal arrangements will be 2008, seeking approval consultation with the amended to include CRL. to progress the project TUs and to advertise the requirement to industry. RAF CRL HR NEWSLETTER Page 2 of 4 KEY POINTS The ‘Super CRL’ Potential bidders requirement was have participated in Initial formal TU advertised in a pre-qualification consultation for the December 2008 in process which ‘Super-CRL’ the Official Journal resulted in the contracting project of the European identification of four took place in Late Union (OJEU) under companies with whom 2008. the competitive the open competitive dialogue process; dialogue process will The CRL Roadshow be conducted; the programme was An Industry Day was four shortlisted delivered to all major held on 21 January companies for the UK RAF stations 2009 when potential ‘Super CRL’ between September bidders were briefed competition are and December 2008 on the extent of the Sodexho, Aramark, and included briefings programme and the ESS and ISS. Unit to civilian staff; management of the visits took place in „TUPE is designed to commercial aspects; April and May 09. protect your terms and TUPE conditions of service on employees who are takes effect, transfer to a new The CRL Team are aware transferred to a new automatically employer‟ that there is some employer where a become employees confusion about what relevant transfer of of the new TUPE means for staff work takes place. employer on the and the effect this The effect of the same terms and legislation has. The Regulations is to conditions, except information below aims preserve the for certain to explain what TUPE continuity of occupational means for you. employment and pension rights. The Transfer of existing terms and The Regulations Undertakings conditions of service of contain specific (Protection of those employees who provision to Employment) are transferred to a new employer. This means protect employees Regulations 2006 that the employees of from dismissal (TUPE) provides the current employer, before or after a protection to those when the transfer relevant transfer. Further Information TUPE is explained in more This document can be detail in the following PRG accessed through the guidance as this is likely to provide answers to – ‘Transfer of MOD People Portal/Leaving many questions that you Civilian Employees out of the Department & may have. Staff will also the MOD under Transfer Pensions link on the be given the opportunity of Undertaking Defence Intranet. It is to attend further (Protection of recommended that you briefings on TUPE and Employment) Regulations’. take time to look at this HR issues later in 2009. Page 3 of 4 RAF CRL HR NEWSLETTER TU Consultation necessary, during the there will be a period of Competitive Dialogue assessment, clarification and In addition to the formal process. Further formal dialogue with the bidders. An consultation which took consultation will take invitation to submit a place in Oct 08, The place at key stages of Detailed Solution (based on 8 Industrial and Non- the project. stations) will then be issued Industrial Trades Unions in Aug 08 for return in mid- have been engaged to Oct 08. Competitive form an Air Command Dialogue A further round of Joint Working Group (ACJWG); the second The use of the assessment, clarification and meeting of this group competitive dialogue dialogue will take place with process is a first for the the bidders; a further “Competitive Dialogue took place on 18 Mar 09 invitation to the bidders to is designed to get the and it is intended the RAF, although it has been best out of the contract group will meet on a used in awarding other submit a Detailed Solution by allowing the bidders quarterly basis or, at MOD contracts. Under for the 17 CRL stations will to submit a series of times to coincide with this process the then be issued for return in proposals which are key project milestones. Commercial Team invite Feb 10. Evaluation of these then assessed and clarified” At the meeting on 18 the bidders to submit a proposals will continue into Mar, Gp Capt CRL series of proposals, each early May 10 followed by a provided the TUs with an followed by a period of formal approvals process of update on the events of assessment and dialogue endorsement by a Programme recent months and an and clarification. Board in Late Summer 2010. overview of the work The shortlisted currently underway. Following Contract Award companies have now been Dialogue will continue there will be a formal invited to submit their with the TUs under the Consultation period with the Outline Solutions by the arrangements put in Trades Unions prior to the Commercial Team. place for the ACJWG contract commencement in Following receipt of and on an ad hoc basis, as late 2010. these solutions in Jul 08, Please note that any dates indicated above may be Will My Post transfer? subject to amendment. A scoping exercise is currently being taken forward to identify the posts (and, by extension, the staff who occupy those posts) that will fall within the scope of the “A scoping study will project. There are two categories – posts that are ‘assigned’ and posts that will be identify which civilian ‘affected’ by the transfer. Posts that are ‘assigned’ will be transferred to the posts fall within the successful contractor whilst posts that are ‘affected’ may have a percentage of the scope of the CRL duties (of that role) transferred. If a post is ‘affected’ it may be transferred or, it may project” be retained in MOD. If the post is retained then post holder may experience some changes within their role and some re-structuring of their work may be necessary. Posts that are ‘affected’ by the project may become ‘assigned’ once the proposals of the preferred bidder become known; however, it will confirm if this is the case until details of the bidders proposals are known in Spring 2010. Page 4 of 1 RAF CRL HR NEWSLETTER Page 4 of 4 DATA Gathering This scoping exercise bidders will be asked to produced. When a post is described overleaf is provide an undertaking tagged, staff will be able necessary to define the to MOD that they will to see that this status “ The CRL Team will transferring workforce hold the TUPE has been recorded when work closely with the and to enable specific information they are they log on to HRMS and PPA to ensure they TUPE information to be given securely. view their HRMS record. know which staff are compiled about the All staff will be affected or assigned”. employees who are to be The PPPA produce TUPE informed whether their transferred. MOD is information from post has been designated legally obliged to provide individual staff records as ‘assigned’ or ‘affected’ bidders with this on HRMS. The CRL Team by their line management information to enable will work closely with the at a future date (to be them to prepare their PPPA to ensure they advised). Further financial proposals; know which staff are information explaining however, please be affected or assigned to the implications this will assured this information the project so that have will be given to is limited in content and HRMS records may be staff at that time. As bidders will not be given kept up to date. This the scoping exercise is personal details (e.g. process is known as being conducted in name, home address, NI ‘tagging’ and allows the stages, it is likely that number, bank details TUPE information to be staff at some stations etc). Nevertheless, may be informed of the status of their post before staff at other locations. More Information? If you require further information about the CRL Project, please contact your line manager in the first instance. Staff with access to the Defence Intranet can also view the CRL internet site: Further details will be http://www.hqstc.raf.r.mil.uk/review/COS_SPT/RAF%20 issued in future editions CRL/index.htm of this HR Newsletter or the internet website www.rafcatering.co.uk for more and in the CRL information about the CRL project and links to other Newsletter useful / relevant information. The CRL HR Newsletter is produced by the CRL Implementation Team, Gladiator Building, HQ Air Command, RAF High Wycombe, Bucks HP14 4UE. Tel: (01494) 497208 (95221 x7208).