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									Office of Research & Sponsored Programs

What is

• is the Federal government’s solution for
  a "one stop shop" for finding and applying for
  funding. It provides a consistent electronic
  submission process for all agencies.

• has already or will replace federal
  agency-specific proposal submission systems that
  have grown in recent years, most notably NSF's
  FastLane, DOE's IIPS, and NASA's NSPIRES.

Slide 2
Why Now?

• has been in the works for several
  years, but many of the agencies thought it wasn’t
  stable enough for large submissions, so were
  using it on a limited basis.

• To encourage the agencies, OMB tied the
  agencies’ federal appropriations to their use of

• Suddenly, it works just fine!

 Slide 3
What We Will Cover

• Some basics

• Macintosh user information

• How to download the application package

• How to work with the forms

• How to route the forms

• What happens after RSP submits the file to
Slide 4
          No, no!
•         The University is registered. No individual
          must register with, even though
          the instructions make it look that way!

•         All that is required by UW applicants is to use
          DUNS #161202122 on their application forms.

•         The FIND portion of does NOT
          require registration.
Slide 5
A Quick Glossary
  Features of the SF424 (R&R) (cont.)
• An ―FOA‖ is a Funding Opportunity
  Announcement. This is the term for
  all requests for application (formerly RFP/RFA).

• The SF424 (R&R) is the set of standard forms
  used across all agencies. This stands for
  Standard Form 424 (Research & Related). We
  usually just call it ―the 424.‖

• Each of the forms is referred to as a
Slide 6
A Quick Glossary
  Features of the SF424 (R&R) (cont.)
• Agencies ―construct‖ application packages using
  ―components‖ of the 424 for each FOA. Each
  application package will include all of the forms
  required for that particular solicitation. You
  must use the application package that is specific
  to the solicitation you are responding to.

• Read the application instructions! You’d be
  surprised how many different ways there are of
  filling out these ―standard‖ forms. The FOA will
  indicate which components are required and
  which are optional.

 Slide 7
The SF424 (R&R)
     Features of Standard Components include:
     • SF424 (R&R) the SF424 (R&R) (cont.)

           – R&R Application cover component

           – R&R Project/Performance Site Location (s)

           – R&R Other Project Information

           – R&R Senior/Key Person

           – R&R Budget

           – R&R Personal Data

           – R&R Subaward Budget Attachment Form
 Slide 8
How Does It Work?

 • incorporates a specific software
   package called PureEdge.

 • When using the PureEdge software, you
   are using the downloaded software on your

 • It looks like an Internet Explorer web
   browser. It isn’t!

Slide 9
How Does It Work?
      The PureEdge file is rather like a manila file folder with
      the label already printed and a group of mandatory,
      blank, forms inside. When you download the correct
      folder from the web site, it is like opening the
      folder, filling out all the forms, and closing the folder to
      pass it off to the next UW office…
                                       Application-Specific Forms
           Appl-Specific label/info
                                                    Some of these forms
                                                    will ask you to
                                                    upload/attach pdf
                       PureEdge file                documents (science,
                                                    biosketch, etc.)

Slide 10
How Does It Work?
       As you work on it, this PureEdge ―folder‖ file resides on
       a local computer, not at!
       It is a stand-alone file, not a database record like NSF
       Fastlane proposal files.

                    PureEdge file

   To involve other UW staff, the file must be
   sent/shared in some manner from one
   person/office to the next.
Slide 11
So you‟re a Mac User
• PureEdge does not currently run in non-Windows

• UW‟s solution is the use of the Citrix client.

• If you take away nothing else, go to the RSP website‟s
  Mac User page at:

• Links to the download and installation of the Citrix client
  - for Mac OS X. This is a one time need.
  Like putting software on your computer. Once it is on,
  never need to reload it, just run it.

 Slide 12 and the 424 R&R

           Enough Already!

   What Does It Look Like?

Slide 13
Find your application package

                        First, you must find the funding
                        opportunity you seek and download
                        it onto your local drive.

Slide 14
Download the package.

                        Download the package. You will not be
                        able to launch immediately because you
Slide 15                are not running the Citrix client...yet.
• When you download, save the file and rename:

           PI last name_agency acronym.xfd

• Eventually you will have more than one file with the
  same name. E.g, Smith_NIH. That’s ok. Just add
  a relevant date (040506) or keyword to maintain
  unique naming.

• This naming convention will help RSP track the
  proposal confirmation emails.

Slide 16
Download and Install Citrix
•     Go to Follow the instructions and
      keep them handy!! They are in your packet of information as well.

•     Step #1 is a ONE TIME download step to get the needed software on your Mac.

    Slide 17
Launch Citrix
• Launch the Start PureEdge icon from your desktop or
  pre-determined download location. Double click on the desktop
  file and you should see:

            Launch the Start PureEdge.
            Allow and agree to any system access
              questions and license agreements.
 Slide 18
You‟re now running PureEdge on Citrix
•     You are looking at a Windows environment inside of your Mac window.

    Slide 19
Navigate only in the Windows environment
•     Find and open the PureEdge file (that you found and downloaded from
      the website) navigating ONLY through the PureEdge
      buttons on the top of the window.

•     Use the File-Open Button    .

•     Select the Look In: drop down arrow and select “C$ on Client”. C$ is your
      local drive/hard drive/desktop location. You will then see your local drive‟s

    Slide 20
Header Page

              This is the Header Page. The information
              about the particular solicitation will be
              filled in automatically.

Slide 21
Header Page

              Use the UW filing name convention as the
              Application Filing Name: PI last
              Agency Instructions take precedence.
              Read the application instructions!

Slide 22
Header Page

              To view a form and begin work,
              select the form you want and
              click Open Form.

Slide 23
Open, Save and Navigate Components
•     Once in a component, fill out or upload the necessary information or documents.

•     Print each component from within each component. Save from the Header Page.

    Slide 24
Header Page - Completed Documents

                All mandatory documents must be
                completed and moved to the
                Mandatory Completed Documents
                for Submission side.

Slide 25
    Saving the file
•    Remember you‟re saving through the Windows environment to your local
     drive…C$ on „Client‟ is your local drive.

               SAVE EARLY!!! SAVE OFTEN!!!
    Slide 26
Saving the File
•     When you save, PureEdge will ask you if you want to overwrite.

                             You may believe that it has overwritten. But DOUBLE

•     Check the location (e.g. Desktop or Network Folder) you THOUGHT you saved in
      to make sure that you don’t have duplicate versions.

•     You may end up with:

•     The ~version is the most recent. Delete the old and rename the
      ~version to PI_AGENCY.xfd

    Slide 27
When You are Done, Finished, That‟s It:

• You will upload the completed file to a secure
  server. An email is sent to your dean’s office telling
  them that it is there. Route a t-form and hard-copy
  as usual.

• The dean’s office checks your proposal. When they
  are happy with it, they notify RSP, who downloads
  the application to an RSP server.

• RSP submits when the t-form is received.

 Slide 28
Upload your proposal

                       Fill in the information and attach your
                       completed PureEdge application.

Slide 29
You remember this part….
      The PureEdge file is like a manila file folder with the
      label already printed and a group of mandatory, blank,
      forms inside. The PI’s job is to download the correct
      folder from, open and fill out all the forms,
      close the folder and pass it off to the next UW office…

                                       Application-Specific Forms
           Appl-Specific label/info
                                                    Some of these forms
                                                    will ask you to
                                                    upload/attach pdf
                       PureEdge file                documents (science,
                                                    biosketch, etc.)

Slide 30
                     So, if…..

           PureEdge file

Slide 31
For a busy deadline…
      For a busy deadline . . .

                  Principal Investigators


Slide 32
And Then…
                         And then . . .

           Departmental Administrators to Dean’s Offices

Slide 33
And then…
                     and then . . .

    All the Deans’
    offices on

Slide 34

At RSP….

Slide 35
This is Why We Need a Naming Convention
  • RSP receives at least four e-mails regarding each

           – First confirms receipt by

           – Second confirms validation by

           – Third confirms receipt by Sponsor.

           – Subsequent emails from Sponsor regarding
             tracking through the Sponsor’s system (e.g. NIH
             Commons, DOE IIPS) or contact information.

Slide 36
Then What?
• Stick around! may validate the receipt of
  a proposal only to have the agency business rules
  reject it because of errors. RSP needs to be able to
  find you.

• How can you tell when all is well?

    – Check PALS by using the Search function for the
      PI name.

    – Please do not call RSP and ask!

Slide 37
Quick Tips
• Remember with Citrix, you’re working through an
  emulator but still only saving locally.

• START EARLY! Not new data, just new forms, so you’ll
  get through it, only slower. Route your completed
  proposal several days in advance.

• When naming PureEdge files, follow the UW naming
  convention (PI LAST_AGENCY.xfd).

• When naming attachments and uploads, don’t use
  spaces, hyphens, special characters, or long file names.

Slide 38
Quick Tips
• Be sure and read both the agency solicitation
  AND the instructions. We have seen
  numerous mismatches.

• PureEdge is only a file, not a website. You need
  to save the file to your local drive BEFORE you
  begin entering info in the file.

• Complete the 424 (R&R) first. It populates other

• The file does not automatically save. You
  must click on       to save the data entered.

Slide 39
Need Help?

• Your dean’s office can help you. Call or email
  there first!

• RSP can help you.

     – Email:

     – Call: 262-3822 and tell the receptionist that you
       need help.

 Slide 40
You Haven‟t Had Enough Yet?

         A Quick Look at the
       SF424 R&R Components

           A copy of the most frequently used components are in your

Slide 41
           SF424 (R&R)
           Cover Component
           Page 1

Slide 42
           SF424 (R&R)
           Cover Component
           Page 2

Slide 43
   Project/Performance Site Locations

Slide 44
    Other Project Information

  • Includes information on involvement of Human Subjects,
    Vertebrate Animals, Environmental Impact, Foreign Involvement

  • Includes separate PDF attachments for

           – Project Summary/Abstract

           – Project Narrative

              • Separate component developed for Research Plan

           – Bibliography & References

           – Facilities & Other Resources

           – Equipment resources

Slide 45
           Other Project

Slide 46
  Senior/Key Personnel

   • Captures personal profile information on the PD/PI,
     Key Personnel, and Other Significant Contributors

   • Captures structured data for 8 individuals (PI and 7

           – More than 8 - information is provided in an
             attachment (not structured data, just text)

   • Biosketch is attached for each person

           – Same data requirements exist; however, page limits
             slightly change to just 4 pages

           – Eliminating the 2 page limit for subsections
Slide 47
           Person Profile

            NIH requires
            Commons ID here!

Slide 48
  Budget Sections A & B

    • Personnel separated into 2 sections

    • Senior/Key Person

           – Allows 8 as named individuals & structured data

           – > 8 information is provided in an attachment (not
             structured data, just text)

    • Other Personnel

           – Postdocs, Grad Students, Undergrads: captures # only

    • Some Agencies have had to make a business process
      change from percent effort to person months

Slide 49
Budget Sections A&B

Slide 50
 Budget Sections C - E
   •   C. Equipment

           – Allows itemization of up to 10

               • More than 10 total dollars are inserted in line 11; however, the
                 details are provided in an attachment

   •   D. Travel

           – R&R separates out Domestic & Foreign

           – This will not change any NIH policy/practice. We will continue to
             award as a single category

   •   E. Participant/Trainee Support Costs

           – Will not be used by NIH unless specifically noted in an

           – Tuition Remission will continue to included in section F. Other
             Direct Costs

Slide 51
Budget Sections C-E

 Slide 52
 Budget Sections F - K
  • F. Other Direct Costs

           – Itemizes Supplies, Publication Costs, Consultants,
             ADP/Computer Services, Consortium Costs, Equipment or
             Facility Rental/User Fees, Alterations & Renovations

           – Have included agency-specific instructions to use this section
             to also account for patient care costs & tuition remission

  • G. Total Direct Costs (A – F)

  • H. Indirect Costs

  • I. Total Costs

  • J. Fee

  • K. Budget Justification—a PDF text attachment
Slide 53
Budget Sections F-K

Slide 54
  Budget General Notes

• Applicant prepares a detailed budget for every
  budget period

• There is no summary budget page

• A detailed Cumulative budget is system-generated
  after upload to

Slide 55
Subaward Budget Attachment Form
   • Used for detailed budget from any consortium grantee

   • Allows up to 10 separate budget attachments—one for
     each consortium grantee

   • Applicant sends the R&R budget component to the
     consortium grantee for completion; it is returned to the
     applicant; applicant attaches it in this component

   • Applicant still needs to include the total costs for all
     consortiums in their own detailed budget, Section F.5

Slide 56
Subaward Budget Attachment Form

Slide 57
Need Help?

• Your dean’s office can help you. Call or email
  there first!

• RSP can help you.

    – Email:

    – Call: 262-3822 and tell them you need

Slide 58
Office of Research & Sponsored Programs


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