MAUI PARKSHORE ASSOCIATION OF APARTMENT OWNERS BOARD OF DIRECTORS by Levone

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									                          MAUI PARKSHORE
                 ASSOCIATION OF APARTMENT OWNERS
                BOARD OF DIRECTORS SPECIAL MEETING
                            March 19, 2009


DIRECTORS PRESENT:            Marilyn Sprenger, Conny Coopman, Peter Caroe,
                              George Cabanting, Bart Ward, Carmel Keenan,
                              Jane Pettigrew.

OTHERS PRESENT:               Bill Dix, Management Executive, Hawaiiana
                              Management Co., Ltd.

CALL TO ORDER:                President Cabanting called a Special Meeting of
                              the Board of Directors to order on Thursday,
                              March 19, 2009 at 3:00 HST, in the Hawaiiana
                              Management Company, Ltd. - Maui Office,
                              140 Ho'ohana St. #210, Kahului, HI

ESTABLISH QUORUM              A quorum was established with (7) of the (7)
                              Directors present in person or by phone. Bart
                              Ward dropped off during the meeting due to phone
                              issues.

AGENDA                  1) Leasing of the Office. Motion # 1 & Motion #2
                        2) Maintenance of the walk ways.
                        3) The Solar Project. Motion #4
                        4) Confirmation dropping of Motion 5
                        5) Recording and transcribing the meeting minutes.
                        Motion #6
                        6) Confirmation dropping of Motion #7
                        7) Discussion on Bylaws RE: Delinquencies, liens and
                        homeowners not in good standing
                        8) Motion on introducing - New Web-site and a monthly
                        owner’s news letter with owner mailing
                        9) Motion on implementing a Confidentiality agreement
                        & Disclosure document for Board members.

1) Leasing of the Office. Motion # 1 & Motion #2.
            Jane Pettigrew informed the board that Carolyn Ferro had written a
            proposal to the Board for her to run the MPS office. Mr. Dix
            informed the board that the lease with Resort Quest/Maui Condo and
            Home did not require homeowner vote as it was for less than 5 years
            and contained a 60 day termination clause.

            President Cabanting moved:

MOTION      To allow the present lease of the MPS office space to Resort
            Quest/Maui Condo and Home continue for its full term, until
            December 31, 2009. (Carmel Keenan seconded the motion. Those in
            favor were George Cabanting, Carmel Keenan, Marilyn Sprenger,
            Peter Caroe, Connie Coopman. Bart Ward was not present due to
            phone issues. Opposed, Jane Pettigrew.)


2) Maintenance of the walk ways. Motion #3.

            President Cabanting proposed that the Board go forward to spend the
            special assessment funds based on the former Board approval and
            advice of the attorney, Jane Pettigrew and Carmel Keenan argued that
            the Board should wait on the recoating or survey the owners as to
            their opinion.

MOTION President Cabanting moved that the Board go forward to recoat or
       resurface the duradek on the back walkways and the front walkways
       with the special assessment funds paid to date of approximately
       $45,000,00. Seconded by Connie Coopman. Those in favor George
       Cabanting, Marilyn Sprenger, Peter Caroe, Connie Coopman. Bart
       Ward was not present due to phone issues. Opposed Carmel Keenan
       and Jane Pettigrew.


            The Board discussed the approved tile modernization for the pool
            shower area. The estimated expense is $2,500.00 plus pool repairs.
            Total project estimated at $3,000.00. $1,250 has already been paid
            toward the repair. The repairs will be done in May or June.

3) The Solar Project. Motion #4.
            The Board discussed the installation of the solar panels. President
            Cabanting and Conny Coopman reviewed new lighting possibilities.

MOTION      To reaffirm to go forward as proposed by the Homeowners on the
            solar project. Those in favor George Cabanting, Marilyn Sprenger,
            Peter Caroe, Connie Coopman, Carmel Keenan. Jane Pettigrew
            abstaining as her position was the Motion had been presented and
            approved at the Annual Meeting.


4) Confirmation dropping of Motion 5.

            President Cabaning wanted to reaffirm that this motion was
            withdrawn. The Board discussed shredding the documents and
            sorting through the records. Also discussed was cleaning out of the
            storage areas. Jane Pettigrew, as secretary, volunteered to review all
            the storage documents.

5) Recording and transcribing the meeting minutes. Motion #6.

            Discussion of the issue of compliance with the motion. A complete
            transcription of the meetings are not required.

            Jane Pettigrew moved:

MOTION      Minutes do not require a full transcription of all homeowners
            discussion, but shall include the names of those persons present and
            their comments shall to be recognized. Passed unanimously.

6) Confirmation dropping of Motion #7

            Any questions for C.P.A., Mr. Wong can be presented in writing
            regarding the annual audit. Carmel Keenan asked for a financial
            report. Mr. Dix stated she will receive it monthly.

7) Discussion on Bylaws re: Delinquencies, liens and homeowners not in good
standing.
            Mr. Dix stated that a lien would be placed on unit #215. However a
            foreclosure is set, so the funds may not be collected until the property
            is resold by the bank. President Cabanting proposed amending the
            bylaws to require that Board members and all unit owners who submit
            proxies or run for election on the Board must be in good standing
            with the association. They must be current on their monthly payment
            and any special assessments.

President Cabanting moved:

MOTION      To Make a proposed amendment to the bylaws to mandate that a unit
            owner must be in good standing or they shall not be allowed to serve
            on the board or vote at Annual Meetings. The amendment is to be
            subject to mail out ballot and vote by the unit owners. The Motion
            passed unanimously.

            Mr. Dix will present the association attorney with this motion. The
            parties discussed combining the amendment with other mailings.
            Discussion followed regarding changing the pool key system to allow
            for locking out delinquent owners. Connie Coopman will investigate
            a card system for the pool.

8) Motion on introducing - New Web-site and a monthly owner’s news letter with
owner mailing.
9) Motion on implementing a Confidentiality agreement & Disclosure document
for Board members.

            Jane Pettigrew was requested by President Cabanting to prepare both
            a confidentiality and conflict of interest document for review by the
            board and the board attorney. Jane Pettigrew explained she would
            research and attempt to give suggestions and ideas, but she is not
            drafting or presenting any legal documents.



ADJOURNMENT:             There being no further business the meeting adjourned at
                         approximately 6:00p.m.
Respectfully Submitted,    Approved by



M. Jane Pettigrew
________________________
Secretary

								
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