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SASS Costume Contest by pengxuebo

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									  SASS Costume Contest
Management and Administration




         November 2005
          Initial Release
Costume Contest Management and Administration                             Initial Release
                                                                        November, 2005




                        Costume Contest Committee
Cat Ballou, SASS #55, Chairperson
Ellsworth T. Kincaid, SASS #6037
Fannie Kikinshoot, SASS #33693
Huricane With One R, SASS #19283
Mad Mountain Mike, SASS #4385
Lady Stetson, SASS #6038
Tornado Alli, SASS #26303



                               Mission Statement
Costuming is what makes Cowboy Action Shooting™ unique among all the shooting
sports, and dressing in costume is as important to many SASS members as the shooting
events. Therefore, it is recommended a set of rules and guidelines, i.e., standards, be
established for the organization and administration of Costume Contests at all SASS State
Championships, SASS Regionals, the National Championship – Winter Range, and the
World Championship – END of TRAIL.

The SASS Costume Committee
November 13, 2005




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Costume Contest Management and Administration                                       Initial Release
                                                                                  November, 2005

                              TABLE OF CONTENTS



INTRODUCTION ...................................................................................... 1

COSTUME CONTEST ORGANIZATION.............................................. 1

COSTUME CHAIRPERSON AND COMMITTEE ................................ 1

STRUCTURING COSTUME CONTESTS.............................................. 1

COSTUME CONTEST ENTRY FORM .................................................. 1

CATEGORIES AND RULES.................................................................... 2

JUDGING CRITERIA AND JUDGES ..................................................... 2

CONTEST MECHANICS ......................................................................... 3

APPENDIX – SAMPLE FORMS.............................................................. 4

  SAMPLE REGISTRATION FORMS ................................................... 5

  SAMPLE SIGN-UP LIST....................................................................... 8

  SAMPLE SCORING SHEET ................................................................ 9

  SAMPLE RESULTS REPORTS ......................................................... 10

  SAMPLE SCRIPTS .............................................................................. 14

  SAMPLE CONTESTANT NUMBERS ............................................... 16




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Costume Contest Management and Administration                               Initial Release
                                                                          November, 2005



          Introduction                            Shooting Costumes Contest, or    held as a
                                                  separate event in the evening.
    Costuming has been as important to
                                                     If a Regional hosts a         Mounted
the growth of Cowboy Action
                                                  Shooting Event, then a           Mounted
Shooting™ over the past 25 years as the
                                                  Shooting Costume Contest         is also
shooting. However, there is no set
                                                  mandatory.
criteria for judging costumes, rules for
entrants, guidelines for organizing and
putting on costume contests, establishing           Costume Chairperson
awards, or giving recognition in The                   and Committee
Cowboy Chronicle.
                                                      Match Directors are not responsible
    This “Costume Management and
                                                  for organizing and running match
Administration” Guide has been
                                                  costume contests. The Match Director
developed by the SASS Costume
                                                  appoints someone to be the Costume
Committee to establish rules and set
                                                  Contest      Chairperson,     and    that
standards for organizing costume
                                                  Chairperson develops a committee to
contests. This document provides match
                                                  organize, structure, and run the match’s
organizers     and    costume      contest
                                                  costume contests. The Match Director
participants with a consistent set of rules
                                                  and the Costume Contest Chairperson
and standards, ensuring uniform costume
                                                  need to coordinate the number and type
contests at SASS State Championships,
                                                  of awards that will be given to
SASS       Regionals,     the     National
                                                  contestants     –    plaques,    buckles,
Championship – Winter Range, and the
                                                  certificate, free match entries, and the
World Championship of Cowboy Action
                                                  like.
Shooting – END of TRAIL.

       Costume Contest                               Structuring Costume
        Organization                                       Contests
                                                      Announce your contests(s) in the
    All SASS State Championships,
                                                  match flyer published in The Cowboy
Regionals, Winter Range, and END of
                                                  Chronicle and/or on your club’s website.
TRAIL should have two mandatory
                                                  Tell people when and where the contests
costume contests – a Shooting
                                                  will be held and what kind of contests
(Working) Costumes contest held during
                                                  are provided – e.g., Best Dressed,
the daytime shooting event, and a Best
                                                  Shooting Costumes, B-Western, and so
Dressed Costume contest, held in the
                                                  forth. If contestants must pre-register,
evening, either during the Saturday
                                                  create an entry form.
banquet or another appropriate evening.
    In addition, optional costume
contests can be held, such as Soiled               Costume Contest Entry
Dove or Saloon Girls, Gun Cart contests,                  Form
Mounted Shooting Costumes, and B-
                                                      This is where you spell out rules,
Western/Silver Screen costume contests.
                                                  costume categories, judging criteria,
The B-Western costume category can
                                                  times for judging, and any other
either be included in the daytime
                                                  pertinent information, such as no


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Costume Contest Management and Administration                               Initial Release
                                                                          November, 2005
zippers, no Velcro, no modern blue                (Example: 10:00 am-noon, and 2:30-
jeans, and the like. The costume contest          4:30 pm in the Big Tent on Friday or
entry form must be included in each               Saturday or both days) and require the
shooter’s       and      conventioneer’s          contestants come to the judges for
registration packet. If contestants are           judging. Spell out the costume contest
required to pre-register, construct your          rules. For example: Contestants must be
entry form with a “detachable” bottom             Shooters, Conventioneers, or Waddies.
for contestants to fill out their names,          No zippers or Velcro allowed. No late
addresses, SASS aliases and numbers,              entries. Contestants have 60 seconds to
and the costume category they are                 describe their outfit or make their
entering. Also inform them where and              presentation. Soiled Dove costumes
by what time/deadline the forms must be           must be “appropriate” to the era … the
turned in. (See example registration              entry form is the place to do this.
forms in the Appendix.) Have an entry
form box for depositing the entry forms              Judging Criteria and
at some easy to find designated location,
e.g., the Match Registration booth or                      Judges
tent.                                                 Costume contests should not be
                                                  popularity contests determined by
   Categories and Rules                           “democratic” vote. They need to be
                                                  judged using established, proven criteria
    Decide     how     many       costume
                                                  with a panel of judges. The Costume
categories you will have and how many
                                                  Committee recommends the following
places to award the winners - first
                                                  criteria be used with all costume contests
through third place or first through fifth
                                                  held      at    SASS       Championships,
or some other combination.            Best
                                                  Regionals, National, and the World
Dressed Costume Contests usually have
                                                  Championship: Contestants should be
four to six categories – Men
                                                  judged on Costume Authenticity
(Gentlemen), Ladies, Couples, Military,
                                                  (40%), Originality (20%), Detail
and Juniors. You may want to add B-
                                                  (20%)(including hats, gloves, shoes,
Western/Silver Screen to your Best
                                                  jewelry,      and     other    appropriate
Dressed evening event, or keep B-
                                                  accessories) and Presentation (20%).
Western with the day Shooting
                                                  (See sample scoring sheets in the
Costumes Contest.
                                                  Appendix.) For Mounted Contestants,
    Shooting     (Working)       Costume
                                                  the horse’s tack must be considered as
categories can be as varied as you want –
                                                  well as the contestant’s costume.
Classic     Cowgirl       or     Cowboy,
                                                      There should be at least three, and up
Townsperson, B-Western Cowboy and
                                                  to a maximum of seven, judges for all
Cowgirl, Indian Wars, Native American,
                                                  costume contests. Five judges is a good
Best Conventioneer, Best Waddie, and
                                                  number for the Best Dressed Costume
so forth. At large matches, it is difficult
                                                  Contest. Judges should not be picked
for roaming judges to seek out shooters,
                                                  “on the fly” or at the last minute. Whom
looking at their shooting costumes,
                                                  to ask? Past costume contest winners,
and/or taking photographs to decide
                                                  out of state guests, vendors, SASS
winners. A much better system for
                                                  members who always look good, and
conducting a Shooting Costume Contest
                                                  local historical costume experts all
is to designate a time and place

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                                                                        November, 2005
potentially make excellent judges. If               Costume staff – you need two to
you have Military or Native American as         three Waddies to give out entry numbers
a costume category, try to find a judge         from the Master Sign-up List to
who is knowledgeable in those areas.            contestants, help contestants on and off
                                                the stage, and retrieve the entry numbers
     Contest Mechanics                          after the presentation is complete.
                                                    Photographer – this is most
    After costume registration is closed,
                                                important at all your costume contests.
a costume committee member or waddie
                                                All contestants, and especially the
must sort the entries and enter them on
                                                winners, should be photographed for
the Master Sign-up Lists. Use a Master
                                                inclusion in the match article for The
Sign-up List for each costume category –
                                                Cowboy Chronicle.
Ladies, Gentlemen, Couples, Military.
                                                    Awards – At the Saturday banquet
When contestants arrive for judging,
                                                or event, there should be a costume
they will be checked off their
                                                promenade for all entrants, followed by
appropriate Master Sign-up List and
                                                the announcement of the winners and
given an entry number.
                                                awards presentation.          This helps
    Location - Set aside a space
                                                “shorten” your Sunday awards ceremony
designated solely for the purpose of
                                                and allows the contestants to be
judging the costume contests – e.g., a
                                                photographed in their finest for the
separate room, separate tent, or the Big
                                                match article.      Give your Shooting
Tent. It needs to be away from the main
                                                Costume awards at the Sunday Awards
event and evening entertainment.
                                                Ceremony. Awards for other costume
    If possible, have a stage and
                                                contests, such as Soiled Doves, can be
microphone available for contestants to
                                                distributed the evening they are held.
describe their costumes and/or conduct
                                                    Costume Winners Recognition -
their presentations.
                                                Always include a list of the costume
    Provide the judges with a table and
                                                contests winners and photographs in
chairs, pencils or pens, water, and the
                                                your match article submitted to The
appropriate judging forms. One of the
                                                Cowboy Chronicle.          Also post the
judges should be assigned responsibility
                                                costume contest results on your website
to time the contestants. A minute timer
                                                if you have one. Large matches and
helps keep participant’s presentations to
                                                SASS Regionals are encouraged to
the required seconds. And a small
                                                submit a separate article on the costume
courtesy sign saying “time’s up” is also
                                                events and winners, with photographs, to
helpful.
                                                The Cowboy Chronicle.




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                                                                         November, 2005




                       Appendix – Sample Forms
    This appendix contains sample contest forms. Forms handed to participants, such as
the registration forms, can be as fancy as you care to make them … you want to create
the best impression possible for your guests. For the forms used by the judging and
reporting staff, these can be as plain and efficient as you care to make them. As you
create your own forms, remember to put the name and year of the event at the top and
identify the category being addressed. These reports become your database for future
reference and historical records. Also, don’t forget to put a note at the bottom specifying
where and when the forms are to be turned in. It’s important to have the results in the
right hands before the awards ceremony!!




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SAMPLE REGISTRATION FORMS




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SAMPLE SIGN-UP LIST




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                                                November, 2005



SAMPLE SCORING SHEET




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Costume Contest Management and Administration     Initial Release
                                                November, 2005



SAMPLE RESULTS REPORTS




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SAMPLE SCRIPTS




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SAMPLE CONTESTANT NUMBERS




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