RESERVATIONS

							         TIM THE BEAVER MASCOT COSTUME RULES
RESERVATIONS

1. Only recognized MIT student groups or departments may reserve the mascot.
2. Application forms are available in the CAC office or on the web.
3. The costume must be reserved and an appointment for pick-up made at least 5
   business days in advance.
4. The costume must be picked up and returned the same day. If arriving before 9 am or
   after 5 pm, please call 617-253-1500 and ask for the CAC manager on duty. It takes
   two people to carry the costume. If the performer has never worn the costume, he/or
   she should be present to receive an orientation. If CAC’s mascot performers are hired,
   they will transport the suit to and from the event.

FEES

1. The costume rental fee per event is $25 for student groups and $50 for departments.
   Fees for multiple day events will be determined on a case-by-case basis. The fee is
   non-refundable and is used for periodic cleaning and repairs to the costume.
2. CAC may be able to provide you with two student employees to perform as the
   mascot and to guide the performer. They will also be responsible for delivering the
   suit and returning the suit to CAC. The fee for this service is $20/hr.
3. An MIT account number is required to reserve the costume. The reserving
   organization will be held responsible for any damage to the costume. *Note:
   replacement cost for the costume is over $7,000.*

USE OF COSTUME

1. The costume may only be used for MIT-approved events and programs and is
   restricted to use on the MIT campus. Departments seeking permission for off-campus
   use must get special permission from CAC.
2. As the symbol of MIT, Tim the Beaver must be portrayed in a positive, respectful
   manner. Wearers must refrain from inappropriate gestures, comments, or actions.
3. Do not use the costume outdoors when the weather is inclement or the ground muddy.
4. Someone must accompany the wearer at all times; this person will assist in putting on
   and taking off the costume and will guide the performer during the event.

CARE AND OPERATION

1. When transporting the costume, please store in garment bag.
2. The costume is equipped with a cooling fan, which lasts up to 4 hours. The battery
   must be charged for 6 hours after each use. The battery charger will only be loaned
   out for multiple day reservations.
3. An ice vest is available. The ice packs must be stored in a freezer before each use.
4. The costume becomes hot and the performer will certainly perspire. After each use,
   please allow the costume to air out. You may also spray it down with CAC’s anti-
   microbial febreeze. Do not store in bag until it is completely dry.
5. The performer should not wear the costume more than 40 minutes at a time because
   of the heat. Allow the costume to dry out a bit between each use.
6. The costume must be locked up at all times when not worn.
7. When packing the costume up, DO NOT stuff the body into the head of the costume.
   This damages the costume and causes stress to the tail.

PUTTING ON THE COSTUME (A TWO-PERSON PROCESS)

1. In order to stay as cool as possible, only wear a t-shirt, shorts, and socks inside of the
    costume. Long hair should be tied back.
2. Attach the battery wire to the fan wire and to turn on the fan. The battery should be
    strapped into the foam box inside the costume head.
3. Put on the vest with the ice packs.
4. Step into the furry body cover and pull it up to your waist.
5. Step into the paws, making sure your feet are under the suit’s elastic support straps.
6. Put on the white body form.
7. Have your helper lower the mascot’s head over your shoulders and velcro the straps
    under your arms.
8. Pull the furry body cover the rest of the way up and zip over the white body form,
    making sure to cover the base of the head.
9. Put on the gray MIT shirt and zip up the back.
10. Put on the hands just like you put on gloves.