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MIAMI BEACH HOTEL RESERVATION INFORMATION
RESERVATION DEADLINE DATE: February 27, 2009 RESERVATION CHANGES
After this date, rooms in the IADR block will be released, and All changes in hotel reservations must be made with the Housing
hotels may charge higher rates. Bureau until the deadline date (see above for contact information).
After the deadline date, please contact your assigned hotel directly.
RESERVE NOW NOTE: If you reserve online and later need to revise your hotel
Internet: www.iadr.org/iags information, please contact the Housing Bureau via e-mail or FAX
or https://www2.gmcvb.com/housing.cfm (you will NOT be able to access your form again online without
FAX: +1.305.539.3106 making a duplicate reservation). The hotels will charge a fee if you
Mail: IADR Housing Bureau depart earlier than requested after check-in.
c/o Greater Miami Convention & Visitors Bureau
701 Brickell Avenue, Suite 2700 CANCELLATIONS
Miami, Fla. 33121, USA The deposit is refundable if notice of cancellation is received by
the Housing Bureau or assigned hotel at least three (3) days prior
Telephone reservations will not be accepted. Please do not mail or to arrival, and if a cancellation number is obtained. Cancellations
FAX your form to the IADR office. This will delay the processing of received prior to the deadline date will be refunded in the same
your form while it gets forwarded to the appropriate destination. form of payment as originally made. Any cancellations made within
72 hours of the arrival date will result in forfeiture of the full deposit.
AVAILABILITY
Reservations will be processed on a first-come, first-served GROUP BLOCK
basis. For best availability and immediate confirmation, make your If your company/university requires a block of 10 or more rooms,
reservation via the Internet. After the deadline date, the Housing please send your request to the IADR Housing Bureau at the
Bureau will NOT process reservations, and you will be instructed following e-mail: housing@gmcvb.com. Please note that the
to contact the hotels directly. Please note that rooms might not be reservation details (names, addresses, arrival/departure dates and
available at the convention rates after the deadline date. If you wish payment information) will be due February 13, 2009 (note that this
to share a room, it is your responsibility to find a roommate, but date is two weeks prior to the individual reservation deadline date).
please submit only one form to avoid duplication. Special requests If you wish to hold the rooms after February 13, 2009, you will
cannot be guaranteed; however, the hotels will do their best to need to guarantee the rooms in full. Reservations not confirmed
honor all requests. by February 13, 2009 will be released for general sale to all IADR
delegates. Should you cancel a large number of rooms in your block
DEPOSIT after February 27, 2009, and the IADR is not able to resell the
A one-night deposit is required for each room reservation. If you rooms, you will be responsible for the payment of the rooms in full.
provide a credit card, your card will act as a late-arrival guarantee
only, and it is up to your assigned hotel as to whether or not your SHUTTLE BUS SERVICE
credit card will be charged for the one-night deposit (accepted IADR will be offering shuttle bus service to and from the Miami
cards are MasterCard, VISA, American Express, Discover and Beach Convention Center throughout the meeting for those
Diner’s Club). If you must pay with a check, please wait until you booked through the IADR Housing Bureau. Listed below are the
receive your hotel confirmation and then send the check payable times the buses will be making trips to/from the hotels to the
to your assigned hotel for the one-night deposit (must mail to IADR drop-off area.
the address listed above – do not mail it to the hotel). All check
deposits must be payable in U.S. Dollars. Wire transfers are not Hotels Served
accepted. Requests received without a valid guarantee will not be Route #1: Courtyard by Marriott, Best Western and Days Inn Oceanside
processed, and therefore your booking will not be confirmed. Route #2: Fontainebleau, Four Points by Sheraton and Holiday Inn
NOTE: Registration and housing payment CANNOT be combined into
the same check, since they must be made payable to different entities. Schedule
Wednesday, April 1 8 a.m. – 7 p.m.
RESERVATION ACKNOWLEDGMENT Thursday, April 2 7 a.m. – 11 a.m. and 3 p.m. – 7 p.m.
If you reserve your room online, you will receive a confirmation Friday, April 3 7 a.m. – 11 a.m. and 3 p.m. – 7 p.m.
immediately. If you reserve via FAX or mail, an acknowledgment of Saturday, April 4 7 a.m. – 3:30 p.m.
your reservation will be issued within five days of receipt to the Please note that the buses will not be able to make any stops along
e-mail address provided (if not, via FAX or mail). NOTE: You will the route to alternative hotels and are available to IADR meeting
later receive a confirmation number from your assigned hotel. delegates and accompanying persons staying ONLY at those hotels
and booked through the IADR Housing Bureau. Delegates must
present a badge with a bus icon to gain access to the bus.
9 IADR GENERAL SESSION & EXHIBITION
HOTEL ROOM RATES *
Single Double
(1 person) (2 people)
Loews Miami Beach Hotel (HQ) $251
Best Western Atlantic Beach Resort $175
Courtyard by Marriott Miami
Beach Oceanfront $219
Convention & Exposition Centers
Days Inn Oceanside $149
1. Miami Convention Center
Days Inn South Beach $159
Accommodations
2. Loews Miami Beach Hotel Fontainebleau Miami Beach
3. Days Inn - South Beach/Convention Center • Superior $224 $258
4. Courtyard by Marriott Miami Beach Oceanfront • Deluxe $246 $280
5. Best Western Atlantic Beach Resort • Ocean view $269 $303
6. Days Inn - Oceanside • Ocean view with balcony $292 $325
7. Holiday Inn Miami Beach
• Trésor Junior Suite $404 $454
8. Four Points Hotel By Sheraton Miami Beach
• Trésor One-bedroom Suite $454 $454
9. Fontainebleau Miami Beach
• Sorrento Junior Suite $504 $504
• Sorrento One-bedroom Suite $654 $654
Four Points Hotel by Sheraton $195
Holiday Inn Miami Beach $199
* All room rates are subject to the applicable sales tax (currently at 13%),
and additional fees apply per person for triple and quad rooms.
HOTEL Beachfront Restaurant/ Pool/ Internet Location/Amenities
Lounge Fitness Ctr.
Loews Miami Beach Hotel (HQ) YES 3/3 1/1 YES Charge • walking distance to the convention center,
Art Deco district and Lincoln Rd.
• newly opened luxury spa on property
• top resort destination
Best Western Atlantic Beach Resort YES 1/1 1/1 YES Free • family style hotel, all non-smoking rooms
• shuttle service provided to/from convention center
Courtyard by Marriott Oceanfront YES 3/2 1/1 YES Free • newly renovated (originally known as the
Cadillac Hotel), all non-smoking rooms
• spa services available
• shuttle service provided to/from convention center
if booked through IADR Housing Bureau
Days Inn Oceanside YES 2/2 1/0 YES Free • all non-smoking rooms
• shuttle service provided to/from convention
center if booked through IADR Housing Bureau
Days Inn South Beach YES 1/1 1/0 YES Free • all non-smoking rooms
• walking distance to the convention center & Lincoln Rd.
Fontainebleau Miami Beach YES 8/3 3/1 YES Charge • recently completed $1 billion renovation
• all guest rooms have iMacs, wireless Internet throughout
• high-energy LIV nightclub on property
• 40,000 sq ft luxury Spa Lapis on property
• 22 acres on Miami Beach just 15 minutes to South Beach
• shuttle service provided to/from convention center if
booked through IADR Housing Bureau
Four Points by Sheraton Miami Beach YES 1/1 1/1 YES Free • newly renovated, all non-smoking rooms
• shuttle service provided to/from convention center if
booked through IADR Housing Bureau
Holiday Inn Miami Beach YES 1/1 1/1 YES Free • newly renovated, all non-smoking rooms
• shuttle service provided to/from convention
center if booked through IADR Housing Bureau
REGISTRATION BROCHURE 10
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