NOTICE OF MEETING

Document Sample
NOTICE OF MEETING Powered By Docstoc
					                                      MINUTES
                                  CITY OF HELOTES
                         ECONOMIC DEVELOPMENT CORPORATION
                            BOARD OF DIRECTORS’ MEETING

The City of Helotes Economic Development Corporation (EDC) met for a regular meeting on
Wednesday, May 28, 2008 at 7:00 p.m. in the City Hall Council Chambers, 12951 Bandera Road,
Helotes, Texas. This was an open meeting, subject to the open meeting laws of the State of Texas.
Notice of time, date, place, and agenda was posted on or before Sunday, May 25, 2008 at 7:00 p.m., as
required by law. This facility was wheelchair accessible, and accessible parking spaces were available.
Audio units for the hearing impaired were available for the meeting, as well.

Present Were:
      Board Members:         Ardith Garner, President
                             Drue Helms, Vice President
                             Lad Herold, Secretary
                             Keith Muhlestein
                             Cynthia Massey
                             Lorraine Castillo
                             Gary Cadena

       Staff:                Rick Schroder
                             Leonard Young, P.E.
                             Steven Guajardo, P.E.

1.     Call to order.

       Ardith Garner called the meeting to order at 7:00 p.m.

2.     Public comment.

       The EDC cannot discuss any presented issue, nor may any action be taken on any issue at this
       time (Attorney General Opinion JC-0169). Comments are limited to (3) minutes, and this time
       is not transferable. Discussion by the EDC of any item not on the agenda shall be limited to
       statements of specific factual information given in response to any inquiry, a recitation of
       existing policy in response to an inquiry, and/or a proposal to place the item on a future EDC
       agenda.

       No public comment.

CONSENT ITEMS (3 - 4):

3.     Approval of meeting minutes dated April 16, 2008 and May 7, 2008.

4.     Approval of the monthly financial report from the Economic Development Specialist.

       Drue Helms moved to approve Consent Item Nos. 3 thru 4. Keith Muhlestein seconded
       the motion. All in favor.

                                             Page 1 of 6
ITEMS FOR INDIVIDUAL CONSIDERATION:

5.   Discussion, direction, and appropriate action repealing Resolution No. 14 and replacing said
     Resolution with Resolution No. 15, affirming support for the purchase of approximately 1.5
     acres out of 3.125 acres of real property, legal description CB 4524 P-46 ABS 645, by the City
     for $150,000.00 from the EDC Capital Improvements Fund for infrastructure necessary to
     promote or develop new or expanded business enterprises within the Old Town Helotes Special
     District and requesting the City Mayor and acting Executive Director of the EDC Thomas A.
     Schoolcraft to execute a real estate contract for aforesaid purposes. 5 minutes.

     Rick Schroder, Economic Development Specialist, introduced Item No. 5 and explained the
     justification for repealing Resolution No. 14. The Interlocal Agreement (Cert. of Obligation)
     between the City of Helotes and the EDC, Mr. Schroder explained, constrained the EDC’s
     ability to purchase property in its own name. Consequently, Mayor Thomas A. Schoolcraft
     could only execute a real estate contract between the seller and the City.

     Some concerns by Directors were noted; said Directors wished the EDC could ensure the site
     would be used for its intended purposes in perpetuity.

     Lad Herold motioned to approve Resolution No. 15. Drue Helms seconded the motion.
     All in favor.

6.   Discussion, direction, and appropriate action regarding a Professional Services Agreement for
     Marketing and Public Relations Services between the EDC and The MightyGroup for all
     necessary evaluation, design, advertising sales, distribution, and related functions required in
     order to produce a City of Helotes telephone book, all to be funded, as indicated within
     aforesaid Agreement, from EDC Operating Fund 05-510-5304 ($7,500), passed and approved
     by the City Council of the City of Helotes, Texas on September 27, 2007. 15 minutes.

     Mr. Schroder introduced Item No. 6 and reported on a Professional Services Agreement
     between the EDC and the MightyGroup for the creation and distribution of a City of Helotes
     telephone book. Discussion amongst Directors ensued and several deficiencies were noted:

     a.   Definitive project completion date needed
     b.   Distribution method stipulated
     c.   Number of printed copies stipulated
     d.   Compensation section more clearly defined

     Mr. Schroder suggested the Board of Directors table Item No. 6 until the next regular
     meeting of the EDC in order for staff to correct aforesaid deficiencies. Lorraine Castillo
     so moved. Drue Helms seconded the motion. All in favor.

7.   Discussion, direction, and appropriate action regarding the City of Helotes Economic
     Development Corporation FYE 2009 Plan, as required by Article IV, Section 4.1 of the
     Corporation’s Bylaws, all to be forwarded to the City Council of the City of Helotes, Texas for
     consideration and approval. 20 minutes.

     Without objection, Ardith Garner moved Item No. 8 before Item No. 7.


                                            Page 2 of 6
     Ardith Garner read through five EDC priorities and associated activities established at a
     strategic planning session held on February 23, 2008. Two objections were noted:

     a. Priority Goal #2 – Change “festival site” to “festival / market site”
     b. Priority Goal #4 – Change date on fourth activity to “December 31, 2008”

     Keith Muhlestein motioned to approve Item No. 7, with amendments. Drue Helms
     seconded the motion. All in favor.

8.   Reports by Leonard Young, P.E., of Young Professional Resources, Steven Guajardo, P.E., of
     Bain Medina Bain, Inc., Larry Clark of Bender Wells Clark Design, Sonia Jimenez of Ximenes
     & Associates, and Rick A. Schroder (EDC staff) and discussion, direction, and appropriate
     action regarding:

     a. The Old Town Helotes waterline project, including, but not limited to, the progress of
        construction, the capital budget, San Antonio Water System acceptance of the constructed
        utility, and a contract between the City of Helotes and Lupe Rubio Construction Company,
        Inc. for the construction of a waterline along Old Bandera and Riggs Roads in the Old
        Town Helotes Special District. 5 minutes.

        Leonard Young reported on Item No. 8 (a). San Antonio Water System (SAWS), stated
        Mr. Young, will review final acceptance of the water line on Monday, June 2, 2008. When
        completed, Mr. Young will report on the results of the review.

        No action taken.

     b. Old Town Helotes capital improvement projects, including, but not limited to, the Phase A
        Old Town Helotes Schematic Development Report, the Phase B Old Town Helotes
        Detailed Schematic Development Report, the progress of design and engineering, public
        involvement in the design process, and an agreement for professional services between the
        City of Helotes Economic Development Corporation and Bain Medina Bain, Inc. for design
        and construction-related services for capital improvement projects in the Old Town Helotes
        Special District, as outlined within The Old Town Helotes Plan, passed and approved by the
        City Council of the City of Helotes on July 12, 2007. 20 minutes.

        Steven Guajardo reported on Item No. 8 (b). Mr. Guajardo presented to the EDC Board of
        Directors an updated project schedule and a summary of all stakeholder meetings with Old
        Town Helotes property owners. Construction, Mr. Guajardo estimates, should take
        approximately 18 months.

        No action taken.




                                            Page 3 of 6
c. Prioritized list of capital improvement projects within the Old Town Helotes Special
   District and the capital budget, including any necessary modifications thereto, for aforesaid
   capital improvement projects. 10 minutes.

   At the request of Drue Helms, Item No. 8 (c) was placed on the agenda. Mr. Helms
   questioned when the Board of Directors would receive a prioritized list of capital
   improvement projects and an associated budget from the project team. Ardith Garner
   informed Mr. Helms that the Board of Directors would receive aforesaid information on or
   before July 16, 2007 within the completed Phase B report. Mr. Schroder commented that
   all improvements shown on the project schematic are included within the $3.2 million
   budget. Should costs fluctuate, however, the budget and associated projects would be
   changed accordingly. Moreover, staff is currently researching costs for additional
   improvements, such as parking areas.

   No action taken.

d. Public and private parking facilities within the Old Town Helotes Special District and
   surrounding areas, including, but not limited to, a ten (10) year Lease Agreement between
   the City of Helotes, Texas and First Baptist Church of Helotes for public parking facilities
   on real property owned by aforesaid Church for consideration in the amount of ten ($10)
   dollars. 10 minutes.

   At the request of Lad Herold, Item No. 8 (d) was placed on the agenda. Mr. Schroder
   reported on recent actions by staff to secure public parking at First Baptist Church of
   Helotes through a Lease Agreement and recent discussions with Our Lady of Guadalupe on
   restriping of Riggs Road. Additionally, the Board of Directors discussed the City’s recent
   purchase of property for parking near the intersection of Riggs and Old Bandera Roads.

   No action taken.

e. Decorative lighting fixtures within the Old Town Helotes Special District and the
   Community Infrastructure and Economic Development (CIED) Fund, as funded by CPS
   Energy for economic development initiatives within the City of Helotes. 10 minutes.

   Mr. Schroder introduced Item No. 8 (e). As mentioned at a prior meeting of the EDC, CPS
   Energy agreed to allow the City to utilize the Historic Pendant Light within the Old Town
   Helotes Special District. Mr. Schroder commented that approximately 30 lights would be
   needed within the District, and all lighting costs within OTHSD and the municipal complex
   would be covered under the current CIED Fund. A Historic Pendant Light was on display
   at the meeting.

   Keith Muhlestein motioned to approve the use of Historic Pendant Lights within the
   Old Town Helotes Special District and forward aforesaid approval to the City Council
   for consideration. Cynthia Massey seconded the motion. All in favor.

f. A public art / landscape / brick paver program initiated by the City of Helotes Economic
   Development Corporation that encourages residents, community leaders, and area patrons
   to donate monies to be used by the Corporation and the City for public art, landscaping, and
   brick paver installation within the Old Town Helotes Special District and directing the
                                       Page 4 of 6
         Economic Development Specialist to initiate and oversee the marketing and advertising of
         aforesaid program to the public and to expend monies from EDC Operating Fund 05-510-
         5211 ($28,771), passed and approved by the City Council of the City of Helotes, Texas on
         September 27, 2007, for aforesaid purposes. 20 minutes.

         Rick Schroder introduced Item No. 8 (f), a proposed public art / landscape / brick paver
         program for the OTHSD. The program, Mr. Schroder reported, would be created with the
         assistance of the project team and heavily advertised through the use of print advertising.
         Moreover, the program would be advertised to residents, businesses, and, perhaps, Country
         & Western artists frequenting Floore Country Store. Once the project team has formalized
         the plan and received a mock from the MightyGroup, the team would approach the EDC for
         final approval before distributing such information, reported Mr. Schroder.

         Keith Muhlestein motioned to approve Item No. 8 (f). Lorraine Castillo seconded the
         motion. All in favor.

9.    Discussion, direction, and appropriate action regarding the Helotes Live Music Marketplace.
      10 minutes.

      Rick Schroder introduced Item No. 9. Rachel Pepper, President of Innovation Event
      Management (IEM), offered the City of Helotes the Marketplace event (including all naming
      rights, advertising, etc.) for $3,000 to $5,000. Mr. Schroder commented that he had
      approached HAMBA, and they, at this time, had decided against pursuing the event.
      Moreover, Mr. Schroder commented that he would be meeting with Old Town Helotes business
      owners in the near future, as they had expressed interest in event ownership.

      No action taken.

10.   Report by Director Gary Cadena and discussion and direction regarding the Comprehensive
      Plan and Development Revisions Advisory Committee’s progress, recent actions, and general
      discussions. 5 minutes.

      Gary Cadena reported to the EDC Board of Directors on recent actions of the Comprehensive
      Plan and Development Revisions Advisory Committee. Although unable in recent weeks to
      meet, the Committee, Mr. Cadena noted, is committed to reviewing the entire code book.

      No action taken.

11.   Discussion, direction, and appropriate action on Resolution No. 12 regarding the City of
      Helotes Comprehensive Plan, Comprehensive Plan Data Book, and Articles I thru III of the
      Development Code, as proposed by the Comprehensive Plan and Development Revisions
      Advisory Committee. 20 minutes.

      Ardith Garner instructed EDC staff to schedule a workshop whereby the Board of Directors
      could review the code book in a format more conducive to such an activity.

      No action taken.



                                           Page 5 of 6
12.   Communications with the Economic Development Specialist. 3 minutes.

      No communications.

13.   Items from the President. 3 minutes.

      No items from the President.

14.   Announcements. 3 minutes.

      No announcements.

15.   Presentation, discussion, and possible action on future agenda items: A Director may inquire
      about a subject for which notice has not been given. A statement of specific factual
      information or the recitation of existing policy may be given. Any deliberation shall be limited
      to a proposal to place the subject on an agenda for a subsequent meeting. 3 minutes.

      Drue Helms – Parking lot and monies required for development of lot

16.   Adjourn.

      With no objections, Ardith Garner adjourned the meeting at 9:50 p.m.




                                             Page 6 of 6

				
DOCUMENT INFO