Last Revised: 01/29/2008 To: All WE/CTE Employees (only) From: Carl Leiterman, Director, Workforce Education Subj: Immediate Revised Travel Requirement Documentation Recently, Florida DOE submitted the state plan for receiving the state’s Carl Perkins funding from the federal government. These funds are the primary source for WE/CTE travel. Within the state plan, a significant change has been implemented in terms of using Perkins funding for travel purposes. Therefore, we must immediately revise our procedures for traveling under these funds and other funding sources as well. The attached revised “Requirements for Workforce Education-Funded Travel” is to be reviewed and the related documents are to be completed and submitted not less than 30 days prior to requested travel date. Note: It is suggested to submit your forms even earlier than 30 days in order to meet discounted registration and hotel deadlines. Specially, in addition to the T-2, WE/CTE employees are to complete the newly required Workforce Education “Rationale for Travel Request” form documenting the use of Carl Perkins funding for travel. This form is to be completed electronically, printed and submitted along with all other documents outlined in the Requirements for Workforce EducationFunded Travel guide. See attachments. Special Note: Submission of required documents does not mean automatic approval. Workforce Education Specialist will review documents for accuracy, funding levels, and comprehensiveness of completed Rationale for Travel Request form. Instructors will be notified via e-mail as to the approval/disapproval of their travel request in a timely manner.
REQUIREMENTS FOR WORKFORCE EDUCATION-FUNDED TRAVEL
Special note: Travel will be authorized when the traveler has submitted to the appropriate Workforce Education Specialist: 1) a completed Rationale for Travel Request form, 2) a completed T2 with original signature, 3) event documentation, and 4) a copy the teacher’s Leave Request form (signed by the principal) AND the T2 is signed by the Workforce Education Director and Asst. Superintendent for C & I, Items 1-4 must be submitted not less than 30 days prior to departure. The appropriate Workforce Education Specialist will email approval to traveler. Reimbursement for travel occurs upon submission of a completed and signed T3 (on yellow paper) to the appropriate Workforce Education Specialist and approval of the Workforce Education Director and Asst. Superintendent for C & I. Every effort will be made to process your reimbursement in a timely manner. The T2, T3 and new Rationale For Travel Request forms are located on the district’s Budget Department website. Note; The Rationale For Travel Request form is also contained in this document’s attachments (Word Format for your completion)
Pending travel approval: Airline ticket- After travel approval, your program specialist will make arrangements with the district approved travel agency (when the district books a ticket, the cost is charged directly to the district). Keep airline ticket stub
as a receipt as well as the itinerary provided by travel agency.
Car rental- If you are traveling over 50 miles, a rental car is required. If travel is less than 50 miles, your private vehicle may be used and you will be reimbursed at the rate of $.44.5 cents per mile. If you need a rental car, the district will pay for a compact size car (or larger if more than 4 individuals are travel in the same vehicle) through Avis (absolutely no SUV). Call Ann Bullington at 469-6191 to reserve the vehicle. You will need to pick up a travel voucher from her in the Travel Department at ECSD Garden Street location prior to traveling. If the Workforce Specialist is booking your airline ticket, the WE Specialist can also reserve a car (if determined necessary). You still need to pick up the Avis voucher from Ann Bullington in Travel. Language in our district's Avis contract reads, ". . . employees will need to include the gas receipts with their T-3 reimbursement claim. As with other reimbursements, all receipts must be originals, legible, and detailed enough to clearly identify the purchase. Gas receipts should not include any other items purchased such as snacks, drinks, etc. Receipts that do not clearly identify the purchase cannot be reimbursed. Since the District is now responsible for the gas purchases, all rental vehicles must be returned to Avis with a full tank of gas.” Keep all receipts related to the car rental. Conference Registration – You are responsible for paying your registration fee, and you will be reimbursed for your registration through the T3 process. In some cases, a prepayment can be arranged. You must submit the
registration receipt with your T3. Note: Do not proceed with conference registration until you have received approval notification from your WE Specialist.
Hotel - You will need to pay the hotel and then put the hotel expense on your T3 for reimbursement. We pay hotel/parking (check with them when you make your reservation to see if/how much they charge) and appropriate taxes. If travel is to take place within the state of Florida, you must provide the hotel a copy of the district’s TAX EXCEMPTION FORM (see attachment and end of this document). We do not pay phone, Internet, or room service charges. Note: Do not proceed with hotel registration until you have received approval notification from
your WE Specialist.
If you share a room, each person must have a receipt or one person pays for the entire room and receives the entire reimbursement. Submit a "zero balance" hotel receipt with your T3. For reimbursement, list your meals on the T3 in the following amounts: Meals - $33 per day $6 breakfast (leave before 6 a.m.) $11 lunch (leave before 12 p.m.) $16 dinner (before 6 p.m. return after 8 p.m.) If any meals are provided within the registration fee, they will be deducted from the stipend reimbursement. No
receipts are needed for meals.
Documentation of the professional event must be attached to the T3 (agenda, schedule, etc.) If you are traveling with students and using internal accounts to prepay (registration and hotel), the adult and the student charges should be separate and clearly shows cost for adults and cost for students. A copy of the check must be included that matches the hotel bill. A copy of the list saying how many rooms were used by adults and how many by students must be included and is required as well. Overall cost efficiency must be the approach taken to school district travel. Travel outside of the time frame of the professional event will not be reimbursed.
RATIONALE FOR TRAVEL REQUEST (complete electronically, print and submit with T-2) Name___________________________ School__________________________ Purpose of travel request (event and destination) ________________________________________________________________________________ ________________________________________________________________________________ Dates of event ____________________________________________ Date of submission of this form______________________________
Course(s) taught related to travel request________________________________ Rationale for travel request: Respond to the following: (Expand space as needed) 1) How will this travel increase your students’ academic achievement?
2) How will the increase in student achievement be assessed?
3) How does this travel relate to the district’s Workforce Education Professional Education Development Plan? (See attached plan)
4) Check all appropriate Carl Perkins Performance Measures that will be enhanced through participation in the requested travel. (see attachment for definitions of measures) Carl Perkins Performance Measures for Secondary Education Educators: ___ 1S1 Academic Attainment – Reading/Language Arts ___ 1S2 Academic Attainment – Mathematics ___ 2S1 Technical Skill Attainment ___ 3S1 Secondary School Completion ___ 4S1 Secondary Graduation Rates ___ 5S1 Secondary Placement Rates ___ 6S1 Nontraditional Student Participation Rates ___ 6S2 Nontraditional Student Completion Rates
Carl Perkins Performance Measures for Postsecondary Technical Instructors:
___ 1P1 Technical Skill Attainment ___ 2P1 Credential, Certificate, or Degree ___ 3P1 Student Retention or Transfer ___ 4P1 Student Placement ___ 5P1 Nontraditional Participation ___ 5P2 Nontraditional Completion Carl Perkins Performance Measures for Postsecondary Adult Level Instructors ___ 1A1 Technical Skill Attainment ___ 2A1 Credential, Certificate, or Degree ___ 3A1 Student Retention or Transfer ___ 4A1 Student Placement ___ 5A1 Nontraditional Participation ___ 5A2 Nontraditional Completion
WORKFORCE EDUCATION OFFICE ONLY ____ Approved ____ Disapproved: ___ Incomplete or lack of required documentation ___ Non-compliance of submission timeline ___ Inadequate funding ___ Other – see attached rationale Authorized Signature: ________________________________, Workforce Education Specialist Date Signed____________________________ Date e-mail notification sent______________
Attach completed form to your T-2 and submit to appropriate WE Specialist
Professional Development for Career and Technical Education Teachers, Faculty, Administrators, and Career Guidance and Academic Counselors. The Escambia County Office of Workforce Education will provide leadership, technical assistance and resources to provide professional development activities to improve the performance of personnel working with career and technical education students. Such development shall include, but not be limited to, in-service and pre-service education (incounty, in-state and out-of-state) to meet the needs of career and technical education educators, school-based and district-based administrators and guidance counselors. Professional development for career and technical education state-of-the-art programs and techniques will be delivered through the following strategies: (a) Promotion of integrated academic and career and technical education curricula and opportunities for academic and career and technical teachers to develop and implement curricula and pedagogical strategies including but not limited to career and technical FCAT Connections projects, Florida Comprehensive Assessment Test (FCAT); Reading, Writing, Math and Science in the Career and Technical Education Classroom; High Schools That Work; Student Assessment; Implementing Career Academies; and “Best Practices: Strategies to Support High School Reform through Career Education.” (b) Inservice for career and technical education teachers to meet teacher certification, industry certification and/or licensing requirements. (c) Production of high quality, rigorous, intensive focused instruction in career and technical education and the understanding of industry standards through curriculum mapping and subject area assessment development. (d) Instruction in the use of applied learning that contributes to the academic and career and technical knowledge of the student and provides the knowledge and skills needed to work with and improve instruction for special populations.
(e) Inservice for guidance counselors and teachers on the use of FACTS.ORG and CHOICES PLANNER software; Promotion of the benefits of career and technical education, career academies, industry certification(s) and postsecondary opportunities related to students major area of interest. (f) Inservice for sponsorship of student career and technical education associations for leadership development.
DEFINITIONS OF PERFORMANCE MEASURES
Secondary CTE Carl Perkins Performance Measures
1S1 Academic Attainment – Reading/Language Arts 113(b)(2)(A)(i)
Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education. Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education
1S2 Academic Attainment Mathematics 113(b)(2)(A)(i)
2S1 Technical Skill Attainment 113(b)(2)(A)(ii)
Numerator: Number of senior CTE concentrators who 1) earned an industry certified credential through a third party assessment, or 2) successfully passed a state-approved end-ofcourse or end-of program assessment as demonstrated by an Occupational Completion Point. Denominator: Number of senior CTE concentrators who have left secondary education in the reporting year.
3S1 Secondary School Completion 113(b)(2)(A)(iii)(IIII)
Numerator: Number of senior CTE concentrators who 1) attained a standard high school diploma, 2) General Education Development (GED) credential or Adult High School diploma, or 3) a proficiency credential, certificate or degree, in conjunction with a secondary school diploma. Denominator: Number of senior CTE concentrators who have left secondary education in the reporting year.
Secondary CTE Carl Perkins Performance Measures
4S1 Student Graduation Rates 113(b)(2)(A)(iv) Numerator: Number of CTE concentrators
who, in the reporting year, were included as graduated in the State’s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA. Denominator: Number of CTE concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA.
5S1 Secondary Placement 113(b)(2)(A)(v)
Numerator: Number of CTE concentrators
from the prior year who completed secondary school and who were placed in postsecondary education, employment, and /or military service in the 2nd quarter (October-December) after leaving secondary education during the report year. Denominator: Number of CTE concentrators from the prior year who completed secondary school .
6S1 Nontraditional Participation 113(b)(2)(A)(vi)
Numerator: Number of CTE participants from
underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.
6S2 Nontraditional Completion 113(b)(2)(A)(vi)
Numerator: Number of senior CTE
concentrators in programs identified as nontraditional for their gender who 1) attained a standard high school diploma, 2) General Education Development (GED) credential or Adult High School diploma, or 3) a proficiency credential, certificate or degree, in conjunction with a secondary school diploma. Denominator: Number of senior CTE concentrators in programs identified as nontraditional for their gender who have left secondary education in the reporting year.
Postsecondary CTE Carl Perkins Performance Measures
1P1 Technical Skill Attainment 113(b)(2)(B)(i) Numerator: Number of CTE concentrators
who 1) earned an industry certified credential through a third party assessment or 2) earned 75 percent of the program hours required with a grade point average of 2.5 or higher. Denominator: Number of CTE concentrators in the reporting year.
2P1 Credential, Certificate, or Degree 113(b)(2)(B)(ii)
Numerator: Number of CTE concentrators
who received an industry-recognized credential, a certificate, or a degree during the reporting year. Denominator: Number of CTE concentrators who left postsecondary education during the reporting year.
3P1 Student Retention or Transfer 113(b)(2)(B)(iii)
Numerator: Number of CTE concentrators
who remained enrolled in their original postsecondary institution or transferred to another 2- or 4-year postsecondary institution during the reporting year and who were enrolled in postsecondary education in the previous reporting year. Denominator: Number of CTE concentrators from the prior who did not earn an industry-recognized credential, a certificate, or a degree in the previous reporting year.
4P1 Student Placement 113(b)(2)(B)(iv)
Numerator: Number of CTE concentrators
from the prior year who received a credential, degree or certificate who were placed in postsecondary education, employment and/or military service in the 2nd quarter (OctoberDecember) after leaving postsecondary education. Denominator: Number of CTE concentrators from the prior year who received a credential, degree or certificate.
Postsecondary CTE Carl Perkins Performance Measures
5P1 Nontraditional Participation 113(b)(2)(B)(v) Numerator: Number of CTE participants from
underrepresented gender groups in college credit programs that lead to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants in college credit programs that lead to employment in nontraditional fields during the reporting year.
5P2 Nontraditional Completion 113(b)(2)(B)(v)
Numerator: Number of CTE concentrators
who received an industry-recognized credential, certificate, or degree in college credit programs identified as non-traditional for their gender. Denominator: Number of CTE concentrators in college credit programs identified as nontraditional for their gender.
POSTSECONDARY ADULT LEVEL
Technical Skill Attainment 113(b)(2)(B)(i) Numerator: Number of CTE concentrators
who 1) achieved at least one OCP in a Vocational Certificate (PSAV) program or 2) earned an industry certified credential through a third party assessment. Denominator: Number of CTE (clock hour) concentrators during the reporting year.
2A1 Credential, Certificate, or Degree 113(b)(2)(B)(ii)
Numerator: Number of CTE concentrators
who received an industry-recognized credential or a certificate during the reporting year. Denominator: Number of CTE concentrators who left postsecondary education during the reporting year.
3A1 Student Retention Numerator: Number of CTE concentrators who remained enrolled in their original or Transfer postsecondary institution or transferred to 2- or 113(b)(2)(B)(iii)
4-year postsecondary institution during the reporting year and who were enrolled in postsecondary education in the previous reporting year. Denominator: Number of CTE concentrators from the prior who did not earn an industry-recognized credential, a certificate, or a degree in the previous reporting year.
POSTSECONDARY ADULT LEVEL
4A1 Student Placement 113(b)(2)(B)(iv) Numerator: Number of CTE concentrators
from the prior year who received a credential, degree or certificate who were placed in postsecondary education, employment and/or military service in the 2nd quarter (OctoberDecember) after leaving postsecondary education. Denominator: Number of CTE concentrators from the prior year who received a credential, degree or certificate.
5A1 Nontraditional Participation 113(b)(2)(B)(v)
Numerator: Number of CTE participants from
underrepresented gender groups in clock hour programs that lead to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants in clock hour programs that lead to employment in nontraditional fields during the reporting year.
5A2 Nontraditional Completion 113(b)(2)(B)(v)
Numerator: Number of CTE concentrators
who received an industry-recognized credential, or a certificate programs identified as nontraditional for their gender. Denominator: Number of CTE concentrators in college credit programs identified as nontraditional for their gender.