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INVITATION TO BIDDERS
Sealed bids will be received on Thursday, December 18, 2008, by Terrebonne Parish Consolidated
Government Purchasing Department, at City of Houma Service Complex, 301 Plant Road, in Houma, Louisiana
until 2:00 P.M. At exactly 2:00 P.M. all bids will be publicly opened and read aloud for the furnishing of
item/items listed below. Subsequent to the opening, the bid/bids will be evaluated by the appropriate
party/parties and will be presented to the Parish President for either awarding, rejecting, or holding for further
advisement and/or evaluation.
BID NO. #08-1/9-56 Purchase New Supplies for Various Departmental Use (Warehouse Inventory)
Specifications and proposal forms are on file at the City of Houma Service Complex, Purchasing
Department, 301 Plant Road, in Houma, Louisiana, and may be obtained by prospective bidders at no cost.
Please contact Mary Crochet, Warehouse Manager at 985-873-6769 with regards to the specifications or
Genece Baker, Bid Coordinator at (985) 873-6765 for any clarifications or information about the bid
documents.
Evidence of authority to submit a bid shall be required in accordance with R.S. 38:2212 (A)(1)(c) and/or
R.S. 39:1594(C)(4). Bid/bids shall be accompanied with a Certified Check, Cashier's Check or Bid Bond
with Power Attorney (Money Orders or Letters of Credit WILL NOT be accepted) in the amount not less
than 5% made payable to the Terrebonne Parish Consolidated Government. Failure to do so will result in bid
being declared irregular and shall be cause for rejection.
The LOWEST qualified bid will be the one determined to offer the best advantage to the Parish of
Terrebonne. The Terrebonne Parish Consolidated Government reserves the right to reject any bid for just cause
in the best interest of Terrebonne Parish.
A Bid will be considered responsive if it conforms in all respects with the conditions and requirements
of the Bidding Documents. In order to be considered responsive, Bid Proposals must; (a) be fully completed,
signed and be responsive in all respects to the conditions of the Notice to Contractors and Instructions to
Bidders; (b) be made on the Proposal Forms provided and submitted intact as part of the Contract Documents;
(c) be accompanied by the required items listed in the appropriate sections of the Bidding documents.
Successful bidders must register with the Terrebonne Parish Sales and Use Tax Department for use tax
purposes. The envelope shall be marked with the bid number, bid title, name, and address and state
license number (If Applicable) of the Bidder as set forth in the Invitation to Bidders. The Terrebonne
Parish Consolidated Government, reserves the right to reject any and all bids in accordance with State Bid Law.
/s/ Michel Claudet
MICHEL CLAUDET, PARISH PRESIDENT
TERREBONNE PARISH CONSOLIDATED GOVERNMENT
Terrebonne Parish Consolidated Government Warehouse Division
REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS
FOR THE PURCHASE OF NEW SUPPLIES (WAREHOUSE INVENTORY)
GENERAL: The Terrebonne Parish Consolidated Government is seeking bids from vendors to
provide New Supplies (Warehouse Inventory) to the Terrebonne Parish Consolidated
Government (TPCG) Warehouse Division on an as needed basis. The VENDOR(s) awarded this
bid shall be required to furnish and deliver New Supplies (Warehouse Inventory) as per
specifications attached, to the TPCG Warehouse Division at 301 Plant Road, Houma, Louisiana,
70363.
BID OPENING: Bidders may attend the bid opening, but no information or opinions concerning
the ultimate award will be given at the bid opening or during the evaluation process. Written
tabulations will not be furnished.
PROPOSAL FORM: Proposals shall be made on the blank forms furnished (Official Bid
Forms) with this package. Amounts shall be in both words and figures, and in case of
discrepancy, words shall govern. All signatures shall be in longhand, executed by a principal or
officer authorized to make contracts. Bidders legal name and address shall be fully stated.
Bids by individuals shall be signed by the person making such proposal or the proposal must
have attached power-of-attorney evidencing authority to sign the proposal in the name of the
person for whom it is signed.
Bids by corporations shall state the full legal corporate name thereof, and the corporate address
and the state of incorporation shall be provided.
Bids by partnerships must indicate the legal name of the partnership, with the official address of
the partnership and state of formation of partnership also provided.
Evidence of corporate or partnership authority shall be included in the bid documents, and shall
be deemed sufficient and acceptable if any of the following conditions are met:
1. The signature on the Bid is that of any corporate officer listed on the most current
annual report on file with the Secretary of State, or the signature on the Bid is that of any
member of a partnership or partnership in commendam listed in the most current
partnership records on file with the Secretary of State, and such is clearly stated on the
bid form.
2. The signature on the Bid is that of an authorized representative of the corporation,
partnership, or other legal entity and the Bid is accompanied by a corporate resolution
with certification of corporation's secretary, or if a partnership or other legal entity,
explicit written evidence of the representative's authority to so act on behalf of the
partnership or other legal entity.
3. The corporation, partnership, or other legal entity has filed in the records of the
Secretary of State an affidavit, resolution, or other acknowledged or authentic document
indicating the names of all parties authorized to submit bids for public contracts, and such
is clearly stated on the bid form.
BID SURETY: The bid must be accompanied by a bid guaranty which shall be in the amount of
five (5%) percent of the proposed total contract amount. Said guaranty can be in the form of a
certified check, cashier’s check or bid bond. If the bid guaranty is submitted in the form of a bid
bond, this bond must be in substantially the same form at the “BID BOND” which is provided
with the proposal forms. The bid bond 1) must be signed by an authorized officer, owner or
partner of the bidding firm, or an agent or attorney in fact; 2) must be signed by the surety’s
agent or attorney in fact; 3) shall be accompanied by a notarized document granting general
power of attorney to the surety’s signer; and 4) shall be written by a surety or insurance company
currently on the U.S. Department of the Treasury Financial Management Service list of approved
bonding companies which is published annually in the Federal Register, or by a Louisiana
domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best’s
Key Rating Guide to write individual bonds up to ten percent of the policyholder’s surplus as
shown in the A. M. Best’s Key Rating Guide.
WARNING: IT IS STRONGLY ADVISED THAT ALL BIDDERS USE THE ACTUAL
BID BOND FORM PROVIDED WITH THESE BID DOCUMENTS. USE OF ANY
OTHER BID BOND FORM RISKS DISQUALIFICATION OF THE ENTIRE BID.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted at the time and place
indicated in the Invitation to Bidders and shall be enclosed in an opaque sealed envelope. The
envelope shall be marked with the Project/Bid title, Project/Bid number and the name, address
and state license number (if applicable) of the Bidder. If the Bid is sent through the mail or other
delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation
“SEALED BID ENVELOPE ENCLOSED” on the face of it. ELECTRONIC
SUBMISSION OF THIS BID IS NOT ALLOWED. BIDS MUST BE MAILED (P.O. BOX
2768, HOUMA, LA 70361) OR DELIVERED TO TERREBONNE PARISH CONSOLIDATED
GOVERNMENT AT 301 PLANT ROAD, HOUMA, LA 70363.
A bidder may alter or correct an entry on the proposal form by crossing out the entry, entering
the new figure above or below the deleted entry, and initialing on the line of change. The
crossing out of and initials shall be legibly handwritten with ink or typed.
Any ambiguity arising from entries altered or corrected on the Proposal Form will cause the
rejection of said Bid Proposal as non-responsive.
TIME FOR RECEIVING BIDS: Sealed bids shall be either hand delivered by the bidder or his
agent in which instance the deliverer shall be handed a written receipt, or such bid shall be sent
by registered or certified mail with a return receipt requested. Bids may also be delivered by a
package or express delivery service or carrier; however, if this form of delivery is utilized, the
form of delivery receipt utilized by said carrier or service shall be considered as sufficient
written receipt received by the bidder. ELECTRONIC SUBMISSION OF THIS BID IS NOT
ALLOWED.
All bids must reach the Terrebonne Parish Consolidated Government’s Purchasing Department
at 301 Plant Road, Houma, LA, before the scheduled 2:00 p.m. bid opening.
Bids received prior to the time of opening will be securely kept, unopened. No bid received after
the scheduled time for opening will be considered.
Bidders are cautioned to allow ample time for transmittal of bids by mail or otherwise. Bidders
are urged to secure information relative to the probable time of arrival and distribution of mail at
New Supplies (Warehouse Inventory) Bid #08-1/9-56 3
the place where bids are to be opened. Failure of the U.S. Mail or of any express carrier or
delivery service to deliver the bids timely shall not be considered due cause for the scheduled
time of the bid opening to be extended.
MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by
an appropriate document duly executed (in the manner that a Bid must be executed) and
delivered to the place where Bids are to be submitted at any time prior to the deadline for
submitting Bids. A request for withdrawal or a modification must be in writing and signed by a
person duly authorized to do so; and, in case signed by a deputy or subordinate, the principal’s
proper written authority to such deputy or subordinate must accompany the request for
withdrawal or modifications. Withdrawal of a Bid will not prejudice the rights of a Bidder to
submit a new Bid prior to the Bid Date and Time. After expiration of the period for receiving
Bids, no Bid may be withdrawn, modified, or explained except as provided for below.
After expiration of the period for receiving bids and in accordance with Louisiana law, more
particularly, R.S. 38:2214, bids containing patently obvious, unintentional, and substantial
mechanical and clerical, or mathematical errors, or errors of unintentional omission of a
substantial quantity of work, labor, material, or services made directly in the compilation of the
bid, may be withdrawn by the bidder if clear and convincing sworn, written evidence of such
errors is furnished to the TPCG within 48 hours of the bid opening excluding Saturdays, Sundays
and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection of the original
work papers, documents or materials used in the preparation of the bid sought to be withdrawn.
If the TPCG determines that the error is a patently obvious mechanical, clerical or mathematical
error, or unintentional omission of a substantial quantity of work, labor, material or services as
opposed to a judgment error, and that the bid was submitted in good faith, is shall accept the
withdrawal and return the bid security to the bidder. A bidder who attempts to withdraw a bid
under these provisions of this section shall not be allowed to re-submit a bid on the contract.
Any modifications or amendments to the applicable State laws shall supersede this procedure.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the
Bidding Documents are to be directed to BID COORDINATOR. Interpretations, clarifications,
or modifications considered necessary by BID COORDINATOR or WAREHOUSE MANAGER
in response to such questions will be issued by Addenda as set forth below.
Bidders shall promptly notify BID COORDINATOR in writing of any ambiguity, inconsistency,
or error that they may discover upon examination of the Bid Documents. Bidders requiring
clarification or interpretation of any of the Bid Documents shall make a written request of the
BID COORDINATOR at Terrebonne Parish Consolidated Government, Purchasing Department
at P.O. Box 2768, Houma, LA 70361.
All requests pertaining to questions about the meaning or intent of the Bid Documents received
less than seven days prior to the date for opening of Bids may not be answered unless, in the
opinion of the BID COORDINATOR or WAREHOUSE MANAGER, the ambiguity in the Bid
Documents is so significant that it may necessitate postponement of the Bid date and issuance of
an addendum to respond to the Bidder's request.
Any interpretation, clarification, correction, or modification to the Bidding Documents will be
New Supplies (Warehouse Inventory) Bid #08-1/9-56 4
only by a written addendum. Interpretations, clarifications, corrections or modifications made by
any other manner will not be binding and shall not be relied upon by Bidders. Addenda will be
faxed and mailed by certified mail, return receipt requested, to all prospective Bidders
known to have received a complete set of Bid Documents (at the respective addresses
furnished for such purposes). No addenda will be issued later than three (3) working days prior
to the date set for opening of Bids.
Prior to submittal of this proposal, each Bidder shall ascertain that he has received all
addenda issued. The Bidder shall acknowledge receipt of Addenda by completing the
acknowledgment space provided on the Proposal Documents. Failure by a Bidder to
acknowledge receipt of all addenda shall render that Bidder's Bid proposal as non-
responsive.
TERMS AND CONDITIONS AGREEMENT: The Purchasing Department of the Terrebonne
Parish Consolidated Government now requires vendors to register online at
https://www.tpcg.org/vendor/. This new tool is part of our continuing efforts to make it easier
for you to do business with the Parish, as well as provide you with better business opportunities.
If you have already received notice of this new procedure and have taken actions to complete this
requirement, you do not have to complete this process again; however, if you have not already
registered online as a vendor you will need to do so within ten (10) days notice of award of this
bid.
CERTIFICATE OF INSURANCE: The successful bidder is required to submit an
insurance certificate returned within 10 days from the date of the Notice of Award of the
bid. NOTE: The VENDOR who will make their own deliveries on parish property must
comply with the requirements of “B” insurance. The VENDOR who will use an outside
delivery service must comply with the Insurance Requirements of “D”. All certificates must be
approved by the TPCG Risk Manager to ensure that all insurance requirements have been met
before a purchase order is issued. (Insurance requirements are set forth in "Terrebonne Parish
Government's Insurance Requirements", attached hereto.) Failure of the successful bidder to
comply with this requirement may result in the bid being declared irregular and cause for
rejection.
ACCEPTANCE OF BIDS: The OWNER will make the final decision regarding award of the
bid within forty-five (45) days after the opening of bids. Owner reserves the right to reject all
bids for just cause. In the event that a bid is awarded, a formal written notice of award of the bid
will be given to the lowest responsible bidder who bid according to the instructions to bidders
and specifications. The bidder to whom the bid is awarded shall, within ten (10) days from the
date of the notice of such award, enter into contract; furnish any other required certificates,
bonds, etc.
In the event that said bidder fails or refuses to furnish the required certificates, bonds, etc., within
the said period of ten (10) days from the date of the notice of award of the bid, Owner shall have
the right to disqualify said bidder and award the bid to the next lowest bidder who bid according
to the instructions to bidders and specifications.
In such event, the original low bidder and his bid surety shall be liable to the Owner for the
difference between the amount specified in his bid and the amount for which the Owner may
New Supplies (Warehouse Inventory) Bid #08-1/9-56 5
otherwise procure the specified material, or the full amount of the bid guaranty, whichever is
greater.
TECHNICAL INFORMATION: Any exceptions to the specifications shall be itemized, in
detail, with a clear explanation of all pertinent details on a separate specification sheet.
Literature and/or specifications providing complete technical information as required to certify
that the product offered in the proposal is fully compliant with specifications herein must be
submitted upon request; if requested, literature and/or specifications shall be submitted within
seven (7) days. Such documentation shall include diagrams, books, brochures, photographs, or
other means to verify compliance. Failure to submit this requested information shall result
in the bid being declared non-responsive and just cause for rejection.
USE OF BRAND NAMES AND STOCK NUMBERS: Wherever in specifications the name of
a certain brand, make, manufacturer, or definite specification is utilized, they are used only to set
forth and convey to prospective bidders the general style, type, character, and quality of product
desired; and that equivalent products will be acceptable.
SALES AND USE TAX: Successful bidder must register with the Terrebonne Parish Sales and
Use Tax Department for use tax purposes, and it is understood that all applicable taxes are
included in the quotation price.
REFERENCE TO PREFERENCE: Preference is hereby given to materials, supplies and
provisions, produced, manufactured or grown in Louisiana, quality being equal to articles offered
by competitors outside of the state.
BILLING & PAYMENT: VENDOR’S standard invoices must be presented to the Terrebonne
Parish, Warehouse Division in duplicate, showing the quantity, description and unit price.
DELIVERY CONDITIONS: The Contractor shall be required to maintain, or have available,
an inventory sufficient to provide requested items within a reasonable time period.
The Contractor shall provide adequate packing lists and other documentation at the time of
delivery as required by applicable laws and regulations.
All items shall be F.O.B. destination. The term F.O.B. destination shall mean: delivered to the
Terrebonne Parish Consolidated Government City Service Complex, Warehouse Department,
301 Plant Road, Houma Louisiana 70363, with all charges for transportation and unloading and
inside delivery paid by the Contractor. Under no circumstances will the TPCG be liable for
additional delivery charges.
The successful Contractor’s delivery performance under the terms and conditions of this contract
shall be satisfactory to the TPCG.
MSDS: When applicable, Vendor shall furnish Material Safety Data Sheets for their products, in
compliance with the “Right to Know” law. Material Safety Data Sheets, upon award of the
Contract, shall be submitted to the Warehouse Buyer at the Terrebonne Parish Consolidated
Government Warehouse.
New Supplies (Warehouse Inventory) Bid #08-1/9-56 6
TERM OF AGREEMENT: The term of this agreement shall be effective from the date of the
notice of award and will be for six (6) months and shall be subject to one additional six (6)
month renewal period provided there is no change in the terms, conditions, specifications and
pricing structure unless mutually agreed to by both parties.
QUANTITIES: The TPCG reserves the right to increase or decrease the quantities listed herein
at any time to correspond to the actual needs of the Terrebonne Parish Consolidated Government
(TPCG) Warehouse Division.
All quantities shown are ESTIMATES ONLY of anticipated volume for a six (6) month period.
Quantities represent total usage and not order lot quantities. Orders will be placed on an “AS
NEEDED” basis, with quantities specified at the time of order placement.
New Supplies (Warehouse Inventory) Bid #08-1/9-56 7
OFFICIAL BID FORM
SECTION “A”
FIRM/BIDDER:
(TYPE or PRINT)
ADDRESS: PHONE:
NEW SUPPLIES (WAREHOUSE INVENTORY)
The undersigned hereby declares and stipulates that his bid is made in good faith without
collusion or in connection with any person or persons bidding for the same item(s) and that it is
made in pursuance of and subject to all terms and conditions of the bid documents, the Invitation
to Bidders, Requirements and Instructions For Bidders.
The undersigned declares that he has carefully examined the Specifications as prepared by the
Terrebonne Parish Consolidated Government and agrees to provide all labor, material, and
equipment in accordance with the specifications at the price specified on the Bid/Proposal Form.
If written notice of the acceptance of this bid or any item therein is mailed, telegraphed, or
delivered to the undersigned within forty-five (45) days after the date of the opening of the bids,
the undersigned agrees that he will enter into a written contract with the Parish and furnish the
required certificates, bonds, etc.
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The bidder unequivocally accepts the liquidated damages provisions in the amount of One
Hundred ($100.00) Dollars per day specified in the Requirements and Invitation to Bidders, in
the event of failure, neglect or refusal to deliver beyond the specified delivery date.
ATTACHMENTS: 1) Power of attorney, or evidence of partnership or corporate authority
authorizing the signing of the bid and evidencing authority to do business in Louisiana, as may
be required in Requirements and Instructions to Bidders. 2) Bid Bond with Power of Attorney,
or certified check or cashier’s check payable to the Terrebonne Parish Consolidated Government.
---------------------------------------------------------------------------------------------------------------------
The undersigned further acknowledges that all of the provisions and requirements of the
Addenda have been taken into consideration in the preparation of the foregoing proposal.
I hereby acknowledge receipt of the following:
Addendum No. Date Received Signature
____________ ______________ ______________________________
OFFICIAL BID FORM
SECTION "B"
FIRM/BIDDER:
(TYPE or PRINT)
ADDRESS: PHONE:
NEW SUPPLIES (WAREHOUSE INVENTORY)
The undersigned has carefully examined all Specifications to this bid as prepared by the
Terrebonne Parish Consolidated Government and hereby proposes to furnish and deliver the
items described herein.
Wherever in specifications the name of a certain brand, make, manufacturer, or definite
specification is utilized, they are used only to set forth and convey to prospective bidders
the general style, type, character, and quality of product desired; and that equivalent
products will be acceptable.
Estimated time of delivery: ____________ days from Notice of Award. If dates cannot be met,
bidder must notify the Terrebonne Parish Consolidated Government of such delay in writing
explaining the reason(s) for said delay.
All quantities shown are ESTIMATES ONLY of anticipated volume for a six (6) month period.
Quantities represent total usage and not order lot quantities. Orders will be placed on an “AS
NEEDED” basis, with quantities specified at the time of order placement.
Indicate if price will hold firm for Six (6) months from date of contract
YES ____________ NO _____________
In the event that the successful bidder cannot furnish a specified item or material in the required
time, TPCG Warehouse Division may purchase on an emergency basis from the next lowest
bidder, or available source, until such time as the successful bidder has notified the TPCG in
writing that his stock capability has been replenished.
* Prices quoted shall be considered firm for a period of forty-five (45) days after the bid opening
date.
Enclosed is the 5% bid surety as required in the form of:
Bid Bond with Power of Attorney or Certified or Cashier's Check
IN TESTIMONY WHEREOF, the BIDDER has hereunto affixed his legal signature on
this day of , 2008.
BY: ______________________________
Signature Print Name
TITLE: FED. I.D. #:_________________________
OFFICIAL BID FORM
SECTION "B" (Continued)
Item Description Unit Part Number Qty Unit Cost Ext. Cost
Aerosols
1. WD 40, aerosol lubricant with smart straw, 11 oz WD40-10011 or
can each equal 48
2. SCJW 41661 or
Raid flying insect 15 oz aerosol can
each equal 48
3. ACE 73295 or
Oil 2 cycle engine oil easy mix 8 oz. Bottle
each equal 48
Paints
4. Paint yellow spray marking paint solvent base Krylon AO3821or
17 oz each equal 720
5. Paint fluorescent green spray marking paint Krylon A03614 or
solvent base 17 oz each equal 480
6. KRYLON #1601
Paint gloss black aerosol can 17 oz
each or equal 48
7. Paint-safety yellow gallon Gallon B29YZ-SW 5
8. ACE-12114 or
Paint-handle wooden 4'
each equal 12
9. Paint roller covers 4" x 3/8" Nap 100% polyester each 96
10. Paint roller 4 wire frames 4" each 20
11. Paint-roller covers 9" x 3/8" Nap 100% polyester each 100
12. Paint roller 4 wire frames 9" each 12
13. Paint fluorescent pink spray marking paint Krylon 03622 or
solvent base 17 oz each equal 48
14. Silicone 100% clear architectural grade each 50
Padlocks
15. Padlock master #3 keyed alike each key #3476 6
16. Padlock master #3 keyed alike each Key #3753 12
17. Padlock master #1 keyed alike each Key #2346 6
18. Padlock master #1 keyed alike each Key #2402 36
19. Padlock mater #1 keyed alike each Key #2016 72
Rain gear & boots
20. Rain suit 3 pc coat, pants, and hood large NEESE-1600 or
yellow each equal 12
21. Rain suit 3 pc coat, pants, and hood x-large NEESE-1600 or
yellow each equal 20
22. Boots Black PVC plain toe size 8 pair 12
23. Boots Black PVC plain toe size 9 pair 12
24. Boots Black PVC plain toe size 10 pair 24
25. Boots Black PVC plain toe size 11 pair 24
26. Boots Black PVC plain toe size 12 pair 24
27. Boots Black PVC plain toe size 13 pair 12
First aid supplies
28. Band-Aid 1" x 3" Adhesive bandage, plastic, North Safety
sterile box 020795 or equal 30
29. Alcohol rubbing 70% min, 16 oz bottle bottle 288
Safety equipment
30. Cone traffic road orange 18" each 60
31. Extinguisher fire 5 lb. W/ mounting bracket each BADG-23464 3
32. MSA 475369 or
Hard hat full brim white type 1 class E
each equal 25
33. Wilson Millennia
Glasses safety dark w/ laynard
each 8100 or equal 200
34. Wilson Millennia
Glasses safety clear w/ laynard
each 8200 or equal 100
Item Description Unit Part Number Qty Unit Cost Ext. Cost
35. Cone road orange with reflective stripe 36"
height each 20
Brushes
36. Brush short handle Utility Scrub brush, 8 1/2"
poly bristles each Magnolia 68-B 24
37. Wooden paint brush 2" each 240
38. Wooden paint brush 3" each 240
39. Wooden paint brush 4" each 120
40. Push broom 24" Palmyra each AB-BH12003 1
41. Push broom handle metal threaded 60" each AB-HL80007 30
42. Brush plastic deck 10" poly bristles each PIA910 12
Tapes
43. Duc B-450-12 or
Utility Grade Duct Tape 2" gray 2" x 60 yards
roll equal 100
44. Caution Fire Line 3" yellow tape roll 10
45. Barricade Tape 3" yellow CAUTION in Black roll 50
Office supplies
46. ACM 41418 or
Stainless Steel Shears 8" full
each equal 40
47. Pilot 32210 or
Pen easy touch retractable black medium
each equal 288
48. Pilot 32211 or
Pen easy touch retractable blue medium
each equal 60
49. Pilot 32212 or
Pen easy touch retractable red medium
each equal 60
50. MMM C38-BK or
Standard black weighted tape dispenser
each equal 10
51. Brother M-231 or
Brother label maker tape white
each equal 18
52. UNV 12113 or
Folders manila 1/3 cut letter assorted tab
box equal 100
53. UNV 15113 or
Folders manila 1/3 cut legal assorted tab
box equal 100
54. Pad 8-1/2"x 11-3/4" letter white pad SPR W2011 120
55. UNV 86920 or
Pad 6" x 9"steno green
pad equal 120
56. Envelope clasp HD Brown Kraft 28 lb 9" x SPR 08890 or
12" box equal 6
57. Envelope clasp HD Brown Kraft 28 lb 11-1/2" SPR 08905 or
x 14-1/2" box equal 2
58. PM-333-11or
Pen black medium
dozen equal 60
59. PM 338-11 or
Pen black fine
dozen equal 5
60. Avery 08-888 or
Marks-o-lot black Chisel point
each equal 60
61. Avery 07-887 or
Marks-o-lot red chisel point
each equal 24
62. SAN 30001 or
Marker sharpie fine point black
each equal 60
63. San 25025 or
Hi liter fluorescent yellow chisel point
each equal 244
64. San 25010 or
Hi liter blue chisel point
each equal 48
65. San 25006 or
Hi liter fluorescent orange chisel point
each equal 48
66. SPR 69350 or
Pad 3" x 5" memo book
pad equal 24
Item Description Unit Part Number Qty Unit Cost Ext. Cost
67. Tom 68620 or
Mono correction tape single line white
each equal 420
68. PM 336-11 or
Pen blue fine
dozen equal 6
69. Paper 8-1/2" x 11" letter copier, 92
brightness,145 whiteness, 20 lb, 12.72M ream 5350
70. Paper 8-1/2" x 14"legal copier, 92 brightness,
145 whiteness, 20 lb, 12.72M ream 650
71. SPR 00812 or
Paper copier 11"x17" 20 lb white
ream equal 72
72. UNV 11224 or
Paper copier legal pink 8 1/2" x 14" 20 lb
ream equal 5
73. UNIV 00433 or
Rubber bands #33
box equal 48
74. AVERY 5260 or
Labels Avery 1" x 2 5/8"
pack equal 40
75. UNV 72210 or
Paper clip # 1 Standard 0.033 wire gauge
box equal 300
76. UNV 72220 or
Paper clip jumbo 0.045 wire gauge
box equal 260
77. 3M 810K12 or
Tape scotch magic clear 3/4" x 1000"
roll equal 400
78. Dry erase marker expo set markers, eraser, SAN 83153 or
and remover set equal 26
79. SPR 86000 or
Staple remover brown
each equal 24
80. SPR 21500 or
Adding machine paper 2-1/4" x 150', 1 ply white
roll equal 300
81. MMM655YW or
Post it pad 3"x5"yellow
each equal 372
82. MMM654YW or
Post it pad 3"x3"yellow
each equal 480
83. MMM653YW or
Post it pad 1-1/2"x2"yellow
each equal 360
84. Envelopes #10 plain white 4 1/2 " x 9 SPR 09099 or
1/2" box equal 30
85. UNV 10050 or
Rubber bands #19
box equal 45
86. Lee 10050 or
Ostrich fingertip moisteners 3/8 oz
each equal 12
87. UNV 10200 or
Binder clips 3/8" small
box equal 120
88. UNV 10210 or
Binder clips 5/8" medium
box equal 72
89. UNV 10220 or
Binder clips 1" large
box equal 28
90. SPR 05710 or
Binder 3 ring Economy view 1" black
each equal 204
91. SPR 05711 or
Binder 3 ring Economy view 1" white
each equal 96
92. SPR 05730 or
Binder 3 ring Economy view 2" black
each equal 60
93. SPR 05731or
Binder 3 ring Economy view 2" white
each equal 24
94. SPR 05740 or
Binder 3 ring Economy view 3" black
each equal 60
95. SPR 05741 or
Binder 3 ring Economy view 3" white
each equal 24
Item Description Unit Part Number Qty Unit Cost Ext. Cost
96. UNV 14113 or
Folder hanging 1/3 cut standard green
box equal 6
97. DEN 59-106 or
Index tabs cloth white
pack equal 36
98. SPR 01831 or
Binder index 5-tab divider multicolor
pack equal 10
99. SPR 01830 or
Binder index 5-tab divider clear
pack equal 20
100. SPR 01651 or
Storage box letter/legal lift off top
each equal 432
101. SPR 01647 or
Storage Box Legal string and button
each equal 240
102. TOPS 4003 or
Phone message book 2 part white/canary
each equal 30
103. Swi 40501 or
Stapler standard black swingline
each equal 26
104. Money receipt book 4 pt hardcover numbered in S1657N-CL or
red each equal 6
105. Envelopes no clasp HD Brown Kraft 28 lb 9" SPR 09654 or
x 12" box equal 2
106. SPR 02181 or
Paper comp. #18 green bar 14-7/8 x 8-1/2
case equal 120
107. SPR 00408 or
Paper computer plain white 20 lb 9-1/2" x 11"
case equal 6
108. SPR 00580 or
Index cards 5" x 8" plain white
pack equal 6
109. MEA 06622 or
Notebook spiral 1 subject 100 sheets
each equal 60
110. MEA 06900 or
Notebook spiral 9.5 x 6 3 subject College rule
each equal 48
111. SPR 082318 or
Frames 8-1/2"x11"black
each equal 24
112. Envelope clasp HD Brown Kraft 28 lb 5" x 7 SPR 01345 or
1/2" box equal 6
113. Sealing Tape 3" Core 1 7/8" x 54.6 MMM 3500-6 or
yards roll equal 24
114. Smead 1536-G
Folder-expanding file legal 5 1/4"
box or equal 32
115. PMC 07685 or
Financial rolls-self contained 2 ply white/canary
roll equal 420
116. Sheet protectors clear letter size economy AVE 74090 or
weight box equal 75
117. PTI 4410010 or
Time cards white w/ black ink
box equal 12
118. DUO 50125-00 or
Folder 2 pocket assorted colors
box equal 20
119. SPR 00895 or
Clipboard brown Letter 1/8" thick hardwood
box equal 50
Janitorial supplies
120. CPM 47928EA or
Palmolive Ultra Dishwashing liquid 25 oz
each equal 480
121. Comet Disinfectant with bleach 21 oz or equal each 12
122. Mop Head Rayon 24 oz saddle type cut end
white each 24
123. Bottle Quart Spray w/ trigger each 60
124. Mop Handle, saddle type 60" Lagasse, metal
end each 12
125. Rags 25# box select cotton color T-shirt box 125
Item Description Unit Part Number Qty Unit Cost Ext. Cost
126. SOS Cox 88320
Scouring soap pads Heavy Duty Steel wool
pack or equal 12
127. AB-CD50016 or
Mop, house cotton 16 oz white
each equal 12
128. Broom, straw warehouse type 34# weight each 24
129. Urinal Deodorant block cherry pack 144
130. Pad, wet stripping pad, black 20" each 90
131. Pad 20" white buffing/polishing each 240
132. Dust mop 5" x 36"natural std. cut each AM.C3020- 5
133. Mop head saddle type 32 0z. White looped end each 240
134. Toilet plunger 18" each 6
135. Pad green nylon pot scrub(6"x9") each RP-5960 or equal 200
136. Gel refresh cherry 4.6 oz each 120
137. Gel refresh spring fresh 4.6 oz each 32
Hand lights
138. Rayovac KFL or
Light hand/workhorse yellow
each equal 60
139. Lantern - fluorescent/ shelter All terrain twin DORCEY 41-
tube fluorescent each 3104 or equal 12
140. Grainger 1LEF6
Light 6 volt hand lantern
each or equal 120
Small hand tools
141. Proto J708 or
Wrench crescent 8"
each equal 3
142. Ratchet 1/2" each J5449 or equal 3
143. Ace 2004141or
Pliers slip joint 8"
each equal 1
144. Cable booster 25', 4 gauge heavy duty each 3
145. PRO J54208 or
Socket set 1/2" Drive 12 pt 16 pc
set equal 1
146. PRO J54107 or
Socket set 1/2"drive 12 pt. standard
set equal 1
147. Eklind 20911 or
Wrench set- Allen small 5/64 > 1/2
set equal 2
148. Eklind 20511 or
Wrench set-Allen large 3/16 > 3/8
set equal 2
149. PRO 10-R or
Pliers vice grips
each equal 8
150. Ace 24368 or
Screwdriver-slotted 5/16 x 6"
each equal 6
151. Ace 24363 or
Screwdriver Philips 6"
each equal 2
152. Alemite 500 or
Grease gun
each equal 2
153. Hammer-ball pen 32 oz. each 6
154. PRO J52107 or
Socket set 3/8 drive 12 pt. standard
set equal 3
155. Nut driver set set Kelin #631 1
156. PRO 1316PD or
Hammer-ball pen 16 oz.
each equal 3
157. Hammer-chipping each WH-10 or equal 1
158. Ace 21168 oe
Ratchet-3/8"
each qual 6
159. Channel Lock
Pliers-channel lock
each 430-G or equal 6
160. PRO 209G or
Pliers-diagonal
each equal 2
161. Pliers-needle nose each Kelin D203-6 or 6
Item Description Unit Part Number Qty Unit Cost Ext. Cost
equal
162. Screwdriver set(slotted) set WMS-DRS-5 6
163. Screwdriver set(Philips) set WMS DPS-5 4
164. Tape measure-25' each NEB120209 15
Large hand tools
165. Spading Fork, Handle Length 30 Inches, Blade
Size 7 1/8 x 10 3/4 Inches, Forged Steel, 4
Tines, Wood D Handle each 15
166. Scoop shovel Handle Length 27 Inches, Blade
Size 11 x 15 Inches, Wood D Handle #8 steel each 15
167. Rake steel Handle Length 60 Inches, Blade Size
16 3/4 Inches, Handle Type Straight Wood,
Forged Steel each 35
168. Lawn Rake, Blade Size 24 In, Number of Tines
24, Handle Length 48 In, Handle Material Wood,
Handle Type Straight, Features Poly Head each 28
169. Shovel #1 digging Round Point Shovel, Handle
Length 48 Inches, Blade Size 9 3/4 x 11 3/4
Inches, Handle Type Straight each 60
170. Shovel sharp shooter Drain Spade, Handle
Length 30 Inches, Blade Size 5 1/2 x 16 Inches,
Tempered Steel, Wood D Handle each 12
171. Knife bow/ weed cutter each Jimson BLD 4
Square Point Shovel, Handle Length 48 Inches,
Blade Size 9 3/4 x 11 3/4 Inches, Handle Type
Straight each 24
Hand cleaner
172. GOJO 14 oz original formula, or equal each #1109 24
173. Soap, Lava 4 oz bar wrapped each #5-(4 OZ) 36
174. Ivory Snow Washing Powder 26 oz box box IVORY SNOW 15
175. Soap White-gold 2.5 oz antibacterial bar,
wrapped, Dial or equal each ADVANTAGE 22000
Paper product
176. Wypall KC34790
Wipes, box reinforced, 9.1 X 16.8"
box or equal 600
177. Tissue paper 2 ply 500 sheets per roll 96 rolls
per case standard case 250
178. Tork SK1850A or
Towel brown single fold 9.125 x 100.25 1 ply
case equal 60
179. Cup-water cone 4.oz rolled rim each Solo 4R or equal 480
180. Towel paper 2 ply 11" x 8.8" sheets 85 per roll
30 rolls per case case 11"X8.8" 240
181. Tray styrofoam two tab conventional hinged lid Pactiv OTD1-
9.12 x 9 x 3.25 case 9903 or equal 200
182. Towel multifold brown 9.125 x 9.5 1 ply case Tork Mk530A 120
183. Hand Towel, center pull, 9" x 590', 600 sheets
per roll, white, 6 rolls per case case 4500/1PLY* 300
184. Toilet Tissue 2 ply roll, 4" x 1600' 12 rolls per
case, 2" core case 9" X 590' 150
185. Soufflé Cups 5.5 OZ Solo UR55 or equal case SOLO P550 6
186. Luncheon napkin white case DA123WWQ 2
187. Styrofoam 5 compartment school tray 500/cs
11 3/4 x 8 7/8 x 1 case WOW91D5J 20
Plastic bags
188. 144
Bag Gallon Ziploc Storage 20 box or equal
each 11790 boxes
189. 144
Bag Quart Ziploc Storage 25 box or equal
each 11785 boxes
Item Description Unit Part Number Qty Unit Cost Ext. Cost
190. Ice bags 20# case AM-PI30/25 12
Water coolers
191. Cooler water 2 gallon each Igloo 421 or equal 20
192. Cooler water 3 gallon each Igloo 431 or equal 20
193. Cooler water 5 gallon each Igloo 451 or equal 10
Gloves
194. Gloves, Black Polka Dot, 10 oz canvas, X-large each 5200
195. Glove rubber grip PVC black rough each 200
196. Glove Playtex yellow disposable large each 120
197. Glove, Clear disposable poly case 20
198. Glove Small 100% Latex Free Non Sterile
Powder Free Synthetic Medical Examination
Gloves amercare or equal box 12
199. Glove Medium 100% Latex Free Non Sterile
Powder Free Synthetic Medical Examination
Gloves amercare or equal box 100
200. Glove Large 100% Latex Free Non Sterile
Powder Free Synthetic Medical Examination
Gloves amercare or equal box 200
201. Glove X-large 100% Latex Free Non Sterile
Powder Free Synthetic Medical Examination
Gloves amercare or equal box 300
202. COR5100 or
Glove PVC coated knit wrist
each equal 40
Miscellaneous
203. Rector seal #5 pint pipe dope) each 2
204. Ant granules 11.5# ortho broadcast bag Ortho or equal 100
205. Foil-aluminum 18"x1000' roll #615 24
206. STANLEY Bos10-
Utility knife front loading w/ retractable blades
each 499 or equal 13
207. Disposable AC Filter pleated (24"x24"x1") each 12
208. Pad white oil absorbent 17"x19" pack 20
209. Disposable AC Filter pleated (18"x24"x1") each 4
Media storage (dvd, cd, tapes disk)
210. VER 95033 or
DVD+R recordable spindle 25 pk 16x 4.7 GB
spindle equal 3
211. IMN 17333 or
CD-R spindle 25 pk Silver 52X 700MB
spindle equal 20
212. Sony T120V or
Video cassette VHS 2 hours Hi-Fi Sound
each equal 40
213. Cassette tape TDK 120 min each TDK120 or equal 180
214. Sony T160V or
Video cassette VHS T-160 8 hours HI-Fi Sound
each equal 30
215. CD/DVD slim jewel cases each CCS55403 250
216. CD-RW rewritable w/ jewel case each Sony CD-RW700 60
217. ST120BQ or
Video tape broadcasting 120 min
each equal 16
Automotive & equipment
218. Tie wrap locking cable 5-5/8" black pack TY524MX 20
219. Tie wrap locking cable 14 1/2" black pack PLT4SCO 50
220. Armor All 16 oz. Rubber Plastic and Vinyl Spray
Protectant each 50
221. ACE-86917 or
Oil motor 10w30
quart equal 42
BID BOND
As Principal (Bidder) and __________________________________________________
As Surety, are bounded unto the Terrebonne Parish Consolidated Government
(hereinafter referred to as “TPCG”) in the sum of _______________________________
DOLLARS $ ____________________ for payment of which the Principal and Surety bid
themselves, their heirs, administrators, successors, and assigns, jointly and severally.
The condition of this obligation is such that Principal has submitted to TPCG a bid on a
contract to Bid # 08-1/9-56 for Purchase New Supplies (Warehouse)
If the contract is awarded to the principal and the Principal, within the specified time,
enters into the contract in writing and gives the required bond(s) with Surety acceptable to TPCG
for performance of said contract, this obligation shall be void; otherwise to remain in effect.
______________________________ ______________________________
PRINCIPAL (Bidder) Surety
______________________________ ______________________________
By: OWNER OR AUTHORIZED AGENT OR ATTORNEY IN FACT
REPRESENTATIVE
______________________________ ______________________________
TYPED OR PRINTED NAME TYPED OR PRINTED NAME
______________________________ ______________________________
DATE SIGNED DATE SIGNED
CORPORATE RESOLUTION
BE IT RESOLVED, by the Board of Directors of _______________________________
_____________________________________________in a meeting duly assembled that
________________________________________________________________________
Name Title
of the Corporation, be, and he/she is hereby authorized, empowered and directed for and on
behalf of the Corporation to negotiate for and sign any and all quotation quotations and/or
contracts which this Corporation might enter for the furnishing of services for the Corporation
under such terms, conditions and stipulates, and for such consideration as he/she might deem to
the best interest of the Corporation.
I, ____________________________________(Name)
Secretary of __________________________________
do hereby certify that the above and foregoing is a true
and correct copy of resolution unanimously adopted at
a meeting of the Board of Directors of said
Corporation held on the
___________________________________day of
_________________, ________________at which
meeting all members of the Board of Directors were
present and voted thereon and that said Resolution has
been spread upon the minute books of the Corporation,
and same is in full force and effect.
WITNESS MY SIGNATURE THIS _____________________day of
______________________, ____________, at _________________________________
Month Year Address
_____________________________
Secretary
_____________________________
Name Printed or Typed
“B”
INSURANCE REQUIREMENTS FOR CONTRACTORS
OTHER THAN NEW CONSTRUCTION OR RENOVATIONS
TERREBONNE PARISH CONSOLIDATED GOVERNMENT CONTRACTS
Contractor shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Contractor, his agents representatives, employees or
subcontractors. The cost of such insurance shall be included in the Contractor’s bid.
TPCG (Terrebonne Parish Consolidated Government)
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Insurance Services Office form number GL0002 (Ed. 1/73) covering
Comprehensive General Liability and Insurance Services Office form number
GL0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial Liability coverage (“occurrence form CG001).
“Claims Made” form is unacceptable. The “occurance form” shall not have a
“sunset clause”.
2. Insurance Services Office form number CA0001 (Ed. 1/73) covering
Automobile Liability and endorsement CA0025 or CA0001 12 90. The policy
shall provide coverage for owned, hired, and non-owned coverage. If an
automobile is to be utilized in the execution of this contract, and the
vendor/contractor does not own a vehicle, then proof of hired and non-owned
coverage is sufficient.
3. Workers compensation insurance as required by the Labor Code of the State
of Louisiana, including Employers Liability insurance.
B. MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:
1. Commercial General liability: $500,000 combined single limit per
occurrence for bodily injury, personal injury and property damage (or higher
limits depending on size of contract).
2. Automobile Liability: $250,000 combined single limit per accident, for
bodily injury and property damage.
3. Workers Compensation and Employers Liability: Workers’ Compensation limits as
required by the Labor Code of the State of Louisiana and Employers Liability
coverage. Exception: Employers Liability limit is to be $1,000,000 when work is to be
over water and involves maritime.
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
ANY DEDUCTIBLES OR SELF-INSURED RETENTIONS MUST BE DECLARED TO AND
APPROVED BY TPCG. At the option of TPCG, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects TPCG, it’s officers, officials, employees
and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claims administration and defense expenses.
D. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General liability and Automobile Liability Coverage:
a. TPCG, it’s officers, officials, employees, Boards and Commissions and volunteers are to
be added as “additional insureds” as respects liability arising out of activities performed by
or on behalf of the Contractor; products and completed operations of the Contractor,
premises owned, occupied or used by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to TPCG, it’s officers, officials, employees or
volunteers. It is understood that the business auto policy under “Who is an insured”
automatically provides liability coverage in favor of TPCG.
b. Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to TPCG, its officers, officials, employees, Boards and commissions or volunteers.
c. The Contractor’s insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer’s liability.
2. Worker’s Compensation and Employer’s Liability Coverage
The insurer shall agree to waive all rights of subrogation against TPCG, its officers, officials,
employees and volunteers for losses arising from work performed by the Contractor for
TPCG.
3. All Coverages
Each insurance policy required by this clause shall be endorsed to state that coverage shall
not be suspended, voided, canceled thirty (30) days prior written notice by certified mail,
return receipt requested, has been given to TPCG.
E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with an A.M. BEST’S RATING OF NO LESS THAN
A:VI. This requirement will be waived for workers’ compensation coverage is placed with
companies who participate in the State of Louisiana Workers’ Assigned Risk Pool or Louisiana
Workers’ Compensation Corporation.
F. VERIFICATION OF COVERAGE
Contractor shall furnish TPCG with certificates of insurance effecting coverage required. The
certificates for each insurance policy are to be signed by a person authorized by that insurer to
bind coverage on its behalf. THE CERTIFICATES ARE TO BE RECEIVED AND
APPROVED BY TPCG BEFORE WORK COMMENCES. TPCG reserves the right to require
complete, certified copies of all required insurance policies, at any time.
G. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate
certificates for each subcontractor. All coverage’s for subcontractors shall be subject to all of the
requirements stated herein.
“D”
TERREBONNE PARISH CONSOLIDATED GOVERNMENT
MINIMUM INSURANCE REQUIREMENTS FOR VENDORS
(WITH GENERAL LIABILITY EXPOSURE ONLY)
Contractor shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance o the work hereunder by the Contractor, his agents, representatives, employees or
subcontractors. The cost of such insurance shall be included in the bid.
TPCG (Terrebonne Parish Consolidated Government)
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as Insurance Services Office form under
GL0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance
Services Office form number GL0404 covering Broad Form Comprehensive
General Liability; or Insurance Service Office Commercial General Liability
coverage (“occurrence form” CG001) “Claims Made” form is unacceptable.
The “occurrence form” shall not have a “sunset clause”.
B. MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than Commercial General Liability:
$500,000 combined single limit per occurrence for bodily injury, personal injury
and property damage (or higher limits depending on size of contract).
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
ANY DEDUCTIBLES OR SELF-INSURED RETENTIONS MUST BE
DECLARED TO AND APPROVED BY TPCG. At the option of TPCG, either:
The insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects TPCG, its officers, officials, employees and volunteers; or the Contractor
shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
D. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability
a. TPCG, its officers, officials, employees, boards and Commissions and
volunteers are to be added as “additional insured” as respects liability arising
out of activities performed by or on behalf of the Contractor; products and
completed operations of the Contractor premises owned, occupied or used by the
Contractor. The coverage shall contain no special limitations on the scope of
protection afforded to TPCG, its officers, officials, employees or volunteers.
b. Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to TPCG, its officers, officials, employees, Boards and
Commissions or volunteers.
c. The Contractors insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer’s liability.
2. All Coverages
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to TPCG.
E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with an A.M. BEST’S RATING OF NO LESS THAN A:VI.
F. VERIFICATION OF COVERAGE
Contractor shall furnish TPCG with certificates of insurance effecting coverage required. The
certificate for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. THE CERTIFICATES ARE TO BE RECEIVED AND APPROVED BY
TPCG BEFORE WORK COMMENCES. TPCG reserves the right to require complete, certified
copies of all required insurance policies, at any time.
Bid Check List
The following items must be included completed with you bid
documents; otherwise your bid will be rejected.
Please mark the box if you have completed the following
1. Bid documents are enclosed in a sealed envelope bearing the:
• bidder’s name
• bidder’s address
• bidder’s state contractor’s license number (if applicable)
• bid/project name and bid/project number
2. Official Bid Form “Section A”
• completely filled out
• secretary attesting to State of Incorporation or of formation of Partnership
• acknowledging receipt of each and every addendum
3. Official Bid Form “Section B”
• completely filled out
• with itemized prices completed exactly as listed
• make/model number indicated
• delivery time inserted
• signed and dated
• federal identification number
• list type of bid surety enclosed
ATTACHMENTS
1. Bid Surety:
• Bid bond, Cashier’s or Certified Check enclosed with bid documents
2. Corporate Resolution
• completed: authorizing the signature of the person who signed the bid
• signed by authorized signatory (secretary)
• dated
STATEMENT OF NO BID
Project/Bid # ________________________________________
and Name _____________________________________________________________
If you do not intend to bid on this project/bid, please complete and return this form by fax or
mail. Your response is important. It will help us to improve our bid solicitation process.
If you do not respond to this inquiry or do not submit a bid within the time set for the bid
opening, we will assume that you can no longer supply this equipment/service and will remove
your company’s name from this bidder’s list.
____ Specifications too “tight”, geared toward one brand or manufacturer only (explain below).
____ Specifications are unclear (explain below).
____ We are unable to meet specifications.
____ Insufficient time to respond to the Invitation to Bid.
____ Our schedule would not permit us to perform.
_____ We are unable to meet bond requirements.
_____ We are unable to meet insurance requirements.
_____ We do not offer this product or service.
_____ Remove us from your bidders list for this equipment/service.
_____ Other (specify below).
(1)
Comments:
Signature: __________________________________________________________
Name: ____________________________________________________________
(Type or Print)
Company’s Name: ___________________________________________________
Address: ____________________________________________________________
Phone: ____________________ Fax: ____________________________________
Date: ______________________________________________________________
(2)
