SOLICITATION OF LETTER OF EVALUATION

Document Sample
SOLICITATION OF LETTER OF EVALUATION Powered By Docstoc
					                                         UCI LIBRARIES
                                       LIBRARIAN SERIES
                                       ACADEMIC REVIEW

                  SAMPLE SOLICITATION OF LETTER OF EVALUATION
                   FOR CANDIDATE FOR “DISTINGUISHED STATUS”


[Addressee, Address]

Dear :

[X's name, rank, step] is under review in the Librarian series in the Libraries of the University of
California, Irvine. As a Librarian Step IV, [candidate] is also eligible for consideration for the
awarding of “distinguished status,” which is based on an evaluation of a Librarian’s entire career.
In the University of California system, letters of evaluation from peers and colleagues are critical to
the success of the review. A letter from you would contribute significantly to the review and would
be very much appreciated.

Specifically, I would appreciate your confidential assessment of aspects of X’s performance about
which you have direct knowledge and which are related to one or more of the criteria described in
the enclosed Criteria for Personnel Actions for the Librarian Series, as well as in the enclosed
Criteria for Advancement to Distinguished Status in the Librarian Series. If possible, evaluation of
X’s performance in comparison with librarians in similar institutions would also be helpful. For
your convenience, I am enclosing X’s vita.

[To person suggested by candidate, if relevant: X has indicated that you can provide evaluative
information on his/her work in                                  . If you have directly observed X in
                 or in any other professional areas, additional evaluative information on this would
be appreciated. [To person not suggested by candidate, if relevant:] I am particularly interested in
your providing evaluative information on X work in                                    . If you have
directly observed X in any other professional areas, additional evaluative information on this would
be appreciated.

Please note that I am not asking you to recommend a specific personnel action, but rather to provide
me with an evaluation of performance of which you have direct knowledge. Your evaluation,
together with other factual and evaluative information compiled for the review, will assist me in
determining the recommendation for which I am responsible.

[REQUIRED WORDING:] Under University of California policy, the identity of authors of letters
of evaluation which are included in the personnel review files will be held in confidence. A
candidate may, upon request and at certain prescribed stages of the academic personnel review
process, be provided access to such letters in redacted form. Redaction is defined as the removal of
identifying information (including name, title, institutional affiliation, and relationship to the




1/01                                                                                     UCI-LIB-03c
candidate) contained either at the top of the letterhead or within and below the signature block of
the letter of evaluation.

The full text of the body of your letter will therefore be provided to the candidate if so requested.
Thus, if you provide any information that tends to identify you in the body of the letter, that
information may become available to the candidate. If you wish, you may provide a brief factual
statement regarding your relationship to the candidate at the end of your letter but below the
signature block. This brief statement will be subject to redaction and will not be made available to
the candidate.

Although we cannot guarantee that at some future time a court or governmental agency will not
require the disclosure of the source of confidential evaluations in University of California personnel
files, we can assure you that the University will endeavor to protect the identity of authors of letters
of evaluation to the fullest extent allowable under the law. [END OF REQUIRED WORDING]

I encourage you to be candid and fair in your assessment. Your comments will not only assist me
in reaching my recommendation, but will also help me to support X in strengthening his/her
performance in the future. I would appreciate having your letter by [date]; if it is not received by
then, it may not contribute to my recommendation. If for any reason you cannot write the letter or
meet the deadline, please let me know immediately.

Sincerely,




[review initiator's name, title]


Enclosure: X’s Vita
           Criteria for Personnel Actions for the Librarian Series
           Criteria for Advancement to Distinguished Status in the Librarian Series




1/01                                                                                      UCI-LIB-03c

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:36
posted:1/24/2009
language:English
pages:2
Dicky V. Grayson Dicky V. Grayson
About