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EXHIBITION DOSSIER:
1. CONTACTS / IMPORTANT DATES
2. STANDARD BOOTH / DESCRIPTION
3. EXHIBITION DEADLINES
4. SERVICES CATALOGUE
5. EXHIBITION REGUALTIONS & GENERAL INFORMATION
6. GENERAL RULES SET-UP & BREAKDOWN
7. RIGGING
CONTACTS / IMPORTANT DATES 1
CONTACTS
Organiser
European Association of Nuclear Medicine
Andreas Felser, Conference Manager
Hollandstrasse 14 / Mezzanine
1020 Vienna, Austria
Phone: +43-(0)1-212 80 30
Fax: +43-(0)1-212 80 309
Email: a.felser@eanm.org
http://eanm09.eanm.org
Venue
GL events CCIB, SL
Rambla Prim 1-17
08019 Barcelona, Spain
Phone: +34-(0)93-230 10 00
Fax: +34-(0)93-230 10 01
http://www.ccib.es
Services to Exhibitors
Constanza Manzanares, Deputy Production Manager
Phone: +34-(0)93-230 10 00
Fax: +34-(0)93-230 10 01
Email: cmanzanares@ccib.es
Travel, Accommodation & Social Programme
DM&C - Destination Management & Consulting GesmbH
Rosa B. Reyero Miguelez, Congress Manager
Gilgegasse 11/14
1090 Vienna, Austria
Phone: +43-(0)1-409 56 31-12
Fax: +43-(0)1-409 56 31-22
Email: eanm09@dm-and-c.at
http://www.dm-and-c.at
CONTACTS
Official Freight Forwarder, Customs Broker &
On-site Handling Agent
IML Messe Logistik GmbH
Austria Center Vienna
Dr.-Bruno-Kreisky-Platz 1
1220 Vienna, Austria
Phone: +43-(0)1-26069 2205
Fax: +43-(0)1-218 61 61 2204
Cell: +43-(0)664-41 35 474
Contact: Robert Kokoschik
E-mail: robert.kokoschik@iml-vienna.at
together with
Resa Expo Logistic
(Official Supplier of CCIB)
For a personalised offer/quote for shipping/handling of goods please contact:
IML – Mr. Robert Kokoschik
robert.kokoschik@iml-vienna.at or see phone/cell numbers above
IMPORTANT DATES
CONGRESS OFFICE & REGISTRATION DESK
The congress office as well as the registration desk in the CCIB will be open:
Saturday, October 10, 2009: 07:30 - 19:00
Sunday, October 11, 2009: 07:30 - 18:00
Monday, October 12, 2009: 07:30 - 18:00
Tuesday, October 13, 2009: 07:30 - 18:00
Wednesday, October 14, 2009: 07:30 - 12:00
KEY DATES
April 12, 2009: Deadline for submission of abstracts
May 22, 2009: Notification of acceptance of abstracts
May 29, 2009: Deadline early registration
October 2, 2009: Deadline advanced registration
(after this date onsite registration only)
October 10, 2009: Opening ceremony and welcome reception
October 14, 2009: Closing ceremony and farewell party
STANDARD BOOTH / DESCRIPTION 2
CCIB SHELL SCHEME
Description:
•2.5m-high lacquered aluminium
structure.
•Beech-coloured melamine panel.
•Curved white PVC fascia board.1unit
on each open side
•10cm-high estándar black lettering.
•Spotllights 100w (50w/m2 base) 0.045m
0.14m
•Electrical switchboard with 1 socket
220v socket. This socket can provide
200w free power.
•Medium blue standard Carpet placed
directly over the floor.. Covered with a
protective plastic.
1.02m
2.22m
•Price VAT not included: 29,90 €/m2
2.50m
•Power supply not included in this rate 0.975m
0.93m
Picture exemple 3mtsx6mts and 2 open side, check your stand measures on the floormap.
CCIB STANDARD BOOTH 2009
BEECH MODULAR SHELL SCHEME
Price sqm includes transport, rental, building upand dismantling of:
• Beech modular panels
• Aluminium structure
• White front board with exhibitor name in black standard letters (1 per open side) and
maximum 18 signs.
• Surface covered with medium blye carpet.
• Spotlights rail of 100w, calculate 50w per sqm.
Price sqm 29,90 €/m2
ELECTRICAL CONNEXION FEE FROM 8:00am to 8:00 pm, for EANM
Price per 1.1kw, 5 days, 2,43 €/kw (1 set up + 3 event) ……………………………………… 13.37 €
Prices 2009
EXHIBITION DEADLINES 3
EANM 2009 CCIB Order forms schedule
Exhibitior’s information
The CCIB offers all the services included in the Exhibitor Manual Order Form directly to the exhibitors.
Please remind that exhibitors or stands constructors are not allowed to do any connection directly to the
venue installations.
From all the services offered in the Exhibitors Manual is compulsory to order Electricity, water, IT,
rigging & cleaning to the CCIB.
Please read CCIB Rules & Regulations as it is very important you know CCIB rules.
Rigging & over 20kw
electrical switchboard
requirements during June Orders processed but not
/ July paid will be cancelled during
this week.
From September 1st From September 29 th
… until August 31st (included), to September 6th
Orders on time No new orders will be accepted October 7th
a 20% extra charge of the services
required will be applied. during this week.
After September 1st no special quotes will Set up time new orders will be
be made. accepted, but not all the services will be
available.
Only the items specify on the Exhibitor
Manual will be available. Payments by VISA or MASTERCARD
will be required at the moment to order
the service.
Service delivery before the event
opening could not be confirmed.
SERVICES CATALOGUE 4
CENTRO DE CONVENCIONES INTERNACIONAL DE BARCELONA
SERVICES CATALOGUE 2009
CATÁLOGO DE FOTOS 2009
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 1/13
CUPBOARDS / ARMARIOS
White cupboard (not lockable) Black cupboard (not lockable)
Armario blanco sin cerradura Armario negro sin cerradura
75x40x75 cm 75x40x75 cm
Ref: A11B Ref: A11N
White lockable cupboard Black lockable cupboard
Armario blanco con cerradura Armario negro con cerradura
40x40x75 cm 40x40x75 cm
Ref: A10B Ref: A10N
Beech lockable cupboard
Armario haya con cerradura
55x42x75 cm
Ref: A14
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 2/13
HIGH TABLES / MESAS ALTAS
Black top high table Beech top high table
Mesa aeropuerto superfície negra Mesa aeropuerto superfície haya
60x110 cm 60x110 cm
Ref: MA2 Ref: MA1H
ROUND TABLES / MESAS REDONDAS
Round table Beech round table
Mesa redonda Mesa redonda haya
80x75 cm 80x75 cm
Ref: MR5B (white / blanco) Ref: MR2
Ref: MR5N (black / negro)
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 3/13
OFFICE TABLES / MESAS DE OFICINA
Grey rectangular table (front board optional) Beech rectangular table
Mesa rectangular gris (faldón opcional) Mesa rectangular de haya
120x70x70 cm 140x75x65 cm
Ref: CC03 (table/mesa) Ref: MT4
Ref: CC04 (front board / faldón)
Office table
Mesa despacho
140x75x65 cm
Ref: MD2B (white / blanco)
Ref: MD2N (black / negro)
SOFA TABLES / MESAS DE CENTRO
Round beech coffee table Black Loby 3 coffee table Viena beech foot coffee table
Mesa centro redonda haya Mesa centro Loby 3 Mesa centro haya pie Viena
60x35 cm 70x70x35 cm 70x70x35 cm
Ref: MC2H (beech / haya) Ref: MC1 (black / negro) Ref. MC4 (beech / haya)
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 4/13
CHAIRS / SILLAS
Black leather chair White plastic chair Black swivel chair
Silla cuero negro Silla plástico blanco Silla giratoria negra
Ref: S35 Ref: S32 Ref: SG1
Beech chair Blue upholstered chair Blue Imax chair
Silla haya Silla tapizada azul Silla Imax azul
Ref: S45 Ref: CC02 Ref: S40A
White Splash chair Blue Splash chair Red Splash chair
Silla Splash blanca Silla Splash azul Silla Splash roja
Ref: S38B Ref: S38A Ref: S38R
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 5/13
STOOLS / TABURETES
Classic black high stool Black upholstered Z high stool
Taburete clásico negro Taburete Aledo tapizado negro
Ref. T40 Ref: T41N
Beech slat stool Aluminium high stool
Taburete lamas haya Taburete lamas aluminio
Ref: T43H Ref: T44
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 6/13
ARMCHAIRS / BUTACAS
Easy chair Wassily armchair
Butaca Butaca Wassily
Ref: B10B (white / blanco) Ref: W41
Ref. B10N (black / negro)
SHELVINGS / ESTANTERÍAS
Black shelving Beech shelving
Estantería negra Estantería de haya
120x35x144 cm 120x35x144 cm
Ref: E16N Ref: E17
OTHERS / COMPLEMENTOS
Coat stand Wastepaper bin Magazine rack Refrigerator
Perchero Papelera Revistero Frigorífico
Ref: C15 Ref: CP1 22x31,5 cm 57x57x85 cm
Ref: C05 Ref: F17
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 7/13
CCIB SHELL SCHEME FITTINGS / PRESTACIONES STAND MODULAR CCIB
Modular panel 1m. Storeroom with door 100x100 cm.
Panel modular 1m Almacén con puerta 100x100 cm.
Ref: SC61 Ref: FT8
Standard fascia board lettering 10 cm high
Rótulo standart con letras de 10 cm de alto
Ref: SC27
Beech sloping shelf Horizontal shelf
Estante inclinado haya Estante horizontal haya
100x30 cm 100x30 cm
Ref: FT1 Ref: FT2
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 8/13
CCIB SHELL-SCHEME STAND FITTINGS / PRESTACIONES STAND MODULAR CCIB
Beech counter Inside view beech counter
Mostrador haya Vista interior del mostrador haya
100x52x110cm
Ref FT6
Mostrador vitrina modular (haya o blanco)
Showcase counter (beech or white)
Ref FT4
Tall rectangular showcase Schell scheme with fittings / Stand modular con complementos
5 glass shelves
3 spotlights
Vitrina rectangular
5 estantes de cristal
3 focos
130x43x185 cm
Ref: FT5
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 9/13
ELECTRICITY / ELECTRICIDAD
220v single 2-pin socket outlet Electrical switchboard with simple 2-pin socket
Enchufe simple monofásico 500W / 220v Cuadro eléctrico con un enchufe simple
Ref: S1 (simple) REF. E1-E2-E3
220v double 2-pin socket outlet
Enchufe doble monofásico 1000 W / 220v
Ref: S2 (double / doble)
100w spotlight 300w spotlight
Foco de 100w Foco de 300w
Ref: E4 Ref: E4.4
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 10/13
PLANTS / JARDINERÍA
Trimmed tree Round table centrepiece Round plant arrangement
Árbol formado Centro de mesa Jardinera redonda
Ref: P01 Ref: P02 Ref: P03
Kentia palm Phicus Benjamina (weeping fig) Phicus Robusta (Rubber plant)
Kentia forsteriana Ficus benjamina Ficus
Ref: P04 Ref. P05 Ref. P06
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 11/13
COMPUTERS / ORDENADORES
17” TFT screen 17” tactile TFT screen 19” TFT screen with video port
Monitor TFT 17” Monitor TFT 17” táctil Monitor TFT 19” con entrada video
Ref: IT01 Ref. IT02 Ref: IT03
Laptop computer IV Pentium IV computer with TFT 17” screen
Ordenador portátil Pentium IV con monitor TFT 17”
Ref. IT05 Ref: IT06
Colour printer HP 3600n Laser printer HP 19ppm B/W
Impresora color HP deskjet Impresora laser HP 19 ppm (mono puesto)
Ref: IT08 Ref. IT09
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 12/13
TV, VIDEO AND DVD / TV, VIDEO y DVD
26” LCD screen with video port 30” LCD screen with video port
Monitor LCD 26” con entrada video Monitor LCD 30” con entrada video
Ref: LCD01 Ref. LCD02
42” Plasma screen with speakers ands supports 50” Plasma screen with speakers and supports
Pantalla plasma 42” con soporte + altavoces Pantalla plasma 50” con soporte + altavoces
Ref: TV05 Ref. TV06
DVD reader (Region 2)
Lector DVD (región 2)
Ref. DVD01
CCIB Tel: (00 34) 93 230 10 00 Fax:(00 34) 93 230 10 01 E-mail: stands@ccib.es
pg. 13/13
EXHIBITOR REGULATIONS &
GENERAL INFORMATION 5
GENERAL REGULATIONS OF
EXPOSITION IN THE CCIB
- VERSION II -
CONTENTS
1
1.1 Set-up
1.2 Breakdown
1.3 Vehicle entry
1.4 Staff safety during setup and breakdown
1.5 Entry passes
1.6 Security
2
2.1 Exhibition floor plan
2.2 Construction and materials
2.3 Electricity
2.4 Water
2.5 Internet – Telephone
2.6 Platforms
2.7 Smoke
3
3.1 CCIB stands
3.2 Requests for services
3.3 Service cancellations
3.4 Payment conditions
3.5 Method of payment
3.6 Closing dates
3.7 Reception of goods
3.4 Cleaning
4
Others
4.1
1
1
1.1 SET-UP • The Organiser or exhibitor is responsible
• Exhibitions require a certain set-up period for the removal of items during the
that shall be foreseen by the Organiser in breakdown period. The CCIB offers the
the stand reservation. services of the removals and storage
• During the stand set-up period and prior company, RESA, for any packed material.
to entry of the exhibitor, an exclusive Otherwise, the client accepts the cost of
assembly period for the CCIB must be the removal and/or destruction of goods
established. remaining on the stands after the
• Should an exhibitor wish to bring forward dismantling period.
the stand set-up, the respective • Minors are not permitted access during the
authorisation depends on the Organiser, breakdown period.
with a corresponding space reservation.
• The official opening hours are from 8.00 1.3 VEHICLE ENTRY
am to 20.00 pm. Any extension of this • The CCIB reserves the right to regulate
schedule shall be agreed with the Sales the access of vehicles and their length of
Department and reflected in an addendum stay in the installations during set-up and
to the contract. breakdown, in accordance with the current
• The Organizer is responsible for regulations.
coordinating the entry of vehicles and
goods into the building during set-up, by 1.4 STAFF SAFETY DURING SET-UP AND
the accesses and within the hours agreed BREAKDOWN
upon with the CCIB. • The stand installer companies are
• The Organiser is responsible for the floor responsible for observing the health &
marking of stand spaces. safety regulations during set-up and
breakdown, as well as having their staff
• The CCIB shall not be liable for any registered with the National Health
information received about a stand
Service.
handled by various companies (e.g.
installer, designer, exhibitor). A sole
1.5 ENTRY PASSES
person/company is required to control all
orders to the CCIB. • The Organiser shall issue everyone who
has to enter the CCIB installations during
• Minors are not permitted access during the the set-up, event and breakdown with the
set-up period.
corresponding entry passes, and provide
the CCIB with a list of this staff.
1.2 BREAKDOWN
• The Organiser or exhibitor must register
• Exhibitions require a certain breakdown all personnel, even though they have been
period that shall be foreseen by the
hired by the CCIB.
Organiser in the stand reservation.
• The Organiser is responsible for 1.6 SECURITY
coordinating the removal of material from
• All external doors that may be opened
the building during breakdown, by the
during the set-up, event and breakdown
accesses and within the hours agreed
must have at least one security guard,
upon with the CCIB.
hired by the Organiser.
• The spaces used must be returned to the • The event organiser shall decide if more
CCIB completely clear of all items and the
security is required than that indicated in
stand areas restored to their original
the previous point.
state.
• Exhibitors requiring a security service for
• After the set dismantling period has their stand may consult our services
elapsed, the CCIB shall not be responsible
catalogue.
for the safekeeping and/or storage of any
items left in the building. The CCIB is • The exhibitor is responsible for the items
entitled to dispose, at the organiser’s on the stand, both at set-up and
expense, of any exhibition-related material breakdown and during the event.
and all other items left in the building after • The CCIB is not liable for any possible
the breakdown period. theft occurring during the hired periods.
2
2
2.1 EXHIBITION FLOOR PLAN (e.g. by drilling of holes, use of nails or
• The general floor plans for stand screws, etc.). Nor may paint or adhesives
construction must satisfy the building’s be applied to them. In the event of
safety regulations, observing the obligatory damage to the installations, the cost of
aisles, emergency doors, fire protection repair or replacement shall be charged to
equipment and any other aspect relating to the Organiser as responsible for the event.
health & safety regulations. • The Organiser shall designate the
• Prior to marketing, the exhibition floor maximum construction height, with the
plans must be submitted to the CCIB for approval by the CCIB. It is not permitted
safety and layout approval. The floor plans to build above 10 m. in areas 1, 2 and 3,
must be delimited (measurements of or above 4.5 m. in areas 4, 5, 6 and 7 of
stands, aisles, etc.). the Exhibition Hall.
• The Organiser is responsible for the location • In the case of two-storey stand
of the stands in the exhibition area, construction, the CCIB must receive a
depending on the clients requirements, the description and floor plan, duly signed by a
technical services available in the space competent technician and approved by the
reserved and the individual stand plans COLLEGE OF ARCHITECTS OF BARCELONA.
indicating the electrical points. Said technician shall be responsible for the
• The Organiser is responsible for sending to fulfilment of the project.
the exhibitors the technical floor plans, • In the case of stairs or areas that are more
indicating the services available within the than 50 cm. above floor level in the stand,
assigned space (power, water points, etc.). the College of Architects’ approval must be
• The CCIB will make the first and the last presented.
floor plans. All other changes will be made • It is necessary to forewarn the CCIB of the
by the Organiser. set-up day and time of all stands with
platforms, as the services requested from
2.2 BUILDING AND MATERIALS the CCIB must be installed previously.
• The stand construction, the signs and the • The CCIB reserves the right to check
material displayed must be sufficiently compliance with the exhibitor’s manual,
stable to ensure safety. The CCIB is through free access to all the stands, when
entitled to request the pertinent necessary.
homologation documents.
• The textiles used in the stand construction 2.3 ELECTRICITY
must be fire-resistant, according to the • Only the CCIB is authorised to provide the
current regulations. electrical switchboards for the power
• The use of paint, liquids, gas or other points. Thus every client has to order an
inflammable substances is prohibited. electrical switchboard from the CCIB and
to pay an electrical consumption according
• Access to the fire extinguishers must not to his power needs.
be restricted, neither must their respective
signs or the emergency doors be covered. • A power supply of over 20 Kw. requires
an electricity project.
• In the event of the installation of
platforms, the electricity points must be • The electrical connection shall be charged.
easily accessible. The calculation formula is as follows:
€ x Kw. x event days + 1 of set-up.
• The CCIB is entitled to run power lines and
connections serving neighbouring stands • The exhibitor is responsible for calculating
across the Organiser’s or exhibitors’ the power necessary for the elements to
stands. be connected, together with the request
for the necessary voltage (220V or 380V).
• The requisite or not of stand construction,
as well as the maximum height of the rear • The electrical output of the CCIB power
part of the stands, depends on the points is 32A., 380V. The need for a
Organiser. superior output entails the cost of the
necessary power increment, for which a
• The rear walls of the stands built by the quote shall be made. The Organiser shall
CCIB may not be used by other exhibitors.
decide whether or not to assume this cost,
• Structural elements of the building such as or charge the exhibitor.
floors, walls, ceilings, etc. may not be
damaged, soiled or in any way changed
3
• The Organiser is responsible for informing 2.5 INTERNET AND TELEPHONES
the exhibitors about the different power • CCIB must be informed in advance when
outputs. the stand has a platform, as well as the
• The differential relay of the power and scheduled set-up day and time.
lighting primary circuits is 30mA and they • The Organiser is responsible for requesting
are not super immunised. the specific Internet connections for
• If the installer/electrician brings his own exhibitors and visitors, as well as providing
switchboard to be connected at the CCIB, a free access area (cybercafé).
he is obliged to inform the CCIB (CETAC, • Further technical information about the
etc.). connection must be requested to the CCIB.
• In the event that the installer/electrician
2.6 PLATFORMS
bring his own switchboard it is compulsory
to connect it to the switchboard ordered by • The CCIB is not responsible for the passing
the exhibitor and provided by the CCIB. of the requested installations (electricity,
Further technical information about the water, telephone cables, Internet, etc.)
connection must be requested to the CCIB. across the space, if the exhibitor/Organiser
has not foreseen the installation of the
• The CCIB can provide electricity only from
corresponding platform.
the power points situated on the floor of
the Exhibition Hall. • Access to the service points/water trap/
electricity trap is obligatory whenever a
2.4 WATER platform is installed.
• Water can only be supplied to the stands • Once the platform is installed, no further
that have a water trap in their space. installation requiring access to the service
point and requiring cables to be passed
• The exhibitor shall be in charged of the
under the platform will be carried out. If
installation of a concealing platform in
the services cannot be installed due to the
order to hide the water installation on the
platform being in place, payment for the
booth.
requested service will not be refunded.
• The CCIB shall be informed when the
stand has a platform, as well as the
• The booth constructor is responsible for
confirming the requested technical
scheduled set-up day and time. Without
installations before installing the platform.
this information the CCIB is not liable for
providing the requested service and the
2.7 SMOKE
prepayment will not be refunded.
• The water supply installation only includes • It is not permitted to use any type of
machine that emits smoke, gas or steam.
the water pipe and drainpipe, not the
connection to other elements.
• Further technical information about the
connection must be requested to the CCIB.
4
3
3.1 CCIB STANDS 3.3 SERVICE CANCELLATIONS
• All the items offered are on hire and must • Cancellations will only be accepted in
be returned in their original state. The writing and within the hiring period.
Organiser/exhibitor shall be charged any • Two weeks before the event,
item not found on the stand upon cancellations or changes will no longer be
collection. accepted and 100% of the cost will be
• The plants are hired material. charged.
• The modular stands and/or the materials
hired by the CCIB may not be damaged, 3.4 PAYMENT CONDITIONS
soiled or in any way changed (e.g. by • 100% of the services must be paid at
drilling of holes, use of nails or screws, least 20 days before set-up.
etc.). • All the services requested must enclose
• The hiring of any staff service (hostesses, copy of the payment in order to go ahead
security guards, cleaners, porters, etc.) with the corresponding request.
entails timetables, food expenses and • The exhibitor must fill the requests with
transport. all the details required in order to invoice
• The Organiser or exhibitor must calculate the services (company, address and fiscal
the positioning of the material on the identification code).
stand, as well as the technical • The CCIB reserves the right to cancel all
requirements (increased power supply, the services that have not been paid
electrical leads, sockets, telephone line, within the stipulated period.
Internet access, audiovisual items, etc.). • 16% VAT is applied to all the services.
• The hiring of a CCIB schell scheme • Catering is applied 7% VAT.
implies that there will be no changes in
the description of the items. The refusal 3.5 METHOD OF PAYMENT
of any of the products does not imply a
refund.
• Visa credit card or Mastercard, by filling
out the credit card authorisation form
• Once the requested items have been provided by the CCIB.
provided, there will not be any refunds
should the exhibitor or Organiser wish to
• All furniture and services ordered on-site
will have a 20% extra charge and must
return them.
be paid in cash or by credit card at the
• The exhibitor is responsible for confirming moment they are ordered.
that the exhibition material is within the
assigned space limits, stand 3.6 CLOSING DATES
measurements (height), as well as the
services required for their running.
• The reception of orders will be closed 20
days before the beginning of set-up.
• The CCIB declines all responsibility for the
items displayed and any personal
• No special quotes will be made 20 days
before the beginning of set-up.
property on the stands.
• The CCIB is not responsible for any hired • After the closing date for receiving orders,
the price of the services will increase a
material that may be stolen, once it has
20%, provided that the service can be
been served and checked by the CCIB.
supplied.
3.2 REQUESTS FOR SERVICES • In the case of accepting new orders for
services during set-up, a delivery before
• Only the order forms sent by the CCIB,
the event inauguration could not be
duly filled out, signed and stamped, shall
confirmed.
be accepted as requests for services. The
CCIB is not responsible for orders that are • Requests for technical services (water,
not made by the stipulated format. increased power supply, Internet cable,
etc.) are not accepted.
• Requests may be sent by fax, post or e-
mail (previously scanned).
3.7 RECEPTION OF GOODS
• The petitioner must provide all the
necessary details to raise an invoice.
• The Organiser is responsible for the
reception of goods, or for indicating how
• The requested services shall not be his clients can receive them.
considered as definitive if the payment
conditions are not fulfilled in time.
• The CCIB does not handle goods. RESA
LOGISTIC is the official supplier of this
service.
5
• No goods are accepted before the set-up • The CCIB reserves the right to clean the
period. RESA LOGISTIC can provide the areas considered in bad condition and
storage service prior to set-up. that could negatively affect the image of
• The Organiser or exhibitor is responsible the CCIB. The cost of this cleaning will be
for storing the empty boxes. RESA charged to the Organiser.
LOGISTIC is the official supplier for this • The internal and the maintenance
service. cleanings of the stands are optional and
may be hired by the corresponding order
3.8 CLEANING form of the ‘Exhibitor dossier’.
• The Organiser has to hire from the CCIB • The quotes for cleaning include waste
the cleaning service for the areas to be removal.
used, and is responsible for the condition
of these areas.
4
• Any other service required that is not
described in the previous points (e.g.
rigging) must be consulted 2 month prior to
the event.
• SERVICES ON EXCLUSIVE BASIS
The CCIB provides the following services on
exclusive basis:
- Catering.
- Hostesses.
- Rigging. (Rigging set up has to be
done before the stand constructors
began to built the stands for
security reasons)
- Cleaning.
- Security.
6
GENERAL RULES SET-UP & BREAKDOWN 6
GENERAL RULES FOR THE USE OF THE CCIB
SETUP AND BREAKDOWN
EXHIBITION HALL:
• Only gas or electric forklift trucks are authorised in the Exhibition Hall.
• Hand pallet trucks may be used throughout the Area.
• It is forbidden to store material in any part of the Exhibition Hall without
special permission.
• Lifting platforms, emergency exits, fire extinguishers, etc. must be kept
clear of all type of goods.
• Instructions given by the CCIB Logistics staff must be observed at all times.
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PROCEDURE FOR LOADING AND UNLOADING IN THE
EXHIBITION HALL FROM THE LOADING BAY
• The entry of vehicles in the CCIB Loading Bay must be previously
authorised by the CCIB Logistics Department.
• Once the vehicle is authorised to enter the Loading Bay, the
procedure to follow is:
o All trucks and vans must enter one by one.
o The speed limit of 10 km/hour must be strictly observed inside
the Loading Bay.
o Time limits for loading and unloading will be established. The
entry of vehicles into this area may not be revoked if the
established times are not respected.
o There are 3 large platforms and several service lifts for
transporting material to the Exhibition Hall.
o The lifting platforms may not be used without the supervision
of the Logistics Department.
o It is forbidden to load and unload material using the passenger
lifts instead of the service lifts (the Loading Bay is duly
signalled to avoid mistakes).
o Private cars will not be allowed into the Loading Bay except on
special occasions.
o The event organiser will be responsible for ensuring that these
regulations are always observed.
• The maximum number of vehicles inside the building will be defined
on each occasion by the Logistics Department.
• It is strictly forbidden to keep a vehicle’s motor running during
loading and unloading.
• Entry will not be allowed for vehicles that lose oil or that do not fulfil
minimum safety requirements.
• In case of doubt over the procedure to be followed, the Logistics
Department must always be consulted before putting any initiative
into action.
PROCEDURE FOR THE ENTRY OF TRUCKS IN THE EXHIBITION HALL
FROM TAULAT STREET
• The entry of trucks in the Exhibition Hall from Taulat Street is
restricted.
• It must be previously authorised by the CCIB Logistics Department.
• Once vehicles are authorised to enter from Taulat Street, the
procedure to follow is:
o All trucks and vans must enter one by one.
o The speed limit of 10 km/hour must be strictly observed inside
the Exhibition Hall.
o Time limits for loading and unloading will be established. The
entry of vehicles into this area may not be authorised if the
established times are not respected.
o There are 3 large platforms and several service lifts for
transporting material to the Exhibition Hall.
o The lifting platforms may not be used without the supervision
of the Logistics Department.
o It is forbidden to load and unload material using the passenger
lifts instead of the service lifts (the Loading Bay is duly
signalled to avoid mistakes).
o Private cars will not be allowed into the Loading Bay except on
special occasions.
o The event organiser will be responsible for ensuring that these
regulations are always observed.
• The maximum number of vehicles inside the building will be defined
on each occasion by the Logistics Department.
• It is strictly forbidden to keep a vehicle’s motor running during
loading and unloading.
• Entry will not be allowed for vehicles that lose oil or that do not fulfil
minimum safety requirements.
• In case of doubt over the procedure to be followed, the Logistics
Department must always be consulted before putting any initiative
into action.
GENERAL REGULATIONS FOR SETUP AND BREAKDOWN IN THE CCIB:
• It is strictly forbidden to smoke in all the building.
• It is strictly forbidden to use the passenger lifts for loading and unloading
material.
• It is strictly forbidden to work inside the building without an accreditation
badge (either a CCIB accreditation badge or a badge provided by the
client).
• It is strictly forbidden to move around areas of the building not hired by the
client.
• Instructions from the security staff and CCIB workers must be observed at
all times.
Logistics Department CCIB
Tlf.- (+34) 932 301 000
Fax.- (+34) 932 301 001
Email: ebayen@ccib.es
RIGGING 7
RIGGING EXHIBITOR’S FORM
Terms and Conditions:
- The client is responsible for putting in contact individual exhibitors that need rigging
structures from CCIB.
- The exhibitor is responsible to send the exact location of the rigging points
needed drawn in a floor plan and the weight of the banner that will be
suspended two months before the beginning of the event. Formulary “RIGGING
QUOTATION ORDER FORM” to be filled and sent (in this form you will find an
example of what’s necessary to send)
- The exhibitor has to send the confirmation 30 days before the beginning of the
set up.
- Neither set up changes nor offer changes are allowed after the confirmation.
- Depending on the stand location, is possible that some hanging points coincide with
other booths. In this case is needed to consult to the other booth in case it disturbs
aesthetically or in terms of construction. In case the other booth gives the
authorisation and also wants rigging the pre rigging structure will be shared.
- Cranes and other lifting equipments quoted are exclusively for the use of the CCIB
staff.
Set up rules and regulations:
- Is compulsory the use of approved helmets when working in heights. The builder
must work in compliment with the regulations in the law.
- Is compulsory to start setting up the booth by the rigging as this is the first service
to be done.
- Once the pre rigging structure is lifted up, the exhibitor is responsible for providing
his own lifting equipment for accessing the structure. In case the set up is delayed
for external reasons the main client (the organizer) will be the responsible to decide
to extend the set up time upon a special extra cost for technical staff and lifting
equipments.
Note:
- GL Events CCIB also provides lighting for exhibitors. Also for lighting, the exhibitor
has to present the plan of the booth two months before the beginning of the event
and the confirmation has to be sent 30 days prior to the set up day. The CCIB
provided lights can be set up just in the CCIB structures and not in the client
structures.
- GL Events CCIB reserves the right to modify the conditions.
VAT
Company Name:
Num:
ZIP/Pos
Address: City:
Code:
Contact Name: Country:
E-mail: Telephone: Fax:
Stand
Show:
Num:
QUOTATION ORDER FORM/ SOLICITUD DE PRESUPUESTO
Information required for the quotation/ Información necesaria para el presupuesto.
Stand layout with /Plano del stand indicando:
1. Situation on the exhibition area . / Situación en la zona de exposición
2. Rigging points distance from point 0 /Distancia de los puntos de rigging desde punto 0.
3. Frontal layout for heights / Plano de alzado con alturas.
4. Weight that each point has to bear/ Peso que ha de soportar cada punto.
5. What is going to be hung from the pre-rigging , features of the structure & the type of motor to be used/Que
se va a colgar del pre-rigging ,características de la estructura y tipo de motor que se va ha utilizar.
6. Date builder is going set up the rigging /Fecha prevista por el montador para trabajar en el rigging.
7. Date builder is going to dismantle the rigging /Fecha prevista por el montador para trabajar en el rigging.
Layout exemples: / Ejemplo de los planos:
1. Situation on the exhibition area / Situación 2.Layout rigging points distances from the point 0 /
en la zona de exposición Plano distancia de los puntos de rigging desde punto 0.
P1 P2 P3
B-12
B-10
A-11 C-11
B-11 P4 P5 P6
Y
A-10 B-10
0
Door 0 X
P1 P2 P3 P4 P5 P6
3. Frontal layout for heights / Plano de alzado con 4/5 i.e/ Ejemplo
alturas Y /mts 10 10 10 3 3 3
X /mts 2 6 10 2 6 10
a Weight kg/Peso kg 70 50 70 70 50 70
b a Pre-riggin height /altura pre-rigging Height mts b/ Altura mts b 5 5 5 5 5 5
b Height of rigging point/
7
altura punto anclaje Height mts a / Altura mts a
6: Set up date / fecha montaje:
7: Dismantle date / fecha desmontaje:
This information has to be provided to the CCIB by the exhibitor or the Stand Builder/Contractor. All this infor-
mation is essential for the quotation.. Esta información ha de ser suministrada al CCIB por el expositor o la em-
presa constructora del stand. Esta información es imprescindible para realizar el presupuesto.
℡ 932301000 932301001 cmanzanares@ccib.es
