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Exhibition services manual EANM'

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Exhibition services manual EANM' Powered By Docstoc
					EXHIBITION DOSSIER:

1. CONTACTS / IMPORTANT DATES
2. STANDARD BOOTH / DESCRIPTION
3. EXHIBITION DEADLINES
4. SERVICES CATALOGUE
5. EXHIBITION REGUALTIONS & GENERAL INFORMATION
6. GENERAL RULES SET-UP & BREAKDOWN
7. RIGGING
CONTACTS / IMPORTANT DATES   1
                                     CONTACTS


Organiser
European Association of Nuclear Medicine
Andreas Felser, Conference Manager
Hollandstrasse 14 / Mezzanine
1020 Vienna, Austria
Phone: +43-(0)1-212 80 30
Fax: +43-(0)1-212 80 309
Email: a.felser@eanm.org
http://eanm09.eanm.org




Venue
GL events CCIB, SL
Rambla Prim 1-17
08019 Barcelona, Spain
Phone: +34-(0)93-230 10 00
Fax: +34-(0)93-230 10 01
http://www.ccib.es




Services to Exhibitors
Constanza Manzanares, Deputy Production Manager
Phone: +34-(0)93-230 10 00
Fax: +34-(0)93-230 10 01
Email: cmanzanares@ccib.es




Travel, Accommodation & Social Programme
DM&C - Destination Management & Consulting GesmbH
Rosa B. Reyero Miguelez, Congress Manager
Gilgegasse 11/14
1090 Vienna, Austria
Phone: +43-(0)1-409 56 31-12
Fax: +43-(0)1-409 56 31-22
Email: eanm09@dm-and-c.at
http://www.dm-and-c.at
                                         CONTACTS



Official Freight Forwarder, Customs Broker &
On-site Handling Agent
IML Messe Logistik GmbH
Austria Center Vienna
Dr.-Bruno-Kreisky-Platz 1
1220 Vienna, Austria
Phone: +43-(0)1-26069 2205
Fax: +43-(0)1-218 61 61 2204
Cell: +43-(0)664-41 35 474
Contact: Robert Kokoschik
E-mail: robert.kokoschik@iml-vienna.at




together with


Resa Expo Logistic
(Official Supplier of CCIB)



       For a personalised offer/quote for shipping/handling of goods please contact:
                                IML – Mr. Robert Kokoschik
             robert.kokoschik@iml-vienna.at or see phone/cell numbers above
                                  IMPORTANT DATES



CONGRESS OFFICE & REGISTRATION DESK
The congress office as well as the registration desk in the CCIB will be open:

Saturday, October 10, 2009:          07:30   -   19:00
Sunday, October 11, 2009:            07:30   -   18:00
Monday, October 12, 2009:            07:30   -   18:00
Tuesday, October 13, 2009:           07:30   -   18:00
Wednesday, October 14, 2009:         07:30   -   12:00




KEY DATES

April 12, 2009:         Deadline for submission of abstracts
May 22, 2009:           Notification of acceptance of abstracts
May 29, 2009:           Deadline early registration
October 2, 2009:        Deadline advanced registration
                        (after this date onsite registration only)
October 10, 2009:       Opening ceremony and welcome reception
October 14, 2009:       Closing ceremony and farewell party
STANDARD BOOTH / DESCRIPTION   2
                                CCIB SHELL SCHEME
Description:
•2.5m-high lacquered aluminium
structure.
•Beech-coloured melamine panel.
•Curved white PVC fascia board.1unit
on each open side
•10cm-high estándar black lettering.
•Spotllights 100w (50w/m2 base)            0.045m
                                                                                               0.14m
•Electrical switchboard with 1 socket
220v socket. This socket can provide
200w free power.
•Medium blue standard Carpet placed
directly over the floor.. Covered with a
protective plastic.
                                                                    1.02m




                                                                                      2.22m
•Price VAT not included: 29,90 €/m2




                                                                                                    2.50m
•Power supply not included in this rate                            0.975m

                                                                    0.93m




                                           Picture exemple 3mtsx6mts and 2 open side, check your stand measures on the floormap.
                       CCIB STANDARD BOOTH 2009



BEECH MODULAR SHELL SCHEME

Price sqm includes transport, rental, building upand dismantling of:

   •   Beech modular panels

   •   Aluminium structure

   •   White front board with exhibitor name in black standard letters (1 per open side) and
       maximum 18 signs.

   •   Surface covered with medium blye carpet.

   •   Spotlights rail of 100w, calculate 50w per sqm.



                                                                       Price sqm 29,90 €/m2




ELECTRICAL CONNEXION FEE FROM 8:00am to 8:00 pm, for EANM

Price per 1.1kw, 5 days, 2,43 €/kw (1 set up + 3 event) ……………………………………… 13.37 €




                                                                       Prices 2009
EXHIBITION DEADLINES   3
                                        EANM 2009 CCIB Order forms schedule
                                              Exhibitior’s information
                                The CCIB offers all the services included in the Exhibitor Manual Order Form directly to the exhibitors.
                                Please remind that exhibitors or stands constructors are not allowed to do any connection directly to the
                                venue installations.
                                From all the services offered in the Exhibitors Manual is compulsory to order Electricity, water, IT,
                                rigging & cleaning to the CCIB.
                                Please read CCIB Rules & Regulations as it is very important you know CCIB rules.
  Rigging & over 20kw
  electrical switchboard
requirements during June                                                             Orders processed but not
           / July                                                                   paid will be cancelled during
                                                                                              this week.




                                                       From September 1st                 From September 29 th
                  … until August 31st                      (included),                      to September 6th
                       Orders on time                                                     No new orders will be accepted              October 7th
                                                   a 20% extra charge of the services
                                                   required will be applied.              during this week.




                                             After September 1st no special quotes will                              Set up time new orders will be
                                             be made.                                                                accepted, but not all the services will be
                                                                                                                     available.
                                             Only the items specify on the Exhibitor
                                             Manual will be available.                                               Payments by VISA or MASTERCARD
                                                                                                                     will be required at the moment to order
                                                                                                                     the service.
                                                                                                                     Service delivery before the event
                                                                                                                     opening could not be confirmed.
SERVICES CATALOGUE   4
   CENTRO DE CONVENCIONES INTERNACIONAL DE BARCELONA


                       SERVICES CATALOGUE 2009
                       CATÁLOGO DE FOTOS 2009




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                     pg. 1/13
   CUPBOARDS / ARMARIOS




   White cupboard (not lockable)                                   Black cupboard (not lockable)
   Armario blanco sin cerradura                                    Armario negro sin cerradura
   75x40x75 cm                                                     75x40x75 cm
   Ref: A11B                                                       Ref: A11N




     White lockable cupboard                                         Black lockable cupboard
     Armario blanco con cerradura                                    Armario negro con cerradura
     40x40x75 cm                                                     40x40x75 cm
     Ref: A10B                                                       Ref: A10N




                                      Beech lockable cupboard
                                      Armario haya con cerradura
                                      55x42x75 cm
                                      Ref: A14


CCIB Tel: (00 34) 93 230 10 00     Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                              pg. 2/13
        HIGH TABLES / MESAS ALTAS




       Black top high table                                       Beech top high table
       Mesa aeropuerto superfície negra                           Mesa aeropuerto superfície haya
       60x110 cm                                                  60x110 cm
       Ref: MA2                                                   Ref: MA1H




       ROUND TABLES / MESAS REDONDAS




       Round table                                                Beech round table
       Mesa redonda                                               Mesa redonda haya
       80x75 cm                                                   80x75 cm
       Ref: MR5B (white / blanco)                                 Ref: MR2
       Ref: MR5N (black / negro)




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                            pg. 3/13
   OFFICE TABLES / MESAS DE OFICINA




   Grey rectangular table (front board optional)           Beech rectangular table
   Mesa rectangular gris (faldón opcional)                 Mesa rectangular de haya
   120x70x70 cm                                            140x75x65 cm
   Ref: CC03 (table/mesa)                                  Ref: MT4
   Ref: CC04 (front board / faldón)




                              Office table
                              Mesa despacho
                              140x75x65 cm
                              Ref: MD2B (white / blanco)
                              Ref: MD2N (black / negro)




SOFA TABLES / MESAS DE CENTRO




Round beech coffee table          Black Loby 3 coffee table              Viena beech foot coffee table
Mesa centro redonda haya          Mesa centro Loby 3                     Mesa centro haya pie Viena
60x35 cm                          70x70x35 cm                            70x70x35 cm
Ref: MC2H (beech / haya)          Ref: MC1 (black / negro)               Ref. MC4 (beech / haya)




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01      E-mail: stands@ccib.es
                                                                                                pg. 4/13
CHAIRS / SILLAS




       Black leather chair           White plastic chair            Black swivel chair
       Silla cuero negro             Silla plástico blanco          Silla giratoria negra
       Ref: S35                      Ref: S32                       Ref: SG1




       Beech chair                   Blue upholstered chair          Blue Imax chair
       Silla haya                    Silla tapizada azul             Silla Imax azul
       Ref: S45                      Ref: CC02                       Ref: S40A




     White Splash chair               Blue Splash chair               Red Splash chair
     Silla Splash blanca              Silla Splash azul               Silla Splash roja
     Ref: S38B                        Ref: S38A                       Ref: S38R




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01     E-mail: stands@ccib.es
                                                                                            pg. 5/13
STOOLS / TABURETES




  Classic black high stool                                  Black upholstered Z high stool
  Taburete clásico negro                                    Taburete Aledo tapizado negro
  Ref. T40                                                  Ref: T41N




  Beech slat stool                                          Aluminium high stool
  Taburete lamas haya                                       Taburete lamas aluminio
  Ref: T43H                                                 Ref: T44




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01    E-mail: stands@ccib.es
                                                                                             pg. 6/13
ARMCHAIRS / BUTACAS




       Easy chair                                           Wassily armchair
       Butaca                                               Butaca Wassily
       Ref: B10B (white / blanco)                           Ref: W41
       Ref. B10N (black / negro)


SHELVINGS / ESTANTERÍAS




       Black shelving                                       Beech shelving
       Estantería negra                                     Estantería de haya
       120x35x144 cm                                        120x35x144 cm
       Ref: E16N                                            Ref: E17




OTHERS / COMPLEMENTOS




    Coat stand            Wastepaper bin           Magazine rack               Refrigerator
    Perchero              Papelera                 Revistero                   Frigorífico
    Ref: C15              Ref: CP1                 22x31,5 cm                  57x57x85 cm
                                                   Ref: C05                    Ref: F17



CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                              pg. 7/13
CCIB SHELL SCHEME FITTINGS / PRESTACIONES STAND MODULAR CCIB




       Modular panel 1m.                       Storeroom with door 100x100 cm.
       Panel modular 1m                        Almacén con puerta 100x100 cm.
       Ref: SC61                               Ref: FT8




                       Standard fascia board lettering 10 cm high
                       Rótulo standart con letras de 10 cm de alto
                       Ref: SC27




        Beech sloping shelf                        Horizontal shelf
        Estante inclinado haya                     Estante horizontal haya
        100x30 cm                                  100x30 cm
        Ref: FT1                                   Ref: FT2




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                     pg. 8/13
CCIB SHELL-SCHEME STAND FITTINGS / PRESTACIONES STAND MODULAR CCIB




       Beech counter                                          Inside view beech counter
       Mostrador haya                                         Vista interior del mostrador haya
       100x52x110cm
       Ref FT6




                            Mostrador vitrina modular (haya o blanco)
                            Showcase counter (beech or white)
                            Ref FT4




       Tall rectangular showcase       Schell scheme with fittings / Stand modular con complementos
       5 glass shelves
       3 spotlights
       Vitrina rectangular
       5 estantes de cristal
       3 focos
       130x43x185 cm
       Ref: FT5


CCIB Tel: (00 34) 93 230 10 00     Fax:(00 34) 93 230 10 01    E-mail: stands@ccib.es
                                                                                                  pg. 9/13
ELECTRICITY / ELECTRICIDAD




         220v single 2-pin socket outlet               Electrical switchboard with simple 2-pin socket
         Enchufe simple monofásico 500W / 220v           Cuadro eléctrico con un enchufe simple
         Ref: S1 (simple)                                              REF. E1-E2-E3

         220v double 2-pin socket outlet
         Enchufe doble monofásico 1000 W / 220v
         Ref: S2 (double / doble)




           100w spotlight                                       300w spotlight
            Foco de 100w                                        Foco de 300w
            Ref: E4                                             Ref: E4.4




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                             pg. 10/13
PLANTS / JARDINERÍA




Trimmed tree                          Round table centrepiece           Round plant arrangement
Árbol formado                         Centro de mesa                    Jardinera redonda
Ref: P01                              Ref: P02                          Ref: P03




Kentia palm                      Phicus Benjamina (weeping fig)    Phicus Robusta (Rubber plant)
Kentia forsteriana                   Ficus benjamina                           Ficus
Ref: P04                                   Ref. P05                           Ref. P06




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                        pg. 11/13
COMPUTERS / ORDENADORES




 17” TFT screen                  17” tactile TFT screen           19” TFT screen with video port
 Monitor TFT 17”                 Monitor TFT 17” táctil           Monitor TFT 19” con entrada video
 Ref: IT01                       Ref. IT02                        Ref: IT03




              Laptop computer IV                             Pentium IV computer with TFT 17” screen
              Ordenador portátil                             Pentium IV con monitor TFT 17”
              Ref. IT05                                      Ref: IT06




              Colour printer HP 3600n                       Laser printer HP 19ppm B/W
              Impresora color HP deskjet                    Impresora laser HP 19 ppm (mono puesto)
              Ref: IT08                                     Ref. IT09




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01    E-mail: stands@ccib.es
                                                                                            pg. 12/13
TV, VIDEO AND DVD / TV, VIDEO y DVD




26” LCD screen with video port                              30” LCD screen with video port
Monitor LCD 26” con entrada video                            Monitor LCD 30” con entrada video
Ref: LCD01                                                   Ref. LCD02




42” Plasma screen with speakers ands supports         50” Plasma screen with speakers and supports
Pantalla plasma 42” con soporte + altavoces           Pantalla plasma 50” con soporte + altavoces
Ref: TV05                                             Ref. TV06




                                       DVD reader (Region 2)
                                       Lector DVD (región 2)
                                            Ref. DVD01




CCIB Tel: (00 34) 93 230 10 00   Fax:(00 34) 93 230 10 01   E-mail: stands@ccib.es
                                                                                            pg. 13/13
EXHIBITOR REGULATIONS   &

GENERAL INFORMATION         5
                              GENERAL REGULATIONS OF
                               EXPOSITION IN THE CCIB
                                   - VERSION II -



         CONTENTS
1
1.1   Set-up
1.2   Breakdown
1.3   Vehicle entry
1.4   Staff safety during setup and breakdown
1.5   Entry passes
1.6   Security


2
2.1   Exhibition floor plan
2.2   Construction and materials
2.3   Electricity
2.4   Water
2.5   Internet – Telephone
2.6   Platforms
2.7   Smoke


3
3.1   CCIB stands
3.2   Requests for services
3.3   Service cancellations
3.4   Payment conditions
3.5   Method of payment
3.6   Closing dates
3.7   Reception of goods
3.4   Cleaning


4
Others
4.1




                                                        1
1
1.1 SET-UP                                                •   The Organiser or exhibitor is responsible
    • Exhibitions require a certain set-up period             for the removal of items during the
       that shall be foreseen by the Organiser in             breakdown period. The CCIB offers the
       the stand reservation.                                 services of the removals and storage
    • During the stand set-up period and prior                company, RESA, for any packed material.
       to entry of the exhibitor, an exclusive                Otherwise, the client accepts the cost of
       assembly period for the CCIB must be                   the removal and/or destruction of goods
       established.                                           remaining on the stands after the
    • Should an exhibitor wish to bring forward               dismantling period.
       the     stand    set-up,  the    respective        •   Minors are not permitted access during the
       authorisation depends on the Organiser,                breakdown period.
       with a corresponding space reservation.
    • The official opening hours are from 8.00         1.3 VEHICLE ENTRY
       am to 20.00 pm. Any extension of this               • The CCIB reserves the right to regulate
       schedule shall be agreed with the Sales                the access of vehicles and their length of
       Department and reflected in an addendum                stay in the installations during set-up and
       to the contract.                                       breakdown, in accordance with the current
    • The Organizer is responsible for                        regulations.
       coordinating the entry of vehicles and
       goods into the building during set-up, by       1.4 STAFF SAFETY DURING SET-UP AND
       the accesses and within the hours agreed             BREAKDOWN
       upon with the CCIB.                                 • The stand installer companies are
    • The Organiser is responsible for the floor              responsible for observing the health &
       marking of stand spaces.                               safety regulations during set-up and
                                                              breakdown, as well as having their staff
    • The CCIB shall not be liable for any                    registered with the National Health
       information received about a stand
                                                              Service.
       handled by various companies (e.g.
       installer, designer, exhibitor).    A sole
                                                       1.5 ENTRY PASSES
       person/company is required to control all
       orders to the CCIB.                                 • The Organiser shall issue everyone who
                                                              has to enter the CCIB installations during
    • Minors are not permitted access during the              the set-up, event and breakdown with the
       set-up period.
                                                              corresponding entry passes, and provide
                                                              the CCIB with a list of this staff.
1.2 BREAKDOWN
                                                           • The Organiser or exhibitor must register
    • Exhibitions require a certain breakdown                 all personnel, even though they have been
      period that shall be foreseen by the
                                                              hired by the CCIB.
      Organiser in the stand reservation.
    • The Organiser is responsible for                 1.6 SECURITY
      coordinating the removal of material from
                                                           • All external doors that may be opened
      the building during breakdown, by the
                                                              during the set-up, event and breakdown
      accesses and within the hours agreed
                                                              must have at least one security guard,
      upon with the CCIB.
                                                              hired by the Organiser.
    • The spaces used must be returned to the              • The event organiser shall decide if more
      CCIB completely clear of all items and the
                                                              security is required than that indicated in
      stand areas restored to their original
                                                              the previous point.
      state.
                                                           • Exhibitors requiring a security service for
    • After the set dismantling period has                    their stand may consult our services
      elapsed, the CCIB shall not be responsible
                                                              catalogue.
      for the safekeeping and/or storage of any
      items left in the building. The CCIB is              • The exhibitor is responsible for the items
      entitled to dispose, at the organiser’s                 on the stand, both at set-up and
      expense, of any exhibition-related material             breakdown and during the event.
      and all other items left in the building after       • The CCIB is not liable for any possible
      the breakdown period.                                   theft occurring during the hired periods.




                                                                                                      2
2
2.1 EXHIBITION FLOOR PLAN                                     (e.g. by drilling of holes, use of nails or
    • The general floor plans for stand                       screws, etc.). Nor may paint or adhesives
       construction must satisfy the building’s               be applied to them.          In the event of
       safety regulations, observing the obligatory           damage to the installations, the cost of
       aisles, emergency doors, fire protection               repair or replacement shall be charged to
       equipment and any other aspect relating to             the Organiser as responsible for the event.
       health & safety regulations.                       •   The     Organiser     shall    designate   the
    • Prior to marketing, the exhibition floor                maximum construction height, with the
       plans must be submitted to the CCIB for                approval by the CCIB. It is not permitted
       safety and layout approval. The floor plans            to build above 10 m. in areas 1, 2 and 3,
       must be delimited (measurements of                     or above 4.5 m. in areas 4, 5, 6 and 7 of
       stands, aisles, etc.).                                 the Exhibition Hall.
    • The Organiser is responsible for the location       •   In    the   case     of    two-storey    stand
       of the stands in the exhibition area,                  construction, the CCIB must receive a
       depending on the clients requirements, the             description and floor plan, duly signed by a
       technical services available in the space              competent technician and approved by the
       reserved and the individual stand plans                COLLEGE OF ARCHITECTS OF BARCELONA.
       indicating the electrical points.                      Said technician shall be responsible for the
    • The Organiser is responsible for sending to             fulfilment of the project.
       the exhibitors the technical floor plans,          •   In the case of stairs or areas that are more
       indicating the services available within the           than 50 cm. above floor level in the stand,
       assigned space (power, water points, etc.).            the College of Architects’ approval must be
    • The CCIB will make the first and the last               presented.
       floor plans. All other changes will be made        •   It is necessary to forewarn the CCIB of the
       by the Organiser.                                      set-up day and time of all stands with
                                                              platforms, as the services requested from
2.2 BUILDING AND MATERIALS                                    the CCIB must be installed previously.
    • The stand construction, the signs and the           •   The CCIB reserves the right to check
       material displayed must be sufficiently                compliance with the exhibitor’s manual,
       stable to ensure safety.       The CCIB is             through free access to all the stands, when
       entitled    to    request    the    pertinent          necessary.
       homologation documents.
    • The textiles used in the stand construction      2.3 ELECTRICITY
       must be fire-resistant, according to the            • Only the CCIB is authorised to provide the
       current regulations.                                   electrical switchboards for the power
    • The use of paint, liquids, gas or other                 points. Thus every client has to order an
       inflammable substances is prohibited.                  electrical switchboard from the CCIB and
                                                              to pay an electrical consumption according
    • Access to the fire extinguishers must not               to his power needs.
       be restricted, neither must their respective
       signs or the emergency doors be covered.            • A power supply of over 20 Kw. requires
                                                              an electricity project.
    • In the event of the installation of
       platforms, the electricity points must be           • The electrical connection shall be charged.
       easily accessible.                                     The calculation formula is as follows:
                                                              € x Kw. x event days + 1 of set-up.
    • The CCIB is entitled to run power lines and
       connections serving neighbouring stands             • The exhibitor is responsible for calculating
       across the Organiser’s or exhibitors’                  the power necessary for the elements to
       stands.                                                be connected, together with the request
                                                              for the necessary voltage (220V or 380V).
    • The requisite or not of stand construction,
       as well as the maximum height of the rear           • The electrical output of the CCIB power
       part of the stands, depends on the                     points is 32A., 380V.      The need for a
       Organiser.                                             superior output entails the cost of the
                                                              necessary power increment, for which a
    • The rear walls of the stands built by the               quote shall be made. The Organiser shall
       CCIB may not be used by other exhibitors.
                                                              decide whether or not to assume this cost,
    • Structural elements of the building such as             or charge the exhibitor.
       floors, walls, ceilings, etc. may not be
       damaged, soiled or in any way changed



                                                                                                         3
   •   The Organiser is responsible for informing    2.5 INTERNET AND TELEPHONES
       the exhibitors about the different power          • CCIB must be informed in advance when
       outputs.                                             the stand has a platform, as well as the
   •   The differential relay of the power and              scheduled set-up day and time.
       lighting primary circuits is 30mA and they        • The Organiser is responsible for requesting
       are not super immunised.                             the specific Internet connections for
   •   If the installer/electrician brings his own          exhibitors and visitors, as well as providing
       switchboard to be connected at the CCIB,             a free access area (cybercafé).
       he is obliged to inform the CCIB (CETAC,          • Further technical information about the
       etc.).                                               connection must be requested to the CCIB.
   •   In the event that the installer/electrician
                                                     2.6 PLATFORMS
       bring his own switchboard it is compulsory
       to connect it to the switchboard ordered by       • The CCIB is not responsible for the passing
       the exhibitor and provided by the CCIB.              of the requested installations (electricity,
       Further technical information about the              water, telephone cables, Internet, etc.)
       connection must be requested to the CCIB.            across the space, if the exhibitor/Organiser
                                                            has not foreseen the installation of the
   •   The CCIB can provide electricity only from
                                                            corresponding platform.
       the power points situated on the floor of
       the Exhibition Hall.                              • Access to the service points/water trap/
                                                            electricity trap is obligatory whenever a
2.4 WATER                                                   platform is installed.
    • Water can only be supplied to the stands           • Once the platform is installed, no further
      that have a water trap in their space.                installation requiring access to the service
                                                            point and requiring cables to be passed
    • The exhibitor shall be in charged of the
                                                            under the platform will be carried out. If
      installation of a concealing platform in
                                                            the services cannot be installed due to the
      order to hide the water installation on the
                                                            platform being in place, payment for the
      booth.
                                                            requested service will not be refunded.
    • The CCIB shall be informed when the
      stand has a platform, as well as the
                                                         • The booth constructor is responsible for
                                                            confirming     the     requested     technical
      scheduled set-up day and time. Without
                                                            installations before installing the platform.
      this information the CCIB is not liable for
      providing the requested service and the
                                                     2.7 SMOKE
      prepayment will not be refunded.
    • The water supply installation only includes        • It is not permitted to use any type of
                                                           machine that emits smoke, gas or steam.
      the water pipe and drainpipe, not the
      connection to other elements.
    • Further technical information about the
      connection must be requested to the CCIB.




                                                                                                        4
3
3.1 CCIB STANDS                                       3.3 SERVICE CANCELLATIONS
    • All the items offered are on hire and must          • Cancellations will only be accepted in
       be returned in their original state. The              writing and within the hiring period.
       Organiser/exhibitor shall be charged any           • Two      weeks      before     the     event,
       item not found on the stand upon                      cancellations or changes will no longer be
       collection.                                           accepted and 100% of the cost will be
    • The plants are hired material.                         charged.
    • The modular stands and/or the materials
       hired by the CCIB may not be damaged,          3.4 PAYMENT CONDITIONS
       soiled or in any way changed (e.g. by              • 100% of the services must be paid at
       drilling of holes, use of nails or screws,            least 20 days before set-up.
       etc.).                                             • All the services requested must enclose
    • The hiring of any staff service (hostesses,            copy of the payment in order to go ahead
       security guards, cleaners, porters, etc.)             with the corresponding request.
       entails timetables, food expenses and              • The exhibitor must fill the requests with
       transport.                                            all the details required in order to invoice
    • The Organiser or exhibitor must calculate              the services (company, address and fiscal
       the positioning of the material on the                identification code).
       stand,    as    well   as    the   technical       • The CCIB reserves the right to cancel all
       requirements (increased power supply,                 the services that have not been paid
       electrical leads, sockets, telephone line,            within the stipulated period.
       Internet access, audiovisual items, etc.).         • 16% VAT is applied to all the services.
    • The hiring of a CCIB schell scheme                  • Catering is applied 7% VAT.
       implies that there will be no changes in
       the description of the items. The refusal      3.5 METHOD OF PAYMENT
       of any of the products does not imply a
       refund.
                                                          • Visa credit card or Mastercard, by filling
                                                            out the credit card authorisation form
    • Once the requested items have been                    provided by the CCIB.
       provided, there will not be any refunds
       should the exhibitor or Organiser wish to
                                                          • All furniture and services ordered on-site
                                                            will have a 20% extra charge and must
       return them.
                                                            be paid in cash or by credit card at the
    • The exhibitor is responsible for confirming           moment they are ordered.
       that the exhibition material is within the
       assigned       space      limits,     stand    3.6 CLOSING DATES
       measurements (height), as well as the
       services required for their running.
                                                          • The reception of orders will be closed 20
                                                             days before the beginning of set-up.
    • The CCIB declines all responsibility for the
       items displayed and any personal
                                                          • No special quotes will be made 20 days
                                                             before the beginning of set-up.
       property on the stands.
    • The CCIB is not responsible for any hired           • After the closing date for receiving orders,
                                                             the price of the services will increase a
       material that may be stolen, once it has
                                                             20%, provided that the service can be
       been served and checked by the CCIB.
                                                             supplied.
3.2 REQUESTS FOR SERVICES                                 • In the case of accepting new orders for
                                                             services during set-up, a delivery before
    • Only the order forms sent by the CCIB,
                                                             the event inauguration could not be
      duly filled out, signed and stamped, shall
                                                             confirmed.
      be accepted as requests for services. The
      CCIB is not responsible for orders that are         • Requests for technical services (water,
      not made by the stipulated format.                     increased power supply, Internet cable,
                                                             etc.) are not accepted.
    • Requests may be sent by fax, post or e-
      mail (previously scanned).
                                                      3.7 RECEPTION OF GOODS
    • The petitioner must provide all the
      necessary details to raise an invoice.
                                                          • The Organiser is responsible for the
                                                             reception of goods, or for indicating how
    • The requested services shall not be                    his clients can receive them.
      considered as definitive if the payment
      conditions are not fulfilled in time.
                                                          • The CCIB does not handle goods. RESA
                                                             LOGISTIC is the official supplier of this
                                                             service.


                                                                                                            5
   •   No goods are accepted before the set-up       •   The CCIB reserves the right to clean the
       period. RESA LOGISTIC can provide the             areas considered in bad condition and
       storage service prior to set-up.                  that could negatively affect the image of
   •   The Organiser or exhibitor is responsible         the CCIB. The cost of this cleaning will be
       for storing the empty boxes.        RESA          charged to the Organiser.
       LOGISTIC is the official supplier for this    •   The internal and the maintenance
       service.                                          cleanings of the stands are optional and
                                                         may be hired by the corresponding order
3.8 CLEANING                                             form of the ‘Exhibitor dossier’.
    • The Organiser has to hire from the CCIB        •   The quotes for cleaning include waste
       the cleaning service for the areas to be          removal.
       used, and is responsible for the condition
       of these areas.




 4
   •   Any other service required that is not
       described in the previous points (e.g.
       rigging) must be consulted 2 month prior to
       the event.

   •   SERVICES ON EXCLUSIVE BASIS

       The CCIB provides the following services on
       exclusive basis:

           -   Catering.
           -   Hostesses.
           -   Rigging. (Rigging set up has to be
               done before the stand constructors
               began to built the stands for
               security reasons)
           -   Cleaning.
           -   Security.




                                                                                                  6
GENERAL RULES SET-UP & BREAKDOWN   6
                    GENERAL RULES FOR THE USE OF THE CCIB

                           SETUP AND BREAKDOWN




EXHIBITION HALL:

    •   Only gas or electric forklift trucks are authorised in the Exhibition Hall.
    •   Hand pallet trucks may be used throughout the Area.
    •   It is forbidden to store material in any part of the Exhibition Hall without
        special permission.
    •   Lifting platforms, emergency exits, fire extinguishers, etc. must be kept
        clear of all type of goods.
    •   Instructions given by the CCIB Logistics staff must be observed at all times.




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PROCEDURE   FOR   LOADING   AND   UNLOADING                        IN    THE
EXHIBITION HALL FROM THE LOADING BAY


•   The entry of vehicles in the CCIB Loading Bay must be previously
    authorised by the CCIB Logistics Department.
•   Once the vehicle is authorised to enter the Loading Bay, the
    procedure to follow is:

       o   All trucks and vans must enter one by one.
       o   The speed limit of 10 km/hour must be strictly observed inside
           the Loading Bay.
       o   Time limits for loading and unloading will be established. The
           entry of vehicles into this area may not be revoked if the
           established times are not respected.
       o   There are 3 large platforms and several service lifts for
           transporting material to the Exhibition Hall.
       o   The lifting platforms may not be used without the supervision
           of the Logistics Department.
       o   It is forbidden to load and unload material using the passenger
           lifts instead of the service lifts (the Loading Bay is duly
           signalled to avoid mistakes).
       o   Private cars will not be allowed into the Loading Bay except on
           special occasions.
       o   The event organiser will be responsible for ensuring that these
           regulations are always observed.

•   The maximum number of vehicles inside the building will be defined
    on each occasion by the Logistics Department.
•   It is strictly forbidden to keep a vehicle’s motor running during
    loading and unloading.
•   Entry will not be allowed for vehicles that lose oil or that do not fulfil
    minimum safety requirements.
•   In case of doubt over the procedure to be followed, the Logistics
    Department must always be consulted before putting any initiative
    into action.
 PROCEDURE FOR THE ENTRY OF TRUCKS IN THE EXHIBITION HALL
FROM TAULAT STREET


  •   The entry of trucks in the Exhibition Hall from Taulat Street is
      restricted.
  •   It must be previously authorised by the CCIB Logistics Department.
  •   Once vehicles are authorised to enter from Taulat Street, the
      procedure to follow is:

         o   All trucks and vans must enter one by one.
         o   The speed limit of 10 km/hour must be strictly observed inside
             the Exhibition Hall.
         o   Time limits for loading and unloading will be established. The
             entry of vehicles into this area may not be authorised if the
             established times are not respected.
         o   There are 3 large platforms and several service lifts for
             transporting material to the Exhibition Hall.
         o   The lifting platforms may not be used without the supervision
             of the Logistics Department.
         o   It is forbidden to load and unload material using the passenger
             lifts instead of the service lifts (the Loading Bay is duly
             signalled to avoid mistakes).
         o   Private cars will not be allowed into the Loading Bay except on
             special occasions.
         o   The event organiser will be responsible for ensuring that these
             regulations are always observed.

  •   The maximum number of vehicles inside the building will be defined
      on each occasion by the Logistics Department.
  •   It is strictly forbidden to keep a vehicle’s motor running during
      loading and unloading.
  •   Entry will not be allowed for vehicles that lose oil or that do not fulfil
      minimum safety requirements.
  •   In case of doubt over the procedure to be followed, the Logistics
      Department must always be consulted before putting any initiative
      into action.
GENERAL REGULATIONS FOR SETUP AND BREAKDOWN IN THE CCIB:

   •   It is strictly forbidden to smoke in all the building.
   •   It is strictly forbidden to use the passenger lifts for loading and unloading
       material.
   •   It is strictly forbidden to work inside the building without an accreditation
       badge (either a CCIB accreditation badge or a badge provided by the
       client).
   •   It is strictly forbidden to move around areas of the building not hired by the
       client.
   •   Instructions from the security staff and CCIB workers must be observed at
       all times.




Logistics Department CCIB

Tlf.- (+34) 932 301 000
Fax.- (+34) 932 301 001

Email: ebayen@ccib.es
RIGGING   7
                             RIGGING EXHIBITOR’S FORM

Terms and Conditions:

   -    The client is responsible for putting in contact individual exhibitors that need rigging
        structures from CCIB.
   -    The exhibitor is responsible to send the exact location of the rigging points
        needed drawn in a floor plan and the weight of the banner that will be
        suspended two months before the beginning of the event. Formulary “RIGGING
        QUOTATION ORDER FORM” to be filled and sent (in this form you will find an
        example of what’s necessary to send)
   -    The exhibitor has to send the confirmation 30 days before the beginning of the
        set up.
   -    Neither set up changes nor offer changes are allowed after the confirmation.
   -    Depending on the stand location, is possible that some hanging points coincide with
        other booths. In this case is needed to consult to the other booth in case it disturbs
        aesthetically or in terms of construction. In case the other booth gives the
        authorisation and also wants rigging the pre rigging structure will be shared.
   -    Cranes and other lifting equipments quoted are exclusively for the use of the CCIB
        staff.

Set up rules and regulations:

   -    Is compulsory the use of approved helmets when working in heights. The builder
        must work in compliment with the regulations in the law.
   -    Is compulsory to start setting up the booth by the rigging as this is the first service
        to be done.
   -    Once the pre rigging structure is lifted up, the exhibitor is responsible for providing
        his own lifting equipment for accessing the structure. In case the set up is delayed
        for external reasons the main client (the organizer) will be the responsible to decide
        to extend the set up time upon a special extra cost for technical staff and lifting
        equipments.

Note:

   -    GL Events CCIB also provides lighting for exhibitors. Also for lighting, the exhibitor
        has to present the plan of the booth two months before the beginning of the event
        and the confirmation has to be sent 30 days prior to the set up day. The CCIB
        provided lights can be set up just in the CCIB structures and not in the client
        structures.
   -    GL Events CCIB reserves the right to modify the conditions.
                                                                                                            VAT
Company Name:
                                                                                                            Num:
                                                                        ZIP/Pos
Address:                                                                                                            City:
                                                                        Code:
Contact Name:                                                                                               Country:

E-mail:                                          Telephone:                                                         Fax:
                                                                                                                    Stand
Show:
                                                                                                                    Num:


 QUOTATION ORDER FORM/ SOLICITUD DE PRESUPUESTO
 Information required for the quotation/ Información necesaria para el presupuesto.
 Stand layout with /Plano del stand indicando:
 1. Situation on the exhibition area . / Situación en la zona de exposición
 2. Rigging points distance from point 0 /Distancia de los puntos de rigging desde punto 0.
 3. Frontal layout for heights / Plano de alzado con alturas.
 4. Weight that each point has to bear/ Peso que ha de soportar cada punto.
 5. What is going to be hung from the pre-rigging , features of the structure & the type of motor to be used/Que
    se va a colgar del pre-rigging ,características de la estructura y tipo de motor que se va ha utilizar.
 6. Date builder is going set up the rigging /Fecha prevista por el montador para trabajar en el rigging.
 7. Date builder is going to dismantle the rigging /Fecha prevista por el montador para trabajar en el rigging.

          Layout exemples: / Ejemplo de los planos:

        1. Situation on the exhibition area / Situación             2.Layout rigging points distances from the point 0 /
          en la zona de exposición                                  Plano distancia de los puntos de rigging desde punto 0.

                                                                                          P1           P2           P3

                            B-12
                                                                                                   B-10
              A-11                        C-11
                            B-11                                                          P4           P5           P6

                                                                              Y
              A-10          B-10
                      0
                                                       Door                   0                    X


                                                                                                       P1      P2        P3       P4   P5   P6
      3. Frontal layout for heights / Plano de alzado con               4/5     i.e/ Ejemplo
      alturas                                                                 Y /mts                   10      10        10       3    3    3

                                                                              X /mts                   2        6        10       2    6    10
          a                                                              Weight kg/Peso kg             70      50        70       70   50   70
              b           a Pre-riggin height /altura pre-rigging    Height mts b/ Altura mts b        5        5        5        5    5    5
                          b Height of rigging point/
                                                                                                                              7
                             altura punto anclaje                    Height mts a / Altura mts a



                                                                    6: Set up date / fecha montaje:
                                                                    7: Dismantle date / fecha desmontaje:

This information has to be provided to the CCIB by the exhibitor or the Stand Builder/Contractor. All this infor-
mation is essential for the quotation.. Esta información ha de ser suministrada al CCIB por el expositor o la em-
presa constructora del stand. Esta información es imprescindible para realizar el presupuesto.

                  ℡   932301000                                     932301001                                       cmanzanares@ccib.es

				
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