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LITTLETON UNION SCHOOL BOARD DATE: January 21, 2008 LITTLETON HIGH SCHOOL MUSIC ROOM TIME: 4:30 p.m. 159 OAK HILL AVENUE LITTLETON, NEW HAMPSHIRE 03561 Present: Chair Alan Moberly, Vice Chair Millie Nelson, Board Members Milton Bratz, Diane Cummings, and Ann Wiggett, Principals Rick Bidgood, George Brodeur, and Alan Smith, Vice Principal Sally Field and Interim Vice Principal Linda Leavitt, Director of Student Services Kyla Welch, Director of the Career and Technical Center Gwen Blair Also Present: Amy Austin, Kim De Lutis, Paul McGoldrick, Art McGrath, Reporter, The Courier, Leslie Robbins Chair Moberly called the meeting to order at 4:32 p.m. I. Approval of School Board Minutes of January 7, 2008 MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO APPROVE THE MINUTES OF JANUARY 7, 2008. The following corrections were requested: Page 6 Last paragraph, second line should read “Return to Public Session at 6:50 p.m.” Page 7 Fifth paragraph, second line should read “Return to Public Session at 6:50 p.m.” ALL IN FAVOR WITH THE AFOREMENTIONED CORRECTIONS. MOTION CARRIED. A. Approval of School Board Minutes of January 9, 2008 The following corrections were requested: MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO APPROVE THE MINUTES OF JANUARY 9, 2008. The following corrections were requested: Page 4 Paragraph 2, line 7 should read “should be replaced in the Warrant Article with 64,000 square feet” Third paragraph, first line should read “Board Member Cummings stated that she spoke to Ed Murdough at the state Department of Education and” Board Member Bratz suggested in the future not only identifying the individual, but also the agency that the individual worked for in future Board Minutes. As an example Board Member Bratz stated that this would serve as additional clarification just in the event that there were two Mr. Murdough’s working in state offices, one that works at the state Board of Education and one that works at the state Department of Revenue. ALL IN FAVOR WITH THE AFOREMENTIONED CORRECTIONS. MOTION CARRIED. II. FINANCIAL REPORT A. Manifest Distribution The Manifest was circulated for signature. B. Discussion Regarding the Budget Warrant Articles MOTION BY BOARD MEMBER CUMMINGS, SECONDED BY BOARD MEMBER BRATZ TO APPROVE THE WARRANT ARTICLES AS WRITTEN. Board Member Cummings stated she had a question before the vote could take place. Board Member Cummings questioned the use of the language “This is a non-lapsing warrant article. It will not lapse until the design and plans are complete or by June 30, 2013, whichever is first” that was used in Articles 7, 8 and 9 of the Warrant Articles. Board Member Cummings also asked who had determined the date of 2013. Superintendent Danforth noted that the language was being used as a design process may not be completed in the first year and that the date of June 30, 2013 was a future date just to cover any unforeseen or adverse circumstances that may arise and to ensure the project would be completed by that time. Superintendent Danforth noted that the language above was recommended to be incorporated into the Warrant Articles by Counsel, Gordon Graham, of Soule, Leslie, Kidder, Sayward & Loughman P.L.L.C. Superintendent Danforth also advised that the Warrant Articles were sent to Jamie Dowe of the New Hampshire Department of Revenue for review and approval. Superintendent Danforth further noted that it is the inclination to have all design work completed as soon as possible and that the language above was typical language so eventualities were covered and the School District would not have to go back to the taxpayers if something unforeseen should happen and the design phase could not be completed in that first year. THE BOARD AGREED UNANIMOUSLY TO ACCEPT THE WARRANT ARTICLES AS WRITTEN. ALL IN FAVOR. MOTION CARRIED. Default Budget MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER CUMMINGS TO ACCEPT THE DEFAULT BUDGET AS PRESENTED. ALL IN FAVOR. MOTION CARRIED. The Default Budget was circulated for Board signature. Superintendent Danforth noted that the Default Budget will need to be posted along with the Warrant Articles and the MS-26 form by January 28, 2008. Budget Presentation A discussion regarding the January 14, 2008 Budget Hearing ensued. All agreed that the joint presentation of different sections of the Budget by Board Members and the Superintendent was positive at the Hearing and that the School Board and Superintendent should proceed with the same format for the Deliberative Session. THE BOARD MEMBERS AGREED BY CONCENSUS THAT ALL RESPONSIBILITIES AS OUTLINED FOR BOARD MEMBERS AND THE SUPERINTENDENT SHOULD REMAIN THE SAME FOR THE DELIBERATIVE SESSION. Board Member Bratz noted that he will provide the salary explanation at the Deliberative Session. Superintendent Danforth noted that as discussed she has rearranged the slides regarding the Operating Budget to be at the beginning of the presentation rather than the end as presented at the Hearing. The Superintendent had also added the additional slide that was requested regarding salaries to the beginning of the presentation for the Deliberative Session as well. Board Member Cummings noted that she needs to get with the Administrative Team to gather more input as to have a stronger stance on why the School District needs to move forward with a K through 6th right now. Board Member Cummings advised that she was concerned that if the School District should wait to build, that they may come up against “emergency” repairs to Mildred C. Lakeway (ie: asbestos). These “emergency” repairs would not be covered under the renovation costs. A discussion regarding Mildred C. Lakeway and asbestos removal to date ensued. Principal Brodeur advised that most of the asbestos has been encapsulated at Lakeway and as long as that asbestos is left alone (in carpeting and tiling) that it is fine. It is when that carpet or tile is damaged that there is concern and abatement must take place. Board Member Cummings asked if the figure of $3.79 million included asbestos removal. Principal Brodeur advised that the contractor would make an allowance in his proposal regarding asbestos removal. Principal Brodeur advised that Dan Hebert had written this into his proposal for Lakeway and he believed that the amount was not to exceed approximately $140,000.00 for this removal. Vice Chair Nelson asked if there was any lead paint in Mildred C. Lakeway elementary school. Principal Brodeur stated it is unknown, however that there is lead bearing solder in all pipes and plumbing. Replacing the plumbing and HVAC because of this concern was also noted in Dan Hebert’s proposal. Review of Annual Report 2007 A draft copy of the proposed Annual Report for 2007 was circulated for Board Members review and approval. III. COMMITTEE REPORTS A. None. IV. OLD BUSINESS A. Calendar The proposed School Calendar for 2008-2009 will be discussed at a future meeting. V. NEW BUSINESS A. Policies – 1st Reading IKF – High School Graduation Policy IKFA – Early Graduation MOTION MADE BY BOARD MEMBER WIGGETT TO APPROVE 1ST READING ON POLICY IKF – HIGH SCHOOL GRADUATION POLICY AND POLICY IKFA – EARLY GRADUATION. A Technical Advisory from the New Hampshire Department of Education titled “Alternative Pathways to High School Graduation” was distributed to Board Members for their review. Board Member Bratz asked how students demonstrate proficiency at Littleton Union School District. Superintendent Danforth noted that core competencies are not in place as yet. Principal Smith noted that there is a test for computer literacy. A discussion regarding credits required for graduation and differing diplomas ensued. New Hampshire State Minimum Standards requires a minimum of 20 credits. Littleton requires a minimum of 28 credits. Director of Student Services Kyla Welch wanted to open up the conversation regarding the School District’s needs for alternative pathways to a High School diploma for Special Education students. The Director noted that Littleton is currently paying tuition for students that attend the Charter School and Adult Education program in Lisbon. She further noted that the mandatory age increase to the age of 18 will be taking place in the Fall of 2009. She stated that in several instances they are losing students (dropout) at the 20 credit mark. The Superintendent also expressed concern for students who achieve the 24 credit mark and dropout in our district as if they were enrolled in a different school district they could have gotten a diploma at this point. Board Member Bratz stated that the graduation policies appearing in the 1st Reading draft of policies IKF and IKFA are those of the Department of Education, and not those of Littleton High School and that the Littleton High School graduation policies replace those of the Department of Education for the 2nd Reading. Regarding the recommendation that different levels of degrees be offered, Board Member Bratz stated his concern that in states that have implemented this model (e.g., New York) they are not necessarily recognized as equally valuable by employers, and that further discussion is necessary. The Superintendent suggested that the Policy Committee meet and discuss the language in Policies IKF and IKFA and then resubmit to the School Board for a 2nd Reading. THE BOARD MEMBERS AGREED BY CONSENSUS TO HAVE THE POLICY COMMITTEE MEET TO DISCUSS THE LANGUAGE IN POLICIES IKF AND IKFA AND RESUBMIT TO THE BOARD FOR A 2ND READING AT A FUTURE MEETING. Vice Chair Nelson and Board Member Cummings recapped the “Friends of Lakeway” meeting that took place on January 17, 2008. Board Member Cummings suggested warning all future meetings of the School Board so that all School Board Members could attend should they wish. Principal Bidgood noted that he was thrilled with the number of people that attended the meeting. Board Member Cummings advised that she would like to have a meeting to meet with the Recreation Department and Coaches. She would like to have this meeting warned. Superintendent Danforth requested the time and date of the meeting so that the meeting could be warned. Board Member Cummings advised that no specific date or time had been set as of this date. Superintendent Danforth noted that we would need to post 72 hours in advance as this type of meeting would not fit the “Special Meeting” criteria of 24 hours in advance. Board Member Cummings asked what other type of Marketing for the new school can be done. Superintendent Danforth noted that she spoke with Bob O’Connor, Channel 2, to help get the message out to the community. Board Member Cummings would like to discuss more ideas for Marketing at the next School Board meeting. Ms. Henny Bogardus asked if the description of where the property the School District is looking to purchase can be made clearer as stating it is the corner of Oak Hill and Elm is misleading. She asked if the property map can be distributed. Superintendent Danforth advised at this time the map cannot be distributed, however the School District will look for a better way to describe the location of the property. Board Member Cummings stated that she wants to develop an Exit Poll at a March Board meeting. She would like this meeting warned. Kim De Lutis, Amy Austin and Leslie Robbins asked if another “Friends of Lakeway” meeting could take place as they know several others that wanted to attend but were not able to. The Board agrees by consensus to have another meeting on a Thursday before the Deliberative Session. Board Member Cummings asked that this meeting be warned. Superintendent Danforth asks for the specific date and time to warn this meeting. It was determined that the second “Friends of Lakeway” meeting time and place will be determined after the School Board meeting and communicated. Principal Bidgood stated that he will request Bob O’Connor, Channel 2, to attend and record the presentation. NON-PUBLIC SESSION PER RSA 91 A:3 MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER CUMMINGS TO ENTER INTO NON-PUBLIC SESSION AT 5:42 P.M. UNDER PARAGRAPH II, SECTION 2 OF RSA 91 A:3 OF THE RIGHT-TO-KNOW LAW TO DISCUSS (1) THE DISMISSAL, PROMOTION, COMPENSATION, DISCIPLINING, OR INVESTIGATION OF CHANGES OF A PUBLIC EMPLOYEE; (2) THE HIRING OF ANY PERSON AS A PUBLIC EMPLOYEE; (3) MATTERS THAT WOULD ADVERSELY AFFECT THE REPUTATION OF ANY PERSON, OTHER THAN A MEMBER OF THE BOARD; (4) CONSIDERATION OF THE ACQUISITION, SALE, OR LEASE OF REAL ESTATE OR PERSONAL PROPERTY. All Administrators and the Board Clerk were excused. The Superintendent attended the Non-Public Session. CONCLUSION OF NON-PUBLIC SESSION MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO RETURN TO PUBLIC SESSION AT 6:22 P.M. ALL IN FAVOR AFTER A ROLL CALL VOTE. MOTION CARRIED. MOTION BY BOARD MEMBER BRATZ, SECONDED BY VICE CHAIR NELSON TO ACCEPT THE RESIGNATION OF THE BUSINESS MANAGER, KIM MCDADE, EFFECTIVE JANUARY 21, 2008 AND TO GIVE MS. MCDADE TWO WEEKS SEVERANCE PAY. ALL IN FAVOR. MOTION CARRIED. MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO GIVE PERMISSION TO THE SUPERINTENDENT TO FIND A NEGOTIATOR TO REPRESENT THE BOARD IN ORDER TO PURCHASE PROPERTY THAT IS PART OF GREENWOOD ACRES, WITH A COST UP TO $5,000. ALL IN FAVOR. MOTION CARRIED. MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER CUMMINGS TO APPROVE THE CUSTODIAL AND CAFETERIA STAFF SALARY SCHEDULES FOR 2008-2009 THROUGH 2012-2013. ALL IN FAVOR. MOTION CARRIED. VI. ADJOURNMENT There being no further business to come before the Board. MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO ADJOURN AT 6:43 P.M. ALL IN FAVOR. MOTION CARRIED. Respectfully submitted, Pamela M. Lockwood Board Clerk LITTLETON SCHOOL BOARD DATE: January 21, 2008 LITTLETON HIGH SCHOOL MUSIC ROOM TIME: 5:42 P.M. 159 OAK HILL AVENUE LITTLETON, NEW HAMPSHIRE 03561 NON-PUBLIC SESSION MINUTES Present: Chair Alan Moberly, Vice Chair Millie Nelson, Board Members Milton Bratz, Diane Cummings, and Ann Wiggett, Superintendent Danforth Personnel matters were discussed. Land being considered for purchase was discussed. MOTION BY BOARD MEMBER BRATZ, SECONDED BY BOARD MEMBER WIGGETT TO RETURN TO PUBLIC SESSION AT 6:22 P.M. ALL IN FAVOR AFTER A ROLL CALL VOTE. MOTION CARRIED.
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