More at Four Budget by Classroom (for 10-month school year)
MAF CLASSROOM BUDGET
(for ten-month school year)
SAMPLE
(5 Star Center) 18 MAF slots
SAMPLE
(4 Star Center) 10 MAF slots
Classroom 1
Classroom 2
Classroom 3
EXPENSES
1 2 3 4 5 PERSONNEL Teacher Salary FICA/Medicare Health Insurance Retirement Teacher Assistant Salary FICA/Medicare Health Insurance Retirement Director/Admin Staff and Benefits Contracted Services (ex. screenings, music, art) Substitutes Total Personnel Expenses SUPPLIES/MATERIALS Classroom Supplies/Materials Screening/Assessment Materials Periodicals/Software Total Supplies/Materials TRAVEL/PROFESSIONAL DEVELOPMENT Travel Staff Development/Training Membership Dues (ex. NAEYC, United Way) Recruitment Total Travel/Professional Development STUDENT/CLASSROOM COSTS Food/Nutrition Advertising Field Trips (MAF parents are not charged ) Other: (list) Total Student/Classroom Costs INDIRECT COSTS Cleaning/Custodial/Facilities Maintenance Rent Postage/Copying Telephone Licensing Maintenance Total Indirect Costs TOTAL EXPENSES # Children per classroom Cost per child 25 31,786 2,432 3,200 20,670 1,581 3,200 16,000 1,500 15,840 96,209 30,900 2,364 3,200 20,136 1,540 3,200 12,000 1,500 12,000 86,840
-
-
-
-
-
-
6 7 8
-
-
-
9 10 11
2,600 400 100 3,100
2,600 400 100 3,100
-
-
-
12 13 14 15
200 850 200 1,250
200 850 200 1,250
-
-
-
16 17 18 19
9,000 350 1,000 10,350
9,000 350 1,000 10,350
-
-
-
20 21 22 23 24
2,300 3,340 200 610 830 7,280 118,189 18 6,566
2,300 3,340 200 610 830 7,280 108,820 18 6,046
-
-
-
$
$
#DIV/0!
#DIV/0!
#DIV/0!
REVENUES
MAF Operating Funds (10 months) MAF Smart Start Subsidy (10 months) State Child Care Subsidy City/County Appropriation Head Start Preschool Disabilities Private Pay Tuition Title 1 USDA Food Program Other (ex. United Way, ESL, enhancement grants) TOTAL REVENUES 64,800 94,140 158,940 34,000 50,000 61,040 145,040 -
NET INCOME/(LOSS)
$
40,751
$
36,220
$
-
$
-
$
-
D:\Docstoc\Working\pdf\5a0944ce-1c4d-4e1b-a656-01a89b6139ec.xls
Instructions to Complete the More at Four Classroom Budget
1. This budget is for the 10-month school year, not a 12-month calendar year. 2. The budget spreadsheet is divided into Expenses and Revenues to give a clear picture of how much it costs to run the classroom, as well as to see if there is a profit on the bottom line. 3. There are 6 columns in the spreadsheet: * 1st - This column lists and describes the expenses and the revenue sources. * 2nd - This column provides a sample budget to guide you in the process of creating your own. This sample budget is for a 5-star center with 18 More at Four slots. * 3rd - This column provides another sample budget. This one is for a 4-star center with 10 More at Four slots and 8 private pay children. * 4th through 6th - These columns allow for up to 3 separate More at Four classrooms. Please use a separate column for each classroom. If you have more than 3 classrooms, you can add as many columns as you need. 4. The cells highlighted in yellow are meant for data-entry (i.e. type your numbers directly into these cells). The cells that are NOT highlighted in yellow are formula-driven and do not need data entry. 5. Enter the expenses in the appropriate cell for each More at Four classroom. Expenses are divided into five categories. You do not need to have a number for each line item. The list of expenses is to help you include all costs for the classroom. If there is not an appropriate line for an expense, place that amount on the line that most closely matches it or call the Partnership for assistance. 6. Enter the number of total children in the classroom on the line that states "# Children per classroom". A formula will automatically calculate the cost per child for that classroom once all of the expenses have been entered. 7. Enter the revenues (sources of income) in the appropriate cell for each More at Four classroom. You do not need to have a number for each line item. This list is to help you include all sources of revenue for the classroom. If there is not an appropriate line for a revenue source, place that amount on the line that most closely matches it or call the Partnership for assistance. 8. The bottom line "Net Income/(Loss)" is an automatic calculation and will give you an idea of whether your classroom can successfully operate within this expected level of expenses and revenue.
More at Four Budget Line Item Explanations
# Line Item PERSONNEL Teacher Salary FICA/Medicare Definition Examples
1 2
Teacher salaries/wages (full and part-time) Federal Insurance Contribution Act (FICA) is a tax to funds Social Security; Medicare are federal programs that provide benefits for retirees, the disabled and children of deceased workers A form of insurance that pays for medical expenses Contributions to a fund for an individuals retirement income Teacher Assistant salaries/wages (full and part-time) Director and Administrative staff salaries/wages and fringe costs (full and part-time) Services that are provided by independent contractors (non-emloyees) Temporary replacement staff that takes over in a teacher's absense Materials and supplies for classroom Assesses the developmental level in children Journals, subscriptions & programs used in child development
Payroll; Annual and hourly salary Social Security benefits include disability insurance; Medicare provides hospital insurance benefits
3 4 5 6 7 8
Health Insurance Retirement Teacher Assistant Salary Director/Admin Staff and Benefits Contracted Services Substitutes SUPPLIES/MATERIALS
Health, dental, vision insurance, etc. 401K, 403B, Pension, mutual funds, etc. Payroll; Annual and hourly salary Payroll, FICA, retirement contributions, insurance cost attributed to employee Screening, music, art, etc. Replacement for when a teacher is sick, on vaction or on maternity leave Developmental appropriate items, educational materials, paint, etc. Creative curriculum/assessment tool kit Child & healthcare journals, NAYCE journal, computer programs
9 10 11
Classroom Supplies/Materials Screening/Assesment Materials Periodicals/Software TRAVEL/PROFESSIONAL DEVELOPMENT Travel Staff Development/Training Membership Dues Recruitment STUDENT/CLASSROOM COST
12 13 14 15
Cost associated with travel by employees Cost for staff development and training Costs for professional organization membership dues Placing children in appropriate child care facilities
Meals, lodging, and transportation for employees at conferences, meetings, monitoring visits, etc. Tuition, registration, training materials, etc. NAEYC, United Way, Chamber, etc. Advertisement, fliers, etc.
16 17
Food/Nutrition Advertising
Cost of nutritional food for programs Cost of advertising for staff as well as advertising and publicizing services to the community
Breakfast, lunch, snacks, etc. Classified ads to solicit job applicants; ads to publicize program services; brochures & fliers publicizing services/events
More at Four Budget Line Item Explanations
# 18 19 Field Trips Other INDIRECT COST 20 Cleaning/Custodial/Facilities Maintenance Rent Postage/Copying Telephone Licensing Maintenance REVENUES Costs of minor repairs and routine maintenance Janitorial services, landscaping services, computer repair technicians, locksmiths, plumbers, carpenters, pest control, etc. Regular rental space to conduct an activity or provide office space for funded personnel Use of outbound postage as well as postage and copier machine Telephone, cell phone, internet, fax, etc. Star rated license Line Item Definition Costs of field trips for students and teachers; MAF parents are not charged Cost of other expenses for student and classroom cost Examples Museums, petting zoo, farms, bus rental, etc. Varied based on site needs
21 22 23 24 25
Office space rental expenses Cost of postage and copying cost Comunication cost for use of telephone services Annual cost of licensing fees
The amount of money the program receives during a specific Operating funds, Subsidy, Head Start, Title 1, etc.; The period Partnership reserves the right to request additional documentation to substantiate the cost of revenue
These line item categories must only be used as permitted by the applicable budget and budget narrative, and in compliance with More at Four guidelines and requirements.