CITY OF SHAWNEE PARKS AND RECREATION ADVISORY BOARD MEETING OCTOBER 5, 2000 Committee members present were: Doris Yantis, Donna Sawyer, Joyce Thompson, Claudia Vines, Amy Murphy, Elaine Copp, Greg Springston and Tony Schroeder. Also present were: Neil Holman, Parks and Recreation Director and Tonya Lecuru, Deputy Parks and Recreation Director. 1. APPROVAL OF SEPTEMBER 7, 2000 PARKS AND RECREATION ADVISORY BOARD MEETING. Joyce stated that on page 2, line 5 it reads “anywhere” and it should read “any were”. Doris Yantis, seconded by Tony Schroeder, moved to approve the minutes as corrected. The motion carried 7-0. 2. DISCUSSION OF TREE BOARD. Neil asked the board if they would be willing to take on the responsibilities and be on the Tree Board. He said some of the responsibilities of the Tree Board would be to handle any requests that might come in regarding trees in the City. Neil said that during the last storm there were a lot of power outages especially in Ward 4. He would like to send a letter to KCP&L from the Tree Board and have Council send a letter requesting that they keep the trees trimmed up and stay on a three year cycle. He said the Tree Board would also sponsor Arbor Day. Neil said the meetings would be held in conjunction with the Parks and Recreation meeting. Claudia asked that at the next meeting the board could receive a copy of the Tree City USA requirements and the Tree Board Ordinance. Doris said she would agree as long as it was in conjunction with the Parks and Recreation board meeting and not a separate meeting. Joyce Thompson, seconded by Claudia Vines, moved to have the Parks and Recreation Advisory Board serve as the Acting Tree Board to handle current concerns until the Tree Board Ordinance and Tree Board requirements can be obtained. The motion carried 7-0. Neil said Councilman Boettcher would like the Tree Board to look at the City’s requirements, if any, and then write a letter asking KCP&L to trim trees by overhead lines to minimize power outages during future storms. He said to also request that KCP&L work with the residents in doing the trimming and stay in the three year cycle. PARKS & RECREATION OCTOBER 5, 2000 PAGE 2 Greg asked if KCP&L have to report where they will be in the City. Claudia suggested having KCP&L give the City a schedule for trimming trees. Joyce Thompson, seconded by Donna Sawyer, moved to recommend that the Parks and Recreation Advisory Board and Council each write a letter to KCP&L requesting that they work with residents when trimming trees around overhead lines, and to stay on the three year schedule. The motion carried 7-0. 3. DISCUSSION OF POOL STUDY. Neil said the committee could stand behind the original recommendation or try to work with Council on what they want. It was stated there was some confusion as to what direction the Mayor and Council wants the board to go. It was stated that politically three pools are needed but whether the funding is there is another story. It was mentioned that if all three pools are needed then they need a timetable and more input as to what is expected. Amy asked if according to the survey there is support for three pools. Neil said there was support for three pools. He said Councilmen Boettcher suggested taking the East pool out but doing all the improvements to the park, plus providing a shuttle bus to the pools from there and possibly a couple of other sites in the City on the east side. Neil said there is a bus for sale that the City could obtain. Joyce said her understanding is that Herman Laird Park should be a centerpiece for the City, so we should be looking at things that would work there not just water attractions. Joyce presented some pictures with ideas for covered and uncovered pools and shaded areas. It was stated that Council would have to allocate money for another design. It was stated that the Mayor would like a pool there. Neil said he doesn’t see making money on the pools, he would be happy to break even. He said he feels the pool fees according to the proposal from $80 to $100 would not be realistic because the surrounding cities are at $80. Neil said taking out the tennis courts could cause the City trouble down the line due to the lack of tennis courts, because residents do use them. There was some discussion about the tennis courts at John Lynch and Wonderscope. PARKS & RECREATION OCTOBER 5, 2000 PAGE 3 Claudia said according to Councilmen Segale the Parks and Recreation board is a planning board and it is up to the Council to figure funding, so maybe the board should say what we want and let them figure the money. Neil said he agrees with the Mayor that the West pool should be done first. Neil said that because of our bonding status the City could now bond up to $10 million where previously it was $1 million a year. There was discussion about the order of improvements for the pools and different locations. Joyce said she doesn’t feel the City should give up on Tomahawk to go into partnership for the third pool. She said the County has the most land there because they just bought the farmstead at the top of the hill. Neil asked where the pool would go. Joyce said they might have to give up part of the golf course, maybe use some of the farmstead for a golf course. Tonya said she didn’t know how that would work because they already have the stable in. It was mentioned that if the residents are going to drive to Tomahawk they could drive to the East or West pool as easy, so it would make more sense to put it out further west. There was discussion as to location possibly being west of I-435 or possibly on Monticello. Neil said Council wants the board to come up with a phase or timetable, and have it ready by January, 2001. Neil explained the possible start date and how they would handle keeping the pools open or closed depending on the situation. Doris asked the time frame from start to finish of the project. Tonya said construction would start in September and open in May. Doris asked whether there would be a year or two to purchase land and then implementation or then implementation of the updating of the East pool and then purchase land for a west pool in the same time frame, and then implementation of development for a west pool. Tonya said the purchasing of land for the western pool would be whenever the opportunity arises. Donna suggested doing the West pool in 2001, East pool summer of 2002 and the far west pool September 2002 as a guide to having the land purchased. She asked PARKS & RECREATION OCTOBER 5, 2000 PAGE 4 if the East pool is closed for the entire summer after the West pool is renovated, what effect do you think that will have on the long term population of the East pool if those residents become accustom to travelling to the West pool. Neil said there would be totally different features at both pools. It was mentioned that residents from around the West pool would probably try out the new East pool. Greg said he would like to see attendance figures with the existing fee schedule. He said Lenexa and Merriam both have nice pools and are still charging only $80. Greg said he did not feel residents would pay the $100. Joyce said senior citizens get a free membership and she does not feel they are necessarily the needy population. She said even though seniors are on a fixed income it may be at a pretty good level, and people in Shawnee traditionally live within their means. She said she does not feel seniors should be free just because they are old. Tonya said that the senior population has the greatest amount of discretionary income of any age group. Greg suggested a reduced fee like the other cities instead of free. Claudia says she feels the board needs to decide if they want to go ahead with the Councils recommendation to come up with a phase in timetable for all three pools, or do we want to stick with the original recommendation of eliminating the East pool. Two plans were suggested one figuring all three pools, and the other eliminating the East pool. It was also mentioned to stay with the original recommendation and put it on a timetable, and that a study be implemented to look at the entire Herman Laird Park and possibly include a water attraction. Joyce said she feels the West pool should be done according to the design in September, 2001, and then at the same time, do the demolition part of the East pool which would have the building site ready, and may make it possible to do in one season. She said it would then give some time to look at the whole park for consideration. Joyce suggested having the Mayor respond in writing to their questions. There was discussion about funding for the pools whether it was through bonds or general revenue. The purpose of the 1/8th cent sales tax was also discussed. PARKS & RECREATION OCTOBER 5, 2000 PAGE 5 Tony said he would prefer the Mayor to come to the meeting rather than submitting answers in writing. Doris Yantis, seconded by Donna Sawyer, moved to request Mayor Allen attend the November 2, 2000 Parks and Recreation Advisory Board meeting to further clarify what is expected of the board regarding the pool study. The motion carried 7-0. Claudia Vines, seconded by Tony Schroeder, moved to recommend to Council to start renovation to the West pool in September, 2001. The motion failed 2-5. Neil said they would like to wait to tear out the East pool until after the West is completed so it will not leave the residents in the eastern part of town without a pool for two summers. It was mentioned that it would be nice to have the Mayor’s input before they make a final recommendation. 4. DIRECTORS’ MONTHLY REPORT. a) Gamblin Park Neil said that the City received a 50/50 grant for Gamblin Park in the amount of $23,489.85. He said they would start on the park next year. Neil said Gamblin Park is located at 62nd and Monticello next to the school. He said with the City’s portion would amount to about $47,000, which would include playground equipment, rubber and sidewalk. He said it would be along the line of Douglas Highlands Park. Doris mentioned the park at K-7 and Santa Fe in Olathe is great and would be a good park to look into. Neil said Olathe put that park in and a skate park with their 1/8 cent sales tax which amounts to millions a year. Neil said they have the signs ready for the 1/8 cent sales tax to be put up and the Cougars Committed to the Community are going to put the signs up throughout the City. Neil said he sent off the grant for Frenchman’s Creek, and there are plans for Herman Laird Park to have a new shelter to match Old Shawnee Town. He said work is starting now to reshape the road. Neil said the Optimist Club has $27,000 that they would like the City to match for a new playground at Herman Laird Park, which might be possible if we get the grant. Neil said they want to wait on the 1/8 cent sales tax to see about the matching funds. b) Arbor Day PARKS & RECREATION OCTOBER 5, 2000 PAGE 6 Neil said Arbor Day would be October 28, 9:00 a.m. at Douglas Highlands Park, 63rd Terrace and Switzer. He said there would be donuts and coffee, plus a fire truck and a Boy Scout troop. Tonya mentioned that on October 28 there is also a Craft Fair at the Civic Centre and Halloween Party at Old Shawnee Town. c) Hockey Rink – 71st and Quivira Neil said Mrs. Taylor has requested lights for the hockey rink at 71st and Quivira. It was stated that was part of the agreement with the neighbors that there would be no lights on the hockey rink. Neil said the tennis courts are lighted there but they are down the hill and not were they would bother the neighbors. He said it would cost about $8,000 to $10,000 for lights. Tonya thanked everyone who helped with the open house, Tour de Shawnee and the Great Grillers contest. She said they were all a great success and that she would have the financial statements for each event next meeting. Tonya mentioned that there would be a Craft Fair on Saturday, October 28 from 9:30 to 5pm. She said volunteers would be needed. Joyce asked about using some of the Volunteers in the Parks people. Tonya said that list is out dated some of the people have moved out of the City. Tonya said she wants to revive the VIP list for future events. Joyce asked how much was raised from the raffle of the BBQ grill. Tonya said about $500 and Ken Thompson was the winner. She said about 350 people judged the People’s Choice award. Claudia complimented staff on a good job at the Open House, Tour de Shawnee and the BBQ contest. 5. MISCELLANEOUS ITEMS a) Newspaper Insert and Program Brochure Doris Yantis complimented Neil and Tonya on the Journal Herald insert and the Fall Parks and Recreation brochure. PARKS & RECREATION OCTOBER 5, 2000 PAGE 7 The next Parks and Recreation Advisory Board Meeting is November 2, 2000, at Shawnee Civic Centre, 5:30 p.m. ADJOURNMENT Donna Sawyer, seconded by Doris Yantis, moved to adjourn. The motion carried 7-0.