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ASHLAND TOWN COUNCIL Tuesday, April 17, 2007 – 7:00 p.m. Minutes The meeting of the Ashland Town Council was called to order at 7:00 p.m. on Tuesday, April 17, 2007, in the Council Chambers of Town Hall by Mayor Faye Prichard. PRESENT: Faye O. Prichard, Mayor William C. Martin, Vice Mayor George F. Spagna, Jr. Melvin R. Hall, Jr. Anthony Keitt Charles Hartgrove, Town Manager Josh Farrar, Assistant Town Manager Andrea Erard, Town Attorney Anne Woodward, Business Assistance Coordinator Neil Holthouser, Director of Planning & Community Dev. Zack Robbins, Senior Planner Tom Clark, Chief of Police Lois A. Smith, Clerk of Council Mike Davis, Director of Public Works The invocation was offered by Archie Abaire of the Hanover Bahai Community. Mayor Prichard led the Pledge of Allegiance. Adoption of Agenda Mayor Prichard reviewed the agenda. There was an addition of a proclamation for Ashland Arbor Day and the deferral of the minutes. The Council adopted the agenda as amended by consensus. Proclamation Mayor Prichard read the proclamation for Ashland Arbor Day for Friday, April 27, 2007. Town Council voted by roll call to approve the proclamation. Citizen Input CSX presentation by Jay Westbrook to explain the work to be done on the railroad tracks the week of May 20, 2007. Mr. Westbrook stated that the trains would be blowing the horns when passing through Town during the time that the workers are on the tracks. The work will be performed during the hours of 7a.m. to 4p.m. Town Council expressed concern that the public be alerted via Channel 17, the Herald Progress and the website of the work and the fact that the train horns will be sounding. South James Street concern Ms. Davis, a resident of South James Street, addressed Council regarding drainage concerns at the southeast corner of S. James and W. Francis Streets, requested a sign noting that South James is a dead end street and the possibility of including the 600 block of South James into the Town’s street inventory. Town Council asked that staff to look into this request it and return to Town Council with a recommendation. Mr. Hartgrove stated that staff would review the concerns and present the findings to Town Council at its next meeting. Staff would contact VDOT regarding the inclusion of the 600 block of S. James Street in its inventory for reimbursement for maintenance funds. Mayor Prichard stated that Town Council will vote on May 1, 2007 on this concern. The street sign indicating that South James Street is a dead end street is to be installed immediately on South James at Francis Street. The drainage situation is to be reviewed by staff. Ms. Lauren Thompson, daughter of Ms. Davis, addressed Town Council to express her understanding that in past years the Town has stipulated that the setbacks were insufficient when an addition was proposed to her mother’s house, so she was surprised when she was told that this part of the street is not in the Town’s street inventory. Public Hearings 1. Conditional Use Permit: Bruce Folkes requests a conditional use permit in accordance with Sec. 21-48 (c) of the Town Code on property identified as GPINs 7870-94-3617 consisting of approximately .73 acres, currently zoned R-3, located at 207 Berkley Street. The subject property 1 Town Council Minutes April 17, 2007 is designated by the Comprehensive Plan as appropriate for Medium Density (4.1 to 7 dwelling units per acre). Mr. Robbins reviewed the staff report with Town Council. Mr. Robbins stated that along with this request, the applicant is requesting that curb, gutter and sidewalk be waived. There was discussion regarding condition #7 and would that condition actually be enforced, to which Mr. Robbins stated that it is a condition, and if the police are called to that location three times within a 12- month period, the conditional use permit could be revoked. Mayor Prichard opened the public hearing. The applicant, Bruce Folkes, addressed Town Council and stated that he shares the concern regarding enforcement of calls to the property regarding complaints. Mr. Folkes explained that it is also his desire to save the old maple tree on the property and have greater setbacks for landscaping. Dr. Spagna referenced condition #6 pertaining to a certified arborist to which Mr. Folkes stated he has contacted an arborist who has given recommendations for saving the tree, and he believes the tree can be saved if setbacks are increased. Mayor Prichard asked why the applicant isn’t using hard plank to which Mr. Folkes stated it is a maintenance issue. Ms. Terri Winston-Abri addressed Town Council and asked whether the parking would be in the front or rear of the duplex to which Mr. Folkes stated it would be at the rear of the duplex. Mayor Prichard closed the public hearing. It was the consensus of Council to see the maple tree remain. Mr. Robbins distributed another set of conditions with the setbacks and the maple tree being addressed along with landscaping being added in the front yard. Copy of the conditions inserted here. Dr. Spagna made the motion to recommend approval of the conditions as outlined by Mr. Robbins; seconded by Mr. Martin. Roll call vote with all ayes. Mr. Robbins explained the curb, gutter and sidewalk waiver request. Waiver of curb, gutter and sidewalk Mr. Robbins explained there is sidewalk on the north side of Berkley Street. Mayor Prichard opened the public hearing, and there being no one to speak for or against, Mayor Prichard closed the public hearing. Dr. Spagna made the motion to waive the curb, gutter and sidewalk along Berkley Street; seconded by Mr. Keitt. Roll call vote with all ayes. Action Agenda 1. Invoices Ashland Little League in the amount of $10,000. that was previously approved in the budget. Mr. Martin made the motion to approve and pay the invoice; seconded by Dr. Spagna. Roll call voting with all ayes. 2. Minutes: The minutes from the April 6 and April 6 work session were deferred. New Business 2 Town Council Minutes April 17, 2007 Mayor’s Report Mayor Prichard reported that she had attended the meeting of the Richmond Regional Planning District Commission (RRPDC) and will be meeting again in May to discuss how the PDC can assist towns. Mr. Hartgrove gave a brief update on the Plaza and a pre-construction meeting is planned. A budget work session was suggested for Monday, April 30. Mr. Martin will check his schedule to determine if he is available at that time and get back to staff. Appointments Mayor Prichard stated he will bring a person’s name forward for recommendation to the EDA at the next meeting. Mr. Hartgrove reported that the pool passes are on sale, and if anyone has problems getting to Town Hall to have their photo taken, contact the treasurer’s office for arrangements. Chief Clark reminded everyone that a retirement reception is scheduled for Officer Joe Richie on Monday, April 30 at 2:00 p.m. in Council Chambers. There being no further business to come before Town Council, Mayor Prichard adjourned the meeting at 8:20 p.m. _____________________________ Lois A. Smith, Clerk of Council ATTEST: _________________________ Faye O. Prichard, Mayor 3 Town Council Minutes April 17, 2007
"April 17_ 2007 - ASHLAND TOWN COUNCIL"