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FSU Surplus “Sealed Bid” Auction


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									               FSU Surplus “Sealed Bid” Auction

The Florida State University acting for and on behalf of the FSU Board of Trustees, a public
body corporate of Florida by and through the FSU Property Surplus Warehouse is conducting a
special “Sealed Bid” Auction. The item up for bid is as follows:


Interested parties have the opportunity to submit a sealed bid for the item (s) listed above. Bids
should be submitted in written format using the attached form.

               MAIL OR HAND DELIVER TO:
               A6305 UNIVERSITY CENTER
               TALLAHASSEE, FL 32306-2390
Questions can be answered by:
      Julie Bickford at 850-644-9757 or

All bids must be received by January 15th, 2009.

The high bidder for the item (s) will be notified via telephone and/or email. Payment must be
made in the form of CASH or CHECK within 10 (ten) days of notification. If payment is not
received in the allotted time, the bidder has forfeited his/her right to ownership and the next
highest bidder will be contacted.

The winning party must arrange for the item (s) to be removed/picked up from its current

 ALL costs associated with removal/pick up of the item (s) are the responsibility of the new
owner. Removal/pick up dates and times are subject to the availability of the FSU Department
that currently houses the item. Proper contact information will be given to the winning party
upon receiving payment.

If you would like more detailed information about the specific item, would like to see pictures of
the item, or would like to see the actual item prior to submitting a bid, please contact FSU
Property Accounting Services at (850) 645-7624 to make viewing arrangements.

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Sealed Bid Sale
Terms and Conditions
All bidders and other participants of this sale agree that they have read and fully
understand these terms and agree to be bound thereby.

Guaranty Waiver: All property is offered for sale “AS IS, WHERE IS.” Florida State
University, acting for and on behalf of the FSU Board of Trustees, a public body corporate of
Florida, located in Tallahassee, Florida by and through the FSU Property Surplus Warehouse
(Seller) makes no warranty, guaranty or representation of any kind, expressed or implied, as to
the operability, condition, merchantability or fitness for any purpose of the property offered for
sale. The Buyer is not entitled to any payment for loss of profit or any other monetary damages
— special, direct, indirect, or consequential.

Description Warranty: Seller warrants to the Buyer that the property offered for sale will
conform to its description. Any claim for mis-description must be made prior to removal of the
property. If Seller confirms that the property does not conform to the description, Seller will
keep the property and refund any money paid by the Buyer to the Seller. The liability of The
Florida State University shall not exceed the actual purchase price of the property. Please note
that upon commencement of the property removal, the sale is final.

Personal and Property Risk: Persons attending during exhibition, sale or removal of goods
assume all risks of damage of or loss to person and property and specifically release the Seller
from liability therefore. Seller is only liable for the negligent acts and omissions of its employees
as provided by Section 768.28 Florida Statutes, and Seller does not waiver sovereign immunity
concerning any aspects of this sale.

Inspection: The item (s) offered for sale are used and may contain defects not immediately
detectable. Bidders may inspect the property prior to bidding. Please contact the department
representative as noted on the Advertisement to schedule an inspection time.

Consideration of Bid: The Florida State University reserves the right to reject any and all bids
and to withdraw from sale any of the item(s) listed.

Buyer’s Certificate: The successful bidder (the highest bidder) will receive a Buyer’s
Certificate by email or mail from The Florida State University that contains the address and
payment information.

Payment: Payment in full is due no later than 10 (ten) business days from the time and date of
the Buyer’s Certificate. Acceptable forms of payment are:
           U.S. Currency (in person only, no mail)
           Cashier’s Check
           Certified Check
           Money Order
           Traveler’s Check
           Company Check (with Bank letter guaranteeing payment — mandatory)

Checks shall be made payable to: The Florida State University. Payments shall be made at the
location listed in the Buyer’s Certificate.

Page 2 of 4
Sealed Bid Sale
Terms and Conditions (continued)

Removal: All items must be removed within 20 (twenty) business days from the time and date of
issuance of the Buyer’s Certificate. Purchases will be released only upon receipt of payment as
specified. Successful bidders are responsible for loading and removal and any and all property
awarded to them from the place where the property is located as indicated on the website and in
the Buyer’s Certificate. The Buyer will make all arrangements and perform all work necessary,
including packing, loading and transportation of property. Under no circumstances will The
Florida State University assume responsibility for packing, loading or shipping. Property may be
removed between the hours of 8:00 a.m. and 3:00 p.m. Monday through Friday, EST excluding
legal holidays, with the concurrence of the Department representative.

Default: Default shall include (1) failure to observe these terms and conditions; (2) failure to
make good and timely payment; or (3) failure to remove all items within the specified time. In
Seller’s sole discretion default may result in termination of the contract and suspension from
participation in all future sales until the default has been cured. If the Buyer fails in the
performance of their obligations, Seller may exercise such rights and may pursue such remedies
as are provided by Florida law.

State/Local Sales Tax: Buyers may be subject to payment of State/local sales tax. The Florida
State University is responsible for collection of taxes, which will be added to the winning bid
amount. Buyers are responsible for providing a copy of their tax exempt form (as applicable) to
avoid having to pay taxes.

Sales to Employees: Employees of The Florida State University may bid on the property of The
Florida State University, provided that they do not bid while on duty. Any officer or employee
participating in the determination of Sale execution and outcome shall not submit a bid.

Law, Venue and Litigation: The Sealed Bid Sale is governed and construed pursuant to the law
of Florida and the Administrative rules of The Florida State University, Board of Governors and
Department of Education, with venue being in Leon County, Florida. In case of dispute each
party shall be liable and responsible for its own legal costs, expenses and attorney fees.

Page 3 of 4
              FSU Surplus “Sealed Bid” Auction

Bidder Name: _______________________________________________
Address: ____________________________________________________
Phone: ______________________________________________________
Email: _______________________________________________________

The item (s) this bid is for: INFRARED IMAGE FURNANCE

In the amount of $__________________________.______each.
                      (Insert your bid on the line above)

Please mail or hand deliver SIGNED bid sheet to:

       Property Accounting Services
       The Florida State University
       A6305 University Center
       Tallahassee, FL 32306-2390

* All bids must be received by: January 15, 2009 at 4:00 p.m. EST

I have read and understand the “Sealed Bid Sale-Terms and Conditions” and agree
with the content. I am submitting this sealed bid.

SIGNED: ________________________________________Date: _______

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